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HomeMy WebLinkAboutMS Holiday Closure 2014arrr of Agenda Item No: � 3.j Meeting Date: October 6,,2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT , Department: Management Services Prepared by: Nancy Mackie, City Manager City Manager Approval SUBJECT: RESOLUTION APPROVING HOLIDAY CLOSURE OF CITY FACILITIES RECOMMENDATION: Adopt Resolution BACKGROUND: In December 2013, the City of San Rafael closed certain City facilities to the public during the period December 23 through December 31 (five business days). This closure was the result of a mandatory 45 hours of furlough for most employees represented by SEIU Local 1021. The furlough did not impact the City's safety and other essential functions. The public was noticed well in advance of the closure and no complaints were received from the public regarding the closure. ANALYSIS: This year the Christmas and New Year's holidays fall on a Thursday. In order to accommodate multiple vacation requests and acknowledge the significant reduction in customer volume during the holiday season, I am proposing closure of City Hall, Community Centers, Child Care Centers, and Falkirk Cultural Center for two business days: Friday, December 26, 2014, and Friday, January 2, 2015. Community Centers would be re -opened for regular weekend service on Saturday, December 27 and Saturday, January 3, and all City offices would re -open for normal business operations on Monday, December 29, 2014, and Monday, January 4, 2015. The Library would remain open to the public for regular business hours on both proposed closure days, in order to maintain operational consistency with the regional library system. Public Works, Parking, and Public Safety services would maintain regular business operations on the proposed closure days due to the need for winter storm preparation, parking services and emergency response. City Hall and Community Services facilities are anticipated to have a very low customer volume on the proposed closure days. The Community Centers have no recreation programs scheduled, and facilities are not currently rented on those days. If reservations are requested, part-time hourly staff can be assigned to service those users. Child Care Centers historically reduce operations to one or two locations during the holiday week, and it is anticipated that most families will keep children home the day after the holidays. This is a one-time request, based on the holidays occurring on Thursday, followed by one business day each week anticipated to have a very low customer volume. If closure is granted, employees will have the option of using vacation or other category of voluntary leave, or to work at their assigned locations, although facilities would be closed to the public. All safety and other essential services would continue to be provided on the closure day, as would Library services. Notice would be provided to the public well in advance of the holiday closures. FOR CITY CLERK ONLY File No. /NJ a, na Council Meeting: I0/' 'Disposition: 0 RESOLUTION NO. 13819 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING CLOSURE OF CITY HALL AND COMMUNITY SERVICES FACILITIES ON DECEMBER 26, 2014 AND JANUARY 2, 2015 WHEREAS, this year the Christmas Day holiday occurs on Thursday, December 25, 2014 and the New Year's Day holiday occurs on Thursday, January 1, 2015; and WHEREAS, both holidays are followed by one business day anticipated to have low customer volume, and a weekend; and WHEREAS, due to the anticipated low customer volume and multiple employee vacation requests, the City of San Rafael proposes to close City Hall and Community Services facilities on a one-time basis on Friday, December 26, 2014 and Friday, January 2, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael as follows: (1) That City of San Rafael City Hall, Community Centers, Childcare Centers and Falkirk Cultural Center will be closed for business on December 26, 2014 and January 2, 2015. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 6th day of October, 2014, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, CITY CLERK q'IMR07j, &I 400T, 19 CITY OF SAN RAFAEL USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLWTIQN BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: October 6, 2014 Deirdre Dolan, Human Resources Director Human Resources / Management Services September 24, 2014 TITLE OF DOCUMENT: RESOLUTION APPROVING HOLIDAY CLOSURE OF CITY FACILITIES Department Head (signature) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: % A Y/ City Ma6ager (signature) REMARKS: APPROVED AS TO, FORM: City Attorney (signature)