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HomeMy WebLinkAboutCD Master Fee Schedule Amendment; Building Permit Fees PPTJCV5TOM E R Customer Service Strategic Plan Building Permit Fee Update City Council Meeting May 18, 2015 CDn Service Comprised of three divisions: City Planning— Building- Code Enforcement Prior to 2009, staff total = 29.5 FTE Included fire prevention until 2010 Recession impacts = Reduced revenue Reduced budget Reduced staff (now 17.75 FTE) Evolution of Sud%,Ap Pre- Recession Recession Recession Peak Recovery FY 07/08 FY 10/11 FY 13/14 CDD Budget $375757000 $279007000 $372647000 Total CDD Revenues $278407000 $274407000 $372857000 Building Permit $171807000 $9707000 $179007000 Revenues No. of Building 17558 17045 17561 Permits Issued Total CDD $475807000 $374007000 $372107000 Expenditures No. of CDD 29.5 21.75 17.75 Employees Direction = "Work within Resources" Li Scale back and streamline services + regulatory requirements Some successes but some drawbacks Li Most services continued with less staff "Work within Resources " Planning Division Reduced/Eliminated Planning Permit Requirements Eliminated Planning Technician Planners assigned to share public counter service (no one point person) Extended public counter closure "Work within Resources " Building Division "OTC" permit program continued Use of temporary employees for resale inspections + plan checking 1 -day permit service for commercial tenants eliminated improvements "Work within Resources " Code Enforcement Division CE priorities adjusted as staff reduced from 7 FTE to 3 FTE Hotel/Apt Inspection = first priority All code enforcement = second priority Elimination of CE assistance to other City departments "Work within Resources " Administration Planning Managerwearing "three hats" CD Director serving as in-house long-range planner Community expectations Increase in complaints Customer Service Strategic Plan Goals= Bolster public counter staffing to improve customer service Replace vacant, mid-level positions with lower level positions Update building permit fees + utilize some GP maintenance fee stomer Service Strategic Plan Phase 1- FY 15/16 Eliminate Deputy Building Official +Associate Planner positions (-2) Add Senior Building Inspector/Plans Examiner + Permit Services Coordinator (+2) Add Planning Technician +Assistant Planner (+2) Phase 2- FY 17/18 Add CE Manager + CE Officer (+2) Bu'ild'ing Permit Fee Update Phase 1- FY 15/16 Increase building permit fees by 10% Utilize $50,000 from GP maintenance fee to support Assistant Planner (50% long-range) Phase 2- FY 17/18 Increase building permit fees Potential support from other City departments Not considered at this time; review in 2 years CITY OF Ql�1 %Za�ael INVOICE / RECEIPT Date: 5/6/2015 Application Number: B1505-001 Address: 1234 Any Street Applicant: Joe Contractor Owner: Barack Obama Contractor: Joe's Construction Company Project Description: Addition to SFR Construction Valuation: $ 350,000.00 FEES DUE TAD I B1505-001 BEDROOM TAX 406-66-99025-11 $127.50 B1505-001 BUILDING PERMIT FEE 001-16-49001-22 $3,029.00 B1505-001 BUILDING PLAN CHECKING 001-16-49001-63 $2,271.75 -Z 2--7- -B1505-001 B1505-001 CA GREEN BUILDING FUND 001-16-49001-77 $14.00 B1505-001 FIRE PREVENTION REVIEW OF BI001-33-43201-66 $0.00 B1505-001 GENERAL PLAN MAINTENANCE 1001-16-84020-63 $290.78e�� B1505-001 LARGE PLAN ARCHIVING 001-16-49001-68 $27.00 B1505-001 LONG RANGE PLANNING GP2020 001-16-28101-63 $784.51 ' B1505-001 PLANNING REVIEW OF BLDG APE 001-16-28001=63 $260.00 B1505-001 SMTP -RESIDENTIAL $45.50 B1505-001 STREET MAINTENANCE FEE 206-44-48001-63 $3,400.00 E1505-001 MINIMUM ELECTRICAL FEE 001-16-49001-22 $102.00 F1505-001 NO FIRE SPRINKLER FEES DUE $0.00 M1505-001 MINIMUM MECHANICAL FEE 001-16-49001-20 $102.00 P1505-001 MINIMUM PLUMBING FEE 001-16-49001-22 $102.00 TOTAL Fees Charged: $10,556.04 Payments Received: $0.00 Balance Due: $10,556.04 ae 11 WHEN VALIDATED BELOW, THIS IS YOUR RECEIPT Refund requests must be made in writing and wild be subject to a 20% processingfea --------------------------- Cost ----------------------- Page 1 of 1 Cost to Customer Bu'ild'ing Permit Fee Survey F1 Survey of Marin Jurisdictions & comparable cities (Attachment 2) LJ San Rafael fees currently below average by 9.8% to 21 L-1 Exception= San Anselmo, Novato, Corte Madera LJ With proposed 10% increase, San Rafael fees would be below or at average Discal Impact POSITIONS ELIMINATED (-2) POSITIONS ADDED (+4) NET BUDGET DEFICIT REVENUE- 10% INCREASE IN BUILDING PERMIT FEES (EST) USE OF GP MAINTENANCE FEE NET IMPACT Phase 1 $332,294 ($574,603) ($242,309) $194,000 $50,000 +$1,691 Outreach ❑San Rafael Chamber of Commerce Marin Builders Association Federation/NSR Coalition General support for fee increase and staff adjustments subject monitoring effectiveness of Plan CUSTOMERSERVICE 'Excellent &ery Good T Questions Phase 1 Organization Chart Massage Planning Chief Building Ordinance Manager Official Fnfnrr�naowt Administrative Administrative Asst III Asst 11 Senior Senior Code Enforcement Senior Building Planner Officer InspectorlPlans Examiner Associate Cotte Enforcement Officer Building Planner III Inspector 11 Associate Code Enforcement Officer I Building Planner Inspector MI Assistant Planner Building Curreni/Long- Inspector 11 Rnnna pin/ 119 RBR Inspector Technician (Temp) Planning Interns Permit Services Coordinator Senior Permit Technician Permit Technician (314 lime)