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HomeMy WebLinkAboutPW Grand Avenue Pathway Connector Project Agenda Item No: 3r Meeting Date: July 18, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: ____________________________ City Manager Approval: /s/ nm Director of Public Works (LB) File No.:18.06.59 SUBJECT: A RESOLUTION ACCEPTING A PROPOSAL FROM SIEGFRIED ENGINEERING, INC. FOR DESIGN AND ENVIRONMENTAL PERMITTING ASSISTANCE FOR THE GRAND AVENUE PATHWAY CONNECTOR PROJECT AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH SIEGFRIED ENGINEERING INC. FOR AN AMOUNT NOT TO EXCEED $158,984.00. RECOMMENDATION: Adopt Resolution BACKGROUND: Public Works Staff applied for grant funds for design and environmental permitting assistance from theSan Francisco Bay Trails Association to examine and design a key pathway connection along Grand Avenue between Francisco Blvd East and Second Street. On April 4, 2011 City Council approved Resolution number 13130 authorizing the Public Works Director to enter into an agreement with the Bay Trails Association in order to receive the grant funds. As part of another project, the design of a 9 to 12 foot wide sidewalk/multi-use path along Francisco Boulevard East between Bellam Boulevard and the southern end of the Grand Avenue Bridge was completed. The portion between Bellam Boulevard and Vivian Way was recently constructed as part of the Caltrans Highway 580/US 101 Connector project. Construction of the portion between Vivian Way and the southern end of the Grand Avenue Bridge will occur as soon as funding is identified. The Grand Avenue Pathway Connector project proposes to continue the 9 to 12 foot widened sidewalk on the east side of Grand Avenue up to Second Street, including modification to the existing bridge crossing the San Rafael Canal. This project will include an environmental study, preparation of environmental documents, and preparation of permit applications. ANALYSIS: On June 15, 2011 staff mailed a Request for Proposals (RFP) to eighteen engineering firms throughout the Bay Area. Qualified consultants submitted four proposals on June 30, 2011. On July 12, 2011 representatives of the Department of Public Works and the Community Development Department interviewed representatives of two consulting firms with the strongest proposals and ____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 4-3-522 Council Meeting: 07/18/2011 Disposition: Resolution 13198 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 qualifications. Based on the interview, Siegfried Engineering, Inc. was selected as the most qualified and experienced firm for this project. FISCAL IMPACT: The total grant amount for this project is $200,000 with no local match required. The proposal from Siegfried Engineering, Inc. falls within this amount. Currently, there is no funding identified for the construction of this project. OPTIONS: The Council can choose not to authorize the Public Works Director to enter into an agreement with Siegfried Engineering Inc. which, due to timeline restrictions, will result in the cancellation of this project. ACTION REQUIRED: Adopt Resolution authorizing the Public Works Director to enter into an agreement with Siegfried Engineering, Inc. for the referenced project. Enclosures: - Resolution - Agreement, including Exhibits and RESOLUTION NO. 13198 A RESOLUTION ACCEPTING A PROPOSAL FROM SIEGFRIED ENGINEERING, INC. FOR DESIGN AND ENVIRONMENTAL PERMITTING ASSISTANCE FOR THE GRAND AVENUE PATHWAY CONNECTOR PROJECT AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH SIEGFRIED ENGINEERING INC. FOR AN AMOUNT NOT TO EXCEED $158,984.00 ______________________________________________________________________ WHEREAS, theAssociation of Bay Area Governments (ABAG) solicited applications on behalf of the State Coastal Conservancy for the development of the Bay Trail Project; and WHEREAS, the City of San Rafael Department of Public Works proval; and WHEREAS, the City staff determined that design services from qualified consultants will be required for this project; and WHEREAS, the most qualified consultant team is Siegfried Engineering, Inc, with a fee in the amount of $158,984.00 (technical proposal attached as Exhibit A). NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael that it approves and authorizes the Public Works Director to execute the Professional Services Agreement with Siegfried Engineering, Inc, in an amount not to exceed $158,984, in a form approved by the City Attorney, and authorizes the Public Works Director to take all necessary actions in connection with this Agreement. I,ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and th adopted at a regular meeting of the Council of said City on the 18 day of July, 2011, by the following vote, to wit: Brockbank, Connolly, Heller, Levine & Mayor Boro AYES: COUNCILMEMBERS: None NOES: COUNCILMEMBERS: : None ABSENT: COUNCILMEMBERS ESTHER C. BEIRNE, City Clerk File No.: 18.06.59