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HomeMy WebLinkAboutPW St. Resurfacing Curb Ramps 2013-14; NOC Recordedof , A ISIM1,01 Agenda Item No: 13. k Meeting Date; October 6, 2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: ity Manager App Director of Public Works SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING CURB RAMPS 2013-2014 PROJECT, CITY PROJECT NO. 11219, AND AUTHORIZE, THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: In preparation for the upcoming Street Resurfacing 2013-2014 project, which includes both micro - surfacing and asphalt overlay on various streets throughout the City, the Public Works Department identified locations where twenty six new curb ramps should be installed based on a strict interpretation of the American with Disabilities Act. However, many of these ramps are located on steep hillsides and installing accessible ramps in these areas would exacerbate the steep areas of the sidewalk and essentially make the area more dangerous than the current condition. As pedestrian safety is paramount, the Department of Public! Works, in conjunction with the City Attorney's office, recommended removal of 15 of the originally identified 26 curb ramps. This project constructed the 11 remaining ADA compliant curb ramps and storm drainage improvements, primarily in Terra Linda and the downtown area, required prior to the upcoming Street Resurfacing project. On May 5, 2014, the City Council adopted plans and specifications and authorized the City Clerk to call for bids. On July 7, 2014, the City Council adopted a resolution authorizing the Public Works Director to enter into an agreement with the low bidder, Maggiom and Ghilotti Inc. Construction commenced on August 5, 2014. Construction was completed on September 16, 2014 within the originally authorized construction budget. The total project cost, including advertisement and construction, is $198,505.34, as shown below, Gas Tax Fund (Fund #206) $198,505�.34 1 Total Avail le $198.505.34 1 FOR CITY CLERK ONLY C "'ouncil Meeting: Disposition: A&4@g!j$AA lvhi1, SAN RAFAELQTY COUNCIL AGENDA REPORT / Page_: 2 Document Reproduction (i.e., Advertisement) Survey Utility Potholing Design Total Actual Construction Contract Amount Based on Measured Quantities* Contract Change Orders Construction Inspection Construction Subtotal Total Project Expenses *Includes the 5% retention to be paid 35 days after Notice of Completion is filed. mum OM MMM The project design was completed by Department of Public Works engineering staff at an approximate cost of $52,000. Additional construction management by Public Works staff was required at an estimated cost of $10,500. The total estimated staff cost of $62,500 is not shown in the tables above. The following summarizes the project milestones and working, days: Item Date RG Date of Contract Date of Notice to Proceed Jul 7, 2014 AuMMst 5, 2014 Construction Work Commencement Au&2st 5, 2014 All Work Complete (Including Punch List Items) Working Days Allowed by Contract September 16, 2014 7 25 , Working Days Allowed by Change Order / Extra Work 0 Non -Working Days Due to Weather 0 Non -Working Das Other Than Weather 0 1 Other Days Allowed 1 Actual Working Days Allowed 5 30 All work was completed within the number of actual working days allowed. Staff recommends acceptance of the project and recordation of the Notice of Completion. ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Street Resurfacing Curb Ramps 13-14 Project, City Project No. 11219, and authorize the City Clerk to file a Notice of Completion. Enclosures; Notice of Completion k/01 When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 RECORD WfTHOUT FEE PER G.C. 27383 '��IIIlilllllllll�lllilll�llllllllN11111141 2014-0041918 Recorded I REC FEE 0.00 Official Records I County of I CONFORMED COPY 0.00 Karin I RICHARD N. BENSON I Assessor -Recorder I County Clerk I I 11:04AM 08 -Oct -2014 I Page 1 of 1 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 16th day of September, 2014 and accepted the 6th day of October, 2014; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: STREET RESURFACING CURB RAMPS 2013-2014 PROJECT CITY PROJECT #11219 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is MAGGIORA AND GHILOTTI INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on lD /' 2014. CITY OF SAN RAFAEL A Municipal Corporation By /n rk KEVIN McGOWAN Assistant Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this 8 TN day of ©C t C9NQ . 20 14, before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared KEVIN McGOWAN, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose name (s i are subscribed to the within instrument and acknowledged to me th e/she/they executed the same in 6p/her/their authorized capacity (ies), and that by(:j@%/ her/ their signature (s) on the instrument the person (s), or the entity upon behalf of which the person (s) acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature '.; ESTHER C. BE'IRNi , �lerk -._ File: 16.01.276 -I-Y52 CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL/ AGENCY. SRRA / SRCC AGENDA ITEM NO. 3. V- ." DATE OF MEETING: October 6, 2014 FROM: Nader Mansourian DEPARTMENT: Public Works DATE: September 16, 2014 1111Rae1a1I4Zfh1IF, IQ 119 ACCEPT COMPLETION OF THE STREET RESURFACING CURB RAMP 2013-2014 PROJECT, CITY PROJECT NO. 11219, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City Manager (sinature) NOT APPROVED APPROVED AS TO FORM: City Attorney (signature) File No. 16.01.276 When recorded mail to: City of San Rafael Esther C Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVETHISLIKE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of Iabor upon the work or improvement and that said work or improvement was completed upon the 16th day of September, 2014 and accepted the 6th day of October, 2014; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement that said work or improvement is described as follows: STREET RESURFACING CURB RAMPS 2013-2014 PROJECT CITY PROJECT #11219 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is MAGGIORA AND GHILOTTI INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on 20. CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this day of 20,,,._,, before me, ESTHER C BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURiAN, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose name (s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/ their authorized capacity (ies), and that by his/her/their signature (s) on the instrument the person (s), or the entity upon behalf of which the person (s) acted, executed the instrument WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct Signature ESTHER C. BEIRNE, City Clerk File: 16.01.276