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HomeMy WebLinkAboutPW Baypoint Lagoons Assessment District FY2015-16; Annual ReportAgenda Item No: 3.1 Meeting Date: 7/6/2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works > Prepared by: !� City Manager ")/Iut Actin Director of blic Works File No.: 03.01.174.07 TOPIC: Baypoint Lagoons Landscaping and Lighting Assessment District: Engineer's Annual Report SUBJECT: Baypoint Lagoons Landscaping and Lighting Assessment District Annual Report RECOMMENDATION: Staff recommends the following actions: 1. Adopt Resolution Directing Filing of Engineer's 2015/2016 Annual Report 2. Adopt Resolution Approving Engineer's 2015/2016 Annual Report 3. Adopt Resolution of Intention to Order Improvements and Setting Public Hearing on Annual Assessment for City Council Meeting on July 20, 2015. BACKGROUND: The Baypoint Lagoons Lighting and Landscape District was formed to protect and enhance wildlife habitat and water quality in the Baypoint (Spinnaker) Lagoon and the adjacent diked salt marsh. Members of the District (neighboring homeowners) contribute funds annually. In order to comply with provisions of the Landscaping and Lighting Act of 1972, the City Council must take certain actions on an annual basis. Assessments collected by the District must be allocated annually after an appropriate public hearing, to be held this year on July 20, 2015. In past years, a contractor removed cattails and other non-native species from the lagoon. Public Works Streets Division personnel also adjusted the lagoon water level seasonally to enhance native plant and animal species habitat. FOR CITY CLERK ONLY File No.: 4 g Council Meeting: (612c�S Disposition: k,So1 1,7,16-v v -S %��t1�3-1 13'9&Z1 �3%6�► SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 The removal of non-native species was suspended in 2007 at the request of Assessment District members to generate sufficient funds to install motor controls at the Cayes Storm Water Pump Station. Once installed, the controls will automatically monitor and adjust water quality and water levels. Staff agrees with the request, which is described in the accompanying annual Engineer's Report from CSW/Stuber-Stroeh Engineering Group, Inc. ANALYSIS: Since FY 1999-2000, the Assessment District has generated revenues of $421,974.78 against expenses of $202,675.69. Prior year revenues/expenses bring the current Assessment District balance to $233,172.05. The Cayes Storm Water Pump Station motor controls mentioned above will cost $200,000 to $225,000. We will need to hire a design consultant for $60,000 to $65,000. Therefore, the total project cost will range from $260,000 to $290,000, depending on the bidding climate. FISCAL IMPACT: All revenues and expenses are generated by the Assessment District. The proposed FY 15/16 assessment is $131.44, unchanged since 1996. It is important to note that the Public Works Department does incur staff costs for Stormwater Maintenance Division personnel to monitor and adjust the lagoon water level. The department will also incur future staff costs to manage the capital project for the installation of pump station water monitoring controls. OPTIONS: 1. Adopt Resolution Directing Filing of Engineer's 2015/2016 Annual Report 2. Adopt Resolution Approving Engineer's 2015/2016 Annual Report 3. Adopt Resolution of Intention to Order Improvements and Setting Public Hearing on Annual Assessment for City Council Meeting on July 20, 2015. ACTION REQUIRED: Adopt Resolutions (3) Enclosures: Resolutions (3) CSW/Stuber-Stroeh Engineer's Report RESOLUTION NO. 13962 RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT 2015/2016 BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) The City Council of the City of San Rafael resolves: 1. CSW/Stuber-Stroeh Engineering Group, Inc. is designated by this Council as the Engineer of Work for Baypoint Lagoons Landscaping and Lighting District, City of San Rafael, Marin County, California, and is hereby directed to file with the City Clerk an annual report for fiscal year 2015-2016 in accordance with the provisions of the Landscaping and Lighting Act of 1972. 2. This resolution is adopted pursuant to Section 22622 of the Streets and Highways Code. k =Y I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 6`h day of July, 2015, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin �Qib5EF - ESTHER C. BEIRNE, City Clerk File No.: 03.01.174.07 RESOLUTION NO. 13963 RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2015/2016 BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) The City Council of the City of San Rafael resolves: 1. CSW/Stuber-Stroeh Engineering Group, Inc. as designated Engineer of Work for Baypoint Lagoons Landscaping and Lighting District has filed with the City Clerk an Engineer's Annual Report for fiscal year 2015-2016 in accordance with the provisions of the Landscaping and Lighting Act of 1972. 2. The aforementioned Engineer's Annual Report, on file with the City Clerk, is approved as filed. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 6`h day of July, 2015, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin "Ce/6a" e__ . Zee xu ESTHER C. BEIRNE, City Clerk CITY OF SAN RAFAEL RESOLUTION NO. 13964 RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND SETTING PUBLIC HEARING ON ANNUAL ASSESSMENT FOR CITY COUNCIL MEETING ON JULY 20, 2015 BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) The City Council of the City of San Rafael resolves: 1. The City Council intends to levy and collect assessments within Baypoint Lagoons Landscaping and Lighting District, City of San Rafael, Marin County, California, during the fiscal year 2015-2016. The area of land to be assessed is located in the City of San Rafael, Marin County. 2. In accordance with this Council's resolution directing the filing of an Engineer's Annual Report, CSW/Stuber-Stroeh Engineering Group, Inc., Engineer of Work, has filed with the City Clerk the report required by the Landscaping and Lighting Act of 1972. All interested persons are referred to that report for a full and detailed description of the improvements, the boundaries of the assessment district and the proposed assessments upon assessable lots and parcels of land within the assessment district. year. 3. The proposed assessment does not increase the assessment from the previous 4. On Monday, the 201h day of July, 2015 at the hour of 7:00 o'clock P.M., the City Council will conduct a public hearing on the question of the levy of the proposed annual assessment. The hearing will be held at the meeting place of the City Council located in the Chambers of the City Council, 1400 Fifth Avenue, San Rafael, California. 5. The City Clerk is authorized and directed to give the notice of hearing required by the Landscaping and Lighting Act of 1972 by publishing a copy of this resolution once in the Marin Independent Journal, publication to be completed not less than ten (10) days before July 20, 2015. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 6`h day of July, 2015, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin ESTHER C. BEIRNE, City Clerk CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 3 • I DATE OF MEETING: 7-6-15 FROM: KEVIN MCGOWAN DEPARTMENT: PUBLIC WORKS DATE: 6/17/15 TITLE OF DOCUMENT: Report to Mayor and City Council on Baypoint Landscaping and Lighting District Annual Report 2015-2016 and a. ADOPT RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT 2015/2016 b. ADOPT RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2015/2016 c. ADOPT RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND SETTING PUBLIC HEARING ON ANNUAL ASSESSMENT FOR CITY COUNCIL MEETING ON JULY 20, 2015. Department Lea (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM: AGENDA ITEM: City Manager (signature) City Attorney (signature) NOT APPROVED REMARKS: File No. 03.01.174.07