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HomeMy WebLinkAboutHR Personnel Actions 2013 Community Services4Agenda Item No: 3. d Meeting . 4t :eting Date: July 1, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Management Services At Prepared by: Anil Comelo, HR Directorl: Y City Manager Approva SUBJECT: ADOPT RESOLUTION APPROVING THE FOLLOWING PERSONNEL ACTIONS IN THE COMMUNITY SERVICES DEPARTMENT: 1. Eliminate one Senior Recreation Supervisor position, and reclassify four Recreation Supervisors to Senior Recreation Supervisor, and 2. Add one full-time Program Coordinator and one part-time Program Coordinator RECOMMENDATION: Adopt Resolution BACKGROUND: This report seeks approval of the above personnel actions in the Community Services Department. Budget cuts over the last five years led to in the elimination of the Assistant Director and an Administrative Aide position which has resulted in deficiencies in management operations while employees have taken on more responsibilities to cover the workload. The recent retirement of one Senior Recreation Supervisor has prompted a long and thoughtful discussion with the department's management team on how to best redistribute the program areas and other responsibilities held by this former long-time employee. The management staff worked together to analyze the department's strengths and deficiencies and how to use existing resources to meet those challenges. ANALYSIS: The Community Services management team consists of a Department Director, two Senior Recreation Supervisor positions — one for Recreation (unfilled) and one for Childcare (filled) — and four Recreation Supervisors who oversee activities and programs at the City's two recreation centers. In addition, there is one Program Coordinator who plans, coordinates and supervises recreation programs, events and activities. Based on a series of discussions, it was determined that the department requires combination of additional staff in order to continue to operate profitable and efficiently, The proposed reorganization would eliminate one unfilled Senior Recreation Supervisor position and promote the remaining four Recreation Supervisors to Senior positions effective July 1, 2013. In addition, it would create one full-time Program Coordinator position to assume specific program FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: lotl RESOLUTION NO. 13560 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE FOLLOWING PERSONNEL ACTIONS IN THE COMMUNITY SERVICES DEPARTMENT: 1. Eliminate one Senior Recreation Supervisor position, and reclassify four Recreation Supervisors to Senior Recreation Supervisor, and 2. Add one full-time Program Coordinator and one part-time Program Coordinator WHEREAS, the CITY has had to make significant budget balancing decisions over the last few years to deal with the impacts of the ongoing national recession; and WHEREAS, these changes included elimination of an Assistant Director and an Administrative Aide in Community Services resulting in the need for some positions to assume higher levels of responsibilities and/or to work additional hours; and WHEREAS, a recent retirement of a Senior Recreation Supervisor provided the opportunity to review the distribution of responsibilities; and WHEREAS, the department determined that the assigning some of the tasks to existing staff would be more cost effective than replacing the Senior Recreation Supervisor in order to continue to operate profitably and efficiently; and WHEREAS, the personnel actions recommended will address these changes while taking into consideration staffing needs to meet various City Council priorities. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Rafael hereby approves the following personnel actions: 1. Eliminate one Senior Recreation Supervisor position, and reclassify four Recreation Supervisors to Senior Recreation Supervisor, and 2. Add one full-time Program Coordinator and one part-time Program Coordinator 1, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 1st of July 2013, by the following vote, to wit: AYES: Councilmembers: Connolly, Heller, McCullough & Mayor Phillips ABSENT: Councilmembers: Colin Esther C. Beirne, City Clerk Ift.- I CITY OF SAN RAFAEL ir, �11 ii� wyel • INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: July 1, 2013 FROM: Anil Comelo, Human Resources Director DEPARTMENT: Human Resources / Management Services DATE: June 24, 2013 TITLE OF DOCUMENT: ADOPT RESOLUTION APPROVING THE FOLLOWING PERSONNEL ACTIONS IN THE COMMUNITY SERVICES DEPARTMENT: 1. Eliminate one Senior Recreation Supervisor position, and reclassify four Recreation Supervisors to Senior Recreation Supervisor, and 2. Add one full-time Program Coordinator and one part-time Program Coordinator Department Head (signature) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: jA City Manager (signature) MV APPROVED AS TO FORM: City Attorney (signaturev