The URL can be used to link to this page

Home My WebLink AboutCC Resolution 14045 (H St. Roadway Improvement)RESOLUTION NO. 14045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROPRIATING ADDITIONAL FUNDING IN THE AMOUNT OF $74,205.83 FOR THE H STREET ROADWAY IMPROVEMENT PROJECT, CITY PROJECT NO. 11206 WHEREAS on July 21, 2014 the City Council awarded a construction contract to Ghilotti Construction, Inc. for City Project No. 11206, to reconstruct a storm drain system in H Street, and to resurface H Street; and WHEREAS the City's portion of the total project budget established by the City Council was $1,488,542: and WHEREAS for a number of reasons, including project delays caused by Pacific Gas and Electric Company, the City of San Rafael's current cost for this project totals $1,642,747.83; and WHEREAS the City of San Rafael continues to seek payment from Pacific Gas and Electric Company for the $279,727.00 in additional project costs incurred by the City due to the company's actions and inactions, of which $80,000 has been received by the City; and WHEREAS until additional reimbursement from Pacific Gas and Electric Company is received, additional project funding is required. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael does hereby appropriate additional funding in the amount of $74,205 ($1,642,747- $1,488,542-$80,000) from the Gas Tax Fund to the H Street Roadway Improvement Fund. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 21s` day of December, 2015 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEM 3ERS: None ABSENT: COUNCILMEMBERS: Colin ESTHER C. BEIRNE, CITY CLERK When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS THEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 24th day of August, 2015 and accepted the 21st day of December, 2015; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, a municipal corporation in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: H STREET ROADWAY IMPROVEMENT PROJECT CITY PROJECT #11206 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is GHILOTTI CONSTRUCTION, CO. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on , 20 CITY OF SAN RAFAEL A Municipal Corporation By DEAN ALLISON Director of Public Works A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this day of , 20, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. Signature ESTI IER C. BEIRNE San Rafael City Clerk File: 08.02.245 PUBLIC WORKS DEPARTMENT: (415)485-3355 FAX: (415)485-3334 DearAllisar, Director ofPrrblic 11"oAs November 18, 2015 File No: 08.02.245 Mike Coakley, Project & Program Services Pacific Gas and Electric Company, Gas Operations 6121 Bollinger Canyon Road, San Ramon, CA 94583 Re: City of San Rafael — )FI Sheet Roadway ILnprovement Project Dear Mike: Thank you for your efforts related to the PG&E facilities that were in conflict with the planned improvements on the subject project. Our coordinated efforts led to a mutually successful operation to re- design and construct a new storm drain connection around the existing 12 -inch Transmission Line at the Mission Avenue intersection and the installation of the new storm drain pipe down H Street while upgrading PG&E conflicted gas services to the residents on the west side of the street. Based on our letter dated November 5, 2014, PG&E is responsible for delays associated with not relocating their facilities prior to the start of the City's referenced project. The two topics of cost impacts are as follows: Transmission Line Conflict — The existing transmission line on this street was in conflict with the proposed drainage line. Even though the City did provide PG&E with plans and documentation of tile proposed work, a modification to the plan was needed during construction in order to not relocate PG&E's transmission line. The City is seeking reimbursement for the cost of the redesign and construction associated with this modifying the drainage system around the transmission line. Service Line Conflict Delays — The existing service lines along H Street were not relocated by PG&E prior to the start of the City's drainage project even though sufficient notification was provided to PG&E for the relocation. By the time PG&E was ready to relocate their facilities the construction was within the winter season such that the City incurred delay costs from its contractor. Tile City is seeking reimbursement from PG&E for overhead, and contractor overhead and construction management services during the seven month period that the construction was delayed. I l l MORPHEW STREET • PO Box 151560 • SAN RAFAEL, CA 94915-1560 W%V W.CITYOFSANRAFAEL.ORG PG&E Letter November 18, 2015 Page 2 of 2 The referenced project has now been completed and Ave request that PG&E provide reimbursement for the following: Item Description Cost CCO #3 Storm Drain Aligurnent Modification at $127,685 Fifth Avenue — Bypass to Eliminate Transmission Line Relocation CCO #4 Detoursand $46,896.85 i Reobil zat on CCO #12 Contractor Time Related Overhead Cost $60,000.00 and Sanitary Storm Drain Management Construction Management Park Engineering during Suspension $46,060.40 (City Consultant for Resident Engineer and Inspection Services) Design Services CSW Stuber-Stroeh — Design of Bypass of Transmission Line $5,686.58 Total Expenses $286,328.83 In the November 2014, PG&E provided two checks in the amount of $40,000 each to the City acknowledging some of the impact associated with the referenced project. However, based on the above noted expenses an additional $206,328.83 ($286,328.83 $80,000.00) is requested from PG&E. Please provide payment to the City of San Rafael for the noted amount. For your reference we have provided backup documentation for each of the expense items noted above. We are more than willing to meet with you or your representatives regarding this issue. Please feel free to give Steve Patterson a call at 415-458-5347 or 1 can be reached at 415-485-3389. Very truly yours, Yew x`'6�3 Kevin McGowan Assistant Public Works Director / City Engineer Enclosures: Summary of PG&E Related Costs Table Supporting Lump Sum Change Order & Time Related Overhead Calculations Supporting Invoices Paid by the City cc: Dean Allison, Director of Public Works Doris Toy, SRSD Mark Van Gorder, PG&E ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) 4 CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # 21, Date of Meeting: 12/21/2015 From: Dean Allison Department: Public Works Date: 12/9/2015 Topic: COMPLETION OF H STREET ROADWAY IMPROVEMENT PROJECT Subject: 1. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROPRIATING ADDITIONAL FUNDING IN THE AMOUNT OF $74,205.83 FOR THE H STREET ROADWAY IMPROVEMENT PROJECT, CITY PROJECT NO. 11206 2. ACCEPT COMPLETION OF THE H STREET ROADWAY IMPROVEMENT PROJECT, CITY PROJECT NO. 11206, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ® Other: NOC APPROVALS ❑ Finance Director Remarks: Need to discuss funding per Van's email of 12/10/15 ® City Attorney Remarks: LG -approved 12/10/15 with minor change. ® Author, review and accept City Attorney / Finance changes Remarks: KM - Approved 12-11-15 M City Manager Remarks: FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: