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HomeMy WebLinkAboutCM Recruiting Services; Public Works Director 2015CITY of Agenda Item No: 3. d Meeting Date. March 16, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Manager Prepared by: Nancy Mackie, City Manager SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT OF $18,500 AND NOT TO EXCEED $7,500 IN REIMBURSABLE EXPENSES WITH PECKHAM AND MCKENNEY, INC. FOR EXECUTIVE RECRUITMENT FOR A PUBLIC WORKS DIRECTOR RECOMMENDATION: Staff recommends the City Council approve the proposed professional services agreement with Peckham & McKenney, Inc. for the recruitment of a Public Works Director, and authorize the City Manager to enter into the agreement. BACKGROUND: San Rafael's Public Works Director Nader Mansourian announced his retirement from the City, effective March 27, 2015. Mr. Mansourian has served as the City's traffic engineer and project manager for a variety of projects since 1986. Since December of 2010, Mr. Mansourian has held the title of Public Works Director. Nader Mansourian's 29 years with the City in the Public Works Department is defined by his expertise in traffic engineering and operations, numerous capital project accomplishments, obtaining millions of dollars in state and federal grants for the City, and professional service to the San Rafael community. Mr. Mansourian has also been heavily involved in regional efforts, working closely with the Sonoma - Marin Area Rail Transit (SMART), Transportation Authority of Marin (TAM), Caltrans and the Metropolitan Transportation Commission (MTC). He has served the City with enthusiasm, professionalism and with a strong work ethic and sense of humor. His retirement comes at a time when San Rafael is in the throes of a number of capital project and initiatives, including preparing for SMART passenger rail service, strategic planning for our essential public safety facilities, installing solar on six City facilities, and implementing projects related to the City's Bicycle and Pedestrian Master Plan. A search process for a new Public Works Director presents a unique opportunity for the community, Department and the City. Until the position is filled, Assistant Director/City Engineer Kevin McGowan will act as Acting Director of Public Works. ANALYSIS: Recruitments for Public Works Directors are some of the most difficult executive search processes conducted in the public sector. Employees in both the public sector and private industry are seeing 'baby boomers' retire. The Public Works universe is one where the City will directly compete FOR CITY CLERK ONLY File No.: -3' _, 14,'), Council Meeting: Jl 1,'.> 0 n_ Disposition: 1,r--Ste L" s jo" SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 with private engineering firms. The qualities desired for this position include someone with experience utilizing best engineering practices, inter -personal and communication skills, strong management and an analytical sense that is comfortable working with the community, regional representatives and city officials. In addition this job requires knowledge of funding opportunities, leveraging resources and a vision for the proper care and support for the City's extensive public assets. Executive search processes generally take four months to, complete successfully. Final candidate negotiations and possible relocation needs could make the entire process last up to six months. Peckham & McKenney, Inc. brings over 32 years of experience in local government and executive search, including conducting successful recruitments in San Rafael for the Assistant City Manager in 2006 and Police Chief in 2011. The recruitment will be led by Ms. Bobbi Peckham who is familiar with our organization and community. The scope includes the following key actions: 1. Project Organization & Development of Candidate Profile. Ms. Peckham will meet with the City Manager to discuss the recruitment process, listen to specific desires and expectations, discuss expected parameters of the search, the search timeline, and schedule future meeting dates. This phase provides for discussion of the desired background and experience, leadership style and personality traits, skills and abilities of the ideal candidate will be discussed. 2. Recruitment The recruitment process includes advertisements in industry publications and websites, a brochure mailed to industry professionals, and direct phone calls to quality potential candidates. 3. Preliminary Interviews. As resumes are received, supplemental questionnaires will be sent to candidates who appear to meet the candidate profile. Ms. Peckham will conduct preliminary interviews with those individuals most closely matching the candidate profile. 4. Recommendation of Finalists. Ms. Peckham will provide the City Manager with a recommendation of finalists, assist the City Manager in the selection of finalists, and notify all candidates of their status. 5. Final Interviews/Selection. Finalists will be interviewed by an interview panel and ultimately by the City Manager. Ms. Peckham will provide on-site advice, facilitation assistance, interview materials, and suggested questions. In addition, Ms. Peckham will provide assistance in coming to consensus on the leading finalists and provide recommendations for this process. 6. Qualification. Once the final candidate is selected by the City Manager, Peckham & McKenney will verify professional work experience; degree verification; and criminal, civil, credit, and motor vehicle records. Further details of Peckham & McKenney's scope are available in Attachment 1. FISCAL IMPACT: The cost of this agreement for all tasks outlined in Attachment 1 is $18,500, plus up to $7,500 of reimbursable expenses. There are sufficient funds in the general fund operating budget to support this contract. OPTIONS: 1. Adopt the Resolution approving a professional services agreement with Peckham and McKenney 2. Request changes to the Peckham & McKenney agreement 3. Direct staff to perform recruitment in-house ACTION REQUIRED: Adopt Resolution ATTACHMENTS: 1. Professional Services Agreement RESOLUTION NO. 13884 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT OF $18,500 AND NOT TO EXCEED $7,500 IN REIMBURSABLE EXPENSES WITH PECKHAM AND MCKENNEY, INC. FOR EXECUTIVE RECRUITMENT FOR A PUBLIC WORKS DIRECTOR WHEREAS, after 29 years of service to the City of San Rafael, Public Works Director Nader Mansourian announced his retirement, effective March 27, 2015; and WHEREAS, recruitments for Public Works Directors are some of the most difficult executive search processes conducted in the public sector due to direct competition with private engineering firms; WHEREAS, the City desires expert services for the promotion, recruitment and selection process associated with this key executive position; WHEREAS, Peckham & McKenney, Inc. brings over 32 years of experience in local government and executive search, including conducting the successful recruitments in San Rafael of the Assistant City Manager in 2006 and Chief of Police in 2011. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Rafael hereby authorizes the City Manager to execute a professional services agreement in an amount of $18,500 and not to exceed $7,500 in reimbursable expenses with Peckham & McKenney, Inc. for executive recruitment for a Public Works Director, in a form approved by the City Attorney. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 16th day of March 2015, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS Colin, Gamblin, McCullough & Mayor Phillips None Bushey "Jg;� G . 444 C.C. . ESTHER C. BEIRNE, City Clerk AGREEMENT FOR PROFESSIONAL SERVICES FOR EXECUTIVE RECRUITMENT SERVICES FOR PUBLIC WORKS DIRECTOR This Agreement is made and entered into this 16th day of March, 2015, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and PECKHAM & McKENNEY, INC. (hereinafter "CONTRACTOR"). UPCITAT.0 WHEREAS, after 29 years of service to the City of San Rafael, Public Works Director Nader Mansourian announced his retirement, effective March 27, 2015; and WHEREAS, recruitments for Public Works Directors are some of the most difficult executive search processes conducted in the public sector due to direct competition with private engineering funis; and WHEREAS, the City desires expert services for the promotion, recruitment and selection process associated with this key executive position; and WHEREAS, Peckham & McKenny, Inc. brings over 32 years of experience in local government and executive search, including conducting the successful recruitments in San Rafael of the Assistant City Manager in 2006 and Police Chief in 2011. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The City Manager is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Bobbi Peckham is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as described in Exhibit "1" attached and incorporated herein. Rev. Date: 110114 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in Exhibit "1" attached and incorporated herein. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as described in Exhibit "1" attached and incorporated herein, in a total amount not to exceed $26,000.00. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall be for (6) months commencing on March 16, 2015 and ending on September 16, 2015. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of (6) months. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. Unless CITY terminates for cause related to CONTRACTOR'S performance of services or compensation payable hereunder, upon termination CONTRACTOR shall be paid for all services rendered prior to termination. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOWs documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. Rev. date: 9/9/14 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in Rev. date: 9/9/14 3 CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self- insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of Policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. Rev. date: 9/9/14 4 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. Rev. date: 9/9/14 5 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: Nancy Mackle City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 TO CONTRACTOR's Project Director: Bobbi Peckham Project Director Peckham & McKenny, Inc. 300 Harding Boulevard Roseville, CA 95678 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and Rev. date: 9/9/ 14 6 conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONTRACTOR v I �IyG '& L: By: q - G ,-,v NANCY MACKLE, City Manager Name: �,044/ C". Title: Rev. date: 9/9/14 ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: A,L,/J,&a 2 ' f- ROBERT F. EP TE ,City itorney Rev. date: 9/9/14 MC.ENNEY WrUTWrm;enRCH Arerr,;"nN.,Ma'Yr,6 March 3, 2015 Mr. Jim Schutz, Assistant City Manager City of San Rafael via Ji.m,.,S.ch.ut . ),ci..tvofsan.rafael.org Dear Mr. Schutz: Thank you for the opportunity to express our interest in once again assisting the City of San Rafael in the recruitment of the next Public Works Director. As you know, we conducted the Police Chief recruitment process for the city in 2011 and the Assistant City Manager search in 2006. With this in mind, we are familiar with the organization and community thereby allowing us to market the position to potential candidates. Bringing over 32 years of experience in local government and executive search, I would serve as the city's Recruiter. Currently, we are conducting a Public Works Director search for the City of Milpitas as well as the Engineering & Transportation Director search for San Leandro. In addition, we recently completed similar searches for the cities of Benicia, Pittsburg, and San Pablo, as well as Maricopa County. The following proposal provides detailed information of my firm's qualifications, the search process and schedule, professional fees and expenses, and client references. Please feel free to call me toll- free at (866) 912-1919 or by cell at (916) 730-2014 if you have any questions or need additional information. Sincerely, Bobbi Bobbi C. Peckham, President Peckham & McKenney, Inc. attachment EXHIBIT 1 TABLE OF CONTENTS STATEMENT OF EXPERIENCE 1 ASSIGNED PERSONNEL 2 METHODOLOGY 4 PROPOSED TIMELINE 6 CLIENT REFERENCES 7 PLACEMENT GUARANTEE AND ETHICS 8 PROFESSIONAL FEES AND EXPENSES 9 PECKHAM & McKENNEY — EXECUTIVE SEARCHES 10 EXHIBIT 1 STATEMENT OF EXPERIENCE Peckham & McKenney provides Executive Search services to local government agencies throughout the Western United States and is headquartered in Roseville, California. The firm was established as a partnership in June 2004 and incorporated in 2014 by Bobbi Peckham and Phil McKenney, who serve as the firm's Recruiters and bring over 50 years' experience in local government and executive search. We are supported by an Office Manager, research specialists, marketing and design professional, web technician, and distribution staff. Ms. Peckham serves as the firm's President, and Phil McKenney serves as the Chief Operating Officer and Secretary/Treasurer. Either of the firm's principals may be reached toll free at (866) 912-1919. Peckham & McKenney was established on the premise that an executive search and consulting firm must be dedicated to providing its clients and candidates with professional service, as well as a personal, hands-on approach. Our business philosophy centers upon the understanding that this is a "people" related industry and that attention to others' needs is the key to providing effective customer service. Not only are we committed to providing our clients with well-qualified candidates, but we also take pride in treating both our clients and candidates with utmost respect. This commitment has lead to multi-year retainer agreements with a number of agencies, as well as numerous client and candidate testimonials to their experiences with us. We invite you to visit our web site at www.PeckhamAndMcKenney.com. At Peckham & McKenney, we are committed to local government and sensitive to the challenges and issues faced by our clients. As such, we participate in the Cal-ICMA Preparing the Next Generation Committee and also serve as the Administrator for the Credentialed Government Leader program for the Municipal Management Associations of Northern & Southern California. In addition, we have provided workshops and training sessions in California and Colorado to up-and-comers on resume and interview preparation and general career guidance. Similar Recruitment Experience Bringing over 50 years' combined experience in local government and executive search, we have conducted hundreds of searches for key executive level positions throughout the Western United States. Within the past six months, we conducted a Public Works Director search for the City of Benicia; City Engineer, City of San Pablo; Community Development Director/City Engineer for the City of Pittsburg; and Public Works Director for Maricopa County, California. In addition, we are currently conducting similar searches for the cities of Milpitas and San Leandro, California. Numerous other Public Works Director searches are listed at the end of our proposal. ASSIGNED PERSONNEL Bobbi C. Peckham Bobbi Peckham has one of the strongest reputations throughout the West Coast as a leading local government Recruiter with over 30 years of experience in local government and executive search. She is frequently sought out and retained due to her high ethics, integrity, hands-on customer service, and unique ability to identify candidates that "fit" her client agencies and communities. She will be supported by the Peckham & McKenney team of professionals. Individual profiles follow. Ms. Peckham began her career in local government with the City of Naperville, IL, where she became familiar with all aspects of local government. Ms. Peckham was then recruited to join the Executive Search practice of a leading California recruitment firm. Later, she played an integral role in creating a national search business for what became the largest recruitment practice serving local government in the country. Here, she became Regional Director overseeing Northern California and a nine -state region. In 2004, Ms. Peckham formed her own search firm in partnership with Phil McKenney. Ms. Peckham has personally conducted hundreds of national searches throughout the Western United States. She has extensive experience working with City Councils, Executive Boards, and local government administrators, listening to and understanding their needs in executive level placements. Ms. Peckham received a Bachelor of Science degree in Organizational Behavior from the University of San Francisco. She is a contributing member of the International City/County Management Association, Cal-ICMA, Women Leading Government, and Municipal Management Associations of Northern & Southern California. Ms. Peckham serves on the Planning Committee for the annual Women's Leadership Summit, at which she coordinates and leads the highly regarded Executive Roundtable Discussions with over 30 female local government leaders. In addition, Ms. Peckham was instrumental in writing the ICMA's Job Hunting Handbook. Phil McKenney Phil McKenney has over 35 years' management experience and is very familiar with local government agencies, having led a county organization and having worked with numerous city governments and special districts. Mr. McKenney began his career in the resort and hospitality industry and served as General Manager for Mattakesett Properties on the island of Martha's Vineyard. He then relocated to Keystone Resort in Colorado, which is now acknowledged as a premiere all -season resort with special recognition for its level of guest services. Mr. McKenney later took over the helm of the Summit County Chamber of Commerce as their Executive Director. This hybrid - Chamber was the only countywide organization responsible for marketing all of Summit County, Colorado, home to Breckenridge, Keystone, and Copper Mountain resorts. Through his leadership and collaborative style, and working with the cities, and county within Summit County, he led the Chamber to being a readily recognized and well- respected organization within Colorado and the Western United States. Mr. McKenney was then selected by Placer County, California to lead the merger of the North Lake Tahoe Chamber of Commerce and the North Tahoe Visitors and Convention Bureau into the North Lake Tahoe Resort Association. As Executive Director of this new county organization, he represented the Tourism industry for all of North Lake Tahoe. The Resort Association is now a proactive, nationally recognized organization whose model of governance is being replicated in numerous resort communities across the western United States. Mr. McKenney joined Ms. Peckham in executive recruitment in January 2003 and has since conducted hundreds of national recruitments throughout the Western states, including Colorado, Arizona, Idaho, Wyoming, Oregon, and California. Mr. McKenney has an undergraduate degree in Recreation from Slippery Rock State College as well as a Master of Business Administration from the University of Denver. Joyce Johnson Joyce Johnson joined Peckham & McKenney in 2005 and serves as the firm's Office Manager. Ms. Johnson is complimented regularly on her strong customer orientation working with both clients and candidates alike. She oversees internal administration of the firm as well as directing contract administrative support in the areas of advertising and design, web posting, and duplication and mailing services. Prior to joining Peckham & McKenney, Ms. Johnson oversaw internal administration in the Western Region headquarters of two national management consulting and executive recruitment firms. She has over 30 years' experience in the field of administrative and executive support for all aspects of the executive recruitment process. Ms. Johnson holds an Associate of Arts degree from American River College. Cathy West -Packard Cathy has provided her design and marketing skills to Peckham & McKenney recruiters even before the firm's formation. She is the firm's "go -to" professional for all advertising and brochure design and creation. Rebecca Bach Rebecca joined Peckham & McKenney in 2012 and currently serves in the areas of social media, administrative support, research, and special projects. Rebecca has served in a number of administrative roles for agencies within the United States as well as in New Zealand, where she served as office manager for a non-profit organization. Rebecca has 10 years' experience working with both the everyday tasks that it takes to run an office as well as overseeing the financial departments of several companies/organizations. Kevin Johnson Kevin has been a member of the team since 2009 and currently serves as a Research Assistant. He supports the firm's Recruiters through his research of local government agencies and networks, potential candidates, and current candidates prior to recommendation to our clients. Kevin mastered his researching abilities while obtaining a Bachelor of Arts in Economics from Willamette University. Bradley Frank The newest member of the Peckham & McKenney team, Bradley holds the official title of Technology Guru as he expertly oversees the firm's web site as well as responding to all technology questions from the firm's principals. He is currently studying Material Sciences & Engineering at the University of California, Merced. METHODOLOGY While it is our intent to customize the search and project schedule to fit the City's specific needs, the search process typically includes the following key actions. Projected time frames have been included within our Proposed Timeline. Prosect Organization & Development of Candidate Profile (on-site #1) — Prior to beginning the recruitment process, Ms. Peckham will meet with the City Manager in order to discuss the recruitment process, listen to specific desires and expectations, and respond to any questions or concerns. We will discuss expected parameters of the search, the search timeline, and schedule future meeting dates. This phase also provides for discussion of the detailed Candidate Profile. The desired background and experience, leadership style and personality traits, skills and abilities of the ideal candidate will be discussed. We will also discuss expectations, goals, and objectives that will lead to the success of the new Public Works Director. Recruitment — Advertisements will be placed in the appropriate industry publications and websites, and our firm will assume responsibility for presenting your opportunity in an accurate and professional manner. Full information on the position will be posted on our firm's web site as well as the City's site. In addition, an attractive brochure will be prepared to market the organization and position to potential candidates. This brochure will be mailed to 300-400 industry professionals, and it will also be available on our firm's web site. Copies of the brochure will also be made available to the City. The main focus of our outreach, however, will be direct phone contact with quality potential candidates. With nearly 30 years of executive search experience, we have developed an extensive candidate database that is continuously utilized and updated. Our recruiting efforts will focus on direct and aggressive recruiting of individuals within the search parameters established during the Candidate Profile Development phase. We believe direct recruiting produces the most qualified candidates. Throughout this active search process, we will regularly notify the City Manager of the status and share questions, concerns, and comments received from potential candidates as they consider the opportunity. By doing so, we will "team" with the City to ensure that all issues and concerns of candidates are discussed and understood thereby eliminating "surprises" once the resume filing deadline has occurred. As resumes are received, they will be promptly acknowledged, and we will personally respond to all inquiries. Once the resume filing deadline has passed, the City will be once again updated on the status of the recruitment, the number of resumes received, and our intent for preliminary interviews. Preliminary Interviews As resumes are received, supplemental questionnaires will be sent to candidates who appear to meet the candidate profile. Following the resume filing deadline and a thorough review of the resumes and questionnaires received, Ms. Peckham will conduct preliminary interviews with those individuals most closely matching the candidate profile. An Internet search will be conducted as well as preliminary reference and background (credit and criminal) checks. Recommendation of Finalists (on-site #2) - A written recommendation of finalists will be personally presented to the City Manager by Ms. Peckham in a one- to two-hour meeting. The City will receive a full listing of all candidates who applied for the position, as well as the cover letters, resumes, and supplemental questionnaires of the recommended group of candidates for further consideration. Once a group of finalists has been selected by the City Manager, all candidates will be notified of their status. We will prepare a finalist interview schedule and notify finalist candidates accordingly. If necessary, finalists will make their own travel plans and reservations. It is customary that the City reimburse finalists for round-trip airfare, car rental, and -4- lodging necessary to attend the interviews with the City. We will confirm this with the City at our meeting to recommend finalists. Final Interviews/Selection (on-site #3 and #4, if necessary) — During this phase, finalists will be interviewed by an interview panel and/or the City Manager. Ms. Peckham will provide on-site advice and facilitation assistance during the final interview process. Interview materials, including suggested interview questions, evaluation and ranking sheets will be provided for the City's convenience. An orientation session will be held with those involved prior to the finalist interviews, and we will work with the City Manager and other panels through a ranking process and discussion of the finalists at the end of the day. Ms. Peckham will assist the City Manager in coming to consensus on the leading two to three finalists for further consideration, and we will provide recommendations on next steps, including additional meetings or social engagements with each finalist to learn more of the "fit" they may bring. In the past, our clients have chosen to conduct subsequent interviews, roundtable discussions, or meals with these finalists. Ms. Peckham will provide the City Manager with recommendations and options for this process. Qualification ..... Once the final candidate has been selected by the City Manager, our firm will verify professional work experience; degree verification; and criminal, civil, credit, and motor vehicle records (beyond industry - standard seven years). Second "tier" references will also be contacted. This comprehensive process ensures that only the most thoroughly screened candidate is hired. In addition, negotiation assistance will be provided as requested by the City. Our ultimate goal is to exceed your expectations and successfully place a candidate who "fits" your organization's and community's needs now and into the future. PROPOSED TIMELINE This sample schedule anticipates a 14 -week process. In today's competitive recruiting environment, our goal is to make the process as efficient and effective as possible. ACTIVITY TIME FRAME I. Project Organization & Development of Candidate Profile Two Weeks • Meeting with City Manager to discuss recruitment process & candidate profile • Formalize project schedule • Develop advertising and recruiting plan III. Recruitment Six Weeks • Advertise, network, and electronically post in appropriate venues • Send marketing brochure to 300400 industry professionals • Post opportunity on firm's web site as well as City's site • Search for/identify/recruit individuals within the parameters of the Candidate Profile • Respond to all inquiries and acknowledge all resumes received IV. Preliminary Interviews/Recommendation Three Weeks • Review candidates' resumes and supplemental questionnaires • Conduct preliminary interviews with leading candidates • Conduct Internet research, first-tier reference checks, and credit/criminal checks • Present written recommendation of finalists to the City Manager • Notify all candidates of search status V. Final Interviews/Selection Two Weeks • Schedule finalist candidate interviews • Design process and facilitate finalist interviews with City • Assist City throughout process and provide recommendations • City Manager selects candidate or leading 2-3 candidates for further consideration • City conducts second interview process. VI. Qualification One Week • Conduct thorough background checks and second "tier" references on leading candidate • Negotiation assistance • Exceed expectations and successfully place candidate who `'fits." CLIENT REFERENCES Please feel free to contact any of the following current and recent clients to inquire about their experience with Bobbi Peckham. In addition, we would be pleased to furnish the client contact and phone numbers for any past clients of Ms. Peckham or Mr. McKenney listed in the Attachment. City of Piedmont, CA — City Administrator (2013) Margaret Fujioka, Mayor; or Paul Benoit, City Administrator (510) 463-7821; mfu'iokaci. iedmont.ca.us (510) 420-3042; pbenoit@6piedmont.ca.us City of Pittsburg, CA — Community Development Director/City Engineer (2014) Neville Vania, Human Resources Manager (925) 252-4898; n gnia!i".ca.laittsburg ca as City of San Clemente, CA — City Manager (2014), Assistant City Manager (2013), and Community Development Director (current search) Sam Penrod, Human Resources Manager (949) 361-8321; penros y san-clemente.org City of San Pablo, CA — City Attorney and Assistant City Manager (current searches), Assistant to the City Manager/Economic Development, and City Engineer (2014) Matt Rodriguez, City Manager (510) 215-3002; mattr rd san aabloca.gov --. PLACEMENT GUARANTEE AND ETHICS Our placement record is particularly strong in that 87% of the candidates we have placed since 2009 continue in those positions today. In the unlikely event, however, that a candidate recruited and recommended by our firm leaves your employment for any reason within Me first year (except in the event of budgetary cutbacks, promotion, or position elimination), we agree to provide a one-time replacement at no additional charge, except expenses. Time and again, we receive unsolicited comments from clients and candidates relating to our integrity and high ethics. ■ First, we believe in honesty. No client should ever appoint an individual without being fully knowledgeable of the candidate's complete background and history. Conversely, no candidate should ever enter into a new career opportunity without full disclosure of any organizational "issues." ■ We strive to keep everyone involved in a recruitment process informed of the status. Not only do we provide regular updates to our clients, but we also have a reputation for keeping our candidates posted, even to the extent of informing them as to who was eventually selected. ■ As recruitment professionals, we do not recruit our placements -- ever. Should a placement of ours have an interest in a position for which we are recruiting, they may choose to apply. However, if they become a finalist, we ask that they speak to their supervisor (Council member or Manager) to alert them of their intent. ■ We do not recruit staff from our clients for another recruitment during an active engagement. Nor do we "parallel process" a candidate, thereby pitting one client against another for the same candidate. ■ We are retained only by client agencies and not by our candidates. While we have a reputation for being actively involved in the profession and providing training, workshops, and general advice to candidates, we represent only our clients. In addition, we always represent and speak of our client in a positive manner; during the recruitment engagement as well as years after. ■ We do not misrepresent our client list. Only those searches that we personally conducted appear on our list; rather than those conducted by other Recruiters while with other executive search firms. -8- PROFESSIONAL FEE AND EXPENSES Professional Fee Our professional fee for to conduct this recruitment is $18,500. One-third of this fee is due as a retainer upon execution of the agreement. The remainder of the fee will be divided and billed in two separate, monthly invoices. Expenses Estimated out-of-pocket costs associated with this search will not exceed $7,500. Expenses will be pre -approved and billed back at cost. Expenses include out-of-pocket costs associated with consultant travel, advertising, telephone/technology, administrative support/printing/copying/postagetmaterials, and background checks (partial checks on recommended candidates; full background check on selected candidate). Additional expenses incurred due to requested additional meetings as well as full background checks on more than one candidate will be negotiated and billed accordingly. Insurance Peckham & McKenney carries Professional Liability Insurance ($1,000,000 limit), Commercial General Liability Insurance ($2,000,000 General Liability, and $4,000,000 Products) and Automobile Liability Insurance ($1,000,000). Our Insurance Broker is Wells Fargo Insurance, Inc., Charlotte, NC, and our coverage is provided by Sentinel Insurance Company and The Hartford. 9 PECKHAM & McKENNEY - EXECUTIVE SEARCHES Citv/County Manager. Executive Director. and Related Alameda County Waste Mgt. Authority Executive Director American Canyon, City of City Manager American Water Works Assoc., CA/NV Section Executive Director Anderson, City of City Manager Antioch, City of City Manager Arvada, CO, City of Deputy City Manager Ashland, OR, City of City Administrator (2002 and 2005) Atherton, City of Assistant City Manager Auburn, City of City Manager Baldwin Park, City of Chief Executive Officer Bell, City of City Manager Belmont, City of City Manager Belvedere, City of City Manager Benicia, City of City Manager Big Bear Lake, City of City Manager (1995, 2001 and 2006) Big Bear Lake, City of General Manager, Dept. of Water & Power Big Bear Lake, City of Asst. General Mgr., Dept. of Water & Power Brentwood, City of City Manager Buellton, City of City Manager Burbank, City of City Manager Burlingame, City of City Manager California Water Pollution Control Association Association Manager Calistoga, City of City Manager Campbell, City of City Manager Carlsbad, City of Assistant City Manager Carmel -by -the -Sea, City of City Administrator Corvallis, OR, City of City Manager Cupertino, City of City Manager Daly City, City of Assistant City Manager Del Mar, City of City Manager Delano, City of City Manager Douglas County, CO Deputy County Manager Douglas County, NV County Manager Douglas County, NV Asst. County Manager Durango, CO, City of City Manager Eagle County, CO County Manager El Dorado Hills Community Services District, CA General Manager Encinitas, City of City Manager Eureka, City of City Manager Exeter, City of City Administrator Foothills Park & Recreation District, Littleton, CO Executive Director Fort Lupton, CO, City of City Administrator Fremont, City of Assistant City Manager Garfield County, CO County Manager Gilroy, City of City Administrator Gilroy, City of Assistant City Administrator Glendora, City of City Manager Grand Junction, CO, City of City Manager (2001 and 2006) Greeley, CO, City of City Manager Hayward, City of City Manager Hayward, City of Assistant City Manager -10- Hesperia, City of City Manager Hughson, City of City Manager Indian Wells, City of City Manager Indio, City of City Manager Incline Village General Improvement District, NV General Manager Ketchum, City of, ID City Administrator King City, City of City Manager La Plata County, CO County Manager La Quinta, CA City Manager La Palma, CA City Manager Laramie, WY, City of City Manager Mammoth Lakes, Town of Town Manager Manitou Springs Chamber of Commerce, Chief Operating Officer Visitors Bureau & Office of Economic Development, CO Martinez, City of City Manager Midpeninsula Regional Open Space District General Manager Midpeninsula Regional Open Space District Assistant General Manager (2 Posts) Mill Valley, City of City Manager Milpitas, City of City Manager Monte Vista Water District General Manager Moraga, Town of Town Manager Mountain House Community Svcs. District, CA General Manager Mountain Village, CO, Town of Town Manager Norco, City of City Manager North Lake Tahoe Public Utility District General Manager (2004 and 2007) North Lake Tahoe Resort Association Executive Director Novato, City of City Manager Orange County Fire Authority Assistant Chief, Business Services Pacifica, City of Assistant City Manager Palmdale, City of City Manager Palo Alto, City of Assistant City Manager Palos Verdes Estates, City of City Manager 2007 and 2013 Park City Municipal Corporation, UT City Manager PARSAC General Manager Piedmont, City of City Administrator Pleasant Hill, City of City Manager Point Arena, City of City Manager Porterville, City of Deputy City Manager Public Agency Risk Sharing Authority of CA General Manager Rancho Murieta CSD, CA General Manager Redding, City of City Manager Redlands, City of City Manager Redwood City, City of City Manager Rohnert Park, City of City Manager Sacramento, CA, Crocker Art Museum Executive Director San Clemente, City of City Manager San Clemente, City of Assistant City Manager San Jacinto, City of City Manager San Jose, City of Executive Director, Historical Museum San Mateo, County of County Manager San Rafael, City of Assistant City Manager Santa Clara, City of City Manager Santa Clara Co. Open Space Authority General Manager Sea Ranch Association, CA Community Manager Sedona, AZ, City of City Manager Snowmass Village, CO, Town of Town Manager Solana Beach, City of City Manager St. Helena, City of City Manager Steamboat Springs, CO, City of City Manager Steamboat Springs Chamber Resort Assoc., CO Executive Vice President Teton County, WY County Administrator Tracy, City of City Manager Tracy, City of Assistant City Manager Truckee, Town of Town Manager Tulare, City of City Manager (2005 and 2011) Tulare Co. Economic Development Corporation President Washington County, OR Director of Health & Human Services Waterford, City of City Administrator West Sacramento, City of City Manager Windsor, CO, Town of Town Manager Winter Park, CO, Town of Town Manager Woodside, Town of Town Manager Yakima Regional Clean Air Authority, WA Executive Director/Air Pollution Conti Officer Yolo, County of County Administrator Citv Attornev/Legal Counsel Antioch, City of City Attorney Archuleta County, CO County Attorney Ashland, OR, City of City Attorney Brisbane, City of City Attorney Burlingame, City of City Attorney Eureka, City of City Attorney Garfield County, CO County Attorney Hayward, City of City Attorney Mesa County, CO County Attorney Midpeninsula Regional Open Space District, CA General Counsel Milpitas, City of Assistant City Attorney Mountain Village, CO, Town of Town Attorney Pleasanton, City of City Attorney Redding, City of Assistant City Attorney Richmond, City of City Attorney San Bruno, City of City Attorney Simi Valley, City of City Attorney South Lake Tahoe, City of City Attorney Yolo County, CA County Counsel Community Development/Planning/Environmental Services Alameda, City of Economic Development Manager Alhambra, City of Director of Development Services Ashland, OR, City of Community Development Director Baldwin Park, City of Community Development Director Bell, City of Community Development Director Belmont, City of Community Development Director Beverly Hills, City of Community Development Director Brookings Economic Development Agency, SD Executive Director Dana Point, City of Community Development Director Delano, City of Economic Development Manager Eastern Municipal Water District Director, Development & Customer Services Fremont, City of Deputy Director of Community Development Fremont, City of Deputy Rdvlpmnt Agency Director, Housing Hayward, City of Community Development Director -12- Hayward, City of Economic Development Manager Hesperia, City of Redevelopment Director Jefferson County, CO Planning & Development Director Laguna Niguel, City of Director of Community Development Livermore, City of Economic Development Director Long Beach, City of Planning Bureau Manager Martinez, City of Community Development Director Mountain Village, CO, Town of Dir. Of Community Development & Housing Murrieta, City of Development Services Director Needles, City of City Planner North Tahoe Public Utility District, CA Planning & Engineering Manager Novato, City of Community Development Director Novato, City of Planning Manager Oceanside, City of Economic Development Director Pacific Grove, City of Community/Economic Development Director Palo Alto, City of Development Services Director Pasadena, City of Director of Planning & Permitting Pittsburg, City of Community Development Director Rancho Santa Margarita, City of Development Services Director Reno, NV, City of Redevelopment Administrator San Bernardino, City of Business Development Manager San Bruno, City of Community Development Director San Clemente, City of Economic Development & Housing Director San Mateo, City of Planning Manager San Mateo, City of Building Official San Mateo, City of Economic Development Manager San Pablo, City of Development Services Director San Pablo, City of Assistant to the City Manager, Economic Development San Rafael, City of Community Development Director County of Santa Clara, San Jose, CA Director, Planning & Development Seaside, City of Senior Planning Services Manager Seaside, City of Redevelopment Services Manager Teton County, CO Planning & Development Director Vail, CO, Town of Director of Community Development Walnut Creek, City of Economic Development Manager Walnut Creek, City of Planning Manager Washington County, OR Land Development Services Manager Winters, City of Community Development Director Library Director and Related Boulder, CO, City of Library Director Hayward, City of Library Director Huntington Beach, City of Library Director Mountain View, City of Library Director Oceanside, City of Library Director Orange, City of City Librarian Palo Alto, City of Library Director Pleasanton, City of Library Services Director Torrance, City of Cultural Arts Administrator Parks & Recreation Bell, City of Community Services Director Foothills Park & Rec. District, CO Executive Director Los Altos, City of Recreation Director North Clackamas County, OR Parks & Recreation Director -13- Pacifica, City of Palo Alto, City of Piedmont, City of Pleasanton, City of Pleasanton, City of Reno, NV, City of Rialto, City of Roseville, City of San Clemente, City of Tracy, City of Public Works/Engineering and Related Ashland, OR, City of Aurora Water, CO Belmont, City of Belmont, City of Benicia, City of Benicia, City of Big Bear Lake, City of Campbell, City of Campbell, City of Carlsbad, City of Chino Basin Municipal Water District, CA Delta Diablo Sanitary District, CA Fremont, City of Galt, City of Gilroy, City of Greeley, CO, City of Greeley, CO, City of Greenfield, City of Hayward, City of Jefferson County, Golden, CO Louisville, CO, City of Marin Municipal Water District, CA Milpitas, City of North Tahoe Public Utility District, CA Oceanside, City of Orange County Fire Authority, CA Port San Luis Harbor District, CA Sacramento County, CA San Jose, City of San Pablo, City of San Luis Obispo, City of Santa Clara, City of South Lake Tahoe, City of Steamboat Springs, CO, City of Yorba Linda, City of Human Resources/Personnel AC Transit District American Canyon, City of Azusa, City of Belmont, City of Belmont, City of -14- Dir. Of Parks, Beaches & Recreation Community Services Director Recreation Director Community Services Manager Director of Parks & Community Services Director of Parks & Recreation Parks & Community Services Director Parks, Recreation & Libraries Director Director Of Beaches, Parks & Recreation Parks & Community Services Director Public Works Director Director of Water Public Works Director Senior Civil Engineer Land Use & Engineering Manager Public Works Director City Engineer City Engineer Associate Civil Engineer Deputy Public Works Director Manager of Planning & Engineering Senior Engineer Manager of Maintenance Operations Public Works Director Building Field Services Manager Public Works Director Water & Sewer Director Public Works Director Director of Public Works Airport Manager Public Works Director Environmental Resources Division Manager Public Works Director/City Engineer Planning & Engineering Manager Community Services Director Fleet Manager Facilities Manager Associate Civil Engineer General Services Director City Engineer Public Works Director Assistant Director of Water/Sewer Utilities Public Works Director Public Works Director Field Services Supervisor Human Resources Manager Administrative Services Director Human Resources Director Human Resources Director Personnel Analyst Benicia, City of Human Resources Manager Brookings, SD, City of Director of Human Resources Contra Costa Water District, CA Human Resources Manager Delta Diablo Sanitation District, CA Personnel Officer Douglas County, CO Human Services Director Eagle County, CO Director of Human Resources East Bay Regional Park District Personnel Director Encinitas, City of Human Resources Manager Glendale, AZ, City of Personnel Director Hayward, City of Human Resources Director Jefferson County, CO Human Resources Director Lakewood, CO Employee Relations Director Midpeninsula Regional Open Space District Public Affairs Manager Mountain View, City of Director of Employee Services Oceanside, City of Personnel Director Orange County Fire Authority, CA Human Resources Director Palm Desert, City of Human Resources Manager Palo Alto, City of Chief People Officer Porterville, City of Administrative Services Manager Rancho Cucamonga, City of Director of Human Resources Redwood City, City of Human Resources Director San Bruno, City of Human Resources Director San Rafael, City of Human Resources Director Seaside, City of Personnel Services Manager South Lake Tahoe, City of Administrative Services Manager Southern CA Association of Governments Human Resources Manager Torrance, City of Risk Manager Washington County, OR Director of Health & Human Services Finance Director/Controller/Treasurer Alameda County, CA Finance Director Alhambra, City of Finance Director American Canyon, City of Finance Director Antioch, City of Finance Director Arvada, CO, City of Director of Finance Atherton, City of Finance Director Aurora, CO, City of Finance Director Azusa, City of Director of Finance Bell, City of Finance Director Brisbane, City of Finance Director Burbank, City of Finance Director Claremont, City of Finance Director Contra Costa Water District Finance Director Daly City, City of Director of Finance Dublin, City of Administrative Services Director Durango, CO, City of Finance Director East Bay Regional Park District Controller Emeryville, City of Finance Director Encinitas, City of Finance Director Fairfield, City of Director of Finance Fairfield, City of Assistant Director of Finance Greeley, City of, CO Finance Director Goodwill Industries of San Joaquin Valley Finance Director/Controller Gonzales, City of Finance Director Hayward, City of Finance Director La Quinta, City of Finance Director -15- Long Beach, City of City Treasurer Marin Municipal Water District Auditor/Controller Menlo Park, City of Financial Services Manager Milpitas, City of Finance Director Modesto, City of Director of Finance Monterey, City of Finance Director Morgan Hill, City of Finance Director Needles, City of Finance Director Oakland, City of Budget Director Orange County Fire Authority Assistant Chief, Business Services Orange County Fire Authority Financial Services Manager Orange County Fire Authority Treasurer (2000 and 2004) Oxnard, City of Finance Director Pacific Grove, City of Finance Director Pasadena, City of Controller Pasadena, City of Accounting Manager Porterville, City of Administrative Services Manager Rancho Cordova, City of Assistant Finance Director Reno, NV, City of Finance Director San Mateo, City of Finance Director San Mateo, City of Deputy Director of Finance Santa Clara, City of Accounting Division Manager Santa Clarita, City of Finance Manager Santa Cruz, City of Finance Director Seaside, City of Financial Services Manager Sonoma, City of Finance Director South Lake Tahoe, City of Administrative Services Director Steamboat Springs, CO, City of Finance Director Superior Court of Calif./Co. of San Mateo Finance Director Union City, City of Finance Director Ventura, City of Treasury Manager Visalia, City of Finance Director Washington County, OR Finance Director Western Municipal Water District Finance Director Winter Park, CO, City of Finance Director Yorba Linda, City of Finance Director Public Safety/Law Enforcement Alhambra, City of Chief of Police Alhambra, City of Fire Chief Antioch, City of Police Chief Atherton, Town of Police Chief Baldwin Park, City of Police Chief Bell, City of Police Chief Belmont, City of Police Chief Clayton, City of Police Chief Eureka, City of Police Chief Gilroy, City of Fire Chief Hayward, City of Fire Chief Livermore, City of Fire Chief Lone Tree, CO, City of Patrol Operations Commander Lone Tree, CO, City of Police Chief Los Altos, City of Police Captain Menlo Park, City of Police Chief Milpitas, City of Police Chief Modesto, City of Fire Chief -16- Oceanside, City of Porterville, City of Redondo Beach, City of Riverton, WY, City of San Pablo, City of San Rafael, City of Santa Monica, City of Springfield, City of, OR Vail, CO, Town of West Covina, City of City/County Clerk Alameda County, CA Berkeley, City of Hayward, City of Oceanside, City of Menlo Park, City of Midpeninsula Regional Open Space District, CA Monterey, City of Mountain View, City of Rancho Santa Margarita, City of San Jose, City of San Luis Obispo, City of San Mateo, City of Santa Cruz, City of Walnut Creek, City of Information Technology Fremont, City of Jefferson County, Golden, CO Superior Court of California, County of San Mateo Superior Court of California, County of San Mateo -17- Police Captain Chief of Police Communications Manager Police Chief Police Chief Chief of Police Police Chief Police Chief Fire Chief Fire Chief Clerk of the Board City Clerk City Clerk Public Information Officer City Clerk Public Information Officer City Clerk City Clerk City Clerk City Clerk City Clerk City Clerk City Clerk City Clerk Information Services Technology Director Information Technology Director Information Technology Director Court Information Technology Manager PECKHAM-01 MAB1 ACORO° CERTIFICATE OF LIABILITY INSURANCE DATO/YYYY) 31/26/226/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Wells Fargo Insurance Client Service Group MAC N9306-133 733 Marquette Avenue, 13th Floor CONTACT NAME: Wells Fargo Insurance Inc. PHONE $66,294.8458 FAX Nol: $66.407.7326 Ext -M IL ADDRESS: businessinsurance@welisfargo.com INSURER(S) AFFORDING COVERAGE NAIC # Minneapolis, MN 55402 INSURER A: Sentinel Insurance Company, Ltd 11000 GEN'L AGGREGATE LIMIT APPLIES PER INSURED Phil McKenney & Bobbi C. Peckham DBA Peckham & INSURER B: HISCOX Insurance Company Ltd. INSURER C: McKenney 300 Harding Blvd Ste 106e Roseville, CA 95678 INSURER D : INSURER E: INSURER F: AUTOMOBILE LIABILITY COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER MM/DOmYY MMIDOmYY LTR LIMITS THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 2,000,000 CLAIMS -MADE 1..X..11 OCCUR X 41SBAAX2578 712312014 7/23/2015 PREMISES Ea occurrence $ 1,000,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY S Excluded GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE 5 4,000,000 X POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000 OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident S 2,000,000 A ANY AUTO 41 SBAAX2578 7/23/2014 7/23/2015 BODILY INJURY (Per person) S ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS X X NON -OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident 5 UMBRELLA IJAB=OCCUR FACH OCCURRENCE S EXCESS LIAB AGGREGATE DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LUIBILITY Y / N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE❑ E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N / A (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE S If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ B Professional Liability MPL143040816 3/4/2015 3/4/2016 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Certificate Holder is listed as an Additional Insured. CERTIFICATE HOLDER CANCELLATION ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF SAN RAFAEL THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1400 5TH AVE ACCORDANCE WITH THE POLICY PROVISIONS. San Rafael, CA 94901 - AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD THE HARTFORD Select Customer Insurance Center 8711 UNIVERSITY EAST DRIVE CHARLOTTE NC 28213 Policyholder, please callus at: (877) 532-3486 Agent, please callus at: (877) 532-3486 INSURANCE ENDORSEMENT ATTACHED *** PLEASE REVIEW THE CHANGE *** Enclosed is an endorsement for your business insurance policy. Please review it at your convenience. If you have questions or need to make further changes: Policyholder, please call us at: (877) 532-3486 Agent, please callus at: (877) 532-3486 between 8 A. M. and 6 P.M. EASTERN TIME The premium billing will be mailed to you separately. You can expect to receive it soon. Thank you for allowing us to service your business needs. WELLS FARGO INS INC/PHS MSC THE HARTFORD SELECT CUSTOMER INSURANCE CENTER The Hartford Hartford Fire Insurance Company and its Affiliates One Hartford Plaza, Hartford, Connecticut 06155 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CHANGE This endorsement changes the policy effective on the Inception Date of the policy unless another date is indicated below: Policy Number: 41 SBA AX2578 DV Named Insured and Mailing Address; PHIL MCKENNEY AND BOBBI PECKHAM 300 HARDING BLVD STE 106E ROSEVILLE CA 95678 Policy Change Effective Date: 03/16/15 Effective hour is the same as stated in the Declarations Page of the Policy. Policy Change Number: 019 Agent Name: WELLS FARGO INS INC/PHS MSC Code: 715776 POLICY CHANGES: SENTINEL INSURANCE COMPANY, LIMITED ANY CHANGES IN YOUR PREMIUM WILL BE REFLECTED IN YOUR NEXT BILLING STATEMENT.IF YOU ARE ENROLLED IN REPETITIVE EFT DRAWS FROM YOUR BANK ACCOUNT, CHANGES IN PREMIUM WILL CHANGE FUTURE DRAW AMOUNTS. THIS IS NOT A BILL. NO PREMIUM DUE AS OF POLICY CHANGE EFFECTIVE DATE FORM NUMBERS OF ENDORSEMENTS DELETED AT ENDORSEMENT ISSUE: IH12001185 ADDITIONAL INSURED - PERSON -ORGANIZATION PRO RATA FACTOR: 0.367 THIS ENDORSEMENT DOES NOT CHANGE THE POLICY EXCEPT AS SHOWN. Form SS 12 11 04 05 T Page oo1 Process Date: 03/17/15 Policy Effective Date: 07/23/14 Policy Expiration Date: 07/23/15 POLICY NUMBER: 41 SBA AX2578 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ST. HELENA CALIFORNIA 94574 CITY OF ELKGROVE CALIFORNIA 8401 LAGUNA PALMS WAY ELKGROVE CA 95758 CITY OF YUBA CITY 1201 CIVIC CENTER BLVD. YUBA CITY, CA 95993 FOSTER CITY 610 FOSTER CITY BLVD FOSTER CITY, CA 94404 SOUTH SUBURBAN PARK AND RECREATION DISTRICT 6631 S UNIVERSITY BLVD CENTENNIAL, CO 80121 CITY OF SAN LEANDRO 835 E 14TH ST RM 207 SAN LEANDRO CA 94577 CITY OF SAN RAFAEL 1400 STH AVE SAN RAFAEL, CA 94901 THE CITY OF ALAMEDA 2263 SANTA CLARA AVE ALAMEDA, CA 94501 Form IH 12 00 1185 T SEQ. NO. 007 Printed in U.S.A. Page 002 (CONTINUED ON NEXT PAGE) Process Date: 03/17/15 Expiration Date: 07/23/15 PRODUCER'S FACT SHEET NAMED INSURED: PHIL MCKENNEY AND BOBBI PECKHAM POL #: 41 SBA AX2578 DV PRODUCER'S NAME: PRODUCER'S CODE: 715776 WELLS FARGO INS INC/PHS MSC POL EFF DATE: 07/23/14 POL EXP DATE: 07/23/15 DIRECT ACCOUNT BILL NUMBER - 14185350 TRANSACTION TYPE: ENDORSEMENT ENDORSEMENT PREMIUM: $0.00 NON -PREMIUM BEARING FORM TITLE SS 12 11 04 05 POLICY CHANGE PRODUCER'S FACT SHEET PAGE 1 03/17/15 41 SBA AX2578 DV (07/23/15) AGENT SALES TRANS EFF DATE: 03/16/15 CHANGE NO.: 019 POLICYHOLDER COPY NF P.O. BOX 8192, PLEASANTON, CA 94588 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 03-16-2015 CITY OF SAN RAFAEL NF 1400 STH AVE SAN RAFAEL CA 94901-1943 GROUP: POLICY NUMBER: 9103671-2014 CERTIFICATE ID: 17 CERTIFICATE EXPIRES: 06-24-2015 06-24-2014/06-24-2015 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 30 days advance written notice to the employer. We will also give you 30 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or to which it may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions, of such policy. Authorized Representative President and CEO EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE. ENDORSEMENT #1600 - MCKENNEY, ROBERT PHIL SECRETARY TREASURER - EXCLUDED. ENDORSEMENT #!1600 - PECKHAM, ROBERTA PRESIDENT - EXCLUDED. ENDORSEMENT #!2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 07-18-2014 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. EMPLOYER PECKHAM & MCKENNEY, INC. NF 300 HARDING BLVD. ROSEVILLE CA 95678 [JCG,CS] (REV.7-2014) PRINTED : 03-16-2015 MCS ENN Y UFCi`MASM'T.A�iNCHAND CV':CliW,"uC:tld':e,vd4 March 3, 2015 Mr. Jim Schutz, Assistant City Manager City of San Rafael via Jirn.Schutz cr}ci ofsanrafael.or Dear Mr. Schutz: Thank you for the opportunity to express our interest in once again assisting the City of San Rafael in the recruitment of the next Public Works Director. As you know, we conducted the Police Chief recruitment process for the city in 2011 and the Assistant City Manager search in 2006. With this in mind, we are familiar with the organization and community thereby allowing us to market the position to potential candidates. Bringing over 32 years of experience in local government and executive search, I would serve as the city's Recruiter. Currently, we are conducting a Public Works Director search for the City of Milpitas as well as the Engineering & Transportation Director search for San Leandro. In addition, we recently completed similar searches for the cities of Benicia, Pittsburg, and San Pablo, as well as Maricopa County. The following proposal provides detailed information of my firm's qualifications, the search process and schedule, professional fees and expenses, and client references. Please feel free to call me toll- free at (866) 912-1919 or by cell at (916) 730-2014 if you have any questions or need additional information. Sincerely, Bobbi Bobbi C. Peckham, President Peckham & McKenney, Inc. attachment EXHIBIT 1 TABLE OF CONTENTS STATEMENT OF EXPERIENCE 1 ASSIGNED PERSONNEL 2 METHODOLOGY 4 PROPOSED TBIELINE 6 CLIENT REFERENCES 7 PLACEMENT GUARANTEE AND ETHICS 8 PROFESSIONAL FEES AND EXPENSES 9 PECKHAM & McKENNEY — EXECUTIVE SEARCHES 10 EXHIBIT 1 STATEMENT OF EXPERIENCE Peckham & McKenney provides Executive Search services to local government agencies throughout the Western United States and is headquartered in Roseville, California. The firm was established as a partnership in June 2004 and incorporated in 2014 by Bobbi Peckham and Phil McKenney, who serve as the firm's Recruiters and bring over 50 years' experience in local government and executive search. We are supported by an Office Manager, research specialists, marketing and design professional, web technician, and distribution staff. Ms. Peckham serves as the firm's President, and Phil McKenney serves as the Chief Operating Officer and Secretary/Treasurer. Either of the firm's principals may be reached toll free at (866) 912-1919. Peckham & McKenney was established on the premise that an executive search and consulting firm must be dedicated to providing its clients and candidates with professional service, as well as a personal, hands-on approach. Our business philosophy centers upon the understanding that this is a "people" related industry and that attention to others' needs is the key to providing effective customer service. Not only are we committed to providing our clients with well-qualified candidates, but we also take pride in treating both our clients and candidates with utmost respect. This commitment has lead to multi-year retainer agreements with a number of agencies, as well as numerous client and candidate testimonials to their experiences with us. We invite you to visit our web site at www.PeckhamAndMcKenngy.com. At Peckham & McKenney, we are committed to local government and sensitive to the challenges and issues faced by our clients. As such, we participate in the Cal-ICMA Preparing the Next Generation Committee and also serve as the Administrator for the Credentialed Government Leader program for the Municipal Management Associations of Northern & Southern California. In addition, we have provided workshops and training sessions in California and Colorado to up-and-comers on resume and interview preparation and general career guidance. Similar Recruitment Experience Bringing over 50 years' combined experience in local government and executive search, we have conducted hundreds of searches for key executive level positions throughout the Western United States. Within the past six months, we conducted a Public Works Director search for the City of Benicia; City Engineer, City of San Pablo; Community Development Director/City Engineer for the City of Pittsburg; and Public Works Director for Maricopa County, California. In addition, we are currently conducting similar searches for the cities of Milpitas and San Leandro, California. Numerous other Public Works Director searches are listed at the end of our proposal. ME ASSIGNED PERSONNEL Bobbi C. Peckham Bobbi Peckham has one of the strongest reputations throughout the West Coast as a leading local government Recruiter with over 30 years of experience in local government and executive search. She is frequently sought out and retained due to her high ethics, integrity, hands-on customer service, and unique ability to identify candidates that "fit" her client agencies and communities. She will be supported by the Peckham & McKenny team of professionals. Individual profiles follow. Ms. Peckham began her career in local government with the City of Naperville, IL, where she became familiar with all aspects of local government. Ms. Peckham was then recruited to join the Executive Search practice of a leading California recruitment firm. Later, she played an integral role in creating a national search business for what became the largest recruitment practice serving local government in the country. Here, she became Regional Director overseeing Northern California and a nine -state region. In 2004, Ms. Peckham formed her own search firm in partnership with Phil McKenny. Ms. Peckham has personally conducted hundreds of national searches throughout the Western United States. She has extensive experience working with City Councils, Executive Boards, and local government administrators, listening to and understanding their needs in executive level placements. Ms. Peckham received a Bachelor of Science degree in Organizational Behavior from the University of San Francisco. She is a contributing member of the International City/County Management Association, Cal-ICMA, Women Leading Government, and Municipal Management Associations of Northern & Southern California. Ms. Peckham serves on the Planning Committee for the annual Women's Leadership Summit, at which she coordinates and leads the highly regarded Executive Roundtable Discussions with over 30 female local government leaders. In addition, Ms. Peckham was instrumental in writing the ICMA's Job Hunting Handbook. Phil McKennev Phil McKenny has over 35 years' management experience and is very familiar with local government agencies, having led a county organization and having worked with numerous city governments and special districts. Mr. McKenny began his career in the resort and hospitality industry and served as General Manager for Mattakesett Properties on the island of Martha's Vineyard. He then relocated to Keystone Resort in Colorado, which is now acknowledged as a premiere all -season resort with special recognition for its level of guest services. Mr. McKenny later took over the helm of the Summit County Chamber of Commerce as their Executive Director. This hybrid - Chamber was the only countywide organization responsible for marketing all of Summit County, Colorado, home to Breckenridge, Keystone, and Copper Mountain resorts. Through his leadership and collaborative style, and working with the cities and county within Summit County, he led the Chamber to being a readily recognized and well- respected organization within Colorado and the Western United States. Mr. McKenny was then selected by Placer County, California to lead the merger of the North Lake Tahoe Chamber of Commerce and the North Tahoe Visitors and Convention Bureau into the North Lake Tahoe Resort Association. As Executive Director of this new county organization, he represented the Tourism industry for all of North Lake Tahoe. The Resort Association is now a proactive, nationally recognized organization whose model of governance is being replicated in numerous resort communities across the western United States. Mr. McKenny joined Ms. Peckham in executive recruitment in January 2003 and has since conducted hundreds of national recruitments throughout the Western states, including Colorado, Arizona, Idaho, Wyoming, Oregon, and California. Mr. McKenny has an undergraduate degree in Recreation from Slippery Rock State College as well as a Master of Business Administration from the University of Denver. Joyce Johnson Joyce Johnson joined Peckham & McKenney in 2005 and serves as the firm's Office Manager. Ms. Johnson is complimented regularly on her strong customer orientation working with both clients and candidates alike. She oversees internal administration of the firm as well as directing contract administrative support in the areas of advertising and design, web posting, and duplication and mailing services. Prior to joining Peckham & McKenney, Ms. Johnson oversaw internal administration in the Western Region headquarters of two national management consulting and executive recruitment firms. She has over 30 years' experience in the field of administrative and executive support for all aspects of the executive recruitment process. Ms. Johnson holds an Associate of Arts degree from American River College. Cathy West -Packard Cathy has provided her design and marketing skills to Peckham & McKenney recruiters even before the firm's formation. She is the firm's "go -to" professional for all advertising and brochure design and creation. Rebecca Bach Rebecca joined Peckham & McKenney in 2012 and currently serves in the areas of social media, administrative support, research, and special projects. Rebecca has served in a number of administrative roles for agencies within the United States as well as in New Zealand, where she served as office manager for a non-profit organization. Rebecca has 10 years' experience working with both the everyday tasks that it takes to run an office as well as overseeing the financial departments of several companies/organizations. Kevin Johnson Kevin has been a member of the team since 2009 and currently serves as a Research Assistant. He supports the firm's Recruiters through his research of local government agencies and networks, potential candidates, and current candidates prior to recommendation to our clients. Kevin mastered his researching abilities while obtaining a Bachelor of Arts in Economics from Willamette University. Bradley Frank The newest member of the Peckham & McKenney team, Bradley holds the official title of Technology Guru as he expertly oversees the firm's web site as well as responding to all technology questions from the firm's principals. He is currently studying Material Sciences & Engineering at the University of California, Merced. METHODOLOGY While it is our intent to customize the search and project schedule to fit the City's specific needs, the search process typically includes the following key actions. Projected time frames have been included within our Proposed Timeline. Project Organization & Development of Candidate Profile (on-site #1) -- Prior to beginning the recruitment process, Ms. Peckham will meet with the City Manager in order to discuss the recruitment process, listen to specific desires and expectations, and respond to any questions or concerns. We will discuss expected parameters of the search, the search timeline, and schedule future meeting dates. This phase also provides for discussion of the detailed Candidate Profile. The desired background and experience, leadership style and personality traits, skills and abilities of the ideal candidate will be discussed. We will also discuss expectations, goals, and objectives that will lead to the success of the new Public Works Director. Recruitment Advertisements will be placed in the appropriate industry publications and websites, and our firm will assume responsibility for presenting your opportunity in an accurate and professional manner. Full information on the position will be posted on our firm's web site as well as the City's site. In addition, an attractive brochure will be prepared to market the organization and position to potential candidates. This brochure will be mailed to 300-400 industry professionals, and it will also be available on our firm's web site. Copies of the brochure will also be made available to the City. The main focus of our outreach, however, will be direct phone contact with quality potential candidates. With nearly 30 years of executive search experience, we have developed an extensive candidate database that is continuously utilized and updated. Our recruiting efforts will focus on direct and aggressive recruiting of individuals within the search parameters established during the Candidate Profile Development phase. We believe direct recruiting produces the most qualified candidates. Throughout this active search process, we will regularly notify the City Manager of the status and share questions, concerns, and comments received from potential candidates as they consider the opportunity. By doing so, we will "team" with the City to ensure that all issues and concerns of candidates are discussed and understood thereby eliminating "surprises" once the resume filing deadline has occurred. As resumes are received, they will be promptly acknowledged, and we will personally respond to all inquiries. Once the resume filing deadline has passed, the City will be once again updated on the status of the recruitment, the number of resumes received, and our intent for preliminary interviews. Preliminary Interviews, - As resumes are received, supplemental questionnaires will be sent to candidates who appear to meet the candidate profile. Following the resume filing deadline and a thorough review of the resumes and questionnaires received, Ms. Peckham will conduct preliminary interviews with those individuals most closely matching the candidate profile. An Internet search will be conducted as well as preliminary reference and background (credit and criminal) checks. Recommendation of Finalists (on-site #2) — A written recommendation of finalists will be personally presented to the City Manager by Ms. Peckham in a one- to two-hour meeting. The City will receive a full listing of all candidates who applied for the position, as well as the cover letters, resumes, and supplemental questionnaires of the recommended group of candidates for further consideration. Once a group of finalists has been selected by the City Manager, all candidates will be notified of their status. We will prepare a finalist interview schedule and notify finalist candidates accordingly. If necessary, finalists will make their own travel plans and reservations. It is customary that the City reimburse finalists for round-trip airfare, car rental, and -4- lodging necessary to attend the interviews with the City. We will confirm this with the City at our meeting to recommend finalists. Final Interviews/Selection (on-site #3 and #4, if necessary) — During this phase, finalists will be interviewed by an interview panel and/or the City Manager. Ms. Peckham will provide on-site advice and facilitation assistance during the final interview process. Interview materials, including suggested interview questions, evaluation and ranking sheets will be provided for the City's convenience. An orientation session will be held with those involved prior to the finalist interviews, and we will work with the City Manager and other panels through a ranking process and discussion of the finalists at the end of the day. Ms. Peckham will assist the City Manager in coming to consensus on the leading two to three finalists for further consideration, and we will provide recommendations on next steps, including additional meetings or social engagements with each finalist to learn more of the "fit" they may bring. In the past, our clients have chosen to conduct subsequent interviews, roundtable discussions, or meals with these finalists. Ms. Peckham will provide the City Manager with recommendations and options for this process. Oualification — Once the final candidate has been selected by the City Manager, our firm will verify professional work experience; degree verification; and criminal, civil, credit, and motor vehicle records (beyond industry - standard seven years). Second "tier" references will also be contacted. This comprehensive process ensures that only the most thoroughly screened candidate is hired. In addition, negotiation assistance will be provided as requested by the City. Our ultimate goal is to exceed your expectations and successfully place a candidate who "fits" your organization's and community's needs now and into the future. PROPOSED TIMELINE This sample schedule anticipates a 14 -week process. In today's competitive recruiting environment, our goal is to make the process as efficient and effective as possible. ACTIVITY TIME FRAME I. Project Organization & Development of Candidate Profile Two Weeks • Meeting with City Manager to discuss recruitment process & candidate profile • Formalize project schedule • Develop advertising and recruiting plan III. Recruitment Six Weeks • Advertise, network, and electronically post in appropriate venues • Send marketing brochure to 300-400 industry professionals • Post opportunity on firm's web site as well as City's site • Search for/identify/recruit individuals within the parameters of the Candidate Profile • Respond to all inquiries and acknowledge all resumes received IV. Preliminary Interviews/Recommendation Three Weeks • Review candidates' resumes and supplemental questionnaires • Conduct preliminary interviews with leading candidates • Conduct Internet research, first-tier reference checks, and credit/criminal checks • Present written recommendation of finalists to the City Manager • Notify all candidates of search status V. Final Interviews/Selection Two Weeks • Schedule finalist candidate interviews • Design process and facilitate finalist interviews with City • Assist City throughout process and provide recommendations • City Manager selects candidate or leading 2-3 candidates for further consideration • City conducts second interview process. VI. Qualification One Week • Conduct thorough background checks and second "tier" references on leading candidate • Negotiation assistance • Exceed expectations and successfully place candidate who "fits." go -is CLIENT REFERENCES Please feel free to contact any of the following current and recent clients to inquire about their experience with Bobbi Peckham. In addition, we would be pleased to furnish the client contact and phone numbers for any past clients of Ms. Peckham or Mr. McKenney listed in the Attachment. City of Piedmont, CA — City Administrator (2013) Margaret Fujioka, Mayor; or Paul Benoit, City Administrator (510) 463-7821; mfuiioka@ci.piedmont.ca.us (510) 420-3042; pbenoit@ci.piedmont.ca.us City of Pittsburg, CA — Community Development Director/City Engineer (2014) Neville Vania, Human Resources Manager (925) 252-4898; nvania'u;ci.pittsburg ca.us City of San Clemente, CA — City Manager (2014). Assistant City Manager (2013), and Community Development Director (current search) Sam Penrod, Human Resources Manager (949) 361-8321; penra.)d,@san,-,clemente.or City of San Pablo, CA — City Attorney and Assistant City Manager (current searches), Assistant to the City Manager/Economic Development, and City Engineer (2014) Matt Rodriguez, City Manager (510) 215-3002; mattr x aprpabloca.gov -7-. PLACEMENT GUARANTEE AND ETHICS Our placement record is particularly strong in that 87% of the candidates we have placed since 2009 continue in those positions today. In the unlikely event, however, that a candidate recruited and recommended by our firm leaves your employment for any reason within the first year (except in the event of budgetary cutbacks, promotion, or position elimination), we agree to provide a one-time replacement at no additional charge, except expenses. Time and again, we receive unsolicited comments from clients and candidates relating to our integrity and high ethics. ■ First, we believe in honesty. No client should ever appoint an individual without being fully knowledgeable of the candidate's complete background and history. Conversely, no candidate should ever enter into a new career opportunity without full disclosure of any organizational "issues." ■ We strive to keep everyone involved in a recruitment process informed of the status. Not only do we provide regular updates to our clients, but we also have a reputation for keeping our candidates posted, even to the extent of informing them as to who was eventually selected. ■ As recruitment professionals, we do not recruit our placements -- ever. Should a placement of ours have an interest in a position for which we are recruiting, they may choose to apply. However, if they become a finalist, we ask that they speak to their supervisor (Council member or Manager) to alert them of their intent. ■ We do not recruit staff from our clients for another recruitment during an active engagement. Nor do we "parallel process" a candidate, thereby pitting one client against another for the same candidate. ■ We are retained only by client agencies and not by our candidates. While we have a reputation for being actively involved in the profession and providing training, workshops, and general advice to candidates, we represent only our clients. In addition, we always represent and speak of our client in a positive manner; during the recruitment engagement as well as years after. ■ We do not misrepresent our client list. Only those searches that we personally conducted appear on our list; rather than those conducted by other Recruiters while with other executive search firms. -8- PROFESSIONAL FEE AND EXPENSES Professional Fee Our professional fee for to conduct this recruitment is $18,500. One-third of this fee is due as a retainer upon execution of the agreement. The remainder of the fee will be divided and billed in two separate, monthly invoices. Expenses Estimated out-of-pocket costs associated with this search will not exceed $7,500. Expenses will be pre -approved and billed back at cost. Expenses include out-of-pocket costs associated with consultant travel, advertising, telephone/technology, administrative support/printing/copying/postage/materials, and background checks (partial checks on recommended candidates; full background check on selected candidate). Additional expenses incurred due to requested additional meetings as well as full background checks on more than one candidate will be negotiated and billed accordingly. Insurance Peckham & McKenney carries Professional Liability Insurance ($1,000,000 limit), Commercial General Liability Insurance ($2,000,000 General Liability, and $4,000,000 Products) and Automobile Liability Insurance ($1,000,000). Our Insurance Broker is Wells Fargo Insurance, Inc., Charlotte, NC, and our coverage is provided by Sentinel Insurance Company and The Hartford. ME PECKHAM & McKENNEY - EXECUTIVE SEARCHES City/County Manaeer. Executive Director, and Related Alameda County Waste Mgt. Authority Executive Director American Canyon, City of City Manager American Water Works Assoc., CAMV Section Executive Director Anderson, City of City Manager Antioch, City of City Manager Arvada, CO, City of Deputy City Manager Ashland, OR, City of City Administrator (2002 and 2005) Atherton, City of Assistant City Manager Auburn, City of City Manager Baldwin Park, City of Chief Executive Officer Bell, City of City Manager Belmont, City of City Manager Belvedere, City of City Manager Benicia, City of City Manager Big Bear Lake, City of City Manager (1995, 2001 and 2006) Big Bear Lake, City of General Manager, Dept. of Water & Power Big Bear Lake, City of Asst. General Mgr., Dept. of Water & Power Brentwood, City of City Manager Buellton, City of City Manager Burbank, City of City Manager Burlingame, City of City Manager California Water Pollution Control Association Association Manager Calistoga, City of City Manager Campbell, City of City Manager Carlsbad, City of Assistant City Manager Carmel -by -the -Sea, City of City Administrator Corvallis, OR, City of City Manager Cupertino, City of City Manager Daly City, City of Assistant City Manager Del Mar, City of City Manager Delano, City of City Manager Douglas County, CO Deputy County Manager Douglas County, NV County Manager Douglas County, NV Asst. County Manager Durango, CO, City of City Manager Eagle County, CO County Manager El Dorado Hills Community Services District, CA General Manager Encinitas, City of City Manager Eureka, City of City Manager Exeter, City of City Administrator Foothills Park & Recreation District, Littleton, CO Executive Director Fort Lupton, CO, City of City Administrator Fremont, City of Assistant City Manager Garfield County, CO County Manager Gilroy, City of City Administrator Gilroy, City of Assistant City Administrator Glendora, City of City Manager Grand Junction, CO, City of City Manager (2001 and 2006) Greeley, CO, City of City Manager Hayward, City of City Manager Hayward, City of Assistant City Manager -10- Hesperia, City of City Manager Hughson, City of City Manager Indian Wells, City of City Manager Indio, City of City Manager Incline Village General Improvement District, NV General Manager Ketchum, City of, ID City Administrator King City, City of City Manager La Plata County, CO County Manager La Quinta, CA City Manager La Palma, CA City Manager Laramie, WY, City of City Manager Mammoth Lakes, Town of Town Manager Manitou Springs Chamber of Commerce, Chief Operating Officer Visitors Bureau & Office of Economic Development, CO Martinez, City of City Manager Midpeninsula Regional Open Space District General Manager Midpeninsula Regional Open Space District Assistant General Manager (2 Posts) Mill Valley, City of City Manager Milpitas, City of City Manager Monte Vista Water District General Manager Moraga, Town of Town Manager Mountain House Community Svcs. District, CA General Manager Mountain Village, CO, Town of Town Manager Norco, City of City Manager North Lake Tahoe Public Utility District General Manager (2004 and 2007) North Lake Tahoe Resort Association Executive Director Novato, City of City Manager Orange County Fire Authority Assistant Chief, Business Services Pacifica, City of Assistant City Manager Palmdale, City of City Manager Palo Alto, City of Assistant City Manager Palos Verdes Estates, City of City Manager 2007 and 2013 Park City Municipal Corporation, UT City Manager PARSAC General Manager Piedmont, City of City Administrator Pleasant Hill, City of City Manager Point Arena, City of City Manager Porterville, City of Deputy City Manager Public Agency Risk Sharing Authority of CA General Manager Rancho Murieta CSD, CA General Manager Redding, City of City Manager Redlands, City of City Manager Redwood City, City of City Manager Rohnert Park, City of City Manager Sacramento, CA, Crocker Art Museum Executive Director San Clemente, City of City Manager San Clemente, City of Assistant City Manager San Jacinto, City of City Manager San Jose, City of Executive Director, Historical Museum San Mateo, County of County Manager San Rafael, City of Assistant City Manager Santa Clara, City of City Manager Santa Clara Co. Open Space Authority General Manager Sea Ranch Association, CA Community Manager Sedona, AZ, City of City Manager Snowmass Village, CO, Town of Town Manager - 11 - Solana Beach, City of City Manager St. Helena, City of City Manager Steamboat Springs, CO, City of City Manager Steamboat Springs Chamber Resort Assoc., CO Executive Vice President Teton County, WY County Administrator Tracy, City of City Manager Tracy, City of Assistant City Manager Truckee, Town of Town Manager Tulare, City of City Manager (2005 and 2011) Tulare Co. Economic Development Corporation President Washington County, OR Director of Health & Human Services Waterford, City of City Administrator West Sacramento, City of City Manager Windsor, CO, Town of Town Manager Winter Park, CO, Town of Town Manager Woodside, Town of Town Manager Yakima Regional Clean Air Authority, WA Executive Director/Air Pollution Conti Officer Yolo, County of County Administrator City Attorney/Legal Counsel Economic Development Manager Antioch, City of City Attorney Archuleta County, CO County Attorney Ashland, OR, City of City Attorney Brisbane, City of City Attorney Burlingame, City of City Attorney Eureka, City of City Attorney Garfield County, CO County Attorney Hayward, City of City Attorney Mesa County, CO County Attorney Midpeninsula Regional Open Space District, CA General Counsel Milpitas, City of Assistant City Attorney Mountain Village, CO, Town of Town Attorney Pleasanton, City of City Attorney Redding, City of Assistant City Attorney Richmond, City of City Attorney San Bruno, City of City Attorney Simi Valley, City of City Attorney South Lake Tahoe, City of City Attorney Yolo County, CA County Counsel Communitv Develooment/Planning/Environmental Services Alameda, City of Economic Development Manager Alhambra, City of Director of Development Services Ashland, OR, City of Community Development Director Baldwin Park, City of Community Development Director Bell, City of Community Development Director Belmont, City of Community Development Director Beverly Hills, City of Community Development Director Brookings Economic Development Agency, SD Executive Director Dana Point, City of Community Development Director Delano, City of Economic Development Manager Eastern Municipal Water District Director, Development & Customer Services Fremont, City of Deputy Director of Community Development Fremont, City of Deputy Rdvlpmnt Agency Director, Housing Hayward, City of Community Development Director -12- Hayward, City of Economic Development Manager Hesperia, City of Redevelopment Director Jefferson County, CO Planning & Development Director Laguna Niguel, City of Director of Community Development Livermore, City of Economic Development Director Long Beach, City of Planning Bureau Manager Martinez, City of Community Development Director Mountain Village, CO, Town of Dir. Of Community Development & Housing Murrieta, City of Development Services Director Needles, City of City Planner North Tahoe Public Utility District, CA Planning & Engineering Manager Novato, City of Community Development Director Novato, City of Planning Manager Oceanside, City of Economic Development Director Pacific Grove, City of Community/Economic Development Director Palo Alto, City of Development Services Director Pasadena, City of Director of Planning & Permitting Pittsburg, City of Community Development Director Rancho Santa Margarita, City of Development Services Director Reno, NV, City of Redevelopment Administrator San Bernardino, City of Business Development Manager San Bruno, City of Community Development Director San Clemente, City of Economic Development & Housing Director San Mateo, City of Planning Manager San Mateo, City of Building Official San Mateo, City of Economic Development Manager San Pablo, City of Development Services Director San Pablo, City of Assistant to the City Manager, Economic Development San Rafael, City of Community Development Director County of Santa Clara, San Jose, CA Director, Planning & Development Seaside, City of Senior Planning Services Manager Seaside, City of Redevelopment Services Manager Teton County, CO Planning & Development Director Vail, CO, Town of Director of Community Development Walnut Creek, City of Economic Development Manager Walnut Creek, City of Planning Manager Washington County, OR Land Development Services Manager Winters, City of Community Development Director Library Director and Related Boulder, CO, City of Library Director Hayward, City of Library Director Huntington Beach, City of Library Director Mountain View, City of Library Director Oceanside, City of Library Director Orange, City of City Librarian Palo Alto, City of Library Director Pleasanton, City of Library Services Director Torrance, City of Cultural Arts Administrator Parks & Recreation Bell, City of Community Services Director Foothills Park & Rec. District, CO Executive Director Los Altos, City of Recreation Director North Clackamas County, OR Parks & Recreation Director -13- Pacifica, City of Palo Alto, City of Piedmont, City of Pleasanton, City of Pleasanton, City of Reno, NV, City of Rialto, City of Roseville, City of San Clemente, City of Tracy, City of Public Works/Engineering and Related Ashland, OR, City of Aurora Water, CO Belmont, City of Belmont, City of Benicia, City of Benicia, City of Big Bear Lake, City of Campbell, City of Campbell, City of Carlsbad, City of Chino Basin Municipal Water District, CA Delta Diablo Sanitary District, CA Fremont, City of Galt, City of Gilroy, City of Greeley, CO, City of Greeley, CO, City of Greenfield, City of Hayward, City of Jefferson County, Golden, CO Louisville, CO, City of Marin Municipal Water District, CA Milpitas, City of North Tahoe Public Utility District, CA Oceanside, City of Orange County Fire Authority, CA Port San Luis Harbor District, CA Sacramento County, CA San Jose, City of San Pablo, City of San Luis Obispo, City of Santa Clara, City of South Lake Tahoe, City of Steamboat Springs, CO, City of Yorba Linda, City of Human Resources/Personnel AC Transit District American Canyon, City of Azusa, City of Belmont, City of Belmont, City of -14- Dir. Of Parks, Beaches & Recreation Community Services Director Recreation Director Community Services Manager Director of Parks & Community Services Director of Parks & Recreation Parks & Community Services Director Parks, Recreation & Libraries Director Director Of Beaches, Parks & Recreation Parks & Community Services Director Public Works Director Director of Water Public Works Director Senior Civil Engineer Land Use & Engineering Manager Public Works Director City Engineer City Engineer Associate Civil Engineer Deputy Public Works Director Manager of Planning & Engineering Senior Engineer Manager of Maintenance Operations Public Works Director Building Field Services Manager Public Works Director Water & Sewer Director Public Works Director Director of Public Works Airport. Manager Public Works Director Environmental Resources Division Manager Public Works Director/City Engineer Planning & Engineering Manager Community Services Director Fleet Manager Facilities Manager Associate Civil Engineer General Services Director City Engineer Public Works Director Assistant Director of Water/Sewer Utilities Public Works Director Public Works Director Field Services Supervisor Human Resources Manager Administrative Services Director Human Resources Director Human Resources Director Personnel Analyst Benicia, City of Human Resources Manager Brookings, SD, City of Director of Human Resources Contra Costa Water District, CA Human Resources Manager Delta Diablo Sanitation District, CA Personnel Officer Douglas County, CO Human Services Director Eagle County, CO Director of Human Resources East Bay Regional Park District Personnel Director Encinitas, City of Human Resources Manager Glendale, AZ, City of Personnel Director Hayward, City of Human Resources Director Jefferson County, CO Human Resources Director Lakewood, CO Employee Relations Director Midpeninsula Regional Open Space District Public Affairs Manager Mountain View, City of Director of Employee Services Oceanside, City of Personnel Director Orange County Fire Authority, CA Human Resources Director Palm Desert, City of Human Resources Manager Palo Alto, City of Chief People Officer Porterville, City of Administrative Services Manager Rancho Cucamonga, City of Director of Human Resources Redwood City, City of Human Resources Director San Bruno, City of Human Resources Director San Rafael, City of Human Resources Director Seaside, City of Personnel Services Manager South Lake Tahoe, City of Administrative Services Manager Southern CA Association of Governments Human Resources Manager Torrance, City of Risk Manager Washington County, OR Director of Health & Human Services Finance Director/Controller/Treasurer Alameda County, CA Finance Director Alhambra, City of Finance Director American Canyon, City of Finance Director Antioch, City of Finance Director Arvada, CO, City of Director of Finance Atherton, City of Finance Director Aurora, CO, City of Finance Director Azusa, City of Director of Finance Bell, City of Finance Director Brisbane, City of Finance Director Burbank, City of Finance Director Claremont, City of Finance Director Contra Costa Water District Finance Director Daly City, City of Director of Finance Dublin, City of Administrative Services Director Durango, CO, City of Finance Director East Bay Regional Park District Controller Emeryville, City of Finance Director Encinitas, City of Finance Director Fairfield, City of Director of Finance Fairfield, City of Assistant Director of Finance Greeley, City of, CO Finance Director Goodwill Industries of San Joaquin Valley Finance Director/Controller Gonzales, City of Finance Director Hayward, City of Finance Director La Quinta, City of Finance Director -15- Long Beach, City of City Treasurer Marin Municipal Water District Auditor/Controller Menlo Park, City of Financial Services Manager Milpitas, City of Finance Director Modesto, City of Director of Finance Monterey, City of Finance Director Morgan Hill, City of Finance Director Needles, City of Finance Director Oakland, City of Budget Director Orange County Fire Authority Assistant Chief, Business Services Orange County Fire Authority Financial Services Manager Orange County Fire Authority Treasurer (2000 and 2004) Oxnard, City of Finance Director Pacific Grove, City of Finance Director Pasadena, City of Controller Pasadena, City of Accounting Manager Porterville, City of Administrative Services Manager Rancho Cordova, City of Assistant Finance Director Reno, NV, City of Finance Director San Mateo, City of Finance Director San Mateo, City of Deputy Director of Finance Santa Clara, City of Accounting Division Manager Santa Clarita, City of Finance Manager Santa Cruz, City of Finance Director Seaside, City of Financial Services Manager Sonoma, City of Finance Director South Lake Tahoe, City of Administrative Services Director Steamboat Springs, CO, City of Finance Director Superior Court of Calif./Co. of San Mateo Finance Director Union City, City of Finance Director Ventura, City of Treasury Manager Visalia, City of Finance Director Washington County, OR Finance Director Western Municipal Water District Finance Director Winter Park, CO, City of Finance Director Yorba Linda, City of Finance Director Public Safety/Law Enforcement Alhambra, City of Chief of Police Alhambra, City of Fire Chief Antioch, City of Police Chief Atherton, Town of Police Chief Baldwin Park, City of Police Chief Bell, City of Police Chief Belmont, City of Police Chief Clayton, City of Police Chief Eureka, City of Police Chief Gilroy, City of Fire Chief Hayward, City of Fire Chief Livermore, City of Fire Chief Lone Tree, CO, City of Patrol Operations Commander Lone Tree, CO, City of Police Chief Los Altos, City of Police Captain Menlo Park, City of Police Chief Milpitas, City of Police Chief Modesto, City of Fire Chief 1111roll Oceanside, City of Porterville, City of Redondo Beach, City of Riverton, WY, City of San Pablo, City of San Rafael, City of Santa Monica, City of Springfield, City of, OR Vail, CO, Town of West Covina, City of City/County Clerk Alameda County, CA Berkeley, City of Hayward, City of Oceanside, City of Menlo Park, City of Midpeninsula Regional Open Space District, CA Monterey, City of Mountain View, City of Rancho Santa Margarita, City of San Jose, City of San Luis Obispo, City of San Mateo, City of Santa Cruz, City of Walnut Creek, City of Information Technology Fremont, City of Jefferson County, Golden, CO Superior Court of California, County of San Mateo Superior Court of California, County of San Mateo -17- Police Captain Chief of Police Communications Manager Police Chief Police Chief Chief of Police Police Chief Police Chief Fire Chief Fire Chief Clerk of the Board City Clerk City Clerk Public Information Officer City Clerk Public Information Officer City Clerk City Clerk City Clerk City Clerk City Clerk City Clerk City Clerk City Clerk Information Services Technology Director Information Technology Director Information Technology Director Court Information Technology Manager CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OFA CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 3., � DATE OF MEETING: 03/16/2015 FROM: Nancy Mackle DEPARTMENT: City Manager's Office DATE: 03/10/2014 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT OF $18,500 AND NOT TO EXCEED $7,500 IN REIMBURSABLE EXPENSES WITH PECKHAM AND MCKENNEY, INC. FOR EXECUTIVE RECRUITMENT FOR A PUBLIC WORKS DIRECTOR Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City Ma`hdger (signature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department A Date 1 City Attorney Review, revise, and comment on Ir ft, agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the contracting department. To be completed by Contracting Department: Project Manager: Project Name: Agendized for City Council Meeting of (if necessary): If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis. PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed •�� originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval RVJ necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insuranW ce t��and k2" �t endorsements.X` 5 City Manager / Mayor / or Agreement executed by ouncil authorized V4t Department Head official. t 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the contracting department. To be completed by Contracting Department: Project Manager: c 6uyv, Project Name: J)p VJ 1uw U i-tyy4Lr1t Agendized for City Council Meeting of (if necessary): 31 1 (p 1 u I s - If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.