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HomeMy WebLinkAboutHR Personnel Actions 2015CITY 0 Agenda Item No: 3.c Meeting Date: November 16, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Management Services Prepared by: Deirdre Dolan, HR Director City Manager Approval: TOPIC: Authorization to add new fixed -term position SUBJECT: ADOPT RESOLUTION APPROVING A THREE-YEAR FIXED TERM POSITION (9917 -ADVANCED SEASONAL TEMP) THAT WILL SERVE ON HOUSING AND HOMELESS RELATED ISSUES RECOMMENDATION: Adopt Resolution BACKGROUND: This report seeks approval of a three-year fixed term position to work on issues and projects related to housing and homelessness. ANALYSIS: Through its Homelessness Action Plan, the City has over the years initiated several programs and initiatives across several city departments to address ongoing homelessness issues. The City's website at http://www.cityofsanrafael.org/homeless has a significant amount of information about the challenge and City actions. The addition of a dedicated staff position would provide a centralized means to coordinate these efforts, and increase the effectiveness of the existing actions. In addition, this position would work collaboratively with other City and County stakeholders to develop new strategies to prevent and reduce homelessness in San Rafael. Some of the key responsibilities of this proposed position include: • Works with the City Council, its Homelessness Subcommittee, and city administration, to implement the City's Homelessness Action Plan including regular reporting of performance metrics. • Provides a strategic focus to the coordination of citywide efforts to prevent and reduce homelessness. • Serves as the City's primarily liaison with the relevant departments of the County of Marin to support efforts that positively impact San Rafael, including programs related to mental health, street outreach, substance abuse, and shelter capacity. • Represents City at municipal, county, state, federal, and private sector programs or FOR CITY CLERK ONLY File No.: 7-4 x 9-2-67 Council Meeting: 11/16/2015 Disposition: Resolution 14035 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pau: 2 meetings regarding homelessness. • Works with all City Departments on best practices related to the full spectrum of homeless housing and service interventions. • Works closely with Community Services, Department of Public Works, Fire Department, and Police Department on issues related to homeless encampments. The position will report directly to the City Manager. The expected salary range is $7956 - $9760 per month. Staff will be working with a professional recruiter to assist with finalizing the job title and description, as well as the targeted recruitment effort. A draft description of the job duties is attached. FISCAL IMPACT: The funding for this fixed term position will be split evenly between the General Fund and the Homeless Fund. Adjustments to the respective fiscal year 2014-2015 appropriations in these funds will be recommended by the City Manager and Finance Director as part of the interim budget and financial update on December 7. The December 7 interim budget and financial update will also include other recommendations for staffing positions as discussed with the City Council at your meeting of October 26. OPTIONS: The City Council has the following options to consider on this matter: 1. Approve the Resolution. 2. Adopt the Resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt the resolution to approve the recommended personnel action: creation of the fixed term position to serve on housing and homeless related issues. ATTACHMENTS: • Resolution • Draft description of housing and homeless related job duties RESOLUTION NO. 14035 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING PERSONNEL ACTION TO CREATE A FIXED TERM POSITION TO SERVE ON HOUSING AND HOMELESS RELATED ISSUES WHEREAS, several programs and initiatives have been implemented across several City departments to address ongoing homelessness issues; and WHEREAS, the addition of a dedicated staff position would provide a centralized means to coordinate efforts and increase the effectiveness of housing and homelessness measures; and WHEREAS, the cost of the proposed three-year fixed -term position can be accommodated with available resources. NOW, THEREFORE BE IT RESOLVED, that the City Council hereby approves a three- year Fixed -Term Position (9917 -Advanced Seasonal Temp) that will serve on housing and homeless related issues. I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael City Council held on November 16, 2015 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin & Vice -Mayor McCullough NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Mayor Phillips ESTHER BEIRNE, City Clerk Draft Description of Job Duties Related to Housing and Homeless Issues PURPOSE Responsible for performing a variety of complex, professional administrative duties related to preventing and ending homelessness. Prepares, coordinates, analyzes, and implements homeless programs, policies, and issues. Position reports to the City Manager or his/her designee. This is a three-year fixed term position. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Homeless -related analytical functions: • Works with the City Council, its Homelessness Subcommittee, and city administration, to implement the City's Homelessness Action Plan including regular reporting of performance metrics. • Provides a strategic focus to the coordination of citywide efforts to prevent and reduce homelessness. • Establishes and maintains effective and cooperative working relationships with County employees, City employees, service providers, the homeless community, and the public. • Serves as the City's primarily liaison with the relevant departments of the County of Marin to support efforts that positively impact San Rafael, including programs related to mental health, street outreach, substance abuse, and shelter capacity. • Coordinates and collaborates with the County of Marin on the Homeless Policy Steering Committee and the 10 Year Plan to Prevent and End Homelessness. • Represents City at municipal, county, state, federal, and private sector programs or meetings regarding homelessness. • Works with all City Departments on best practices related to the full spectrum of homeless housing and service interventions. • Works closely with Community Services, Department of Public Works, Fire Department, and Police Department on issues related to homeless encampments. • Meets periodically and works closely with Downtown foot beat officers and HOME Team. • Conducts research, studies and surveys; produces reports recommending appropriate courses of action and solutions to problems. • Coordinates key statistics and data collection efforts such as with the County of Marin's biannual point -in -time count, annual housing inventory count, and on-going Homeless Management Information Systems (HMIS) planning and implementation. • Makes presentations to City Council, boards and commissions, and other community groups. • Develops and implements programs to address quality of life concerns such as panhandling, unleashed dogs, smoking, and public intoxication. • Coordinates with other City staff on affordable and homeless housing efforts. General functions: Plans, organizes, coordinates and implements day to day program assignments independently. Conducts research, and analyzes work procedures, policies, etc. to evaluate and improve the effectiveness of assigned programs. Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes as necessary based on this analysis. • Develops program manuals, handouts, flyers, etc. • Coordinates and participates in training of other personnel. • Prepares comprehensive written reports regarding program activities. • Interacts with other City staff, City Council, and community representatives. • Reviews public input and drafts responses and organizes public forums to engage citizens. • Uses computer to type reports, memos, etc., and to maintain statistical data. • Performs related duties as required. • Other duties may be assigned. KNOWLEDGE OF: • The homeless population, including subpopulations, predominant issues and barriers to stable housing and income; • Homeless service needs, programs and related community issues; • Applicable federal, state and local laws and regulations pertaining to homeless services programs; • Quantitative and management analysis techniques; • Public relations techniques; • Report and grant writing; • Effective customer service techniques; • Principles and practices associated with administration, organization, and management; • Research methods, techniques, statistical and other work measures. ABILITY TO: Work independently in the completion of assignments. Analyze and evaluate data. Prepare and present clear and concise reports, both orally and in writing. Establish and maintain effective working relationships with others. Provide effective functional or project leadership. Effectively plan, organize and prioritize work. EDUCATION and/or EXPERIENCE: Bachelor's degree in public administration, public policy, social welfare or related field. Four years of experience in program administration which has included performing research, analysis, report writing and general staff assistance tasks related to homeless programs and issues. Jp; SAN. , � 000"'P' CC ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) 4 CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # ?J Date of Meeting: 11/16/2015 From: Deirdre Dolan Department: HR Date: 11/4/2015 Topic: Approval of New Positions Subject: ADOPT RESOLUTION APPROVING THE FOLLOWING PERSONNEL ACTIONS: 1. Approve a three-year Fixed Term Position (9917 -Advanced Seasonal Temp) that will serve as Housing and Homeless Policy Director; and Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ® Finance Director Remarks: Approved 11/5 with minor changes to staff report and reso. ® City Attorney Remarks: Approved. 11/5/15 ETD ® Author, review and accept City Attorney / Finance changes Remarks: ® City Manager Remarks: FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: