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HomeMy WebLinkAboutMS IT Network Support Services; MarinITC,ry cl;�. Agenda Item No: 3. d Meeting Date: July 6, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Management Services Prepared by: Gus Bush, Information Technology Manager TOPIC: Network Support Services City Manager Approval. / PV[ SUBJECT: Resolution authorizing the City Manager to enter into a Professional Services Agreement with MarinIT, Inc., for network support services. RECOMMENDATION: Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement (Attachment 2) with MarinIT, Inc., for network support services for an initial period of one year at a cost not to exceed $350,000 in accordance with SRMC Chapter 2.60. Staff further recommends that Council delegate to the City Manager the authority to extend this agreement for up to an additional two years at a total cost not to exceed an additional $350,000 per year, subject to the availability of funds appropriated by the Council through the City's normal budget process. BACKGROUND: For nearly 10 years now, the City's computer network has been connected to the Marin Information and Data Access System (MIDAS) network. This communication link provides the City's primary connection to the public Internet as well as secure connectivity to the Marin County network and those of other local governments. In 2008, the City began a regular working relationship with MarinIT, Inc., the same company under contract with Marin County to provide technical support for the MIDAS network. Initially, MarinIT was brought on board to maintain the City's inter -agency and inter -building links. They have since also supplemented City staff in the Information Technology (IT) Division when additional resources were needed to fill in during staff absences, special skills were required to complete certain projects, or departments desired a higher level of support than the IT Division could provide on its own. In the last year, MarinIT not only provided a regular group of consultants but was also instrumental in the completion of several IT Roadmap projects. Their efforts contributed to the success of network upgrades for the Police Department and downtown library, computer upgrades to replace Windows XP and to implement virtual server technology, and various upgrades to security and mobility systems. FOR CITY CLERK ONLY File No.: Council Meeting: Disposition:o�o fio,✓ /395 y SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Today, they are involved in the installation of a computer network to manage traffic control systems that will support Sonoma -Marin Area Rail Transit (SMART), the planned upgrade of communication links for all City fire stations, and the design of new Wi-Fi access points for all major City facilities. Their efforts in FY 2014-15 were funded by the IT Division (approximately $225,000), Police Department (approximately $100,000), and Public Works Department (approximately $60,000). ANALYSIS: The proposed Professional Services Agreement (Attachment 2) represents a single agreement with MarinIT to formally cover all of their services as provided to all City departments (including services for day-to-day supplemental support as well as those related to special projects). It will not cover any equipment purchases negotiated separately should MarinIT be identified as the winning bidder when following the City's standard procurement policies. The City's IT Division will oversee MarinIT's work tinder this agreement, regardless of the department originally requesting support services. In evaluating MarinIT's proposed rate schedule, staff compared their rates to those from other service providers in the San Francisco Bay Area. The rates for workstation support technicians tend to be in the range of $50-100 per hour while the rates for server/network support technicians tend to be in the $100- 150 range. MarinIT's rates are therefore in the expected range. Additional weight was given to MarinIT for being a local company as well as for their existing experience supporting the MIDAS network and providing similar services to other agencies in the North Bay (including Marin County, City of Fairfax, Central Marin Police Authority, Golden Gate Transit District, and City of Petaluma). COMMUNITY OUTREACH: (if applicable) None planned. FISCAL IMPACT: The value of the proposed Professional Services Agreement with MarinIT is $350,000 per year, for a total potential cost of $1,050,000 if extended for two additional years after the initial one year term. The funding to cover this agreement would come from the City's General Fund (fund 001), Technology Fund (fund 601) and Telecommunications Fund (fund 609) as needed each year. Sufficient funds to cover the initial one year term in FY 2015-16 have already been appropriated for use by the City's IT Division, Police Department, and Public Works Department. The funds required for future years will continue to be appropriated through the normal budget process. OPTIONS: The City Council has the following options to consider on this matter: 1. Staffs recommended action to adopt the proposed resolution (Attachment 1). 2. Adopt a resolution with modifications. 3. Direct staff to pursue a different approach. 4. Take no action at this time. RECOMMENDED ACTION: City Council adopt the proposed resolution to authorize the City Manager to enter into a one year agreement with MarinIT and to delegate the authority to the City Manager to extend the agreement for up to two additional years. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 ATTACHMENTS: 1. Proposed Resolution 2. Proposed Professional Services Agreement with Exhibit RESOLUTION NO. 13954 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MARINIT, INC., FOR NETWORK SUPPORT SERVICES. WHEREAS, the City requires network support services to maintain inter -building and inter -agency communication links, to provide day-to-day help desk assistance, and to complete various technology projects; and WHEREAS, MarinTT, Inc., provides network support to various public and private customers, including technical support for the Marin Information and Data Access System (MIDAS) network, and can provide expertise in the maintenance and support of the CITY's computer network; and WHEREAS, the City wishes to enter into an agreement with MarinTT, Inc., to provide network support services; and WHEREAS, the City Council finds that such an agreement falls under the Professional Services Agreement provisions of San Rafael Municipal Code Chapter 2.60. NOW, THEREFORE, IT IS HEREBY RESOLVED that (1) the Council does hereby authorize the City Manager to enter into a Professional Services Agreement with MarinTT, Inc., in a form approved by the City Attorney, for network support services for an initial period of one year at a total cost not to exceed $350,000; and (2) the Council does hereby delegate to the City Manager the authority to extend such agreement for up to an additional two years at a total cost not to exceed an additional $350,000 per year, subject to the availability of funds appropriated by the Council through the City's normal budget process. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 6th day of July, 2015 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin fZst�Jz G • �c 2we - ESTHER C. BEIRNE, City Clerk AGREEMENT FOR PROFESSIONAL SERVICES FOR NETWORK SUPPORT SERVICES This Agreement is made and entered into this aL(-H_ day of July, 2015, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and MarinIT, Inc., (hereinafter "CONTRACTOR"). UPCTTAT.0 WHEREAS, the CITY requires network support services to maintain inter -building and inter -agency communication links, to provide day-to-day help desk assistance, and to complete various technology projects; and WHEREAS, CONTRACTOR provides network support to various public and private customers, including technical support for the Marin Information and Data Access System (MIDAS) network, and can provide expertise in the maintenance and support of the CITY's computer network; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: PROJECT COORDINATION. A. CITY'S Project Manager. The Information Technology Manager is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Patrick Connolly is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties as described in Exhibit A, attached and incorporated herein. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4 and perform the duties as described in Exhibit A. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR on a time and materials basis as specified in Exhibit A, provided that the total amount paid to CONTRACTOR for its services and expenses will not exceed $350,000.00 per year. Payment will be made upon receipt by PROJECT MANAGER of itemized invoices, including detailed monthly timesheets, submitted by CONTRACTOR. TERM OF AGREEMENT. The term of this Agreement shall be for 1 year commencing on July 20, 2015, and ending on July 19, 2016. Upon mutual agreement of the parties, and subject to the availability of appropriated funds, the City Manager may elect to extend the term of this Agreement for up to a year at a time for a total period not to exceed a maximum of 3 years. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. Termination of this agreement shall not discharge any payment obligation accrued as of the date of such termination. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terns and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a frill certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS") brought by third parties, arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS by third parties that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the fill period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indernnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: Gus Bush City of San Rafael 1400 Fifth Avenue San Rafael, CA 94901 TO CONTRACTOR's Project Director: Patrick Connolly 366 Bel Marin Keys Blvd, Suite D Novato, CA 94949 16. HIRING OF PERSONNEL CITY will not recruit any personnel assigned by CONTRACTOR to perform any services of any kind under this agreement until one year after the completion of the applicable services, including initiating personal contact for the purpose of hiring, but not including responding to unsolicitied applications. 17. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 18. ENTIRE AGREEMENT -- AMENDMENTS. A. The teens and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 19. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 20. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 21. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and reasonable attorney's fees expended in connection with such action. 22. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 23. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL -Aiu,. 61t,c- -L NANCY MACALE, City Manager ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: , u� „� �. ��. _._._.. _ . , � .. ROBERT F. EPSTEIN, City ttorney ,,,� CONTRACTOR By: 0-0 , ..................... Name: C" Title.:,.�._ .. Exhibit "A" SCHEDULES AND RATES For billing purposes, normal service hours are 8:00 a.m. to 6:00 p.m. Monday through Friday except holidays. CONTRACTOR's normal service response time will be 4 hours or better. For service calls requested before 12:00 p.m. on a weekday, CONTRACTOR will make every effort to respond on the same business day. For service requested after 12:00 p.m., service may occur on the next business day. CONTRACTOR will do everything possible to perform emergency service which is deemed necessary and cannot wait until the next day. In the event that emergency service is required which is not part of the selected service level, CONTRACTOR's technician time will be billable from portal to portal. A premium rate of 1.5 times the standard hourly rate will apply if service is provided outside of the 8:00 a.m. to 6:00 p.m. window at the request of CITY. Work performed on Saturdays and Sundays at the request of CITY will also be billed at the premium rate. Work requested by CITY to be performed on Holidays will be billed at a special holiday rate of 2 times the standard hourly rate. For the term of this agreement, CITY shall pay CONTRACTOR at the following agreed upon standard hourly rates: Project Manager - $125 per hour Network Engineer - $125 per hour Senior Network Administrator - $110 per hour Network Administrator - $85 per hour Network Programmer - $85 per hour Senior Workstation Technician - $85 per hour Workstation Technician - $65 per hour Technical Writer - $65 per hour Upon mutual agreement of the CITY and CONTRACTOR, the standard hourly rates may be renegotiated at the start of each optional extension period of the Agreement. CONTRACTOR RESPONSIBILITIES CONTRACTOR will provide a minimum of 16 hours per month of network support services to maintain the CITY's inter -agency and inter -building communication links. This will include the following regular tasks: - Monitor the CITY'S Wide Area Network (WAN) equipment perfonnance and logs on a regular basis to maintain system effectiveness, and make and recommend changes as necessary to maintain proper operation. - Consult with the CITY's Infonnation Technology Division (ITD) staff at least 48 hours prior to any planned outages of or major changes to the WAN. - Advise ITD staff within 24 hours of any configuration changes made to the WAN in response to unscheduled outages or other system problems. - Meet with ITD staff for 2 hours every 3 months for the term of the Agreement to review network events, monitoring activities, upcoming projects, and any other system issues. - Provide network troubleshooting assistance as needed, when identified through monitoring efforts or when requested by ITD staff. - Adhere to the CITY's network security and configuration control guidelines as required. CONTRACTOR will provide regularly scheduled technicians to assist ITD staff with handling day-to-day help desk service requests. This will include the following tasks: - Respond to ITD requests for help desk support hours by scheduling the appropriate technicians on a regular basis to work on site at CITY facilities. - Advise ITD whenever a regularly scheduled technician will be unavailable for their appointed hours, and work with ITD to reschedule or provide replacement as needed. - Maintain a record of hours worked per technician and per day, including enough detail to correlate work perfonned on tasks assigned by ITD. - Provide CITY with detailed timesheets each month on the hours worked and work performed by technicians during the course of providing help desk support. - Ensure technicians document work performed in the ITD help desk management software system, with enough detail to allow customers and other technicians to understand status of each request. CONTRACTOR will assist ITD staff as needed with technology projects on a mutually agreed upon schedule for each project, as documented on project task order requests. This will include the following tasks: - Respond to ITD project task order requests by providing an estimate of the number of hours, type of skill levels, and expected timeline for each project. - Meet with ITD staff and assigned project managers on a regular basis to discuss the status of project tasks, issues, and resource requirements. N - Maintain a record of hours worked per technician and per project, including enough detail to correlate work performed to project tasks. - Provide CITY with detailed timesheets each month on the hours worked and work performed by technicians during the course of working on assigned projects. - Advise ITD staff and assigned project managers of any issues that come up which may impact CONTRACTOR's ability to complete project goals according to the agreed upon timelines. CITY RESPONSIBILITIES Provide CONTRACTOR with current network configuration information, as available. Provide all hardware, mobile devices, software, software licenses, required subscriptions, etc., for the operation and maintenance of CITY networks and communication links. Advise CONTRACTOR within 24 hours of any network modifications accomplished by ITD staff on inter -agency and inter -building communication devices. Provide CONTRACTOR technicians with remote access to CITY network for monitoring and troubleshooting when not working onsite. Provide CONTRACTOR technicians with suitable workspace and direct network access when working onsite. Advise CONTRACTOR on a monthly basis of the required number of help desk support hours needed and the desired skill sets involved. Assign help desk work requests to CONTRACTOR, establish procedures for self -assigning requests from help desk software system queues, and advise on priorities for accomplishing work. Issue task orders for CONTRACTOR to work on specific technology projects, and their related goals and timelines. Participate in meetings with CONTRACTOR as needed to manage support services and/or projects. Review CONTRACTOR timesheets for help desk support and project work hours in preparation for processing invoices for payment. 3 --� MARIN15 OP ID: SK ,a` o�Ro CERTIFICATE OF LIABILITY INSURANCE DATE (MM/2015 Y) 07/2212015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Sweet & Baker Ins. Brokers Inc 44 Second Street San Francisco, CA 94105-3440 Beau Freyermuth (415) 512-2138 CONTACT NAME: PHONE FAX A/c No Ext): JAIC, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC N INSURER A: The Hartford 11000 INSURED Marin IT, Inc INSURER B: Axis Specialty Insurance Co 366 Bel Marin Keys Blvd.,Ste D Novato, CA 94949 INSURERC: DAMAGE TO RENTO PREMISES Ea occurrence S 1,000,000 A INSURER D : INSURER E: INSURER F: 05/31/2015 Cr)VFRArFS CFRTIFICATF N11MBFR! REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRWVD TYPE OF INSURANCE ADD BR POLICY NUMBER MM DLICDYIYYYY EF EXP MMIDDY LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 DAMAGE TO RENTO PREMISES Ea occurrence S 1,000,000 A X COMMERCVALGENERAL LIABILITY X 57SBABH6977 05/31/2015 05/31/2016 CLAIMS -MADE I OCCUR MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 „X GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: $ X POLICY PE C LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ BODILY INJURY (Per person) $ A ANY AUTO X 57UECAT4000 05131/2015 05/31/2016 BODILY INJURY (Per accident) $ ALL OWNED X SCHEDULED TOS AUTOS NON -OWNED X HIRED AUTOS X AUTOS PROPERTY DAMAGE $ PER ACCIDENT S X UMBRELLA LIAR X OCCUR EACH OCCURRENCE S 1,000,000 AGGREGATE $ 1,000,000 A EXCESS LIAB CLAIMS -MADE 57SBABH6977 05/31/2015 05/31/2016 DED I X I RETENTION $ 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YI ANY PROPRIETOR/PARTNER/EXECUTIVE 57WECER1332 11/29/2014 11/29/2015 X I WC STATU- OTH- R R E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 ❑N OFFICER/MEMBER EXCLUDE] (Mandatory in NH) NIA E.L. DISEASE - POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below B Errors & Omission ECN000141131401 10104/2014 10/0412015 Limit 2,000,000 Retention 10,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) *30 day notice of cancellation and 10 day notice for non-payment The City of San Rafael, its officers, agents,employees, and volunteers are named as additional insured as respects general liability as their interest may appear with respect to the named insured per attached endorsement form CG2026 and additional insured as respects auto liabiilty (endorsement to r`CDTICIf`ATC Uni n1=0 r:AMr`FI I ATlnM ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Ci of San Rafael THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Gus Bush 1400 Fifth Avenue San Rafael, CA 94901 AUTHORIZED REPRESENTATIVE �wc/ ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD HOLDER CODE �������: MARIN15 PACE 2 INSURED'S NAME Marin IT, Inc OP ID: SK Date 07/22/2015 Gfollow from the carrier). Insurance is primary. POLICY NUMBER: 57SBABH6977 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON or ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of San Rafael, its officers, agents, employees and volunteers INSURANCE IS PRIMARY (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of your operations or premises owned by or rented to you. CG 20 26 1185 Copyright, Insurance Service Office, Inc., 1984 77 This Spectrum Policy consists of the Declarations, Coverage Forms, Common Policy Conditions and any 69 other Forms and Endorsements issued to be a part of the Policy. This insurance is provided by the stock BH insurance company of The Hartford Insurance Group shown below. SBA INSURER: SENTINEL INSURANCE COMPANY, LIMITED ONE HARTFORD PLAZA, HARTFORD, CT 06155 COMPANY CODE: A Policy Number: 57 SBA BH6977 SC SPECTRUM POLICY DECLARATIONS Named Insured and Mailing Address: MARIN IT INC (No., Street, Town, State, Zip Code) 366 BEL MARIN KEYS BLVD STE D NOVATO CA 94949 Policy Period: From 05/31/15 To 05/01/16 336 DAYS 12:01 a.m., Standard time at your mailing address shown above. Exception: 12 noon in New Hampshire. Name of Agent/Broker: SWEET & BAKER INS BROKERS INC Code: 555593 Previous Policy Number: 57 SBA BC7813 Named Insured is: CORPORATION Audit Period: ANNUAL Type of Property Coverage: SPECIAL Insurance Provided: In return for the payment of the premium and subject to all of the terms of this policy, we agree with you to provide insurance as stated in this policy. TOTAL ANNUAL PREMIUM IS: $5,770 IN RECOGNITION OF THE MULTIPLE COVERAGES INSURED WITH THE HARTFORD, YOUR POLICY PREMIUM INCLUDES AN ACCOUNT CREDIT. v icc9�n o� CQaL Countersigned by 04/03/15 Authorized Representative Date Form SS 00 02 12 06 Page 001 (CONTINUED ON NEXT PAGE) Process Date: 04/03/15 Policy Expiration Date: 05/01/16 SPECTRUM POLICY DECLARATIONS (Continued) POLICY NUMBER: 57 SBA BH6977 Location(s), Building(s), Business of Named Insured and Schedule of Coverages for Premises as designated by Number below. Location: 001 Building: ool 366 BEL MARIN KEYS BLVD STE D NOVATO CA 94949 Description of Business: Computer Systems Integration Services Deductible: $ 500 PER OCCURRENCE BUILDING AND BUSINESS PERSONAL PROPERTY LIMITS OF INSURANCE BUILDING BUSINESS PERSONAL PROPERTY REPLACEMENT COST PERSONAL PROPERTY OF OTHERS REPLACEMENT COST MONEY AND SECURITIES INSIDE THE PREMISES OUTSIDE THE PREMISES Form SS 00 02 12 06 Process Date: 04/03/15 NO COVERAGE $ 10,000 $ 5,000 Page 002 (CONTINUED ON NEXT PAGE) Policy Expiration Date: 05/01/16 SPECTRUM POLICY DECLARATIONS (Continued) POLICY NUMBER: 57 SBA BH6977 Location(s), Building(s), Business of Named Insured and Schedule of Coverages for Premises as designated by Number below. Location: 001 Building: 001 PROPERTY OPTIONAL COVERAGES APPLICABLE LIMITS OF INSURANCE TO THIS LOCATION COMPUTERS AND MEDIA COVERAGE FORM SS 04 41 DEDUCTIBLE: $ 250 WAITING PERIOD: 12 HOURS SUPER STRETCH FOR TECHNOLOGY AND SOFTWARE SERVICES: FORM SS 40 61 THIS FORM INCLUDES MANY ADDITIONAL COVERAGES AND EXTENSIONS OF COVERAGES. A SUMMARY OF THE COVERAGE LIMITS IS ATTACHED. LIMITED FUNGI, BACTERIA OR VIRUS COVERAGE: FORM SS 40 93 THIS IS THE MAXIMUM AMOUNT OF INSURANCE FOR THIS COVERAGE, SUBJECT TO ALL PROPERTY LIMITS FOUND ELSEWHERE ON THIS DECLARATION. INCLUDING BUSINESS INCOME AND EXTRA EXPENSE COVERAGE FOR: Form SS 00 02 12 06 Process Date: 04/03/15 $ 150,000 $ 50,000 30 DAYS Page 003 (CONTINUED ON NEXT PAGE) Policy Expiration Date: 05/01/16 SPECTRUM POLICY DECLARATIONS (Continued) POLICY NUMBER: 57 SBA BH6977 PROPERTY OPTIONAL COVERAGES APPLICABLE LIMITS OF INSURANCE TO ALL LOCATIONS BUSINESS INCOME AND EXTRA EXPENSE COVERAGE COVERAGE INCLUDES THE FOLLOWING COVERAGE EXTENSIONS: ACTION OF CIVIL AUTHORITY: EXTENDED BUSINESS INCOME: EMPLOYEE DISHONESTY: FORM SS 04 42 DEDUCTIBLE: $ 100 EACH OCCURRENCE EQUIPMENT BREAKDOWN COVERAGE COVERAGE FOR DIRECT PHYSICAL LOSS DUE TO: MECHANICAL BREAKDOWN, ARTIFICIALLY GENERATED CURRENT AND STEAM EXPLOSION THIS ADDITIONAL COVERAGE INCLUDES THE FOLLOWING EXTENSIONS HAZARDOUS SUBSTANCES EXPEDITING EXPENSES MECHANICAL BREAKDOWN COVERAGE ONLY APPLIES WHEN BUILDING OR BUSINESS PERSONAL PROPERTY IS SELECTED ON THE POLICY IDENTITY RECOVERY COVERAGE FORM SS 41 12 Form SS 00 02 12 06 Process Date:04/03/15 12 MONTHS ACTUAL LOSS SUSTAINED 30 DAYS 30 CONSECUTIVE DAYS $ 50®000 $ 50,000 15,000 Page004 (CONTINUED ON NEXT PAGE) Policy Expiration Date: 05/01/16 SPECTRUM POLICY DECLARATIONS (Continued) POLICY NUMBER: 57 SSA BHG977 BUSINESS LIABILITY LIABILITY AND MEDICAL EXPENSES MEDICAL EXPENSES - ANY ONE PERSON PERSONAL AND ADVERTISING INJURY DAMAGES TO PREMISES RENTED TO YOU ANY ONE PREMISES AGGREGATE LIMITS PRODUCTS -COMPLETED OPERATIONS GENERAL AGGREGATE BUSINESS LIABILITY OPTIONAL COVERAGES UMBRELLA LIABILITY - SEE SCHEDULE ATTACHED Form SS 00 02 12 06 Process Date: 04/03/15 LIMITS OF INSURANCE $1,000,000 $ 10,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 Page 005 (CONTINUED ON NEXT PAGE) Policy Expiration Date: 05/01/16 AXIS Surplus Insurance Company 303 W. Madison, Suite 500, Chicago, Illinois 60606 866-259-5435 Endorsement No. 4 Effective date of this endorsement: 12:01 a.m. on December 4. 2014 To be attached to and form part of Policy Number: ECN000141131401 Issued to: Marin IT, Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. LIMIT OF INSURANCE, RETENTION AND/OR PREMIUM CHANGE ENDORSEMENT In consideration of the payment of the additional premium of $3,018 ($3,623 X 0.8329 pro rata), it is agreed Item 4., 5. and/or 6. on the Declarations is/are changed to: Item 4. Limit of Insurance: a. $2,000,000 Each Wrongful Act b. $2,000,000 Total Limit of Insurance Item 5. Retention: $10,000 Each Wrongful Act Item 6. Premium: $10,985.00 State Surcharge/Tax: $0 If nothing is entered in the above Items, the amounts stated on the Declarations for such Item(s) shall remain unchanged. This change does not apply to Claims resulting from any Wrongful Act committed before the effective date of this endorsement. Except as stated above, this endorsement does not change any other provisions of this policy. THE FOLLOWING APPLY IN ADDITION TO THE POLICY PREMIUM SHOWN STATE TAX $90.54 STAMPING FEE �$6-04 If the Company issued this endorsement to be part of the Insured's policy on the Inception Date, then the countersignature on the Declarations Page also applies to the endorsement If this endorsement is effective after the Inception Date of the Insured's policy, the Company's authorized representative must countersign in the space below to validate the endorsement. Authorized Representative TNS -021 (03-10) AXIS Surplus Insurance Company 303 W. Madison, Suite 500, Chicago, Illinois 60606 866-259-5435 Endorsement No. 5 Effective date of this endorsement: 12:01 a.m. on December 4. 2014 To be attached to and form part of Policy Number: ECN000141131401 Issued to: Marin IT, Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. RETROACTIVE DATE CHANGE BY LIMIT ENDORSEMENT This endorsement modifies insurance provided under the following: AXIS PRO TECHNET SOLUTIONSTM INSURANCE POLICY TNS -7000 In consideration of the premium charged, it is agreed that Item 3. of the Declarations is deleted in its entirety and replaced with the following: Item 3. Retroactive Date: a- > Retroactive Date $1,000,000 Each Wrongful Act Limit of Insurance $1,000,000 Total Limit of Insurance 10/4/2011 $2,000,000 excess of $1,000,000 Total Limit of Insurance 12/4/2014 Except as stated above, this endorsement does not change any other provisions of this policy. If the Com pany issued this endorsement to be part of the Insured's policy on the Inception Date, then the countersignature on the Declarations Page also applies to the endorsement If this endorsement is effective after the Inception Date of the Insured's policy, the Com parry's authorized representative must countersign in the space below to validate the endorsement. Authorized Representative TNS -049D (03-13) Insurer: SENTINEL INSURANCE COMPANY, LIMITED ONE HARTFORD PLAZA, HARTFORD, CT 06155 Id This Declarations Page, with Umbrella Liability Provisions and Endorsements, if any, issued to form a part thereof, shall together constitute this Umbrella Liability Supplemental Contract, which in turn forms a part of Policy Number shown below. None of the provisions of the policy to which this Supplemental Contract is attached applies to the Umbrella Liability Insurance provided hereunder. Wherever the word "policy" appears in this form or in endorsements attached to or made a part of this Supplemental Contract, it means "Supplemental Contract". POLICY NUMBER: 57 SBA BH6977 DECLARATIONS Named Insured and Mailing Address: MARIN IT INC 366 BEL MARIN KEYS BLVD STE D NOVATO CA 94949 Policy Period From: 05/31/15 To: 05/01/16 12:01 A.M., Standard time at the address of the named insured as stated herein. Premium $ INCLUDED ADVANCE PREMIUM Self Insured Retention $10,000 each occurrence The Limits of Insurance subject to all the terms of this policy that apply are: Each Occurrence $ 1,000,000 Products -Completed Operations Aggregate Limit $ 1,000,000 General Aggregate Limit (Other $ 1, 000, 000 Bodily Injury By Disease Aggregate Limit $ 1,000,000 than Products - Completed Operations, Bodily Injury By Disease and Automobile) Schedule of Underlying Insurance Policies See Attached "Extension Schedule of Underlying Insurance Policies" Form Numbers of Forms and Endorsements that apply. G-30610197 G-30610197 SX80041008 SX80020405 SX02421008 SX21040697 SX21050697 SX21100697 SX21781206 SX21821008 SX22951008 SX24010401 SX24330610 Countersigned by ef-F"ea" CQaz� Authorized Representative 04/03/15 Date Form SX 80 01 06 97 T Printed in U.S.A. (NS) Process Date: 04/03/15 Policy Expiration Date: 05/01/16 2013 COMMERCIAL AUTO MULTISTATE FORMS REVISION ADVISORY NOTICE TO BUSINESS AUTO AND MOTOR CARRIER COVERAGE FORM POLICYHOLDERS This is a summary of the major changes to your policy. No coverage is provided by this summary nor can it be construed to replace any provisions of your policy or endorsements. You should read your policy and review your Declarations page for complete information on the coverages you are provided. If there is any conflict between the Policy and this summary, THE PROVISIONS OF THE POLICY SHALL PREVAIL. Highlighted below are areas within the Policy that broaden, reduce or reinforce coverage. This notice does not reference every change, including editorial changes, made in your policy. COVERAGEFORMS REINFORCEMENTS OF COVERAGE Revision To "Liability Coverage" Form References CA 00 01 — Business Auto Coverage Form CA 00 20 — Motor Carrier Coverage Form References to "Liability Coverage" that pertain to auto liability in the Business Auto Coverage Form and Motor Carrier Coverage Form are replaced with "Covered Autos Liability Coverage" to distinguish such coverage from the other types of liability coverages that may be included in your policy. Revisions To Physical Damage Coverage CA 00 01 — Business Auto Coverage Form CA 00 05 — Motor Carrier Coverage Form The Limits Of Insurance provision under Physical Damage Coverage is reinforced to reflect that 'loss" rather than "accident" triggers coverage under this section. MULTISTATE ENDORSEMENTS CHECK THE FORM LIST ON THE POLICY DECLARATIONS PAGE TO DETERMINE WHICH FORMS APPLY TO YOUR POLICY BROADENINGS OF COVERAGE NEW OPTIONAL ENDORSEMENTS CA 23 30 — Motor Carrier Endorsement In general, this endorsement may be used to convert the Business Auto Coverage Form into a Motor Carrier Coverage Form for autos used in your operations as a motor carrier. © Insurance Services Office, Inc., 2013 CAF -4484-0 Includes copyrighted material of ISO Properties, Inc., with its Page 2 of 5 permission EXISTING OPTIONAL ENDORSEMENTS CA 20 54 — Employee Hired Autos This endorsement is revised to reinforce that any employee of yours is an insured while operating a rental or hired vehicle taken out in another employee's name for the purposes of performing duties related to the conduct of your business and with your permission. CA 99 16 — Hired Autos Specified As Covered Auto You Own This endorsement has been revised to remove the wording which limits coverage with respect to the lessor solely to liability arising out of the acts or omissions of the lessee or anyone else acting on the lessee's behalf. CA 99 37 — Garagekeepers Coverage Spouses of partners, managers of limited liability companies and executive officers are included as insureds with respect to the conduct of your garage operations. REINFORCEMENTS OF COVERAGE A. The following forms have been revised, where appropriate to: 1. Add reference to "Auto Dealer Coverage Form" and delete references to the "Business Auto Physical Damage Coverage Form", "Garage Coverage Form" and/or "Truckers Coverage Form" in the list of the coverage forms to which the endorsement modifies; and/or 2. Replace references to "Liability Coverage" with respect to auto liability with "Covered Autos Liability Coverage" to distinguish such coverage from the other types of liability coverages included in your policy. EXISTING OPTIONAL ENDORSEMENTS CA 01 21 — Limited Mexico Coverage CA 02 38 — Reinstatement Of Insurance CA 02 40 — Suspension Of Insurance CA 03 01 — Deductible Liability Coverage CA 03 02 — Deductible Liability Coverage CA 04 42 — Exclusion Of Federal Employees Using Autos In Government Business CA 04 44 — Waiver Of Transfer Of Rights Of Recovery Against Others To Us (Waiver Of Subrogation) CA 04 45 — Golf Carts And Low -speed Vehicles CA 20 01 — Lessor — Additional Insured And Loss Payee CA 20 02 — Audio, Visual And Data Electronic Equipment Coverage — Fire, Police And Emergency Vehicles CA 20 05 — Drive -away Contractors CA 20 06 — Driving Schools — Non -owned Autos CA 20 07 — Emergency Services — Volunteer Firefighters' And Workers' Injuries Limited Exclusion CA 20 08 — Farm Tractors And Farm Tractors Equipment CA 20 09 — Leasing Or Rental Concerns — Contingent Coverage CA 20 10 — Leasing Or Rental Concerns — Conversion, Embezzlement Or Secretion Coverage CA 20 11 — Leasing Or Rental Concerns — Exclusion Of Certain Leased Autos CA 20 12 — Leasing Or Rental Concerns — Rent-it-there/Leave-it-here Autos CA 20 13 — Leasing Or Rental Concerns — Schedule Of Limits For Owned Autos CA 20 14 — Leasing Or Rental Concerns — Second Level Coverage CA 20 15 — Mobile Equipment CA 20 16 — Mobile Homes Contents Coverage CA 20 17 — Mobile Homes Contents Not Covered © Insurance Services Office, Inc., 2013 CAF -4484-0 Includes copyrighted material of ISO Properties, Inc., with its Page 3 of 5 permission CA 20 18 — Professional Services Not Covered CA 20 19 — Repossessed Autos CA 20 21 — Snowmobiles CA 20 27 — Registration Plates Not Issued For A Specific Auto CA 20 30 — Emergency Services — Volunteer Firefighters' And Workers' Injuries Excluded CA 20 33 — Autos Leased, Hired, Rented Or Borrowed With Drivers — Physical Damage Coverage CA 20 48 — Designated Insured (Newly titled Designated Insured For Covered Autos Liability Coverage) CA 20 54 — Employee Hired Autos CA 20 55 — Fellow Employee Coverage CA 20 56 — Fellow Employee Coverage For Designated Employees/Positions CA 20 70 — Coverage For Certain Operations In Connection With Railroads CA 20 71 — Auto Loan/Lease Gap Coverage CA 23 01 — Explosives CA 23 03 — Multi-purpose Equipment CA 23 04 — Rolling Stores CA 23 05 — Wrong Delivery Of Liquid Products CA 23 08 — Truckers — Excess Coverage For The Named Insured And Named Lessors For Leased Autos (Newly titled Motor Carriers — Excess Coverage For The Named Insured And Named Lessors For Leased Autos CA 23 09 — Truckers — Insurance For Non -trucking Use (Newly titled Motor Carriers — Insurance For Non - Trucking Use) CA 2312 — Truckers — Named Lessee As Insured (Newly titled Motor Carriers — Named Lessee As Insured) CA 23 13 — Trailer Interchange Fire And Fire And Theft Coverages CA 23 17 — Truckers — Uniform Intermodal Interchange Endorsement Form UIIE-1 CA 23 24 — Agricultural Produce Trailers — Seasonal CA 23 25 — Coverage For Injury To Leased Workers CA 23 94 — Silica Or Silica -related Dust Exclusion For Covered Autos Exposure CA 23 97 — Amphibious Vehicles CA 24 01 — Transportation Of Seasonal Or Migrant Agricultural Workers CA 24 02 — Public Transportation Autos CA 99 03 — Auto Medical Payments Coverage CA 99 10 — Drive Other Car Coverage — Broadened Coverage For Named Individuals CA 99 13 — Fiduciary Liability Of Banks CA 99 14 — Fire, Fire And Theft, Fire, Theft And Windstorm And Limited Specified Causes Of Loss Coverages CA 99 16 — Hired Autos Specified As Covered Autos You Own CA 99 17 — Individual Named Insured CA 99 23 — Rental Reimbursement Coverage CA 99 28 — Stated Amount Insurance CA 99 30 — Tapes, Records And Discs Coverage CA 99 33 — Employees As Insureds CA 99 34 — Social Service Agencies — Volunteers As Insureds CA 99 37 — Garagekeepers Coverage CA 99 40 — Exclusion Or Excess Coverage Hazards Otherwise Insured CA 99 44 — Loss Payable Clause © Insurance Services Office, Inc., 2013 CAF -4484-0 Includes copyrighted material of ISO Properties, Inc., with its Page 4 of 5 permission CA 99 47 — Employee As Lessor CA 99 48 — Pollution Liability — Broadened Coverage For Covered Autos — Business Auto, Motor Carrier And Truckers Coverage Forms (Newly titled Pollution Liability — Broadened Coverage For Covered Autos — Business Auto And Motor Carrier Coverage Forms) CA 99 54 — Covered Auto Designation Symbol CA 99 59 — Garagekeepers Coverage — Customers' Sound -receiving Equipment CA 99 60 — Audio, Visual And Data Electronic Equipment Coverage Added Limits CA 99 61 — Loss Payable Clause — Audio, Visual And Data Electronic Equipment Coverage Added Limits CA 99 90 — Optional Limits — Loss Of Use Expenses B. The following forms are modified individually as follows: CA 23 97 — Amphibious Vehicles This endorsement, in general, is revised to reinforce that insurance is not applicable to amphibious vehicles while being launched into, used in or beached from the water. This includes, but is not limited to, coverages such as liability and physical damage coverages. CA 23 98 — Trailer Interchange Coverage The Supplementary Payments provision is revised to reinforce that it applies to court costs taxed against the insured that do not include the attorneys' fees or expenses taxed against the insured. A definition of the term "trailer" is added to reinforce that such term includes a semitrailer, container or a dolly used to convert a semitrailer into a trailer. C. The following three forms include various provisions and schedules that apply to physical damage coverage have been reinforced to reflect that "loss" rather than "accident" triggers coverage under this section. CA 99 28 — Stated Amount Insurance CA 99 60 — Audio, Visual And Data Electronic Equipment Coverage Added Limits CA 99 61 — Loss Payable Clause — Audio, Visual And Data Electronic Equipment Coverage Added Limits © Insurance Services Office, Inc., 2013 CAF -4484-0 Includes copyrighted material of ISO Properties, Inc., with its Page 5 of 5 permission This SPECIAL MULTI -FLEX POLICY is provided by the stock insurance company(s) of The Hartford Insurance Group, shown below. COMMON POLICY DECLARATIONS POLICY NUMBER: 57 UEC AT4000 RENEWAL OF: 57 UEC AT4000 Named Insured and Mailing Address: (No., Street, Town, State, Zip Code) Policy Period: SC MARINIT INC. 366 BEL 14ARIN KEYS BLVD STE D NOVATO CA 94949 (MARIN COUNTY) From 05/31/15 To 05/31/16 12:01 A.M., Standard time at your mailing address shown above. In return for the payment of the premium, and subject to all of the terms of this policy, we agree with you to provide insurance as stated in this policy. The Coverage Parts that are a part of this policy are listed below. The Advance Premium shown may be subject to adjustment. Total Advance Premium: Coverage Part and Insurance Company Summary COMMERCIAL AUTO HARTFORD ACCIDENT AND INDEMNITY COMPANY ONE HARTFORD PLAZA HARTFORD, CONNECTICUT 06155 $3,026.00 Advance Premium $3,026.00 Form Numbers of Coverage Parts, Forms and Endorsements that are a part of this policy and that are not listed in the Coverage Parts. HM0001 HM00100107SD4 IL00171198 IH99400409 IH99410409 IL00210908 IL02700811 HAO0250614 Agent/Broker Name: SWEET & BAKER INS BROKERS INC Countersigned by (Where required by law) Form HM 00 10 01 07 u 'Vf �� 02/04/15 Authorized Representative Date THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. MISCELLANEOUS CHANGE ENDORSEMENT POLICY NUMBER: 57 UEC AT4000 SC CHANGE NUMBER: 001A This endorsement modifies insurance provided under the following: THE HARTFORD BUSINESS AUTO COVERAGE FORM This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. (Premium adjustment, if any, for the addition, deletion or other change described in this endorsement is shown in the Premium Column below.) Effective Date: 0 7 / 16 / 15 Named Insured: MARINIT INC. Producer's Name: SWEET & BAKER INS BROKERS INC Pro Rata Factor: .877 Description of Change: ANY CHANGES IN YOUR PREMIUM WILL BE REFLECTED IN YOUR NEXT BILLING STATEMENT. IF YOU ARE ENROLLED IN REPETITIVE EFT DRAWS FROM YOUR BANK ACCOUNT, CHANGES IN PREMIUM WILL CHANGE FUTURE DRAW AMOUNTS. THIS IS NOT A BILL. HARTFORD ACCIDENT AND INDEMNITY COMPANY NO CHANGE IN PREMIUM CA2048(S) IS/ARE ADDED. THE FOLLOWING CA2048 SEQUENCE NO(S) APPLY: 01 FORMS ADDED Countersigned by V I;r ��� 07/22/15 (Where required by law) Authorized Representative Date Form HA 99 10 01 07T MISCELLANEOUS CHANGE ENDORSEMENT (Continued) POLICY NUMBER: 57 UEC AT4000 sc CA20481013 IH12011185 NAMED PERSON(S) OR ORGANIZATION(S) Form HA 99 10 01 07T PAGE POLICY NUMBER: 57 UEC AT4000 CHANGE NUMBER: 001A COMMERCIAL AUTO CA 20 48 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Endorsement Effective Date: SCHEDULE Name Of Person(s) Or Organization(s): (SEE FORM IH12011185 ATTACHED) Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II — Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I — Covered Autos Coverages of the Auto Dealers Coverage Form. CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 POLICY NUMBER: 57 UEC AT4000 CHANGE NUMBER: 001 it THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: NAMED PERSON(S) OR ORGANIZATIONS) COMMERCIAL AUTO COVERAGE PART CITY OF SAN RAFAEL GUS BUSH 1400 FIFTH AVE SAN RAPHAEL, CA 94901 THE CITY OF SAN RAFAEL, ITS OFFICERS, AGENTS, EMPLOYEES ARE NAMED AS ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY WITH RESPECT TO THE NAMED INSURED PER ATTACHED ENDORSEMENT FORM CA2048 AND ADDITIONAL INSURED AS RESPECTS AUTO LIABILITY. INSURANCE IS PRIMARY. Form IH 12 01 11 85 SEQ. NO. 01 Printed in U.S.A. PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft arj agreement. ) r, r 2 Contracting Department Forward final agreement to contractor for 5 their signature. Obtain at least two signed/2 i A0 originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for offr$4e o^ Council approval, if Council approval c% ► c0a""� 6lL necessary (as defined by City Attorney/City AyeAJ* of Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and .� endorsements. 5 City Manager / Mayor / or Agreement executed by Council authorized / Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the contracting department. 8 24� -S " To be completed by Contracting Department: Project Manager: _Gus Bush, IT Manager Project Name:_MarinIT Support Agendized for City Council Meeting of (if necessary): _July 6, 2015 If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis. M V1 ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) -> CITY COUNCIL AGENDA ITEMS 4 YEAR 4 MEETING DATE --> TOPIC Agenda Item # Date of Meeting: 7/6/2015 From: Gus Bush Department: Management Services - IT Date: 6/26/2015 Topic: Network Support Services Subject: Resolution authorizing the City Manager to enter into a Professional Services Agreement with MarinIT, Inc., for network support services. Type: ® Resolution ❑ Ordinance ® Professional Services Agreement ❑ Other: ❑ Department Director Remarks: ❑ Finance Director Remarks: City Attorney Remarks: ) 0,,�2e"i'o ,...... City Manager ,/In Remarks: Y V ` APPROVALS