The URL can be used to link to this page

Home My WebLink AboutCC Resolution 13928 (Master Fee Schedule)RESOLUTION NO. 13928 A RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AMENDING THE CITY MASTER FEE SCHEDULE UPDATING BUILDING PERMIT FEES (P15-004) WHEREAS, the City of San Rafael has conducted an analysis of its services, the costs reasonably borne, the beneficiaries of those services, and the revenues produced by those paying fees for special services; and WHEREAS, the City wishes to comply with both the letter and spirit of Article XIIIB of the California Constitution and limit the growth of taxes; and WHEREAS, the City has a policy of recovering, except as provided in San Rafael Municipal Code Section 3.34.040, the full costs reasonably borne of providing special services of a voluntary and/or limited nature, such that general taxes are not diverted from general services of a broad nature, and thereby utilized to subsidize unfairly and inequitably such special services; and WHEREAS, consistent with the City policy, building permit fees are structured to cover the full cost for providing administrative, plan check and inspection services for building permits and clearances. Building permit fees were last revised in 2009 and are overdue for an update; and WHEREAS, the Community Development Department has prepared a Customer Service Strategic Plan, which recommends adjustments in department staffing to improve customer service, as well as an incremental increase in building permit fees. Phase 1 of the Customer Service Strategic Plan recommends a 10% increase in building permit fees and staffing adjustments for the FY 15/16 budget; and WHEREAS, the increase in building -related fees is limited to building permits under Section 05 of the Master Fee Schedule and Exhibit A (Building Permit Fees). No other building - related fees are proposed to be updated or increased at this time; and WHEREAS, the amendment to the City's Master Fee Schedule was prepared and published and determined to be in compliance with all of the requirements of California Government Code and other applicable laws; and WHEREAS, on May 18, 2015, the City Council conducted a duly noticed public hearing to consider the amendment to the City's Master Fee Schedule. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. Amendment to Fee Schedule The building permit fees and charges presented in the attached Master Fee Schedule and Exhibit A (Building Permit Fees) are hereby directed to be computed and applied by the Community Development Department and collected by the City's Finance Department. Increases or decreases in fees reflect changes in salaries, benefits, and other costs related to the cost of providing the service, including flat base fees, deposits for service and the calculation of fully burdened hourly rates (FBHR) for billable staff time. Section 2. Separate Fee for Each Service All fees set by this resolution are for each identified service; additional fees shall be required for each additional service that is requested or required. Where fees are indicated on a per unit measurement basis, the fee is for each identified unit or portion thereof, within the indicated ranges of such units. Section 3. Basis of Charges The Council finds and determines that the charges for services imposed by this Resolution are necessary to cover the costs of providing the specified services and that such charges do not exceed the reasonable costs of providing said services. Section 4. Interpretations The City department directors, in consultation with the City Manager may interpret this Resolution. Should there be a conflict between two fees applicable to the same service, then the lower in dollar amount of the two shall be applied. Section 5. Waiver of Permit Fees and Charges The City Council may, on a case-by-case basis, grant a waiver of payment of all or portion of the fees established by this Resolution when it determines that it is in the public interest to do so. Section 6. Repeal Resolutions and other prior actions of the City Council in conflict with the contents of this Resolution are hereby repealed. Section 7. . Severability If any portion of this Resolution is held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions and all other portions shall remain in full force and effect. The City Council declares that it would have adopted this Resolution and each section or portion therefore irrespective of the validity of any other section or portion. 1-2 Section 8. Effective Date This Resolution, including the fees and charges provided herein, shall become effective immediately. Section 9. California Environmental Oualitv Act The adoption of this Resolution, including the fees and charges provided herein, is statutorily exempt from the California Environmental Quality Act under public Resources Code Section 21080(b)(8), as the establishment and modification of charges by a public agency to meet operating expenses. I, Esther C. Beirne, City Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on the 18th day of May 2015, by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None .-zstkgt G • 9-e-eR--e . ESTHER C. BEIRNE, City Clerk ATTACHMENT - Master Fee Schedule Table (Update) for Section 05 (Building Services/Fire Prevention) and Exhibit A (Building Permit Fees) 1-3 ATTACHMENT 3 Proiected budqet for Customer Service Stratqic Plan - PHASE I Annual Salary With Benefits Position (At Step "E") (Assumed 180% of salary) Deputy Building Official (eliminate) $99,324 $178,783 Senior Building Inspector/Plans Examiner (new) $97,404 ($175,327) Permit Services Coordinator (new) $84,192 ($151,546) Building Division budget impact: ($148,090) Associate Planner (eliminate) $85,284 $153,511 Planning Technician (new) $60,360 ($108,648) Assist. Planner - current/long range (new) $77,268 ($139,082) Planning Division budget impact: ($94,219) Total CDD budget deficit for Short-term staffing reorg: ($242,309) Revenue Offsets Proposed 10% increase in Building Permit Fees (est.): $194,000 Use $50,000 of Long Range Planning fees to supplement new Asst. Planner salary: $50,000 SUBTOTAL: $244,000 Net annual impact for Phase One proposed realignment: 1 $1,691 1 ATTACHMENT 4 SAMPLE INVOICES Sample #1- Addition to Single -Family Residence with a valuation of $350,000 Sample #2- Commercial tenant improvements with a valuation of $900,000 CITY OF INVOICE / RECEIPT Date: 5/6/2015 TAD i Application Number: B1505-001 Address: 1234 Any Street Applicant: Joe Contractor Owner: Barack Obama Contractor: Joe's Construction Company Project Description: Addition to SFR Construction Valuation: $ 350,000.00 FEES DUE Permit Number Description Account B1505-001 BEDROOM TAX 406-66-99025-11 B1505-001 BUILDING PERMIT FEE 001-16-49001-22 B1505-001 BUILDING PLAN CHECKING 001-16-49001-63 B1505-001 CA GREEN BUILDING FUND 001-16-49001-77 B1505-001 FIRE PREVENTION REVIEW OF BI 001-33-43201-66 B1505-001 GENERAL PLAN MAINTENANCE 1001-16-84020-63 B1505-001 LARGE PLAN ARCHIVING 001-16-49001-68 B1505-001 LONG RANGE PLANNING GP2020 001-16-28101-63 B1505-001 PLANNING REVIEW OF BLDG API 001-16-28001-63 B1505-001 SMTP -RESIDENTIAL B1505-001 STREET MAINTENANCE FEE 206-44-48001-63 E1505-001 MINIMUM ELECTRICAL FEE 001-16-49001-22 F1505-001 NO FIRE SPRINKLER FEES DUE M1505-001 MINIMUM MECHANICAL FEE 001-16-49001-20 P1505-001 MINIMUM PLUMBING FEE 001-16-49001-22 $102.00 TOTAL Fees Charged: $102.00 Payments Received: $10,556.04 Balance Due: $0.00- $10,556.P4 WHEN VALIDATED BELOW, THIS IS YOUR RECEIPT Refund requests must be made in writing and will be subject to a 20% rocessingfee ......... .......... / 9 g eta � `� Yx rcc c , =� ✓- l r� Page 1 of 1 1 vtGrer�y� Amount $127.50 $3,029.00 $2,271.75 kb Z 2 $14.00 $0.00 $290.78 $27.00 $784.51 $260.00 $45.50 $3,400.00 $102.00 $0.00 $102.00 $102.00 $10,556.04 $0.00- $10,556.P4 WHEN VALIDATED BELOW, THIS IS YOUR RECEIPT Refund requests must be made in writing and will be subject to a 20% rocessingfee ......... .......... / 9 g eta � `� Yx rcc c , =� ✓- l r� Page 1 of 1 CITY OF � sah �za�Qe� INVOICE / RECEIPT SAM FLE Date: 5/7/2015 TAD� Application Number: B1505-002 Address: 1234 Any Street Applicant: Paul Jensen Design Owner: Gary Phillips Contractor: Really Big Construction Co. Project Description: Large Tenant Improvement Construction Valuation: $ 850,000.00 FEES DUE D. Permit Number Description Account Amours B1505-002 BUILDING PERMIT FEE 001-16-49001-22 $6,179.00 B1505-002 BUILDING PLAN CHECKING 001-16-49001-63 $4,634.25, 14 T1505-002 CA GREEN BUILDING FUND 001-16-49001-77 $34.00 B1505-002 FIRE PREVENTION REVIEW OF BI 001-33-43201-66 $2,008.18 B1505-002 GENERAL PLAN MAINTENANCE 1001-16-84020-63 $593.18, B1505-002 LARGE PLAN ARCHIVING 001-16-49001-68 $96.00 BI505-002 LONG RANGE PLANNING GP2020 001-16-28101-63 $1,600.36 B1505-002 PLANNING INSPECTION AT FINAl 001-16-28001-63 $390.00 B1505-002 PLANNING REVIEW OF BLDG API 001-16-28001-63 $160.00 B1505-002 SMALL SHEET ARCHIVING 001-16-49001-68 $18.15 B1505-002 SMTP- NON RESIDENTIAL $238.00 B1505-002 STREET MAINTENANCE FEE 206-44-48001-63 $8,400.00 B1505-002 TRAFFIC MITIGATION -EAST SAN 246-44-93001-66 $6,369.00 E1505-002 MINIMUM ELECTRICAL FEE 001-16-49001-22 $330.00 F1505-002 ADDITIONAL SPRINKLER HEADS 33-43201-2228 $88.00 F1505-002 FIRE SPRINKLERS - 11 OR MORE 133-43201-2228 $450.00 M1505-002 MINIMUM MECHANICAL FEE 001-16-49001-20 $245.00 P1505-002 MINIMUM PLUMBING FEE 001-16-49001-22 $426.00 Page 1 of 2 Permit Number Description FEES DUE TOTAL Fees Charged: Payments Received: Balance Due: Amount $32,259.12 $0.00 $32,259.12 law -n;0 L WHEN VALIDATED BELOW, THIS IS YOUR RECEIPT Refund requests must be made in writing and will be subject to a 20% processingfee .......... ....... -- ...... ... . . ......... ................. . .......... ........... .......... Page 2 of 2 ATTACHMENT 5 Correspondence Received to Date Tyler Doherty President MS Tom Barr r Nh Vice President John Busick Chief financial Officer Clayton Fraser Secretary Building Our Community Jim Schalich Past President Rick Wells Chief Executive Officer May 1, 2015 Mr. Paul Jensen Community Development Director City of San Rafael 14005 th Avenue San Rafael, CA 94901 Dear Mr. Jensen: Thank you for reaching out to us and for your presentation to our Board of Directors regarding the City of San Rafael enhancing customer service and reducing turnaround times via the Planning and Building Department Customer Service Strategic Plan. For more than 50 years the Marin Builders Association has served the construction industry by promoting high ethical and professional standards and providing quality services to our members. We are known for our ability to work responsibly with the community for the enhancement of the building industry and our environment. Our responsibility to our community and our industry guides us to voice our support of the proposed Customer Service Strategic Plan you recently presented to us. The MBA believes the addition of key front line staff to support the public counter will offer an improved customer experience for our members and local residents. Because this Customer Service Strategic Plan involves the increase of select planning and building department fees, we request that your department monitor and report on the quantifiable results of the plan's implementation. We encourage the use of measurable data that includes current counter wait and plan/permit turnaround times and those same times at incremental dates in the future after the implementation of your plan. We believe these results will give the department vital information to evaluate the success of the program and make corrections if necessary. We welcome the opportunity to work with the Community Development Department every six months to review the data and provide feedback. Lastly, we encourage the department to continue with your customer satisfaction survey program. We stand ready to partner with you and other interested parties to bring about thoughtful solutions that support and maintain a vibrant business community while protecting our environment. Thank you and please feel free to contact our office with any questions at 415-462-1220. Sincerely, 0?4 V" Rick Wells Chief Executive Officer 660 Las Gallinas Avenue, San Rafael, CA 94903 1 p. 415.462.1220 1 f. 415.462.1225 www.marinbuilders.org May 6, 2015 Paul Jensen Community Development Department City ofSan Rafael POBowzSzS6n San Rafael, CA 94915 Re: City of San Rafael Master Fee Updating Building Permit Fees Dear Mr. Jensen: Thank you and Mr. Ahrens for meeting with the members of the San Rafael Chamber's Governmental Affairs Committee onApril 21'. Onbehalf ofthe San Rafael Chamber ofCommerce, which represents nearly 600 Marin County businesses with over 12,000 employees, I write to express our support for the City's Customer Service Strategic Plan in the Planning and Building departments. VVeunderstand that [h� xaffvv|||berecornrnendingtotheChxCound|onK8ay18,hanamnendnnenttothe master fee schedule that includes an increase in the building permit fee by io% to support budget for Phase I of the Customer Service Strategic Plan. This phase will include eliminating vacant mid -higher level positions and replacing with lower level positions to support public counter services; this is a net of two new Community Development department employees. The Chamber has performed hundreds of Business Expansion and Retention interviews in the past two years and delays in receiving building permits along with additional costs associated with these delays has been identified as obstacles to growing their businesses. Applicants have expressed interest in receiving their permits quicker and more efficiently in a more customer friendly environment. We are very pleased that Phase I will include additional resources to focus on customer service needs to strengthen and improve public counter services. We expect the implementation of Phase I to result in quicker turnaround times for issuing building permits/plans and a significant increase in the number of permits issued. In addition, we strongly believe that this is an opportunity to address the entire approval process and we are happy to work togethertocreate solutions that support amore streamlined approach. Since this Customer Service Strategic Plan involves an increase in building permit fees, we are requesting that the city provide a baseline of services including number of permits issued, average turnaround time for plans/permits, and the wait time now at the counter. We request that the Community Development Department report out any incremental changes to the San Rafael Chamber every six months to provide feedback and make any necessary corrections to the plan. We believe that this is an important step in monitoring the customer experience and measuring the success of the plan. The San Rafael Chamber believes that a strong and vibrant business community is critical to San Rafael's continued success. Please feel free to contact me directly with any questions at 425-454-4i63X101. Si w JoanneVVebster President and CEO cc via email: Board of Directors Q17Mission Avenue - San Rafael, CA 94901-(415)454-4163-www.snchamber.com ATTACHMENT 6 CITY OF SAN RAFAEL NOTICE OF PUBLIC HEARING You are invited to attend the City Council hearing on the following project: PROJECT: PROJECT: Amendments to the City of San Rafael Master Fee Schedule Updating Building Permit Fees; amendments propose a 10 percent increase in building permit fees; File No.: P15- 004 As required by state law, the project's potential environmental impacts have been assesses! Staff has determined that this project will not have a significant effect on the environment as it is covered by the general rule, pursuant to CEQA Guidelines Section 15061(b)(3), and is not subject to environmental review. HEARING DATE: Monday, May 18, 2015 at 7:00 P.M. LOCATION: San Rafael City Hall — City Council Chambers 1400 Fifth Avenue at "D" Street San Rafael, California WHAT WILL You can comment on the project. The City Council will consider all public testimony and HAPPEN: decide whether to approve the amendments to the Master Fee Schedule. IF YOU CANNOT You can send a letter to the Community Development Department, Planning Division, City of ATTEND: San Rafael, P.O. Box 151560, San Rafael, CA 94915-1560. You can also hand deliver it prior to the meeting. FOR MORE Contact Paul Jensen, Community Development Director at (415) 485-5064 or INFORMATION: paul.jensen@cityofsanrafael.org. You can also view the staff report after 5:00 p.m. on the Friday before the meeting at httD://www.citvofsanrafael.ore/meetings. SAN RAFAEL CITY COUNCIL /s/ Esther Beirne Esther Beirne CITY CLERK At the above time and place, all letters received will be noted and all interested parties will be heard. If you challenge in court the matter described above, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered at, or prior to, the above referenced public hearing (Government Code Section 65009 (b) (2))• Judicial review of an administrative decision of the City Council must be filed with the Court not later than the 90'' day following the date of the Council's decision. (Code of Civil Procedure Section 1094.6) Sign Language and interpretation and assistive listening devices may be requested by calling (415) 485-3085 (voice) or (415) 485-3198 (TDD) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation to City Hall is available through Golden Gate Transit, Line 22 or 23. Para -transit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meetinglhearing, individuals are requested to refrain from wearing scented products. Please publish in Marin IJ on Saturday, May 2id and Friday, May 8`t', 2015