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HomeMy WebLinkAboutCS Child Development Services 2015CITY 01 Agenda Item No: 3. b Meeting Date: July 20, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Community Services Prepared by: Kelly Albrecht, Senior Recreation City Manager Approval &AA& QC Supervisor SUBJECT: Resolution Approving A Contract (California State Preschool Program — 5253) With The California Department Of Education To Provide Funding In The Amount Of $173,480 For Fiscal Year 2015-2016 For Child Development Services And Authorizing The City Manager To Execute The Contract Documents. SUMMARY: Continuation of State funding for Pickleweed Preschool. RECOMMENDATION: Adopt the Resolution. BACKGROUND: The California State Department of Education, State Preschool Program supports part - day education for children four to five years of age. Funded programs are required to provide developmentally appropriate educational, health, social and nutritional services to eligible low-income families. Parent education and participation along with strategies to transition the children of disadvantaged families into the public school kindergarten program are required of the State funded programs. Pickleweed Children's Center, in the Canal Neighborhood of San Rafael has been the recipient of California State Preschool Program funding since 1998. The funding substantially covers the cost of forty-eight students' preschool education during the academic school year. In addition to the California State Preschool Program, the Pickleweed Children's Center also provides an additional preschool classroom funded by First Five Marin, serving twenty students. ANALYSIS: This contract provides no -cost preschool services for income eligible families. The children served by this contract live in East San Rafael where there is the greatest need for preschool services in San Rafael. Students are accepted into the Pickleweed Preschool Program utilizing the services of the Marin Child Care Council. The Council maintains an Eligibility List for qualified low income families seeking preschool and child care placement. City staff reviews the Eligibility List for current families in San Rafael with age- appropriate students. Through personal contact, staff assists families in the registration process. FISCAL IMPACT: This Contract resource continues to subsidize direct costs for the Pickleweed Preschool program. The Expenditure/Revenue estimates for Fiscal Year 2015-2016 are: FOR CITY CLERK ONLY File No.: % !D 3� Council Meeting:��o� Disposition: & 1-u 710.j f3`l41 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Program Expenditures FY 15-16 $366,678 Program Revenues FY 15-16 California State Department of Education State Preschool Program $173,480 First5 Marin $ 90,631 Community Development Block Grant (Federal) $ 14,497 $278,608 Estimated balance provided by the Child Care Program revenue $ 88,070 OUTREACH: Community outreach for the availability of subsidy for preschool services is conducted by the Marin Child Care Council, in conjunction with the County of Marin other non -profits agencies serving families with young children. OPTIONS: 1. Approve the contract. 2. Return the contract and discontinue preschool services at Pickleweed Children's Center. ACTION REQUIRED: Adopt Resolution to approve the contract and authorize the City Manager to sign said contract documents with the California State Department of Education in the amount of $173,480. Encls. Exhibit A Resolution Exhibit B CSPP-5359 LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES RESOLUTION NO. 13971 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING A CONTRACT (CALIFORNIA STATE PRESCHOOL PROGRAM -5253) WITH THE CALIFORNIA DEPARTMENT OF EDUCATION TO PROVIDE FUNDING IN THE AMOUNT OF $1739480 FOR FISCAL YEAR 2015-2016 FOR CHILD DEVELOPMENT SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT DOCUMENTS THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: WHEREAS, the City operates the Pickleweed Preschool at the Pickleweed Children's Center; and WHEREAS, the State of California has awarded the City of San Rafael funds for subsidy of the Pickleweed Preschool Program since 1997; and WHEREAS, the City of San Rafael has been awarded a contract with the California Department of Education for State Preschool Services in the amount of $173,480 for Fiscal Year 2015-2016. NOW THEREFORE, the City Council of the City of San Rafael does hereby approve a Contract (California State Preschool Program -5253) with the California Department of Education to provide funding in the amount of $173,480 for Fiscal Year 2015-2016 for child development services and authorizes the City Manager to execute the Contract documents. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 20th day of July, 2015 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Gamblin e - 40, Z.., ESTHER C. BEIRNE, City Clerk �Nt OF F. W� i/ 4 A CALIFORMA DEPARTMENT OF EDUCATION 1430 NStreet Sacramento, CA 95814-5901 LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES CONTRACTOR'S NAME: CITY OF SAN RAFAEL F.Y. 15-16 DATE: July 01, 2015 CONTRACT NUMBER: CSPP-5253 PROGRAM TYPE: CALIFORNIA STATE PRESCHOOL PROGRAM PROJECT NUMBER: 21-2193-00-5 This Agreement is entered into between the State Agency and the Contractor named above. The Contractor agrees to comply with the terms and conditions of the CURRENT APPLICATION; the GENERAL TERMS AND CONDITIONS (GTC-610)*; the STATE PRESCHOOL PROGRAM REQUIREMENTS*; the FUNDING TERMS AND CONDITIONS (FT&C)* and any subsequent changes to the FT&C*, which are by this reference made a part of this Agreement. Funding of this Agreement is contingent upon appropriation and availability of sufficient funds. This Agreement may be terminated immediately by the State if funds are not appropriated or available in amounts sufficient to fund the State's obligations under this Agreement. The period of performance for this Agreement is July 01, 2015 through June 30, 2016. For satisfactory performance of the required services, the Contractor shall be reimbursed in accordance with the Determination of Reimbursable Amount Section of the FT&C, at a rate not to exceed $36.10 per child per day of full-time enrollment and a Maximum Reimbursable Amount (MRA) of $173,480.00. SERVICE REQUIREMENTS Minimum Child Days of Enrollment (CDE) Requirement 4,806.0 Minimum Days of Operation (MDO) Requirement 175 Any provision of this Agreement found to be in violation of Federal and State statute or regulation shall be invalid, but such a finding shall not affect the remaining provisions of this Agreement. Items shown with an Asterisk (*), are hereby incorporated by this reference and made part of this Agreement as if attached hereto. These documents can be viewed at http://www.cde.ca.gov/fg/aa/cd/ftc20l5.asp. TAT CALIFORNIA BY ( ��DI E) PRI NAME OF PERSON SIGNINt Sueshil Chandra, Manager TITLE Contracts, Purchasing and Conference Services AMOUNT ENCUMBERED BY THIS PROGRAM/CATEGORY (CODE AND TIRE) DOCUMENT Child Development Programs $ 173,480 (OPTIONAL USE) 0656 PRIOR AMOUNT ENCUMBERED FOR 23038-2193 THIS CONTRACT $ 0 RME30.10.010. CHAPTER 6110-196-0001 B/A O TRAOTOR BY tEDMIAVD 'G .PRI TITLE S N SIGN�ING%�1 1 V L .1! ARDRESS r.a• .cox �s�s�v7 , s� qy /S FUND TITLE Department of General Services General use only STATUTE FISCAL YEAR 2015 12015-2016 TOTAL AMOUNT ENCUMBERED TO I DATE OBJECT OF EXPENDITURE (CODE AND TITLE) $ 173,480 702 SACS: Res -6105 Rev -8590 I hereby certify upon my own personal kno ledge that budgeted funds are available for the period and T.B.A. NO.I B.R. NO. purpose of the expendlWre staled above. SIGNATURE OF ACCOUNTING OFFICER �� DATE UG 2 2015 California Department of Education Attachment 1 FY 15-16 Page 6 of 6 CONTRACT DOCUMENTATION CHECKLIST Please note that every form in your package is required. Contractor name Place a check mark next to each item you are returning. ❑ Checklist Contract # ❑ Two (2) signed (in blue ink) child care contracts with original signatures • Did you include your printed name, title, and address? • Is the contract language visible? ❑ Encumbrance page (if applicable) • This page is provided for funding information only and should remain unsigned by the agency. ❑ Contractor Certification Clauses (CCC -307) • Did you fill in ALL spaces? ❑ Board resolution or minutes authorizing execution of contract (if applicable) ❑ Board resolution or minutes, authorizing delegation of authority (if applicable) Mail both signed contracts and all completed forms as soon as possible to: Contracts, Purchasing, and Conference Services California Department of Education 1430 N Street, Suite 1802 Sacramento, CA 95814-5901 California Department of Education Attachment 2 FY 15-16 Page 5 of 6 WHOM TO CONTACT WITH QUESTIONS Contact the Child Care and Development Contracts Office with questions regarding: Contract Content Contract Status Missing Contracts Signed Contracts Contract Analyst directory: http://www.cde.ca.gov/fq/aa/cd/ftc20l 5. asp E-mail: childdevelopmentcontracts(a')cde.ca.gov Contact Early Education and Support Division with questions regarding: Appeals Compliance Reviews Contract Applications Program Assistance Statistical Reports Consultant directory: http://www.cde.ca.gov/sp/cd/ci/assignments.asp Main phone number: (916) 322-6233 Contact Child Development Fiscal Services with questions regarding: Attendance and Fiscal Reports Contract Billings Contract Terms: MRA, MDO, CDE, Rates Delinquent Accounts Receivable Missing Checks Payment Authorization Reimbursement Calculations Reserve Account Status Technical Assistance Fiscal analyst directory: httr)://www.cde.ca.ciov/fq/aa/cd/faad.asi) Contact Audits and Investigations Division with questions regarding: Audit Requirements Audit Reviews Delinquent Audits Main phone number: (916) 322-2288 CCC -307 CERTIFICATION I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California. Contractor/Bidder Firm Name (Printed) By (Authorized Signature) Printed Name and Title of Person Signing Date Executed Executed in the County of CONTRACTOR CERTIFICATION CLAUSES Federal ID Number 1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a -f) and CCR, Title 2, Section 8103) (Not applicable to public entities.) 2. DRUG-FREE WORKPLACE REOUIREMENTS: Contractor will comply with the requirements of the Drug -Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug -Free Awareness Program to inform employees about: 1) the dangers of drug abuse in the workplace; 2) the person's or organization's policy of maintaining a drug-free workplace; 3) any available counseling, rehabilitation and employee assistance programs; and, 4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will: 1) receive a copy of the company's drug-free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.) 3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code § 10296) (Not applicable to public entities.) 4. CONTRACTS FOR LEGAL SERVICES $50.000 OR MORE- PRO BONO REOUIREMENT: Contractor hereby certifies that contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003. Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm's offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State. Failure to make a good faith effort may be cause for non -renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services. 5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California. 6. SWEATFREE CODE OF CONDUCT: a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at x\.wN.,\ .dir.ca.uov. and Public Contract Code Section 6108. b. The contractor agrees to cooperate fully in providing reasonable access to the contractor's records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, 2 or the Department of Justice to determine the contractor's compliance with the requirements under paragraph (a). 7. DOMESTIC PARTNERS: For contracts over $100,000 executed or amended after January 1, 2007, the contractor certifies that contractor is in compliance with Public Contract Code section 10295.3. DOING BUSINESS WITH THE STATE OF CALIFORNIA The following laws apply to persons or entities doing business with the State of California. 1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification. Current State Employees (Pub. Contract Code § 10410): 1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. 2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees (Pub. Contract Code § 10411): 1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. 2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12 -month period prior to his or her leaving state service. If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code § 10420) Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e)) 3 2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700) 3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) 4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment. 5. CORPORATE OUALIFICATIONS TO DO BUSINESS IN CALIFORNIA: a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled. b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax. c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State. 6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement. 7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. 8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity. 4 California Department of Education Attachment 2 FY 15-16 Page 1 of 6 DIRECTIONS FOR CHILD CARE AND DEVELOPMENT CONTRACTS This attachment contains: • Directions for child care and development contracts (pages 1-2) • Supporting Documentation for child care and development contracts (page 3) • Sample resolution (page 4) • Whom to contact with questions (page 5) • Contract Documentation Checklist (page 6) • Contractor Certification Clauses (CCC -307) 1. Review the General Terms and Conditions (GTC 610). For Interagency Agreements, review the General Interagency Agreement (GIA 610). httr)://www.cde.ca.qov/fci/aa/cd/ftc2Ol5.asr) 2. Print this document beginning with page 6 (Checklist); single -sided only. Do not alter documents in any way. 3. Print 2 (two) copies of the contract and encumbrance page. You will only have an encumbrance page if there are multiple funding sources. If only one contract is submitted, you will receive a copy of the executed contract instead of an original. 4. Ensure the contract text is legible. If the contract language is cut off after printing, follow these directions to fix the problem: http://helpx.adobe.com/acrobat/kb/scale-or-resize-printed-r)aaes.htmi 5. Have both copies of the contract and all required documents filled out completely and signed by the authorized official. (see page 3, Supporting Documentation) • Sign documents in blue ink only; • Contracts signed in black ink, stamped signatures, or copies will NOT be accepted. • Print name, title, and address where requested. 6. Public agencies only - Attach a copy of a resolution by the local governing body authorizing the execution of each contract. (for a sample see page 4, Resolution) 0 Contracts will not be executed prior to board approval. California Department of Education Attachment 2 FY 15-16 Page 2 of 6 7. Mail both signed contracts and all completed forms as soon as possible to: Contracts, Purchasing, and Conference Services California Department of Education 1430 N Street, Suite 1802 Sacramento, CA 95814-5901 The Funding Terms and Conditions (FT&Cs) and the Program Requirements, which specify the contractual responsibilities of the State and the contractor, will be posted online. httr)://www.cde.ca.ciov/fci/aa/cd/ftc2Ol5.aSD The following issues will delay contract execution as well as payment: • Documents are unsigned, incomplete, or not returned. • The contract is not signed in blue ink. • The printer cut off the contract language. • The contract was printed double -sided. • The individual signing the contracts does not have signature authority. • A resolution, motion, or ordinance was not submitted. California Department of Education Attachment 2 FY 15-16 Page 3 of 6 SUPPORTING DOCUMENTATION FOR CHILD CARE AND DEVELOPMENT CONTRACTS PUBLIC AGENCIES For public agencies, generally the Superintendent is authorized to sign contracts. If an individual other than the Superintendent signs the contract, provide one of the following indicating the signee has the authority to enter into and sign contractual agreements with the CDE: • Board resolution; or • Board minutes; or • Board policy In addition, according to the State Contracting Manual, Volume 1, when one of the contracting parties is a county, city, district, or other local public body, the contract shall be accompanied by one of the following documents from the local governing body authorizing execution of the agreement: • Resolution; • Order; • Motion; • Ordinance; or • Other similar document Please submit one resolution per contract. Because County Superintendents have the authority to enter into contracts without board approval, these documents are not required for County Offices of Education/County Superintendents of Schools. PRIVATE AGENCIES Generally, the Executive Director, Owner, President, etc. are the authorized signers. If an individual with a different title than above signs the contract, provide one of the following indicating the signee has the authority to enter into and sign contractual agreements with the CDE: Letter on company letterhead; Board Resolution; or Board Minutes California Department of Education Attachment 2 FY 15-16 Page 4 of 6 RESOLUTION This resolution must be adopted in order to certify the approval of the Governing Board to enter into this transaction and subsequent amendments with the California Department of Education for the purpose of providing child care and development services and to authorize the designated personnel to sign contract documents for Fiscal Year 2015- 16. RESOLUTION BE IT RESOLVED that the Governing Board of authorizes entering into local agreement number and that the person/s who is/are listed below, is/are authorized to sign the transaction for the Governing Board. NAME TITLE SIGNATURE PASSED AND ADOPTED THIS day of 2015, by the Governing Board of of County, in the State of California. I, , Clerk of the Governing Board of of , County, in the State of California, certify that the foregoing is a full, true and correct copy of a resolution adopted by the said Board at a meeting thereof held at a regular public place of meeting and the resolution is on file in the office of said Board. (Clerk's signature) (Date) CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 3 b DATE OF MEETING: July 20, 2015 FROM: Kellv Albrecht DEPARTMENT: Communitv Services DATE: June 29. 2015 TITLE OF DOCUMENT: Resolution approving a contract amendment (California State Preschool Program — 5253) with the California Department of Education to provide funding in the amount of $173,480 for fiscal year 2015-2016 for child development services and authorizing the City Manager to execute the contract documents. (Continuation of State funding for Pickleweed Preschool.) Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL /AGENCY AGENDA ITEM: ,-y W4"�L& City Manager (si6nature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature ' Cc PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all Drofessional services aereements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed7`l,S— originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval 7f 15�Ji / necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. 5 City Manager / Mayor / or Agreement executed by Council authorized �!- Department Head official. 6 City Clerk City Clerk attests signatures, retains original t o I ' It;, agreement and forwards copies to the contracting department. To be completed by Contracting Department: Project Manager: hely ft(eLh� Project Name: C5 P19 5.253 Agendized for City Council Meeting of (if necessary): If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.