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Home My WebLink AboutCM Greenhouse Gas Reduction Strategy Annual ReportAGREEMENT FOR PROFESSIONAL SERVICES FOR GREENHOUSE GAS REDUCTION STRATEGY ANNUAL REPORT This Agreement is made and entered into this I57 day of p4lpoel 1 2015, by and between the CITY OF SAN RAI^'AEL (hereinafter "CITY"), and Christine O'Rourke (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the City of San Rafael developed a Greenhouse Gas Reduction Strategy which was qualified by the Bay Area Air Quality Management District (BAAQMD) in 2011; and WHEREAS, BAAQMD guidance stipulates annual reporting for purposes of tracking progress of implementation; and WHEREAS, the City of San Rafael wishes to contract with Christine O'Rourke Community Planning to conduct annual reports for the last two years where data is available; /T" 191-04-043-1-001 NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Sustainability and Volunteer Program Coordinator is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Christine O'Rourke is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as follows: Conduct research and prepare annual reports for the City's Greenhouse Gas Reduction Strategy for the calendar years 2012 and 2013 in accordance with the attached Proposal (EXHIBIT 1). HIMENIPINNINISTIFORM r Rev. Date: 1/3014 CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as follows: Provide any documentation necessary for CONTRACTOR to complete the Reports. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: An amount not to exceed $4,750, paid in monthly installments by billable hours, as detailed in Exhibit 1. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall be for (6) month(s) commencing on April 1, 2015 and ending on September 30, 2015. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of (3) month(s). 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may Rev. date: VW 14 use said property for any purpose, including projects not contemplated by this Agreement. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of five hundred thousand dollars ($500,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/one million dollars ($1,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's oflicers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: Rev. date: 1/30114 1. Except for professional and automobile liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional and automobile liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to Rev. date: 110/14 4 CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of volicv language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in Rev. date: 1130i 14 5 addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: Rev. date: 1/30/14 Cory Bytof, Sustainability and Volunteer Program Coordinator City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Christine O'Rourke, Principal Christine O'Rourke Community Planning 20 Nunes Drive Novato, CA 94945 415.613.2907 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may Rev. date: 1/30/14 become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. ITY OF SAN RAFAEL ManagerNANCY MACKLE, City -�l Rev. date: 1 i 30.' 14 7 CONTRACTOR By: C IN O'O , Principal EXHIBIT 1 TO: Cory Bytof, Volunteer & Sustainability Program Coordinator FROM: Christine O'Rourke Community Planning RE: Proposal for 2013 Greenhouse Gas Reduction Strategy Annual Report DATE: February 10, 2015 This proposal provides a general overview of the tasks, schedule and estimated budget to develop a Greenhouse Gas Reduction Strategy Annual Report covering calendar years 2012 and 2013. All tasks will be completed by Christine O'Rourke, principal of Christine O'Rourke Community Planning. c o l:) j:11m (")F" o iu% TASK 1. PROJECT MANAGEMENT & MEETINGS Christine O'Rourke will direct overall project efforts and participate in any meetings and conference calls with City staff. TASK 2. UDATE IMPLEMENTATION & MONITORING TOOL Christine O'Rourke will update data in the Implementation and Monitoring Tool for calendar years 2012 and 2013 and work with staff to complete the qualitative assessment of program implementation. We will prepare graphs included in the Implementation and Monitoring Tool for inclusion in the Annual Report. Deliverable: Updated Implementation and Monitoring Tool (electronic) TASK 3. PREPARE GHG REDUCTION STRATEGY 2013 ANNUAL REPORT Christine O'Rourke will use the results of the updated Implementation and Monitoring Tool to prepare a summary of the City's progress toward achieving the GHG reduction target. The report will utilize the same format as the 2011 Annual Report. Deliverable: GHG Reduction Strategy 2013 Annual Report (electronic) O'Rourke Proposal for GHG Reduction Strategy Annual Report EXHIBIT 1 PROJEC"I'SCII I FE DU LE All of the above tasks will be completed by July 1, 2015. 1"" R.0J II'..'�(.. 1. .13 U 1...)("'IX' E�l T 1 Project Management & Meetings 4 $95 $380 2 Update Implementation and Monitoring Tool 20 $95 $1,900 3 Prepare 2013 Annual Report 26 $95 $2,470 TOTAL $4,750 Christine O'Rourke, Principal Christine O'Rourke Community Planning 20 Nunes Drive Novato, CA 94945 415.613.2907 christine.o@comcast.net O'Rourke Proposal for GHG Reduction Strategy Annual Report 2 ACOR�a DATE (MWDDNYYY) ACC>R" CERTIFICATE OF LIABILITY INSURANCE I 03/25/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Hiscox Inc. d/b/a/ Hiscox Insurance Agency in CA 520 Madison Avenue 32nd Floor New York, NY 10022 INSURED ...- ...- ..-.. CHRISTINE O'ROURKE COMMUNITY PLANNING 20 NUNES DR NOVATO CA 94945 ................................ .., INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TOCERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR LTR INSD POLICYNUMBER POLICY EFF POLICY EXP IMMIDD 1 IMMIDDNYYYI LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X DAMAGE TO RENTED CLAIMS MADE OCCUR PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 A _ Y UDC -1490630 -CGL -14 09/09/2014 09/09/2015 ( PERSONALS ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE S 2,000,000 X POLICY JECT i, LOC PRODUCTS COMPIOP AGO S SIT Gena Agg. OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ _ (Ea accldenll ANY AUTO I BODILY INJURY (Per person) S ALL OWNED SCHEDULED I BODILY INJURY $ ® AUTOS AUTOS (Per accident) NON -OWNED PROPERTY DAMAGE $ _ HIRED AUTOS AUTOS (Per accidenti UMBRELLALIAB HCLAIMS OCCUR EACH OCCURRENCE $ EXCESS LIAR MADE AGGREGATE S D I I RETENTION $$ DE { WORKERS COMPENSATION jj ( OERH AND EMPLOYERS' LIABILITY Y I N SPERTATUTE I ANYPROPRIETORIPARTNERIEXECUT VE EL EACH ACCIDENT S OFFICERIMEMBEREXCLUDED? NIA (Mandatory In NH) EL DISEASE EA EMPLOYEE S If yes describe under DESCRIPTION OF OPERATIONS below EL DISEASE POLICY L MIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) City of San Rafael, its officers, agents, employees, and volunteers are additional insured. Hiscox will provide 30 days notice of cancellation for the reasons as prescribed under California Changes - Cancellation and Nonrenewal Endorsement IL 02 70 09 08. - --- --------------- CERTIFICATE HOLDER CANCELLATION City of San Rafael, its officers, agents, employees, and volunteers 1400 5th Ave SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 151560 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN San Rafael, CA 94915 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE I ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD a GEICO'm Tel: 1-800-841-3000 gelco.com GEICO GENERAL INSURANCE COMPANY P.O. Box 509090 San Diego, CA 92150-9090 Date Issued: August 27, 2014 CHRISTINE C OROURKE AND MARC D OROURKE 20 NUNES DR NOVATO CA 94945-1406 Email Address: Ch ristine.O@comcast.NET Declarations Page This is a description of your coverage. Please retain for your records. Policy Number: 4078-60-30-18 Coverage Period: 09-30-14 through 03-30-15 12:01 a.m. standard time at the address of the named insured. Named Insured Additional Drivers Christine C ORourke None Marc D ORourke _.... ... Vehicles VIN Vehicle Location Finance Comoanv/ Lienholder 1 2013 Infi G37 AWD JN1CV6ELXDM981802 Novato CA 94945 Nissan -Infiniti Lt 2 2006 M Benz E350 WDBUF56J06A755292 Novato CA 94945 Mechanics Bank Coverages* Limits and/or Deductibles Vehicle 1 Vehicle 2 Bodily Injury Liability Each Person/Each Occurrence $300,000/$500,000 $42.10 $45.10 Property Damage Liability $100,000 $46.60 $52.40 Medical Payments $5,000 $9.80 $12.80 Uninsured & Underinsured Motorists Each Person/Each Occurrence $300,000/$300,000 $16.50 $17.40 Comprehensive $500 Ded $57.10 $32.30 Collision $500 Ded/Waiver $184.70 $114.30 Emergency Road Service Full $4.30 $8.80 Rental Reimbursement $50 Per Day $21.00 $21.00 $1500 Max - - Six Month Premium Per Vehicle $382.10 $304.10 Total Six Month Premium $686.20 *Coverage applies where a premium or $0.00 is shown for a vehicle. If you elect to pay your premium in installments, you may be subject to an additional fee for each installment. The fee amount will be shown on your billing statements and is subject to change. ., ................. ...................... ......... ,,,, DEC—PAGE (11-11) (Page 1 of 2) Continued on Back Renewal Policy Page 7 of 20 PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City w Ordinance*). 4 City Attorney Review and approve form of agreement; insuranc bonds, and c ri atcs and., / �lcW°..,, 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the t contracting department. To be completed by Contracting Department: Project Manager: Cory Bvtof Project Name: Christine O'Rourke Agreement Agendized for City Council Meeting of (if necessary): NA If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.