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Home My WebLink AboutCC SA Minutes 2015-12-07IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, MONDAY, DECEMBER 7, 2015 Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Councilmember McCullough Councilmember Bushey Councilmember Colin Councilmember Gamblin Absent: None Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS — 6:00 p.m. Mayor Phillips announced Closed Session items. CLOSED SESSION — THIRD FLOOR CONFERENCE ROOM — 6:00 p.m. 2. Closed Session: a. Conference with Legal Counsel - Anticipated Litigation Govt. Code section 54956.9(d)(2) Significant exposure to litigation: (One Case) Circumstances relate to Federal Fair Labor Standards Act (FLSA) provisions in Memorandum of Understanding with the San Rafael Firefighters' Association Conference with Labor Negotiators - Government Code Section 54957.6 Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore Negotiating Team: Jim Schutz, Cristine Alilovich, Deirdre Dolan, Mark Moses, Robert Epstein Employee Organization - SEW Childcare • City Attorney Robert Epstein announced that no reportable action was taken. SPECIAL PRESENTATION — 7:00 PM 3. Special Presentation: (CC) a. Swearing-in of Newly Elected Officials City Clerk Esther Beirne administered the Oath of Office to Mayor Gary O. Phillips Mayor Phillips Mayor Phillips administered the Oath of Office to City Clerk Esther Beirne, City Attorney Robert F. Epstein, Councilmember Andrew C. McCullough and Councilmember John A. Gamblin OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM Tom Obletz announced Jean Starkweather's Memorial Service Richard Thalheimer addressed Council regarding Kerner Boulevard parking issues Mayor Phillips Councilmember McCullough Niz Brown, Realtor, addressed Council regarding re -sale inspections CONSENT CALENDAR: Items 4.c & 4.f held from the Consent Calendar for comment. 4. Consent Calendar Items: Councilmember McCullough moved and Councilmember Bushey seconded to approve the remainder of the Consent Calendar Items: a. Approval of Minutes of Special City Council Meeting and City Council / Successor Agency Meeting of November 16, 2015 (CC) SPCC Minutes 11/16/2015 CCSA Minutes 11/16/2015 Approved as submitted b. Resolution Accepting a California State Funded Preschool Safety Net Grant from the Marin Child Care Council in the Amount of $30,000 for Fiscal Year 2015-2016 to Support the Pickleweed Preschool Program and Authorizing the City Manager to Execute the Grant Documents with Spending Authority (CS) — File 4-10-238 Staff Report RESOLUTION 14038 - RESOLUTION ACCEPTING A CALIFORNIA STATE FUNDED PRESCHOOL SAFETY NET GRANT FROM THE MARIN CHILD CARE COUNCIL IN THE AMOUNT OF $30,000 FOR FISCAL YEAR 2015-2016 TO SUPPORT THE PICKLEWEED PRESCHOOL PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT DOCUMENTS WITH SPENDING AUTHORITY d. Resolution Waiving Competitive Bidding and Authorizing the City Manager to Sell Two Surplus Police Motorcycles, Vehicle #155 and #201, to the Central Marin Police Authority for $10,000 (PD) — File 9-3-30 2 Staff Report RESOLUTION 14039 - RESOLUTION WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE CITY MANAGER TO SELL TWO SURPLUS POLICE MOTORCYCLES, VEHICLE #155 AND #201, TO THE CENTRAL MARIN POLICE AUTHORITY FOR $10,000 e. Resolution Authorizing the City Manager to Execute the 10th Amendment to the March 28, 2006 Cooperation Agreement Between the County of Marin and City of San Rafael to Secure $263,504.00 in Federal Community Development Block Grant Funds for ADA Improvements to Public Facilities within the City of San Rafael (PW) — File 4-13-38 x 147 Staff Report RESOLUTION 14040 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE 10TH AMENDMENT TO THE MARCH 28, 2006 COOPERATION AGREEMENT BETWEEN THE COUNTY OF MARIN AND CITY OF SAN RAFAEL TO SECURE $263,504.00 IN FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR ADA IMPROVEMENTS TO PUBLIC FACILITIES WITHIN THE CITY OF SAN RAFAEL AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None The following items were held from the Consent Calendar for comment: C. Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Kimley-Horn and Associates in an Amount of $80,000 for Additional Work Related to the Tam Grant for the Full or Partial Relocation of the San Rafael Transit Center Due to the Impact of Smart Rail Operations (ED) — File 4-3-589 Staff Report Councilmember McCullough City Manager Jim Schutz Councilmember Colin Stephanie Lovette, Economic Development Manager Councilmember Colin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14041 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES IN AN AMOUNT OF $80,000 FOR ADDITIONAL WORK RELATED TO THE TAM GRANT FOR THE FULL OR PARTIAL RELOCATION OF THE SAN RAFAEL TRANSIT CENTER DUE TO THE IMPACT OF SMART RAIL OPERATIONS AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 3 Resolution Authorizing the City Manager to Execute Professional Service Agreements for Temporary Staff Assistance with Park Engineering in an Amount not to Exceed $43,200, Jim Forbes Traffic Consulting in an Amount not to Exceed $39,000, and W -Trans in an Amount not to Exceed $49,920 (PW) — File 4-3-605 & 4-3-606 & 4-3-607 Staff Report Councilmember Gamblin Dean Allison, Public Works Director Jim Schutz Councilmember Gamblin / Dean Allison Councilmember Gamblin / Jim Schutz Dean Allison Councilmember Gamblin Mayor Phillips Councilmember Gamblin Jim Schutz Mayor Phillips Councilmember Gamblin moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14042 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE PROFESSIONAL SERVICE AGREEMENTS FOR TEMPORARY STAFF ASSISTANCE WITH PARK ENGINEERING IN AN AMOUNT NOT TO EXCEED $43,200, JIM FORBES TRAFFIC CONSULTING IN AN AMOUNT NOT TO EXCEED $39,000, AND W -TRANS IN AN AMOUNT NOT TO EXCEED $49,920 AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None OTHER AGENDA ITEMS: 5. Other Agenda Items: a. Fiscal Year 2015-2016 Budget Review and Recommendations (Fin) — File 8-5 1. Fiscal Year 2015-2016 First Interim Financial Update; 2. City Manager Recommendations; 3. Resolution Adopting Amendments to the 2015-2016 Budget Staff Report Mark Moses, Finance Director, presented the staff report 121 City Manager Jim Schutz presented the report on City Manager Recommendations Councilmember Gamblin / Jim Schutz Councilmember Gamblin Mayor Phillips Councilmember Bushey / Jim Schutz / Mark Moses Councilmember Bushey Mayor Phillips Mayor Phillips invited public comment Tom Obletz Mayor Phillips Councilmember Colin Mayor Phillips closed the public comment period Mayor Phillips Councilmember McCullough Mayor Phillips / Mark Moses Councilmember McCullough moved and Councilmember Colin seconded to accept reports and adopt the Resolution 1. Accepted Report 2. Accepted Report 3. RESOLUTION 14043 - RESOLUTION ADOPTING AMENDMENTS TO THE 2015-2016 BUDGET AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None b. Informational Report Regarding a Multi -Use Pathway Between Second Street and Andersen Drive (CM) — File 245 Staff Report City Manager Jim Schutz presented the staff report Mayor Phillips 5 Councilmember McCullough Mayor Phillips Mayor Phillips invited public comment Patrick Seidler, Transportation Alternatives for Marin Bill Carney, Sustainable San Rafael Jerry Belletto, Bicycle & Pedestrian Advisory Committee Mayors Phillips closed the public comment period Councilmember Gamblin / Mayor Phillips Councilmember McCullough moved and Councilmember Bushey seconded to accept report Accepted report AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None C. Discussion and Consideration of a Memorandum of Understanding (MOU) Pertaining to Compensation and Working Conditions for SEIU Local 1021 - Childcare Unit (November 1, 2015 through October 31, 2016) (MS) — File 7-8-4 Staff Report Deirdre Dolan, Human Resources Director, presented the staff report Mayor Phillips Deirdre Dolan Mayor Phillips Mayor Phillips invited public comment; however, there was none Councilmember Bushey Councilmember McCullough Councilmember Gamblin Councilmember Bushey moved and Councilmember McCullough seconded to direct staff to return at the December 21, 2015 meeting with a resolution approving the Memorandum of Understanding AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 0 CITY MANAGER'S REPORT: 6. City Manager's Report: • City Manager Jim Schutz announced that the San Rafael Joint Powers Financing Authority regular meeting would take place at the conclusion of the City Council/Successor Agency Meeting COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Resorts on Meetinas and Conferences Attended at Citv Exaense) 7. Councilmember Reports: • Councilmember McCullough commented on a PG&E article in Sunday's edition of the Marin Independent Journal (12/6/2015) concerning Power Charge Indifference Adjustment fees. He believed the City Manager was in a unique position to determine an appropriate course of action on behalf of the City in a manner that best reflects the interests of citizens and residents at large. SAN RAFAEL SUCCESSOR AGENCY: 8. Consent Calendar: None ADJOURNMENT Mayor Phillips adjourned the meeting at 8:50 PM in memory of Jean Starkweather, recently deceased. ESTHER C. BEIRNE, City Clerk APPROVED THIS DAYOF 12015 GARY O. PHILLIPS, Mayor 7