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HomeMy WebLinkAboutCC Park & Rec Commission 2015(1) Call for AppsCITY OF Department: City Clerk Prepared by: Esther C. Beirne Agenda Item No: 3. c Meeting Date: January 5, 2015 City Manager Approva ! Ca-&_ File No: 9-2-4 SUBJECT: CALL FOR APPLICATIONS TO FILL ONE UNEXPIRED TERM ON THE PARK AND RECREATION COMMISSION TO THE END OF MAY, 2018, DUE TO RESIGNATION OF JOHN GAMBLIN, NEWLY APPOINTED COUNCILMEMBER (CC) RECOMMENDATION: It is recommended that Council a) Call for applications to fill one unexpired term on the Park and Recreation Commission to the end of May, 2018, due to resignation of John Gamblin, newly appointed Councilmember; b) Set deadline for receipt of applications for Tuesday, January 27, 2015 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and b) Set date for interviews of applicants at a Special City Council meeting to be held on Monday, February 2, 2015, at a time to be determined. SUMMARY/BACKGROUND: John Gamblin, who has served on the Park & Recreation Commission since January 2013, has been appointed to the City Council effective December 15, 2014, thereby creating a vacancy. ACTION: Approve staff recommendation. Enclosures: Vacancy notice Application Excerpt from San Rafael Municipal Code Ethics Training Information FOR CITY CLERK ONLY File No.: ' Council Meeting: �rS Disposition: ONE VACANCY - CITY OF SAN RAFAEL PARK & RECREATION COMMISSION APPLICATIONS to serve on the PARK & RECREATION COMMISSION, City of San Rafael, to the end of May 2018, may be secured at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael or the City's website at http://www.citVofsanrafael.org/cit\/clerk-boards/. The deadline for filing applications is Tuesday, January 27, 2015, at 5:00 P.M. in the City Clerk's Office, Room 209. There is no compensation paid to Park & Recreation Commissioners. Members must comply with the City's ethics training requirement of AB 1234. Please see attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY- (Two Four -Year Term Limit) The PARK & RECREATION COMMISSION meets the 3rd Thursday of the month at 7:00 p.m. at the San Rafael Community Center. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday, February 2, 2015, at a time to be determined. An excerpt from the San Rafael Municipal Code regarding. Park & Recreation Commission membership, terms of commissioners, powers and duties, etc., is also attached. NOTE: All Park & Recreation Commissioners are required to file Fair Political Practices Commission Conflict of Interest Statements, which are open to the public for review. [Government Code Section 87200] ESTHER C. BEIRNE City Clerk City of San Rafael Dated: January 6, 2015 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF THE PARK AND RECREATION COMMISSION (Limited to Two Consecutive Four -Year Terms) NANI E: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS: *HOME & BUSINESS PHONE: *E-MAIL ADDRESS (optional): EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WAN -TING TO SERVE ARE: DATE: SIGNATURE: Filing Deadline: Mail or deliver to: Date: Tuesday, January 27, 2015 City of San Rafael, City Hall, Dept. of City Clerk Time: 5:00 pm 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 * Information kept confidential to the extent permitted by law SAN RAFAEL MUNICIPAL CODE 2.16.020 - Park and Recreation Commission.* A Park and Recreation Commission is created. (Ord. 889 § 4, 1967: Ord. 511) * Park Commission --See San Rafael Charter, Art. III § 52 and Art. VIII § 11. 2.16.021 - Commission membership --compensation. The Park and Recreation Commission shall consist of seven members appointed by the City Council, one of whom may be a councilman. All members of the Park and Recreation Commission shall serve without compensation. (Ord. 1141 § 1, 1974: Ord. 889 § 5 (part), 1967) 2.16.022 - Commission term of office and removal. Members of -the Park and Recreation Commission shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 5 (part), 1967) 2.16.023 - Commission powers and duties. Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and duties of the Parks and Recreation Commissioners shall be: To assist in the preparation and adoption of a review annually and revise as necessary a long-range plan for parks including neighborhood parks, community -wide parks, special use facilities and open space lands; To focus public attention upon the need for adequate parks and healthful and creative year-round supervised recreation for all age groups; To assist in promoting the public recreation programs; To solicit to the fullest extent possible the cooperation of school authorities and other public and private agencies interested therein; To assist the Parks and Recreation Director in establishing general policies and procedures in respect to park usage; To review, comment and make recommendations regarding the annual operating budget of the department; To receive periodic reports from the department head concerning the general operations and functions of the department; To perform such other duties as may be prescribed by the council. (Ord. 1131 § 2, 1974: Ord. 889 § 5 (part), 1967) CHARTER OF THE CITY OF SAN RAFAEL ARTICLE III - Powers of the City To establish a park commission and to appoint commissioners thereon, to serve without compensation, with such powers and duties as may be fixed by the council. ARTICLE Vill - Executive and Administrative Departments There shall be a park and recreation commission appointed by the council, the exact number of which shall be set by ordinance or resolution of the council, one of whom may be a councilman. The members of the cornmission shall serve for a term of four years, and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the council. The park and recreation commission shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by ordinances of the city. (Asserribly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.) NOTICE TO BOARD & COMMISSION APPLICANTS EGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets -the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.