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HomeMy WebLinkAboutCC Design Review Board 2015 Reappointn. I�V" �� Agenda Item No: , b Meeting Date: May 18, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther Beirne City Manager Approval - File # 9-2-39 SUBJECT: REAPPOINTMENT OF STEWART SUMMERS TO FILL ONE FOUR-YEAR TERM, TO THE END OF JUNE 2019, ON THE DESIGN REVIEW BOARD (CC) RECOMMENDATION: It is recommended that the City Council reappoint Stewart Summers to a further four-year term to the end of June 2019 on the Design Review Board. SUMMARY BACKGROUND: At the meeting of April 6, 2015, the City Council called for applications to fill one four-year term and one alternate four-year term on the Design Review Board to the end of June, 2019, due to the expiration of terms of Stewart Summers and Serge Federov, alternate. One (1) application was received in the City Clerk's Office by the deadline of Tuesday, April 28, 2015. The four-year term of Stewart Summers on the Design Review Board expires at the end of June 2015. Stewart Summers' application was the only one received by the deadline of April 28, 2015. No application was received from Serge Federov. Enclosures: One (1) application Excerpt from San Rafael Municipal Code FOR CITY CLERK ONLY File No.: Council Meeting: ........ Disposition:e,��— NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study. Online training is available at on line atV i�V u:,'J Iii nl and is free of charge. After you have completed the ethics class, the original certificate needs to be given to the City Clerk's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting. CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF APR 21 2015 DESIGN REVIEW BOARD Time: (Limited to Three Consecutive Four -Year Terms) City ClerWs OTMC City of San Rafa NAME: Stewart Summers STREET ADDRESS: CITY/STATE/ZIP CODE: San Rafael, CA 94901 RESIDENT OF THE CITY OF SAN RAFAEL FOR 47 YEARS PRESENT POSITION: Principal Architect NAME OF FIRM: SKS Architects BUSINESS ADDRESS: 250 Bel Marin Keys Blvd, Suite D1 'HOME & BUSINESS PHONE: *E-MAIL ADDRESS: EDUCATION: B.A. Architecture June 1989 PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: Current Design Review Board Member, San Rafael MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: I am a lifetime San Rafael resident. I feel it is my duty to give back to my community and the city where I have spent my entire life. I am raising my family here and wish to do my part to ensure the place where I grew up maintains it's character and growth through it's built evironment. DATE: 4/27/15 SIGNATURE: Filing Deadline: Mail or deliver to: City of San Rafael, Dept, of City Clerk Date: Tuesday, April 28, 2015 City Hall, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915 'Information kept confidential, to the extent permitted by law. 14.25.070 Design Review Board. A. Purpose and Authority. The Design Review Board shall serve as an advisory body to the city for the purpose of reviewing and formulating recommendations on all major physical improvements requiring environmental and design review permits and on other design matters, including minor physical improvements, referred to the Board by the Planning Director, Planning Commission, or City Council. B. Membership of the Design Review Board. The Design Review Board shall consist of a total of five (5) regular members and may include one alternate member appointed by the City Council. The Design Review Board members shall be qualified as follows: 1. At least two (2) members shall be licensed architects or licensed building designers; 2. At least one member shall be a licensed landscape architect; 3. At least one of the five (5) members shall have background or experience in urban design; 4. The alternate member may have qualifications in any of the above fields of expertise; 5. All board members shall reside in the City of San Rafael; and 6. In addition to the five (5) council -appointed Board members and one alternate member, one planning commissioner shall attend Board meetings. This liaison planning commissioner shall be appointed by the commission chairperson. An additional commissioner shall be appointed to serve as an "alternate liaison" in case of absence. The planning commission liaison should be present at all Design Review Board meetings to offer advice and direction to the Board on matters of commission concern. C. Alternate Member. The alternate member may temporarily fill a vacancy created when a regular member: (1) leaves office prior to completion of the member's term; (2) cannot attend a meeting; or (3) cannot participate on a particular matter due to a conflict of interest. D. Term of Office. The term of office for each Design Review Board member shall be four (4) years. Of the members of the Board first appointed, one shall be appointed for the term of one year; one for the term of two (2) years; one for the term of three (3) years; and two (2) for the term of four (4) years. The term of office for the alternate board member shall be four (4) years concurrent with the term of the chairperson. E. Removal or Vacancy of Membership. Any member of the Board or the alternate member can be removed at any time by a majority vote by the City Council. A vacancy shall be filled in the same manner as the original appointment. The person appointed to fill a vacancy shall serve for the remainder of the unexpired term. F. Meetings. At least one regular Design Review Board meeting shall be held each month on a date selected by the Board, unless there is no business to conduct. G. Quorum. Three (3) of the members of the Board, either regular members or two (2) regular members and the alternate board member, shall be required to constitute a quorum for the transaction of the business of the Board and the affirmation vote of a majority of those present is required to take any action. H. Compensation of the Design Review Board. All members of the Board shall serve as such without compensation. I. The Design Review Board may adopt, and amend as necessary, Rules of Order to ensure efficient and responsive Board meetings. (Ord. 1838 § 53, 2005: Ord. 1794 § 2, 2003: Ord. 1625 § 1 (part), 1992).