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HomeMy WebLinkAboutPW St. Resurfacing 2013-14; NOC RecordedAgenda Item No: 4. f Meeting Date: February 2, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: /`�� City Manager Approval: Director of Public Works File No.: 16.06.82 SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING 2013-2014 PROJECT, CITY PROJECT NO. 11220, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: Resurfacing of City streets is a vital and important program that improves a portion of the City's 175 miles of roadways. Previous experience has shown that resurfacing local streets presents many advantages to the community, residents and the City by significantly reducing maintenance costs, increasing property values and providing residents with a better look and feel of their community. The Street Resurfacing 2013-2014 project was listed in the City's Five Year Capital Improvement Program and included surface treatments of micro -surfacing and asphalt pavement overlay to the following 18 roadway segments: Roadwav Seement Birchwood Ct. between Butternut Dr. and end Butternut Dr. between Montecillo Rd. and end Canyon Oak Dr. between Old Lucas Valley Rd. and end Corte Capistrano between Salvador Way and end Corte Miguel between Skyview Ter. and end Court St. between Mission Ave. and 5`h Ave. Los Robles Dr. between Clorinda Ave. and End Lucas Park Dr. between Montevideo Wy. and End Mahogany Dr. between Butternut Dr. and End Montecillo Rd. between Tamarack Dr. and 438 Montecillo Pecan Dr. between Butternut Dr. and End Salvador Wy. between Skyview Ter. and End FOR CITY CLERK ONLY File No.: 4—1 - & S. Council Meeting: 2-01 S Disposition: 6,,P6F,_C SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Roadwav Seement Santiago Wy. between Las Gallinas Ave. and end Skyview Ter. between Las Gallinas Ave. and End Spinnaker Point Dr. between Bahia Way and Portsmouth Cv. Tan Oak Cir. between Canyon Oak Dr. and Canyon Oak Dr. Upper Toyon Dr." between Poplar St. and Makin Grade W. Seaview Ave.* between Seaview Ave. and Seaview Ave. *Portions of these roadways are within the jurisdiction of Marin County. The project was advertised in accordance with San Rafael's Municipal Code on July 31, 2014, and sealed bids were publicly opened and read aloud on August 21, 2014 at 10:00 AM. The following summarizes the project milestones and working days: Working Non -Working item ....... ......._____..... ____....�._ .. Date _.11 Das days � _ .._.. Date of ContractSe tember 014 2, 2 - - _..._........ ... _ _ . ..... Date of Notice to Proceed September 15, 2014 - __.._ .._ ........ .. ................. . Construction Work Commencement ....... _ .. September 29, 2014 . - - All Work Complete (Includm� Punch List Items .. _ December 22, 2014 _ ._...._.. _..... - Working Days Allowed b�wContract40 - Working Days Allowed by Change Order / Extra _.m_.,,.. -m.___..-._n..,. .. m_.._.. 2 - Work Non-WorkipZ Days Due to Weather her - 13 Non-WorkingDays Other Than - 0 Actual Working Des Allowed 42 All work was completed within the amount of actual working days allowed. Staff recommends acceptance of the project and recordation of the Notice of Completion. ANALYSIS: Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. FISCAL IMPACT: Construction was completed within the originally authorized construction budget. The total project cost, including advertisement, construction and reimbursements, is $808,622.54 as shown below. Fundi, Sources: Project Funding Sources CIP Allocation Amount Gas Tax $462,666.00 Measure A ..-...� $522,334.00 Total Available Funds $985..000.00 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 ExyI ses: Design Costs Amount Document Reproduction (i.e. Advertisement) $2,472.69 Design subtotal — $2,472.69 Construction Costs Actual Construction Contract Amount Based on Measured Quantities $860,903.31 Contract Change Orders* $69,511.75 Construction Inspection Services-�-��$41,235 20 ........— w ..—. �._..... .M Anticipated Reimbursement from Various Utility Companies -$43,784.90 Reimbursement from County of Marin** -$126,582.91 Materials Sampling and Testing $4,867.40 Construction Subtotal = $806,149.85 Total Project Expense = $808,622.54 _.._ .... _.. ....... _ — .m..�, *Includes the 5% retention to be paid 35 days after Notice of Completion is filed **Reimbursement already received The City's Street Resurfacing 2013-2014 project draws upon Gas Tax and Measure A. The project was completed within the City Council originally approved project budget of $985,000.00. The difference in funds between the actual project costs and the originally approved project budget will be applied to various other roadway projects. The project design was completed by Department of Public Works engineering staff at a cost of approximately $31,000. Supplemental construction inspection by Public Works staff was required to review and manage the construction work and contract inspector at an estimated cost of $26,000. The total estimated staff cost of $57,000 is not shown in the tables above. ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. Enclosures: Notice of Completion Record Wnnoen tee. Per GC 27383 and When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 II IIIIIII�llllllll!II'illlill Illlii'IIII�I 20 i n—uuU-4-1-55 Recorded I REC FEE 0.00 Official Records I County of I CONFORMED COPY 0.00 11arin I RICHARD 11. BENSON I Assessor -Recorder I County Clerk I I 02:39PH 03 -Feb -2015 I Page 1 of 1 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 22nd day of December, 2014 and accepted the 2nd day of February, 2015; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement, that said work or improvement is described as follows: STREET RESURFACING 2013-2014 PROJECT CITY PROJECT #11220 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is ARGONAUT CONSTRUCTORS I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, onvZ4-3, 20Z::�.. CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this 3�L day of13Quo-1R`/ 20 rs before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose name (s)( /are subscribed to the within instrument and acknowledged to me that-dDe/ she/ they executed the same injr /her/their authorized capacity (ies), and that by(rii /her/their signature (s) on the inatriimpnt the npr.cnn (c), nr the Pntity imnn hphalf of whirh flip npi-cnn (.c) grtpri- PXPri-ifM the CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: 2/2/15 FROM DEPARTMENT: Nader Mansourian Public Works DATE: 1/21/15 TITLE OF DOCUMENT: ACCEPT COMPLETION OF THE STREET RESURFACING 13 -14, CITY PROJECT NO. 11220, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL/ AGENCY AGEND TEM: Am,., ..," J/L -e City Manager (signature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature) File No.: 16.06.82