HomeMy WebLinkAboutCC Resolution 13788 (NTPP Puerto Suello Hill Path)RESOLUTION NO. 13788
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL AWARDING A CONTRACT FOR THE NON -MOTORIZED
TRANSPORTATION PILOT PROGRAM (NTPP) PUERTO SUELLO HILL
PATH TO TRANSIT CENTER CONNECTOR PROJECT, CITY PROJECT
NO. 11115, TO GHILOTTI BROTHERS, INC. IN THE AMOUNT OF
$190969877.00.
WHEREAS, on the 7th day of August, 2014, pursuant to due and legal notice published
in the manner provided by law, inviting sealed bids or proposals for the work hereinafter
mentioned, as more fully appears from the Affidavit of Publication thereof on file in the office of
the City Clerk of the City of San Rafael, California, the City Clerk of said City did publicly open,
examine, and declare all sealed bids or proposals for doing the following work in said City, to
wit:
"NTPP Puerto Suello Hill Path to Transit Center Connector Project"
City Project No. 11115
In accordance with the plans and specifications therefore on file in the office of said City Clerk;
and
WHEREAS, the bid of Ghilotti Brothers, Inc. at the unit prices stated in its bid was and
is the lowest and best bid for said work and said bidder is the lowest responsible bidder; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The bid of Ghilotti Brothers, Inc. is hereby accepted at said unit prices and that the
contract for said work and improvements is hereby awarded to Ghilotti Brothers,
Inc. at the unit prices mentioned in said bid.
2. The Public Works Director and the City Clerk of said City are authorized and
directed to execute a contract with Ghilotti Brothers, Inc. in a form approved by
the City Attorney, for said work and to return the bidder's bond upon the
execution of said contract.
3. Funds totaling $1,625,000 will be appropriated from Gas 'Fax for City Project No.
4. The Public Works Director is hereby authorized to take any and all such actions
and make changes as may be necessary to accomplish the purpose of this
resolution.
1, ESTHER C. BEIRNIE, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on the Monday, the 18th day of August, 2014 by the following
vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIRNE, City Clerk
File No.: 16.01.241.05
City of San Rafael * California
Form of Contract Agreement
for
NTPP — Puerto Suello Hill Path to Transit Center Connector Proiect,
City Proiect No. 11115
This Agreement is made and entered into this 18th day of August 2014 by and between the City of San Rafael
(hereinafter called City) and Ghilotti Brothers, Inc., (hereinafter called Contractor). Witnesseth, that the City and
the Contractor, for the considerations hereinafter named, agree as follows:
I - Scope of the Work
The Contractor hereby agrees to furnish all of the materials and all of the equipment and labor necessary, and to
perform all of the work described in the plans and specifications for the project entitled: NTPP — Puerto Suello Hill
Path to Transit Center Connector Project, City Project No. 11115, all in accordance with the requirements and
provisions of the Contract Documents as defined in the General Conditions which are hereby made a part of this
Agreement. The liability insurance provided to City by Contractor under this contract shall be primary and excess
of any other insurance available to the City.
II- Time of Completion
(a) The work to be performed under this Contract shall be commenced within FIVE (5) WORKING DAYS
after the date of written notice by the City to the Contractor to proceed.
(b) All work shall be completed, including all punchlist work, within NINETY (90) WORKING DAYS and
with such extensions of time as are provided for in the General Provisions.
III - Liquidated Damages
It is agreed that, if all the work required by the contract is not finished or completed within the number of working
days as set forth in the contract, damage will be sustained by the City, and that it is and will be impracticable and
extremely difficult to ascertain and determine the actual damage which the City will sustain in the event of and by
reason of such delay; and it is therefore agreed that the Contractor will pay to the City, the sum of $3,000 for each
and every working day's delay in finishing the work in excess of the number of working days prescribed above; and
the Contractor agrees to pay said liquidated damages herein provided for, and further agrees that the City may
deduct the amount thereof from any moneys due or that may become due the Contractor under the contract.
IV - The Contract Sum
The City shall pay to the Contractor for the performance of the Contract the amounts determined for the total
number of each of the units of work in the following schedule completed at the unit price stated.
The number of
units contained in this schedule is approximate only, and the final payment shall be made for the actual number of
units that are incorporated in or made necessary by the work covered by the Contract.
I i
ESTIMATED 11 I 1
iTENI DESCRIPTION UNITUNIT PRICE i
I i
1
1 TOTAL PRICE
QUANTITY
I . Mobilization (Not to Exceed 3% of Bid) i i's $30,000.00 i -
530t000.00
L. Signs and Traffic Control LS d S74159&00
574,598,00
Clearing and Grubbing I'S $155.000.00
S155,000.00
4. I'41111or Concrete- Minor Structures
1 a. Type A2-6 Curb and Gutter I 725 j LF i 'q $32.00 =
j S233,200.00
'b. T%pe E Vertical Curb 1,75 LF 1, S 38.00
if S6.650.00
-1 T
ITEM DESCRIPTION
c. 4" Thick PCC Sidewalk — Standard Gray
d. 4" Thick PCC Sidewalk/Median
Treatment — Colored
e. Curb Ramp — Case A
f. Curb Ramp --Case A Modified
g. Curb Ramp —Case G Modified
h. Type GO Storm Drain Inlet
i. Type G2 Storm Drain Manhole
5. Aggregate Base (Class 2)
6. Hot Mix Asphalt
7. Slurry Seal**
8. Storm Drain Pipe
a. 15 -inch RCP
b. 18 -inch RCP
9. Fence/Barricades
a. Pedestrian Barricade with Signs
b. Extend Pedestrian Handrail
c. Chain Link Fence (6' Height)
10. Adjust Existing Facility to Grade
a. Adjust Manhole Castings to Grade
11. Electrical Systems
a. Traffic Signal Modification (Mission Ave)
b. Traffic Signal Modification (Fifth Ave)
{ c. Traffic Signal Modification (Fourth St)
i 1
d. Pedestrian Scale Roadway Lighting
12. ; Roadside Signs
a. Relocate San Rafael Monument Sign
I b. Install'New Sign(s) on New Post
c. Relocate Existing Sign to New Post
j d. Relocate Existing Sign to Existing
Luminaire
ESTIMATED
UNIT
C
UNIT PRICE
TOTAL PRICE
QUANTITY
! LS
«
$90,000.00 '
— $90,000.00
4,800
SF
(a`
$6.00
=
$28,800.00
550
SF
("c
$22.00
=
$12,100.00
5
EA
2
$1,600.00
= $8,000.00
3
EA
C
$1,800.00
— $5,400.00
2
EA
@
` $1,900.00
— $3,800.00
5
EA
a ..
$2,900.00
_ $14,500.00 G
3
EA
r
$6,700.00
_ $20,100.00
530
TON
a
$78.00
= $41,340.00
350
TON
c
$150.00
— $52,500.00
3,400
SY
r&J
$9.00
— $30.600.00
70 LF c $260.00 = $18,200.00
2 LF @ $1,000.00 — $2,000.00
2 EA r& $2,000.00 = $4,000.00
16 LF rq� $100.00 — i $1,600.00
480 LF c $19.80 = $9,504.00
3
EA
C
$800.00
— $2,400.00
1
! LS
«
$90,000.00 '
— $90,000.00
1
LS
4u,
$88,000.00 '
— 1 $88.000.00 j
I
LS
is i
$100,000.00 __
I S 100,000.00 f
I
i LS
r
q-
$65,000.00 -_
! $65,000.00
2
EA
u;
$9,000.00
_ S18,000,00
17
EA
a, I
$250.00 _:_
I $4,250.00
9
EA
€ ?t
$175.00 -.
$1,575.00
I
EA
i
i '(i
f
$75.00
$75.00
}
3 '
N
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
L VIT PRICE I
TOTAL PRICE
e. Install New Sign(s) on Existing Post
O g
2
EA
I ,�
$125.00
=
$250.00
f Install New Sign(s) on Existing Luminaire
1
EA
$125.00 —
$125.00
13. Traffic Stripes and Pavement Markings
a. Install Detail 9 Striping
1,110
LF
u:
$1.00
=
$1,110.00
b. Install Detail 22 Striping
220
LF
c
$2.00
=
$440.00
c. Install Detail 38 Striping
320
LF
n
$2.00
=
$640.00
d. 4" Yellow Line
385
LF
r
$1.00 —
$385.00
e. 4" White Line
15
LF
@
$1.00 =
$15.00
f. Pavement Markings
3,430
SF
+ q)
$4.00 =
$13,720.00
14. Landscape Improvements
1
LS
! (a:
$169,000.00 —
$169,000.00
"Final Pay Item
GRAND
TOTAL BID $ 1,096,877
V - Progress Payments
(a) On not later than the 6th day of every month the Public Works Department shall prepare and submit an
estimate covering the total quantities under each item of work that have been completed from the start of the
job up to and including the 25th day of the preceding month, and the value of the work so completed
determined in accordance with the schedule of unit prices for such items together with such supporting
evidence as may be required by the City and/or Contractor.
(b) As soon as possible after the preparation of the estimate, the City shall, after deducting previous payments
made, pay to the Contractor 95% of the amount of the estimate as approved by the Public Works Department.
(c) Final payment of all moneys due shall be made within 15 days after the expiration of 35 days following the
filing of the notice of completion and acceptance of the work by the Public Works Department.
(d) The Contractor may elect to receive 100% of payments due under the contract from time to time, without
retention of any portion of the payment by the public agency, by depositing securities of equivalent value with
the public agency in accordance with the provisions of Section 4590 of the Government Code. Such securities,
if deposited by the Contractor, shall be valued by the City's Finance Director, whose decision on valuation of
the securities shall be final.
VI - Acceptance and Final Payment
(a) Upon receipt of written notice that the work is ready for final inspection and acceptance, the Engineer shall
within 5 days make such inspection, and when he finds the work acceptable under the Contract and the
Contract fully performed, he will promptly issue a Notice of Completion, over his own signature, stating that
the work required by this Contract has been completed and is accepted by him under the terms and conditions
thereof, and the entire balance found to be due the Contractor, including the retained percentage, shall be paid
to the Contractor by the City within 15 days after the expiration of 35 days following the date of recordation of
said Notice of Completion.
(b) Before final payment is due the Contractor shall submit evidence satisfactory to the Engineer that all payrolls,
material bills, and other indebtedness connected with work have been paid; except that in case of disputed
indebtedness or liens the Contractor may submit in lieu of evidence of payment a surety bond satisfactory to
the Cit} guaranteeing payment of all such disputed amounts when adjudicated in cases where such payment has
not already been guaranteed by surety bond.
(c) Contractor shall provide a "Defective Material and Workmanship Bond" for 50% of the Contract Price, before
the final payment will be made.
(d) The making and acceptance of the final payment shall constitute a waiver of all claims by the City, other than
those arising from any of the following: (1) unsettled liens, (2) faulty work appearing within 12 months after
final payment; (3) requirements of the specifications; or (4) manufacturers' guarantees. It shall also constitute
a waiver of all claims by the Contractor, except those previously made and still unsettled.
(e) If after the work has been substantially completed, full completion thereof is materially delayed through no
fault of the Contractor, and the Engineer so certifies, the City shall, upon certificate of the Engineer, and
without terminating the Contract, make payment of the balance due for that portion of the work fully completed
and accepted.
Such payment shall be made under the terms and conditions governing final payment, except that it shall not
constitute a waiver of claims.
IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute
this Agreement the day and year first written above.
ATTEST:
11145!W -1-6k
Esther C. Beirne
City Clerk
APPROVED AS TO FORM:
-OL Q:- ,Q 1 . ......
Robert F. Epstein
City Attorney
File No.: 16.01.241.05
CITY OF SAN RAFAEL:
vrk moa -
Nader
.Nader Mansourian
Public Works Director
GHILOTTI BROTHERS, INC.
By.
Printed Name: �, ra.. t•� �t „ ,_; t i .""V a
Title:..;".:.
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