No preview available
HomeMy WebLinkAboutPW Grand Ave. Bridge Project Support; MTCCITY OF��M Agenda Item No: 3. i Meeting Date: April 6, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: I f`1'l City Manager Approval:' Acting Director of Public Works File No.: 01.25.08 SUBJECT: ADOPT RESOLUTION OF LOCAL SUPPORT FOR METROPOLITAN TRANSPORTATION COMMISSION (MTC) DISCRETIONARY FUNDING AND AUTHORIZE THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO MTC COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING THE ASSURANCE TO COMPLETE THE GRAND AVENUE BRIDGE PROJECT. RECOMMENDATION: Adopt resolution. BACKGROUND: The Safe Pathways program is the capital improvement element of the overall Countywide Safe Routes to School program. It provides funding to design and construct projects identified in Safe Routes to School Plans developed by teams consisting of schools, parents, students and local public works staff in conjunction with the larger Safe Routes to School program. A large majority of the funding for the Safe Pathways to School Program is through the local Measure A, a half cent sales tax passed by Marin County residents in 2004. In addition to Measure A, Transportation Authority of Marin (TAM) had a one-time allocation of $717,000 in federal One Bay Area Grant (OBAG) Safe Routes to School funds to support this program. The Transportation Authority of Marin (TAM) issued a call for applications for the Safe Pathways to School Grant on September 19, 2014. On December 3, 2014, the Public Works Department applied for construction funding for the Grand Avenue Bridge project, specifically requesting the allocation of the federal funds to support the project. The Grand Avenue Bridge project will close a significant gap in the City's bicycle and pedestrian network by installing a new 12 foot wide, 150 foot long bridge across the San Rafael Canal on the east side of Grand Avenue for use by bicyclists and pedestrians. This project, in conjunction with the `Second Street & Grand Avenue Intersection Improvements' project and the `Francisco Boulevard East Sidewalk Widening' project, will provide access from the Canal neighborhood to the Bettini Transit Center, the future SMART rail station, Montecito Shopping Center, San Rafael High School, Coleman Elementary FOR CITY CLERK ONLY File No.: i -4r -4 4,3_x)--I- Council Meeting: Disposition:SoG SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 School, Davidson Middle School, and San Rafael's downtown business district. This route is one of only two access points to the Canal neighborhood, San Rafael's most densely populated area, and is heavily used by bicyclists and pedestrians. The total cost to construct this project is estimated to be $1,300,000. The following are the proposed construction funding sources: CONSTRUCTION FUNDING SOURCES Project Fundin Sources Amount Notes Safe Pathways to School — Federal Funds $717,000 Safe Pathwa s to School — Local Measure A Funds $107,000 The Public Works Department will continue to apply for grants to reduce the amount of Gas Tax Gas Tax $476,000 needed Totall $1,300,000 ANALYSIS: A resolution of local support is required in order to be eligible to receive federal funding through the Safe Pathways to School program. FISCAL IMPACT: There is no fiscal impact to authorize or submit the grant application. However, by submitting, the City is obliged to commit any required matching funds. A total of $824,000 in grant funds has been awarded to the City of San Rafael to construct the `Grand Avenue Bridge' project. The total construction cost for the project is estimated to be $1,300,000. Therefore, $476,000 in local funding is needed at this time. The design of this project, funded through a Bay Trails grant, is complete. On March 16, 2015, Council adopted the 2015/2016 Capital Improvement Program which allocates $476,000 for the construction of this project. ACTION REQUIRED: Adopt Resolution Enclosures (1) 1. Resolution RESOLUTION NO. 13901 A RESOLUTION OF LOCAL SUPPORT FOR MTC DISCRETIONARY FUNDING AND AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO THE METROPOLITAN TRANSPORTATION COMMISSION (MTC) COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING THE ASSURANCE TO COMPLETE THE GRAND AVENUE BRIDGE PROJECT WHEREAS, The City of San Rafael (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $717,000 in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Program (STP) funding, Congestion Mitigation and Air Quality Improvement (CMAQ) funding, Transportation Alternatives Program (TAP)/Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the `Grand Avenue Bridge' project (herein referred to as PROJECT) for the One Bay Area Grant (OBAG) Safe Routes to School Program (herein referred to as PROGRAM); and WHEREAS, the Moving Ahead for Progress in the 2151 Century Act (Public Law 112-141, July 6, 2012) and any extensions or successor legislation for continued funding (collectively, MAP 21) authorize various federal funding programs including, but not limited to the Surface Transportation Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives Program (TA) (23 U.S.C. § 213); and WHEREAS, state statutes, including California Streets and Highways Code § 182.6 and § 182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to MAP -21, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally -significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following: • the commitment of any required matching funds; and • that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and • that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and • the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and • that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project -specific requirements as set forth in the PROGRAM; and • that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTC -funded transportation projects to coordinate within the agency and with respective Congestion Management Agency (CMA), MTC, Caltrans. FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC -funded transportation and transit projects implemented by APPLICANT; and • in the case of a transit project, the PROJECT will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC's Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and • in the case of a highway project, the PROJECT will comply with MTC Resolution No. 4104, which sets forth MTC's Traffic Operations System (TOS) Policy to install activate TOS elements on new major freeway projects; and • in the case of an RTIP project, state law requires PROJECT be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide"transportation agency; and WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and WHEREAS, there is no legal impediment to APPLICANT making applications for the funds; and WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS, APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application. NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under MAP -21 for continued funding; and BE IT FURTHER RESOLVED that the APPLICANT by adopting this resolution does hereby state that: 1. APPLICANT will provide any required matching funds; and 2. that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and 3. that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally -funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC -funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans. FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC -funded transportation and transit projects implemented by APPLICANT; and 4. that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and 5. that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and 6. that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and 7. that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC's Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and 8. that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC's Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and 9. that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and 10. that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and 11. that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and 12. that there is no legal impediment to APPLICANT making applications for the funds; and 13. that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and 14. that APPLICANT authorizes its Executive Director, General Manager, City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and 15. that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and 16. that the MTC is requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 6th day of April, 2015, by the following vote, to wit: AYES: COUNCIL MEMBERS: Bushey, Colin, Gamblin & Mayor Phillips NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: McCullough ESTHER C. BEIRNE, City Clerk File No.: 01.25.08 CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: April 6, 2015 FROM: Leslie Blomquist DEPARTMENT: Public Works DATE: March 23, 2015 TITLE OF DOCUMENT: Adopt Resolution of local support for MTC discretionary funding and authorize the filing of an application for funding assigned to MTC committing any necessary matching funds and stating the assurance to complete the Grand Avenue Bridge project. ,e5 "*/,Z, � A Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City anager (signature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature) File No.: 01.25.08