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HomeMy WebLinkAboutCC Design Review Board 2013.11 Call for AppsI Department: City Clerk I Prepared by: Esther C. Beirne Agenda Item No. 3. c Agenda Meeting Date, November 18, 2013 xA 0 City Manager Approval, SUBJECT: CALL FOR APPLICATIONS TO FILL ONE UNEXPIRED, FOUR-YEAR TERM ON THE DESIGN REVIEW BOARD, DUE TO THE RESIGNATION OF MOHIT GARG - TERM TO EXPIRE END OF JUNE, 2017 (CC) RECOMMENDATION: It is recommended that Council: a) Call for applications to fill one unexpired, four-year term on the Design Review Board, due to the resignation of Mohit Garg, with term to expire the end of June, 2017; b) Set deadline for receipt of applications for Tuesday, December 10, 2013 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and c) Interviews to be scheduled for Monday, December 16, 2013 — time to be determined. anfl, Tn "mmaty."Tw6m:16jung 11 Ing I I I I III I Enclosure- Vacancy notice Application Excerpt from San Rafael Municipal Code Ethics Training Information File No. %2 :52 '7 Council Meeting: R� o--- ce"'- 4�c- ocl ttz C"'J'c D Iis posit ion so, L APPLICATIONS to serve on the DESIGN REVIEW BOARD, City of San Rafael, to fill one, unexpired four-year term to the end of June, 2017, may be obtained at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael, or on the City Clerk's website at http,,:,//www.cityofsanrafael.o�A/cityclerk-boards/`. The deadline for filing applications is Tuesday, December 10, 2013, at 5:00 p.m. in the City Clerk's Office. Pill 11 1111 1 1 1101 ir I 7:00 p.m. in the Council Chamber, City Hall. The Design Review Board works in an advisory capacity only to the Planning Commission, and reviews and makes recommendations on major development projects within the City of Interviews of applicants to be scheduled for Monday, December 16, 2013 - time to be decided. Board Members, powers and duties, etc., is also attached. NOTE- All Design Review Board members are required to file Fair Political Practices Commission Conflict of Interest Statements, which are open to the public for review. ESTHER C. BEIRNE City Clerk City of San Rafael CITY OF SAN RAFAEL 0 0 w I NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS: *HOME & BUSINESS PHONE: *E-MAIL ADDRESS: EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DATE. SIGNATURE, Filing Deadline: Mail or deliver to: City of San Rafael, Dept, of City Clerk Date- Tuesday, December 10, 2013 City Hall, 1400 Fifth Avenue, Room 209 Time: 5.-00 p.m. P.O. Box 151560, San Rafael, CA 94915 NIEMEN 1 1! � 113R, I A. Purpose and Authority. The Design Review Board shall serve as an advisory body to the city for the purpose of reviewing and formulating recommendations on all major physical improvements requiring environmental and design review permits and on other design matters, including minor physical improvements, referred to the Board by the Planning Director, Planning Commission, or City Council. B. Membership of the Design Review Board. The Design Review Board shall consist of a total of five (5) regular members and may include one alternate member appointed by the City Council. The Design Review Board members shall be qualified as follows: 1. At least two (2) members shall be licensed architects or licensed building designers; 2. At least one member shall be a licensed landscape architect, 3. At least one of the five (5) members shall have background or experience in urban design; 4. The alternate member may have qualifications in any of the above fields of expertise; 5. All board members shall reside in the City of San Rafael; and 6. In addition to the five (5) council -appointed Board members and one alternate member, one planning commissioner shall attend Board meetings. This liaison planning commissioner shall be appointed by the commission chairperson. An additional commissioner shall be appointed to serve as an (talternate liaison" in case of absence. The planning commission liaison should be present at all Design Review Board meetings to offer advice and direction to the Board on matters of commission concern. C. Alternate Member. The alternate member may temporarily fill a vacancy created when a regular member: (1) leaves office prior to completion of the member's term, (2) cannot attend a meeting; or (3) cannot participate on a particular matter due to a conflict of interest. D. Term of Office. The term of office for each Design Review Board member shall be four (4) years. Of the members of the Board first appointed, one shall be appointed for the term of one year, one for the term of two (2) years, one for the term of three (3) years, and two (2) for the term of four (4) years. The term of office for the alternate board member shall be four (4) years concurrent with the term of the chairperson. E. Removal or Vacancy of Membership. Any member of the Board or the alternate member can be removed at any time by a majority vote by the City Council. A vacancy shall be filled in the same manner as the original appointment. The person appointed to fill a vacancy shall serve for the remainder of the unexpired term. F. Meetings. At least one regular Design Review Board meeting shall be held each -month on a date selected by the Board, unless there is no business to conduct. G. Quorum. Three (3) of the members of the Board, either regular members or two (2) regular members and the alternate board member, shall be required to constitute a quorum for the transaction of the business of the Board and the affirmation vote of a majority of those present is required to take any action. H. Compensation of the Design Review Board. All members of the Board shall serve .2-s such without compensation. 1. The Design Review Board may adopt, and amend as necessary, Rules of Order to ensure efficient and responsive Board meetings. (Ord. 1838 § 53, 2005: Ord. 1794 § 2003: Ord. 1625 § 1 (part), 1992). 1 On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee create by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study. Online training is available at on line at http://www.fr)r)c.ca.qov/index.php?id--477 and is free of charge. After you have completed the ethics class, the original certificate needs to be given to the City Clerk's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or ar reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/071 Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency ;s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.