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HomeMy WebLinkAboutHR Revised Salary & Benefit PlanAgenda Item No: 3 • i Meeting Date: June 15, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Management Services Prepared by: Deirdre Dolan, HR Director City Manager Approval:;,. .,. .. TOPIC: REVISE SALARY AND BENEFIT PLAN FOR TEMPORARY EMPLOYEES SUBJECT: RESOLUTION RESCINDING RESOLUTION NO. 13766, AND ADOPTING A REVISED TEMPORARY, SEASONAL, RETIREE, AND FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN RECOMMENDATION: Adopt Resolution to revise the Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan by rescinding Resolution Number 13766 adopted by the City Council on July 7, 2014, and approve a new Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan to 1) comply with California's New Paid Sick Leave Law (AB 1522) effective July 1, 2015, 2) authorize the City Manager to adjust the compensation paid to such employees in future fiscal years to a rate of pay similar to that of regular or comparable employees performing like work, provided such adjustment is fiscally prudent, and 3) increase the rate of pay for two temporary police department positions to a rate of pay similar to that of the regular employee rate of pay for like positions. BACKGROUND: Paid Sick Leave for Temporary Employees California's new Paid Sick Leave Law (AB 1522) goes into effect July 1, 2015. Under AB 1522, an employee who, on or after July 1, 2015, works in California for 30 or more days within a year from the beginning of employment, is entitled to paid sick leave up to a minimum of 3 days in a 12 -month period. Accrual begins on the first day of employment or July 1, 2015, whichever is later. Employees covered by qualifying collective bargaining agreements are exempt from this law provided they are already receiving the minimum required sick leave benefit. Adiustments to Compensation for Temporary Employees On July 6, 2009, the Council adopted Resolution Number 12779 which amended the compensation for Part -Time, Temporary, Seasonal and Fixed -Term Employees to provide for CPI adjustments in the salary schedule for such employees in future fiscal years, if it is FOR CITY CLERK ONLY File No.: -7°- - 16 Council Meeting: 0150.:1.0 / Disposition:t.-y (0011 l35 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 financially prudent to do so as determined by the City Manager based upon projected budget conditions. On July 7, 2014 the Council adopted Resolution Number 13766 which rescinded prior resolutions and amended the compensation for Part -Time, Temporary, Seasonal and Fixed Term Employees to comply with the increase in the State minimum wage effective July 1, 2014. In rescinding the prior resolutions, this resolution inadvertently omitted the provision for CPI adjustments in the salary schedule for future fiscal years. ANALYSIS: The proposed new Salary and Benefit Plan, set forth in Exhibit "A" attached to the proposed Resolution, provides for paid sick leave for temporary employees in accordance with AB 1522, and includes a reference to the City's new Paid Sick Time Policy that pertains to employees covered under this plan. In addition, as stated in the Temporary, Seasonal, Retiree or Fixed -Term Employees Salary and Benefit Plan, it is the intent of the City of San Rafael to compensate Temporary, Seasonal, Retiree and Fixed -Term employees at a rate of pay similar to that of regular employees performing like work. The current Salary and Benefit Plan document, however, does not include criteria for adjusting the salary schedule. Also, aside from adjusting the entry level rate of pay for two classifications to meet minimum wage requirements in 2014, no adjustments have been made to the salary schedule for temporary employees since 2008. As a result, the rate of pay for two temporary positions in the Police Department (Police Dispatcher and Police Records Specialist) needs to be adjusted to remain similar to the rate of pay for the associated regular positions. No other temporary positions are anticipated to require a compensation adjustment at this time. Therefore, in addition to meeting the requirements of California's New Paid Sick Leave Law (AB 1522), the proposed Resolution enables the City Manager to adjust the compensation of such temporary employees to a rate of pay similar to that of regular or comparable employees performing like work, if financially prudent to do so, and includes an increase to the hourly rate for two temporary positions in the Police Department (Police Dispatcher and Police Records Specialist) to an amount comparable to the rate of pay of regular employees in similar positions. Lastly, minor edits have been made to the Salary and Benefit Plan to correct job titles and improve the description of information in the document. The prior resolution on the Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan needs to be rescinded to establish a revised Salary and Benefit Plan for such employees. FISCAL IMPACT: The potential cost and impact on specific funds for implementing the new Paid Sick Leave law is currently uncertain. The highest concentration of affected employees is in Community Services for support of its recreation programs, and the Recreation Fund is therefore anticipated to experience the greatest impact. As we implement the new policy actual costs will be monitored for future budgeting implications. The fiscal impact for the hourly rate increase for temporary employees will be minimal as there are only two part-time seasonal employees in the Police Dispatcher and/or Records Specialist positions who provide on-call services as needed. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 OPTIONS: The City Council has the following options to consider on this matter: 1. Staff's recommended action. 2. Adopt the resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt the Resolution to revise the Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan by rescinding Resolution Number 13766 adopted by the City Council on July 7, 2014, and approve a new Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan. ATTACHMENTS: 1. Resolution Exhibit A: Temporary, Seasonal, Retiree or Fixed -Term Employees Salary and Benefit Plan Exhibit B: Temporary/Seasonal/Retiree/Fixed-Term Employee Salary Schedule Effective July 1, 2015 RESOLUTION NO. 13950 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESCINDING RESOLUTION NO. 13766, AND ADOPTING A REVISED TEMPORARY, SEASONAL, RETIREE, AND FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN WHEREAS, on July 6, 2009, the City Council adopted Resolution 12779 revising the Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan to provide for annual fiscal year CPI adjustments to the salary schedule, if financially prudent; and WHEREAS, on July 7, 2014, the City Council adopted Resolution 13766, rescinding prior resolutions and amending the Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan and Salary Schedule to comply with State minimum wage requirements; and WHEREAS, the California Paid Sick Leave law (AB 1522) requires the provision of paid sick leave for temporary employees effective July 1, 2015; and WHEREAS, it is the intent of the City of San Rafael to compensate temporary, seasonal, retiree, and fixed -term employees at a rate of pay similar to that of regular or comparable employees performing like work; and WHEREAS, there is a need to adopt a revised Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan incorporating paid sick leave benefits for temporary employees in accordance with AB 1522; criteria for future fiscal year adjustments to the Salary Schedule; an adjustment to the Salary Schedule for two temporary police department positions; and minor edits in order to correct job titles and improve the description of information in the Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael as follows: (1) That Resolution number 13766 is rescinded; (2) That the Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan attached as Exhibit "A" hereto, including the Salary Schedule effective July 1, 2015 attached thereto as Exhibit "B", are adopted for the classifications identified therein; (3) That the Temporary, Seasonal, Retiree and Fixed -Term Employees covered by the foregoing Salary and Benefit Plan shall be paid on an hourly basis at the rates established in the aforementioned salary schedule, only for time actually worked. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 15th day of June 2015, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin ,; C-ReAA--" ESTHER C. BEIRNE, CITY CLERK EXHIBIT A TEMPORARY, SEASONAL, RETIREE OR FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN DEFINITION Temporary, Seasonal, Retiree, and Fixed -Term employees serve important roles in supporting City business. These positions perform job duties and provide city services that are outside of the regular classified services. All positions covered by this resolution are at -will and as such serve at the pleasure of the appointing authority and may be removed at any time without cause and without right of appeal. Temporary, Seasonal, or Fixed -Term employees who wish to secure a regular position with the City must compete in the applicable recruitment and examination process for any such regular position. Seasonal Seasonal is defined as those employees who perform specific job responsibilities that are for a specific period of time. The period is typically for a period of four (4) months or less. Seasonal employees often work in recreation or park programs. Seasonal employees may work a maximum of 1000 hours in a fiscal year. Retiree Retirees who return to fill temporary or seasonal positions may work a maximum of 960 hours per fiscal year. Once the retiree employee reaches 960 hours in a fiscal year, he/she shall no longer be eligible to work for the City until the next fiscal year. Temporary Temporary positions do not have the same title as classified City positions (those covered by a City MOU) and may not exceed 1,000 hours in a fiscal year. The Department Director or designee has the authority to make temporary appointments provided there are sufficient funds in the department budget. Temporary appointments are typically made to meet short-term employment needs such as peak workload, illness, vacations of full time employees, or pending the establishment of a new eligibility list. There are four types of Temporary Appointments: A. Standard Temporary Appointment: Appointment to one of the temporary job classifications listed in this resolution for a specific purpose that is of temporary nature. B. Special Appointment: Special temporary appointments to perform work outside an existing City classification and for which no temporary job classification exists may be made under special circumstances, when the individual has a unique combination of expertise, background and skills and is needed to help the department respond to a priority work issue. C. Emergency Appointment: Temporary appointment of an employee to prevent stoppage of public business, loss of life, or damage to persons or property, or when qualified personnel cannot be readily obtained due to emergency conditions. An employee appointed in this category need not meet the minimum qualifications of the job. D. Per Diem: Per Diem is defined as those temporary employees who are not regularly scheduled to work but serve in an as -needed capacity. Per Diem employees are typically on a list to be called when needed. Per Diem temporary appointments are made to one of the temporary classifications listed in this resolution. Fixed -Term Fixed -Term is an appointment of an employee to an allocated and Fixed -Term position with an expected end date. Fixed -Term positions are established due to limits on grant funding or other known limits to the position's duration, and are not subject to the 1,000 hour per year limit on working hours. Employees appointed to Fixed -Term appointments must accept the position with the understanding that continued appointment is contingent upon grant funds and job performance. Fixed -Term appointments may be made for up to a three year period and may be extended by approval of the City Manager. SALARY. BENEFITS. WORK HOURS. AND CLASSIFICATION SalaN It is the intent of the City of San Rafael to compensate Temporary, Seasonal, Retiree and Fixed -Term employees at a rate of pay similar to that of regular employees performing like work. The hourly rate is based upon the level of duties performed. The attached Temporary/Seasonal/Retiree/Fixed-Term Salary Schedule lists the hourly rates of pay for each position. Effective July 1 of each fiscal year, such Salary Schedule may be adjusted by the City Manager to a rate of pay similar to that of regular or comparable employees performing like work, provided that the City Manager has made a determination that the salary schedule adjustment will be fiscally prudent under projected budget conditions. Such compensation may also be adjusted as necessary to comply with State Minimum Wage requirements. Benefits Temporary, Seasonal, and Retiree employees do not receive benefits with the exception of a retirement plan. Participation in a retirement plan is mandated by Federal Law and San Rafael enrolls hourly employees in the Public Agency Retirement System (PARS). Under PARS, employees covered by this resolution contribute 3.75% of their salary to the retirement plan and the City contributes the same amount. Contributions are tax-deferred. Retiree employees do not participate in PARS. Fixed -Term employees also participate in the PARS retirement plan, and in addition receive the following basic benefits package: health and dental insurance on a pro -rated basis up to a maximum of $600 per month and ten (10) vacation days per year. Upon termination, any accrued vacation leave will be paid out to the employee. Paid Sick Leave Temporary, Seasonal, Retiree and Fixed -Term employees are entitled to sick leave in accordance with California's Paid Sick Leave Law (AB 1522) as outlined in the City's Paid Sick Time Policy. Hours Worked Temporary and Seasonal employees covered by this resolution may not work more than 1,000 hours in a fiscal year, unless they work in Police or Fire in a position that is staffed 24 hours per day. Employees in these positions (dispatch and police records) may work up to 1,250 hours in a calendar year. Retirees under the 1937 Retirement Act working in any positions may not exceed the 960 hours per fiscal year limit. Fixed term employees are not subject to the 1,000 hour per fiscal year limit. Work Week and Overtime Temporary, Seasonal, Retiree, and Fixed -Term employees who are non-exempt are eligible to receive overtime pay in accordance with the Fair Labor Standards Act (FLSA). Overtime is paid when the employee works in excess of 40 hours per week. The week period is defined as Sunday at 12:01 am to the following Saturday at 11:59pm. Classification Following is a list of the positions covered by this resolution. Department Directors may appoint from one of these positions at any point in the salary range based on the qualifications of the person filling the Temporary, Seasonal, Retiree or Fixed -Term position. Temporary/Seasonal/Retiree/Fixed-Term Job Descriptions Accounting Temp I Performs routine basic accounting duties including maintenance of journal vouchers, accounting records, subsidiary and general ledger entries, fixed asset record documentation, payroll time- keeping, accounts and grants receivables, audit preparation; financial, budgeting and statistical reports. Accountinq Temp II: Performs more complex accounting tasks with more independence and prepares financial and statistical reports with a minimum of supervision. Administrative Specialist Provides responsible work on complex administrative assignments. Researches and compiles a variety of informational materials, types drafts and finished documents including confidential materials, brief instructions, or written materials. Organizes and maintains files and records, schedules appointments, and arranges for facilities and supplies. Five years of responsible secretarial or office administrative experience is typically required. Advanced Professional Temp (exempt) Typically performs specialized professional work of greater complexity and more autonomy than the Professional Temp position. Responsibilities of an advanced professional temp are similar to those of a management position and may involve supervision. Aquatics Specialist Under general supervision of the Pool Manager or Recreation Supervisor, the Aquatics Specialist is responsible for pool safety, assisting with staff training and scheduling, staff supervision, daily administrative duties, sanitation and public relations of the pool facility. The Aquatic Specialist is in charge of the pool in the absence of the Pool Manager or Recreation Supervisor. A minimum of two years pool guarding experience, current certifications as required for the position including, lifeguard training, CPR for the Professional Rescuer and A.E.D. training. Water Safety Instruction certification is desirable. Knowledge of: Aquatic facility safety principals and injury prevention strategies. Aquatics Temp Responsible for the enforcement of all rules and regulations pertaining to the safety and well being of pool users and patrons. Responsibilities include maintaining health and safety standards, performing, emergency rescue techniques and rendering first aid to the injured, performing routine maintenance and custodial duties. Incumbent must possess a current Lifeguard Certification which includes CPR for the Professional Rescuer, First Aid and Automated External Defibrillator. 3 Child Care Temp Works with the children in the childcare program to carry out the day-to-day activities of the pre- school or elementary childcare programs. Responsible for assisting in planning and scheduling activities. Prior experience working with children is preferred. Must pass a fingerprinting exam prior to appointment. Clerical Temp Provides clerical support to a department or division. Duties include record keeping, filing, and receptionist duties including answering phones and setting up meetings. Performs word processing from tapes, brief instructions or written material. Events Specialist Assists in set up, delivery, and breakdown of sound equipment, stages, band equipment, lighting, tents, generators and display equipment. Provides guest services such as making announcements, operating soundboards, and lighting equipment. May supervise maintenance crews and security at events. Special Events Assistants work independently and must be able to manage multiple tasks at a time to trouble -shoot and to make sound decisions. Requires the ability to move heavy equipment. Facilities Attendant Under general direction of the Recreation Supervisor, this position is responsible for supervision of a Community Center during assigned work hours. Job duties includes the supervision of front counter/reception area, managing daily registration process, set-up and breakdown of equipment for scheduled activities, custodial and cleaning including but not limited to emptying trash, vacuuming, cleaning windows, cleaning restrooms, etc. Opening and securing facility before and after building use and interacting with instructors, clients and general public. Bilingual in Spanish and/or Vietnamese desired. Intern These positions provide work -experience to students who are interested in gaining entry-level experience in a profession of interest. Interns perform support tasks including research, surveys, data collection, drafting reports, and other related administrative tasks. Law Clerk Assists the City Attorney's office in researching legal decisions and other related publications. Writes summaries and provides related support to the attorneys. Maintenance Temp Performs a variety of manual and semi -skilled tasks involved in the maintenance, improvement and operation of the City's sewage pumping stations and gravity sewer lines, and/or construction, repair, maintenance, and cleaning of streets, sidewalks, other concrete structures, storm drainage or related Public Works facilities. Office Aide Answers phones, prepares letters and reports, keeps schedules up-to-date, processes mail, performs payroll related functions, and other miscellaneous duties. Paraprofessional Temp A paraprofessional temp is trained in or knowledgeable of a specific field and is qualified to provide assistance to the work of a professional. 4 Parking Aide This position provides general service and information to the public, and is responsible for the upkeep, presentation, and general operations of all City parking areas. Duties include assisting the public at all City parking locations, providing general information about the City of San Rafael, and specific information about rates, locations, and various programs. Operates all parking equipment and collects parking fees and provides change to customers, maintains records of transactions and parking activities, prepares cash deposits and delivers to designated drop areas, and may include basic parking enforcement duties of a limited nature. Police Community Service Officer Temp Performs routine police reporting duties, including crime scene investigation, maintains training records, manages training schedules and reservations, assists the COPPs manager, maintains regulatory alarm permit program, prepares statistical information through the PD records management system, participates in guest speaking engagements, maintains a fair booth at the Marin County fair, and assists with crime prevention programs. Police Dispatcher Operates emergency dispatching equipment to communicate with the public and Department personnel for the purpose of receiving, interpreting, and transmitting information essential to the delivery of emergency police services. Responsibilities include operation of Department telephone and radio communication equipment to receive and transmit information essential to the delivery of emergency police services, maintenance of radio logs and other related records, assisting in preparing, checking and indexing reports, operating personal computers and related software, providing information to the public, and related duties as required. Police Records Specialist Temp Performs routine duties of Records Specialist including answering phones, entering calls for service into CAD, assisting customers at public counter, processing all forms of police records and reports. Police Regulatory Officer Temp Maintains files for all regulatory services within the purview of the police department, including alarm permits, concealed weapons permits, etc. Conducts background checks on body workers and fingerprints job applicants. Pool Attendant Under general supervision, Pool Attendants are responsible for receiving and processing daily pool admissions, season passes, operating the cash register and maintaining security and accuracy of funds. Essential and important duties include: answering phones and handling customer service, ensuring customer sign in and checking identification, creating and maintaining good working relations with the public and staff, handling financial transactions at the pool including but not limited to class registration, season pass purchases, daily admission and swim diaper sales, ensuring accuracy of daily attendance and financial transactions, and assisting in an emergency and rendering first aid. Must have a certificate in American Red Cross CPR for the Professional Rescuer, First Aid and Automated External Defibrillator. Pool Manager The Pool Manager is responsible for the organization and supervision of the City's aquatics program. Duties include the development and management of group and private swim lesson programs, managing pool schedules, developing staff training and curriculum, leading staff trainings and working directly with course instructors, pool party users and outside user groups. Provides direction and motivation to part time staff. This position receives direction from the Recreation Supervisor. 5 Professional Temp Performs job duties that require a form of specialization which typically requires a Bachelors degree or equivalent work experience. Appointments to professional temp positions are typically made to mid -management level positions. They require some degree of a specialized profession and job knowledge. Recreation Leader Maintains a safe and enjoyable environment for recreation program participants. Responsibilities include planning, conducting and supervising activities such as organized games, group singing, art projects, field trips, and other activities for children ages 3 to 15 in a recreational/park setting. Recreation Specialist Under the supervision of a Recreation Coordinator or Recreation Supervisor, provides leadership and functional supervision to a recreation program, activity or service; directs and/or leads the activities of a program, activity or service; organizes and implements program elements and oversees participants, and performs related work as required. This is a higher level position as distinguished from the Recreation Leader utilized in the Community Services Department. This class is distinguished from the entry-level Recreation Leader by responsibility for on-site coordination of a specific program area. A minimum of a BA in recreation or related field or the equivalent experience is required. Sports Official Umpires and/or referees sporting events sponsored by the City of San Rafael. Substitute Library Assistant Checks material in and out, answers simple questions, creates new patron accounts, and performs circulation tasks as needed. Substitute Library Page Shelves incoming material, maintains the shelves in order, and assists library staff as needed. This is an entry-level position. Substitute Librarian Performs professional -level library public service work, including answering reference questions, providing readers' advisory, providing technical assistance, and presenting programs. Swim Instructor Under general supervision, is responsible for the instruction of swim lesson programs. Swim Instructors must be able to demonstrate skills for class taught and must ensure the safety of all swimmers in their class. 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SRRA / SRCC AGENDA ITEM NO. 3 DATE OF MEETING: June 15, 2015 FROM: Deirdre Dolan, Human Resources Director DEPARTMENT: Human Resources / Management Services DATE: June 4, 2015 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESCINDING RESOLUTION NO. 13766, AND ADOPTING A REVISED TEMPORARY, SEASONAL, RETIREE, AND FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM: AGENDA ITEM: City Manager sibnature) City Attorney (signature) NOT APPROVED REMARKS: EXHIBIT A TEMPORARY, SEASONAL, RETIREE OR FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN DEFINITION Temporary, Seasonal, Retiree, and Fixed -Term employees serve important roles in supporting City business. These positions perform job duties and provide city services that are outside of the regular classified services. All positions covered by this resolution are at -will and as such serve at the pleasure of the appointing authority and may be removed at any time without cause and without right of appeal. Temporary, Seasonal, or Fixed_ Term employees who wish to secure a regular position with the City must compete in the applicable recruitment and examination process for any such regular position. Seasonal Seasonal is defined as those employees who perform specific job responsibilities that are for a specific period of time. The period is typically for a period of four (4) months or less. Seasonal employees often work in recreation or park programs. Seasonal employees may work a maximum of 1000 hours in a fiscal year. Retiree Retirees who return to fill temporary or seasonal positions may work a maximum of 960 hours per fiscal year. Once the retiree employee reaches 960 hours in a fiscal year, he/she shall no longer be eligible to work for the City until the next fiscal year. Temporary Temporary positions do not have the same title as classified City positions (those covered by a City MOU) and may not exceed 1,000 hours in a fiscal year. The Department Heads Director or designee has the authority to make temporary appointments provided there are sufficient funds in the department budget. Temporary appointments are typically made to meet short-term employment needs such as peak workload, illness, vacations of full time employees, or pending the establishment of a new eligibility list. There are four types of Temporary Appointments: A. Standard Temporary Appointment: Appointment to one of the temporary job classifications listed in this resolution for a specific purpose that is of temporary nature. B. Special Appointment: Special temporary appointments to perform work outside an existing City classification and for which no temporary job classification exists may be made under special circumstances�—.-When the individual has a unique combination of expertise, background and skills and is needed to help the department respond to a priority work issue. C. Emergency Appointment: Temporary appointment of an employee to prevent stoppage of public business, loss of life, or damage to persons or property, or when qualified personnel cannot be readily obtained due to emergency conditions. An employee appointed in this category need not meet the minimum qualifications of the job. D. Per Diem: Per Diem is defined as those temporary employees who are not regularly scheduled to work but serve in an as -needed capacity. Per Diem employees are typically on a list to be called when needed. Per Diem temporary appointments are made to one ofe the temporary classifications listed in this resolution. Fixed -Term Fixed -Term is an appointment of an employee to an allocated and Fixed -Term position with an expected end date. Fixed -Term positions are established due to limits on grant funding or other known limits to the position's duration, and are not subject to the 1,000 hour per year limit on working hours. Employees appointed to Fixed -Term appointments must accept the position with the understanding that continued appointment is contingent upon grant funds and job performance. Fixed -Term appointments may be made for up to a three year period and may be extended by approval of the City Manager. SALARY. BENEFITS. WORK HOURS. AND CLASSIFICATION Paid Sick Leave Temporary, Seasonal, Retiree and Fixed -Term employees are entitled to sick leave in accordance with California's Paid Sick Leave Law (AB 1522) as outlined in the City's Paid Sick Time Policy. Hours Worked Temporary and Seasonal employees covered by this resolution may not work more than 1,000 hours in a fiscal year, unless they work in Police or Fire in a position that is staffed 24 hours per day. Employees in these positions (dispatch and police records) may work up to 1,250 hours in a calendar year. (Retirees under the 1937 Retirement Act working in any positions may not exceed the 960 hours per fiscal year limit. Fixed term employees are not subject to the 1,000 hour per fiscal year limit. Work Week and Overtime 2 Temporary, Seasonal, Retiree, and Fixed -Term employees who are non-exempt are eligible to receive overtime pay in accordance with the Fair Labor Standards Act (FLSA). Overtime is paid when the employee works in excess of 40 hours per week. The week period is defined as Sunday at 12:01 am to the following Saturday at 11:59pm. Classification Following is a list of the positions covered by this resolution. Department Heads Directors may appoint from one of these positions at any point in the salary range based on the qualifications of the person filling the temp waFyTemporary, seasenalSeasonal, Retiree or Fixed -Term position. Temporary/Seasonal/Retiree/Fixed-Term Job Descriptions Accountinq Temp I Performs routine basic accounting duties including maintenance of journal vouchers, accounting records, subsidiary and general ledger entries, fixed asset record documentation, payroll time- keeping, accounts and grants receivables, audit preparation; financial, budgeting and statistical reports. Accountinq Temp II: Performs more complex accounting tasks with more independence and prepares financial and statistical reports with a minimum of supervision. Administrative Specialist Provides responsible work on complex administrative assignments, Researches and compiles a variety of informational materials, types drafts and finished documents including confidential materials, brief instructions, or written materials. Organizes and maintains files and records, schedules appointments, and arranges for facilities and supplies. Five years of responsible secretarial or office administrative experience is typically required. Advanced Professional Temp (exempt) Typically performs specialized professional work of greater complexity and more autonomy than the Professional Temp position. Responsibilities of an advanced professional temp are similar to those of a management position and may involve supervision. Aquatics Specialist Under general supervision of the Pool Manager or Recreation Supervisor, the Aquatics Specialist is responsible for pool safety, assisting with staff training and scheduling, staff supervision, daily administrative duties, sanitation and public relations of the pool facility. The Aquatic Specialist is in charge of the pool in the absence of the Pool Manager or Recreation Supervisor. A minimum of two years pool guarding experience, current certifications as required for the position including, lifeguard training, CPR for the Professional Rescuer and A.E.D. training. Water Safety Instruction certification is desirable. Knowledge of: Aquatic facility safety principals and injury prevention strategies. Aquatics Temp Responsible for the enforcement of all rules and regulations pertaining to the safety and well being of pool users and patrons. Responsibilities include maintainin�c. s health and safety standards, performin�cs, emergency rescue techniques and renderinn s first aid to the injured, performin�cs routine maintenance and custodial duties. Incumbent must possess a current Lifeguard Certification which includes CPR for the Professional Rescuer, First Aid and Automated External Defibrillator. 3 Child Care Temp Works with the children in the childcare program to carry out the day-to-day activities of the pre- school or elementary childcare programs. Responsible for assisting in planning and scheduling activities. Prior experience working with children is preferred. Must pass a fingerprinting exam prior to appointment. Clerical Temp Provides clerical support to a department or division. Duties include record keeping, filing, and receptionist duties including answering phones and setting up meetings. Performs word processing from tapes, brief instructions or written material. spatGhcrs /Circ or Pnlinc\ personnel for the PUFpese Of FeGeiving, inteFffeting, and tFansrnitting informatien essential to the related reWrds, assists in pFepaFing, GheGkinq and indexing FepeFts, opeFate personal GOMPUt Events Specialist Assists in set up, delivery, and breakdown of sound equipment, stages, band equipment, lighting, tents, generators and display equipment. Provides guest services such as making announcements, operating soundboards, and lighting equipment. May supervise maintenance crews and security at events. Special Events Assistants work independently and must be able to manage multiple tasks at a time to trouble-shoot and to make sound decisions. Requires the ability to move heavy equipment. Facilitiesy Attendant Under general direction of the Recreation Supervisor, this position is responsible for supervision of a Community Center during assigned work hours. Job duties includes the supervision of front counter/reception area, managing daily registration process, set-up and breakdown of equipment for scheduled activities, custodial and cleaning including but not limited to emptying trash, vacuuming, cleaning windows, cleaning restrooms, etc. Opening and securing facility before and after building use and interacting with instructors, clients and general public. Bilingual in Spanish and/or Vietnamese desired. Intern These positions provide work-experience to students who are interested in gaining entry-level experience in a profession of interest. Interns perform support tasks including research, surveys, data collection, drafting reports, and other related administrative tasks. Law Clerk Assists the City Attorney's office in researchiRq legal decisions and other related publications. Writes summaries and provides related support to the attorneys. Maintenance Temp Performs a variety of manual and semi -skilled tasks involved in the maintenance, improvement and operation of the City's sewage pumping stations and gravity sewer lines, and/or construction, repair, maintenance, and cleaning of streets, sidewalks, other concrete structures, storm drainage or related Public Works facilities. l] Office Aide Answers phones, prepares letters and reports, keeps schedules up-to-date, processes mail, performs payroll related functions, and other miscellaneous duties. Paraprofessional Temp A paraprofessional temp is trained in or knowledgeable of a specific field and is qualified to provide assistance to the work of a professional. Parking Aide This position provides general service and information to the public, and is responsible for the upkeep, presentation, and general operations; of all City parking areas. Duties include assisting the public at all City parking locations, providing general information about the City of San Rafael, and specific information about rates, locations, and various programs. Operates all parking equipment and collects parking fees and provides change to customers, maintains records of transactions and parking activities, prepares cash deposits and delivers to designated drop areas, and may include basic parking enforcement duties of a limited nature. Police Community Service Officer Temp Performs routine police reporting duties, including crime scene investigation, maintains training records, manages training schedules and reservations, assists the COPPs manager, maintains regulatory alarm permit program, prepares statistical information through the PD records management system, participates in guest speaking engagements, maintains a fair booth at the Marin County fair, and assists with crime prevention programs. Police Dispatcher Operates emergency dispatching equipment to communicate with the public and Department personnel for the purpose of receiving, interpreting, and transmitting information essential to the delivery of emergency police services. Responsibilities include operation of Department telephone and radio communication equipment to receive and transmit information essential to the delivery of emergency police services, maintenance of radio logs and other related records, assisting in preparing, checking and indexing reports, operating personal computers and related software, providing information to the public, and related duties as required. Police Records Specialist Temp Performs routine duties of Records Specialist including answering phones, entering calls for service into CAD, assisting customers at public counter, processing all forms of police records and reports. Police Regulatory Officer Temp Maintains files for all regulatory services within the purview of the police department, including - This inch des massage permits alarm permits, concealed weapons permits, etc. anspen4inns and testing-,-C onductsing background checks on body workers and fingerprints job applicants. Gmmuni4y Seniines rlffiner Temn i assists the COPPS i managerneRt system, quest speaking engagemeRtS, maintains; aa fair -hp-A-th At the hAaFqR G()URtY Pool Attendant Under general supervision, Pool Attendants are responsible for receiving and processing daily pool admissions, season passes, operating the cash register and maintaining security and accuracy of funds. Essential and important duties include: answerinn s phones and handlinges customer service, ensurinn es customer sign in and checkinn s identification, creatinges and maintainings good working relations with the public and staff, handlinges financial transactions at the pool including but not limited to class registration, season pass purchases, daily admission and swim diaper sales, ensurinn es accuracy of daily attendance and financial transactions, and assistings in an emergency and renderings first aid. Must have a certificate in American Red Cross CPR for the Professional Rescuer, First Aid and Automated External Defibrillator. Pool Manager The Pool Manager is responsible for the organization and supervision of the City's aquatics program. Duties include the development and management of group and private swim lesson programs, managing pool schedules, developing staff training and curriculum, leading staff trainings and working directly with course instructors, pool party users and outside user groups. Provides direction and motivation to part time staff. This position receives direction from the Recreation Supervisor. Professional Temp Performs job duties that require a form of specialization which typically requires a Bachelors degree or equivalent work experience. Appointments to professional temp positions are typically made to mid -management level positions. They require some degree of a specialized profession and job knowledge. Recreation Leader Maintains a safe and enjoyable environment for recreation program participants. Responsibilities include planning, conducting and supervising activities such as organized games, group singing, art projects, field trips, and other activities for children ages 3 to 15 in a recreational/park setting. Recreation Specialist Under the supervision of a Recreation Coordinator or Recreation Supervisor1 provides leadership and functional supervision to a recreation program, activity or service; directs and/or leads the activities of a program, activity or service; organizes and implements program elements and oversees participants, and performs related work as required. This is a higher level position as distinguished from the Recreation Leader utilized in the Community Services Department. This class is distinguished from the entry-level Recreation Leader by responsibility for on-site coordination of a specific program area. A minimum of a BA in recreation or related field or the equivalent experience is required. Sports Official Umpires and/or referees sporting events sponsored by the City of San Rafael. Substitute Library Assistant Checks material in and out, answers simple questions, creates new patron accounts, and performs circulation tasks as needed. Substitute Library Page Shelves incoming material, maintains the shelves in order, and assists library staff as needed. This is an entry-level position. Substitute Librarian Performs professional -level library public service work, including answering reference questions, providing readers' advisory, providing technical assistance, and presenting programs. Swim Instructor C:? Under general supervision, is responsible for the instruction of swim lesson programs. Swim Instructors must be able to demonstrate skills for class taught and must ensure the safety of all swimmers in their class. Swim Instructors may_be assigned to teach group or private lessons for children 6 months through adults. Instructors are required to assist as needed in an emergency at the pool. Must possess current Lifeguard Certification w4h-which includes CPR for the Professional Rescuer, First Aid and Automated External Defibrillator. American Red Cross Water Safety Instructor highly desirable. 7'