HomeMy WebLinkAboutCC Resolution 13873 (Animal Services Program)RESOLUTION NO. 13873
RESOLUTION OF THE CITY OF SAN RAFAEL APPROVING THE DELEGATION OF
THE OVERALL MANAGEMENT OF THE ANIMAL SERVICES PROGRAM TO THE
MARIN GENERAL SERVICES AUTHORITY
WHEREAS, since 1979 the City San Rafael is party to a cooperative Animal Services Joint
Powers Agreement with the County of Marin and the other cities and towns in the County through which
the County has contracted with the Marin Humane Society to provide animal control services to the cities,
towns and unincorporated areas of the County, with services funded by fees for animal control services
and programs and direct payments from the towns, cities and the County; and
WHEREAS, this City San Rafael is also a member of the Marin General Services Authority with
the County of Marin and the other cities and towns in the County; and
WHEREAS, the Marin General Services Authority (MGSA) was established to efficiently and
transparently administer various local government functions for the mutual advantage of its members; and
WHEREAS, the County and Animal Services Joint Powers Agreement member cities and towns
agree to delegate administration of the Animal Services program from the County to the MGSA as an
additional program under its management given the MGSA's charter and experience effectively managing
other shared programs of a countywide nature; and
WHEREAS, the County of Marin and the Marin General Services Authority entered into a
separate Memorandum of Understanding effective January 8, 2015 clarifying the responsibilities of the
MGSA with respect to management of the Animal Services Program; and
WHEREAS, the Marin County Board of Supervisors on January 13, 2015 affirmed and authorized
this Memorandum of Understanding with the Marin General Services Authority regarding delegation of
administration of the Animal Services program to the MGSA; and
WHEREAS, the overall costs of the Animal Services Program to all member cities and towns will
not change as a result of the MOU and MGSA's new management of the program.
NOW, THEREFORE, BE IT RESOLVED that the City of San Rafael hereby affirms and agrees to
the Marin General Services Authority's assumption of the overall management of the Animal Services
Program, as set forth in Exhibit "A" — "Memorandum of Understanding", attached hereto and incorporated
herein by reference; and
FURTHER, BE IT RESOLVED that this Memorandum of Understanding authorized herein does
not affect the relationship between the County of Marin and the cities or towns with respect to the Animal
Control Program.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said
City held on Monday, the 2"d of February, 2015, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
G - &.C,
ESTHER C. BEIRNE, City Clerk
1EXHIBIT A I
Memorandum of Understanding between the
Marin General Services Authority and County of Marin
Delegating Administration of the Marin Animal Services Program
This Memorandum of Understanding (MOU) is made and entered into the 8th day of
January, 2015 between the Marin General Services Authority (Authority) and the County of
Marin (County).
WHEREAS, since 1979 the County is party to a cooperative Animal Services Joint Powers
Agreement with the other cities and towns in the County through which this County provides
animal control services to the cities, towns and unincorporated areas of the County via contract
with the Marin Humane Society, with services funded by fees for animal control services and
programs and direct payments from the towns, cities and the County; and
WHEREAS, the Marin General Services Authority (MGSA) was established to efficiently
and transparently administer various local government functions for the mutual advantage of
its members; and
WHEREAS, the County and Animal Services Joint Powers Agreement member cities and
towns agree to delegate administration of the Animal Services program to the MGSA as an
additional program under its management; and
WHEREAS, this MOU will clarify the responsibilities of the MGSA with respect to
management of the Animal Services Program.
NOW, THEREFORE, BE IT RESOLVED that the County and the Authority agree as follows
effective January 8th, 2015 with respect to the delegation of Animal Services to the MGSA:
Overview of Activities
County, due to its economy of scale, will continue to perform certain financial related
responsibilities, including:
• Accounts Payable/Accounts Receivable functions on a monthly basis, including invoicing
to member cities and towns; Marin Humane Society billing and payments; and Central
Collections; and
• Injured Animal Invoicing for the Injured Animal Program; and
• Continuing the relationship with member towns and cities relative to the agreement
between them and in the consideration and adoption of any ordinance amendments.
Authority will assume overall management of Animal Services Program as outlined in the
attached Scope of Work (Exhibit 1), including:
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• Budget preparation; and
• Cost share allocations for member cities and towns; and
• Coordinating inquiries, whether from the public or from member cities and towns; and
• Coordinating JPA communications; and
• Leading contract negotiations.
Cost of Services and Payment Terms
County will pay Authority one-half of its administrative recovery per its contract with the Marin
Humane Society for Authority's management of the Animal Services program, calculated on the
basis of one-quarter of the full cost of a County Administrative Analyst III position. For the term
of this agreement, one-half of $40,000 will be remitted to Authority each fiscal year upon
receipt of an invoice. For the period January through June, 2015, $10,000 will be remitted for
services performed upon receipt of an invoice.
Duration and Termination
The agreement will commence upon execution and will remain in effect until the 30th day of
June, 2018.
This agreement may terminate upon sixty (60) notice of either party. If terminated prior to
expiration of this MOU, County will pay Authority a pro -rata share of the fiscal year in which the
early termination occurs.
Notices
Notices shall be given to Authority at the following address:
Executive Officer
Marin General Services Authority
555 Northgate Drive
San Rafael, CA 94903
Notices shall be given to County at the following address:
County Administrator,
County of Marin
3501 Civic Center Drive, Rm 325
San Rafael, CA 94903
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San Rafael, CA 94903
Accepted by:
Marin General Service Authority:
Paul Berlant, Executive Officer Date
County of Marin:
?4/2� / /1-3 11 -4 -
Katie Rice, President, Board of Supervisors Date
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Exhibit 1
• Budget will be prepared based on contract agreement with the Marin Humane Society.
• Animal Control Services costs for upcoming fiscal year — Request list from Humane
Society regarding Service Calls for each jurisdiction, and update for most current
California Dept. of Finance population data for each city and town in April.
• Respond to animal control policy issues, calls from cities or public inquiries/complaints.
• Prepare periodic communication with City/Town Managers advising them of current
issues/status, or changes involving Animal Control; and Budget update information.
• Negotiate Marin Humane Society contract renewal with assistance from participating
JPA member jurisdictions between January and June, 2015 to include multiple meetings
with cities, towns and MHS depending on contract issues/costs.
• Prepare Board reports, work with County Counsel relative to any changes in the Animal
Control Ordinance and with cities/towns to ensure adoption by reference as needed to
update language or legal provisions.
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