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HomeMy WebLinkAboutCC Resolution 13818 (Security Services; Barbier)19 *91 pill M 1;1INUINK-111.1' RESOLUTION TO ENTER INTO A CONTRACT FOR SECURITY SERVICES WITH BARBIER SECURITY LLC WHEREAS, The City of San Rafael requires security services at its various facilities, events, and; WHEREAS, Barbier Security LLC provides security services as required by various City departments. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes a contract for security services with Barbier Security LLC, in an amount not to exceed $100,000. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 6`h day of October, 2014, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCuIlough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk .._. ,....... to] .1- I% A IW&I 0 1 % /_ This Agreement is made and entered into this 6 day of October, 2014, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Barbier Security Group, a corporation authorized to do business in California (hereinafter "CONTRACTOR"). 1.4x41II".. WHEREAS, CITY operates the San Rafael Public Library ("LIBRARY") and other CITY facilities; and WHEREAS, CITY has a need for regular professional security services in connection with the Downtown LIBRARYand occasionally at other CITY facilities; and WHEREAS, CONTRACTOR has the expertise required to provide such services and is willing to do so on the terms and conditions set forth in this Agreement. NOW, THEREFORE, the parties hereby agree as follows: A. CITY. The City Manager shall be the representative of the CITY for all purposes under this Agreement. The City Manager is the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Evan Barbier is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as follows: • CONTRACTOR shall provide one professionally trained security guard to be on the premises of the Downtown Library ("Library") during all open hours (Sunday 1-5, Monday 1-8, Tuesday/Wednesday/Thursday 10-8, Friday/Saturday 10-5), a total of 55 hours per week. Rev. Date: 1/30/14 • Exceptions are days that the Library is closed for a holiday or other purpose (PROJECT MANAGER will provide an annual calendar to CONTRACTOR), during which time no service is required. • Additionally, upon timely request, CONTRACTOR shall provide one or more professionally trained security guards to be present on an ad hoc basis at other CITY facilities and events at the times and for the duties to be arranged on a case-by-case basis. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and shall provide CONTRACTOR with access to the LIBRARY or other CITY facilities as appropriate, and shall otherwise cooperate as necessary for the performance of CONTRACTOR's services hereunder. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: • $24 per hour/per person for Library work, at 55 hours per week, excepting closed days for which no compensation will be due; • $35-$40 per hour/per person for ad hoc work for other CITY facilities or departments such as Community Services and Fire facilities; • Total payments for all Library work and ad hoc work provided pursuant to this Agreement shall not exceed $100,000. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. The term of this Agreement shall commence on the date of this Agreement and shall end on October 6, 2015. Upon mutual agreement of the parties, and subject to the approval of the City Manager, the term of this Agreement may be extended for an additional period of six months. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent Rev. date: 1/30/14 2 of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. �1aW4asIIwe] 1161411075 1 Gal The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. IM14'•► .►VO ._ I__. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: I. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. Rev. date: 1/30/14 3 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: I. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the Rev. date: 1/30/14 4 requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy laneune or specific endorsements evidencine the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. Rev. date: 1/30/14 5 B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. &JENEMO-yKam All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: Rev. date: 1130/14 6 TO CITY's Project Manager: TO CONTRACTOR's Project Director: 16. INDEPENDENT CONTRACTOR. Nancy Mackle City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Evan Barbier 369-B Third Street #440 San Rafael, CA 94901 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. Rev. date: 1/30/14 The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 0 � -� CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). �:JVVNLi : l The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. Yl/" . M4� NANCY MACKLE, hty Manager Rev. date: 1/30/14 8 IVAN BARBIER, Founder o Barbier Security Group ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, City ttorney Rev. date: 1/30/14 Exhibit A Scope of Work for Security Services Provided by Barbier Security to the City of San Rafael Introduction Barbier Security will provide security services to various sites for the City of San Rafael, including: • 55 hours per week for the San Rafael Public Library • Ad hoc work for other City facilities or departments such as Community Services and Fire Scope of Work Barbier Security will provide one security guard, or more upon request, at the rates specified in the contract. All planning, scheduling, coordination, and general training for security guards is the responsibility of Barbier Security. City of San Rafael will provide additional training and information on site specific needs and policies. Barbier Security must ensure it has adequate resources to provide adequate security staff per agreements with the City. Barbier Security will provide the City with information about security incidents and coordinate with staff when appropriate. Period of Performance The period of performance for security services is one year (365 days) beginning on October 6, 2014 through October 5, 2015. Any modifications or extensions will be coordinated between the City and Barbier Security for review and discussion. v INSURANCE OP ID: CN I t: L I I L I 1 I DATE (03120Y 4 10!03/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 'CONTACT NAME: Don Ramatici Insurance, Inc, PHONE FAX P.O. Box 551 Petaluma, CA 94953 EMAIL - Tony Rossottl PRODUCER - - - --- CUSTOMER ID u: BARBI-1 ---- - --- ---- -- - ------------------ --- INSURED Barbier Security Group 369-B Third Street #440 San Rafael, CA 94901 INSUREtT�AFFORDING COVERAGE NAIC N ---- -----------.___.----- INSURER A: Everest Indemnity — INSURER B : INSURER C INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. !NSR 'ADbDSUBRI T POLICY EFF " POUCY-EXP ? TYPE OF INSURANCE LTR INSR WVD POLICY NUMBER I IMMIDD(YYYY) IMM/DD/YYYYI I LIMITS GENERAL LIABILITY !-EACH OCCURRENCE $ 1,000,000 - A X ! X,51GL006536131 — DAMAGE TO -RENTED 12/13/2013 12/13/2014 �^ � 100,000 COMMERCIAL GENERAL LIABILITY PREMISES �ccurrorrc_e.)__"- $ CLAIFAS-FatADE'� X OCCUR _MED EXP (Any one person) _ _ $ 6,000 PERSONAL 8 ADV INJURY $ 1,000,000 GENERALAGGREGATE $ 3,000,000 �4 GEN'L AGGRFGAT"E LIMIT APPLIES PER PRODUCTS - COMP/OP AGO $ 3,000,000 iI PRO- I POLICY I X JPCT ; LOC ( ----------'---_---------- --_----_-_ AUTOMOBILE LIABILITY COMBATED SINGLE LIMIT $ 1 (Ea accident) 1 ANY AUTO _ - -- BODILY INJURY (Per person) $ .I ALL OWNED AUTOS BODILY INJURY (Per accident) $ I i SCHEDULED AUTOS PROPERTY DAMAGE " HIRED AUTOS (PER ACCIDENT) $ NON -OWNED AUTOS $ X f UMBRELLA LIAB ( X OCCUR EACH OCCURRENCE $ _ 5'5,000,000 EXCESS LIABCLAIFAS-MADE A i— i - -- - - -- i 51CCO02540141 AGGREGATE 01/01/2014 12/13/2014 - — $ 5,000,000 - — DFDUCTiBLE $ X ? RETENTION $ 10,000 $ WORKERS COMPENSATION WC STATU-' l OTH- AND EMPLOYERS` LIABILITY YIN ___. !TQRYJ IMITS i I ER ANY PROPRIETORPARTNER/EXECUTIVEL! E L EACH ACCIDENT $ OFFICERlMEMBER EXCLUDED N t A; -------- -- - --- (Mandatory In NH) E L DISEASE - EA EMPLOYEE $ It es. describe under --_.. ----------- ---- "----.�.-- ----- DESCRIPTION OF OPERATIONS below i E L DISEASE - POLICY LIMIT $ I I I � i DESCRIPTION OF OPERATIONS / LOCATIONS t VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) **its officers, agents, employees and volunteers RE: Operations of the Named Insured for the Certificate Holder Job: Guarding of Library, 1100 E Street, San Rafael, CA 30*ECG20596(04/12)/ECG24520(08/05)/ECGO4566(03/10) CERTIFICATE HOLDER City of San Rafael** 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 ACORD 25 (2009/09) SANRAF4 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE O 1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY ECG 20 596 04 12 This endorsement modifies insurance pruvidedunderdhehdbwing: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Geobmn N —VVho Is An Insured is amended to include as on additional insured any person or or- ganization for whom you are performin r-Qanbohnnforwhomyouanspedonnin ndiona when you and such person or organization have agreed in writing in a contract or agreement that such person ororganization baadded oaanaddi- tional insured on your policy. Such person oror- ganization is on additional insured only with re- spect to liability for "bodily injury", "property damage" or "personal and advertising injury/ but only 10the extent caused, inwhole orinpart, by: 1. Your acts oromissions; ur 2. The acts oromissions of those acting nnyour in the rfb a ce of your ongoing operations for anadditional insured. A person's ororganization's status exanadditional insured under mm enonra:mem ends when your operations for that additional insured are com- pleted. B. The insurance afforded to on additional insured ahoU only include the insurance required by the 1enno of the written agreement and eho|| not be broader than the coverage provided within the terms nfthe Coverage Part. C. The Limits of Insurance afforded to an additional insured shall bethe lesser ufthe following: 1. The Limits ofInsurance required bythe written agreement between the parties; or 2. The Limits of Insurance provided by this Cov- erage Part. o*enagePart. D. With respect to the insurance afforded 10 anaddi- tional insured, the following additional exclusions apply: This insurance does not apply to: 1. 'Bodily injury", "property damage" or "personal and advertising injury" ohminQ out of any act or omission of an additional insured orany ufits employees. 2. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the render- ing of, or the failure to render, any professional architectural, engineering or surveying ser- vices, including: (a) The preparing, approving, or failing to pre- pare or epprova, mopa, shop drawings, opinions, mpoda. oumnyn. field ordera, change orders or drawings and specifica- tions; or pecificu'Uona;ur 8d Supervisory, inspection, architectural or engineering activities. 2, "Bodily injury" or "property damage" occurring (a) All work. including materials,parts or equipment furnished in connection with such work, on the project (other than ser- vice, maintenance or repairs) to be per- formed by or on behalf of an additional in- sured(s) at the location of the covered operations has been completed; or (b) That portion of"your work" out of which the injury ordamage arises has been put to its intended use by any person or organization other than another contractor orsubcontrac- tor engaged in performing operations fora principal amepart ofthe same project. ECG 20 SgG 04 12 Cnpyri4ht, Everest Reinsurance Company 20O9 Page f of O Includes copyrighted material of Insurance Services Office, |nu.used with its permission, Policy # 51GLU06536131 COMMERCIAL GENERAL LIAE3|L[TY ECG 24520DO05 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Condition 4. Other Insurance of SECTION 0 COMMERCIAL GENERAL LIABILITY CONDITIONS Is replaced by the following: a. Primary Insurance This insurance is low applies, If this insurance is primary, our ob- ligations are not affected unless any of the other insurance is also primary. Then, we will share with all that other insurance by the method described in c. below, except that we will not seek contribution from any party with whom you have agreed in a written contrict or agreerrvent that this insurance will be primary and noric intributory, if the written contract or agreement was made prior to the subject "oc- currence" or offense. t. Excess Insurance This insurance isexcess over: (1) Any of the other /nau/onue, whether ph- nneg( oxcemo, contingent or on any other bun}o: (a) That is Fire, Extended Coverage, Builder's Risk Installation Risk orsimi- lar umvenagohor"ynurwmrk"| (h) That in Fire insurance for premises rented toyou ortemporarily occupied by you with permission of the owner; (c) That is Insurance purchased by you t cover your liability as a tenant for "prop- erty damage" to premises rented to you or temporarily occupied by you with permission of the owner; or (d) /{ the loss arises out uf the maintenance or use of einoneft, "autos" or watercraft iothe extent not subject toExclusion g, of Section ( — Coverage A — Bodily In- jury And Property Damage Liability. (2) Any other insurance available you covering liability for damages arising out of the premises or operations, or the products and completed operations, for which you have been added as an addi- tional Insured by attachment of an en - When this insurance ioexcess, wmwill have no duty under Coverages A or Btodefend the in- sured against any "suK"ifany other insurer has oduty todefend the insured against that "suit" - If no auiy'.|[nn other insurer defends,we will undertake tudoso, but wowill beentitled tothe insurod's jQhioagainst all those other insurers. When this insurance is excess over other hn- ouronce. we will pay only our share of the amount of the loss, If any, that exceeds the sum of. (1) The total amount that all such other insur- ance nmupanne would pay for the loss in the absence of this insurance; and (3) The total ufall deductible and self-insured amounts under all that other insurance, We will share the remaining |oma if any,with any other insurance that /anot described inthis Excess Insurance provision and was not bought specifically to apply in axoaau of the Limits nfInsurance shown in the Oec/unyUuns ofthis Coverage Part. c. Method Of Sharing If all of the other insurance permits contribu- tion by equalshares, wowill follow this method also. Under this approach each insurer con- tributes equal amounts until it has paid its ap- plicable limit of insurance or none of the |oue remains, whichever comes first. ECG 24 520 08 05 Includes copyrighted motnhu| of Insurance Services OMino, Page 1 of [] Ifany n/the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is bused on the ratio of its applicable limit of in- surance to n'ounanoohn the total upp|bmNo limits of insurance ofall insurers. ECG 24 5200805 Includes copyrighted material of Insurance Services Office, Inc. Page 3of2 O Policy Number 51GL006536-131 COMMERCIAL GENERAL LIABILITY EGG O458O03 10 THIS ENDORSEMENT CHANGES THE PC)L/CY, PLEASE READ IT CAREFULLY. ERRORS AND OMISSIONS LIABILITY ITY ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Covered Operation(s), 0 Alarm Contractor E] Government Service Contractor 0, Private investigator i Pest Control SCHEDULE El Fire Suppression & Extinguishing Contractor El janitorial Contractor I—XI Security Guard (At least one of the boxes it) this Schedule must be checked for this endorsement to apply) Except asmodified by this endorsement, all provisions under the Commercial General Liability Coverage Part apply A The following is added to SECTION | — ERRORS AND OMISSIONS LIABILITY COVERAGE: 1Insuring Agreement We will pay those sums that the insured becomes legally obligated to pay as com- pensatory damages because of a negligent act, error oromission t, Results in a ^bme^ which occurs Um1nQ the policy period; and c, Takes place in the "coverage territory". No other obligation or liability to pay sums or perform ads or eaniooe is covered unless explicitly provided for under an applicable Supplementary Payments provision of this coverage part. 2. Exclusions This insurance applies onY if the negligent i For the purposes of insurance provided act.error o/omission by this ondnraomont, the exclusions in the Commercial General Liability Cover- a. Is nnmm|Uod during the policy period /n age Form, and in all the endorsements, the course of your Cove/ed Operation(s) that apply to "bodily injury", "property designated in the Schedule obove, damage" or "personal and advertising in - whether committed by you or by any per- jury' also apply uo^{oao^ sun for whom you are |oQa||y responsi- ble, ECG 04 566 03 10 Copyright, Everest Reinsurance Company,2010 Page 1 of Includes copyrighted material ofInsurance Services Office, Inc., with its permission � |naddition, Paragraphs b. Contractual Liability and e, Employer's Liability are U�o�dand�p|ane�bythohVmwng U.Fmthe purposes ��mounencap�vdndby(�� endorsement, the following additional exclusions This insurance does not apply to: aPply� T�ainauonoedoes nmapp�to: U� Contractual Liability a, Theft Damages which the /nomyd is obli- gated to pay byreason of the Any claim arising out of actual or alleged theft assumption n/liability in a contract or including any actual or alleged inventory agreement shortage orinventory shrinkage, This exclusion does not apply (u|iabi|' b. Claims between Insureds 4for damages that the insured would have in the absence of the contract or Any claim made against an insured by an en - agreement, Solely for the purposes Uty: o/ liability assumed in an "insured uontract^, reasonable attorney fees <1> Which is operated, managed or controlled and necessary litigation expenses in- byany insured, nu,rod by or for u party other than an insured are deemed 0oba damages. (2) |nwhich the insured has u collective own- ership /n1oreatinexcoanof5OY6; a. Employer's Liability (3) |nwhich any insured isonofficer ordirac' Any claim or ^ou'f arising out of injury mr, o/ cxdamage for `/naa'm (4) Which wholly mpartly owns, operates or (1) An "employee", "executive nffi- manages any insured, car", partner, dxodu/ nrofficer of the insured arising out u/and m o. Warranty cvGuaranty the course o/ (1) Any expressed or implied wmnonhea or (u) Employment by No insured, guarantees; or of (2) Any cost or mho/ oahmatno for ounstmo' (b) Performing duties related to hoo, mnovahon, removal ordemolition be - the conduct of the insumd's ingexceeded orinaccurate. business, or d. ERISA (2) The spouse, oN|U, parent, brother or sister of that "employee","ex- Any violation of- ooutiva officer", pe�nor, director ' or officer ox u consequence o[ � (1> Th Employee RoUremunt|nnnmeGoou- Paragraph (1) above. ritYAct of 1974, or any amendments or successors thereof, or This exclusion applies, (2) Fodum|, n\u1a orlocal statutory nruom- (1) VVhmhartheinouredmaybn|� Retire - mon|ewaimi|ar\u\heEm�oyoeRaUna able as an employer or in any mentGeourity Act/f1974; other capacity, and Including any m|eu, regulations or orders (2) To any obligation /o share dam' promulgated there under. ages with n,repay someone else c Statutory or Regulatory Liability who moot pay damages because of the injury Any ao'uu| o/ alleged liability imposed by any /edoro|. o\oto. |uoa| or other governmental statute or rule, regulation or order, ECG O4S0OUD 10 Copyright, Ems Reinsurance Company,2010 Page 2nf4 O Includes copyrighted material of Insurance 8om/oee Office, Inc., with its permission, lf� Securities Violation Any claim based upon, as a consequence of o/ anoioQ out of a violation of the 3ocuhUeo Act of 1933 as amended bythe Securities Ex- change Act x'uhangoAct of 1834 as amended by any state Blue Shy o, securities law or similar state o, federal statute and any rule, regulation or or- der +dcr issued pursuant to any of the foregoing statutes g, Antitrust Laws Any actual or alleged violation of federal or state anti-trust or o'mUa' laws o, any m(oo. regulations or orders promulgated thereunder h, Other Enterprises Any ou, error or om:osion by any business enterprise o/organization including its officer, d/oactur, partner, manaQe/, kuo\ee, employee, or temporary or leased workers of such or- ganization that is not named in the Declara- tions for this coverage. i� Injunctive Relief Any demand or order for injunctive relief. j. Punitive Damages, Fines orPenalties Punitive damages, exemplary damages, mul- tiplied dumeUan. fines mpenult;:ms k Medical orHealth Care Service Any claim smmg out of your providing or YoU- um to p,owga any mmbual, health oure, or emergency medical service 1, Other Services Any claim that results from any act, error or omission in rendering orfailing to render any non/ioos other than those related toyour Cov- ered Operation(s) designated nv'orodOpemhon(u)demgna\od mthe Schedule above m. Continuation of Previously "Manifested" Acts, Errors orOmissions (2) The act, error or omission oauauu new or additional damages during the policy pe- riod n. Prior orPending Claims Any uaim that results from any act, error or (1) That ary Insured, prior to the beginning of the policy period for this insurance, should have reasonably foreseen may give rise to a claim" or <21 For which notice o/aclaim o,incident has been provided to any insurer prior to the effective date for this coverage u Other Insurance Any claim based upon, as a consequence of orarising out o[anact, error momission for which any insured is afforded other valid in- surance. p Failure TuComplete Specifications Any claim based upon, as a consequence of or arising out of any failure to complete any drawings, specifications or schedules of specifications in a timely manner or within a prescribed period of time or the failure to act upon shop drawings on time, but this exCIU- sior, does not apply if such failure is the result of a negligent act, error or omission in the drawings, specifications, schedules or shop drawings which are not required to be lawfully performed by licensed, registered or certified q. Licensnd. Registered or Certified Profes- sionals Any claim arising out ofcvresulting from ser- vices which can only bolawfully by alicensed, registered urcertified Architect m Engineer, Public Accoun\en\, Actuary, Attor- ney, Healthcare Practitioner, InsuranceAgent, 8or-nay.Hoo|UkcaePnsudUonor,|nmuronceAgan\ Insurance Broker, Financial Consultant, In- vestment Advisor, Securities Broker nrSecuri- ties Any act, error o/omission which ^manihstmd" r. Bodily Injury, Property Damage or Per - prior to the beginning of the policy period re- sona|and Advertising Injury gandlensu[whether, "Bodily injury", "property damage" or "personal (1) There is a 'conUnuahun^ofsuch act, error and advertising iNury" nromission during the policy period, or ECG O4560O31O Copyright, Everest Reinsurance Company, 2010 Page 3cf4 Includes copyrighted material ofInsurance 8omioon Office, |no. with its permission B. For the purposes of insurance do endorsement, the following is added to SECTION | - SUPPLEMENTARY PAYMENTS — COVERAGES A AND B This section will apply to claims arising out of your ERRORS AND OMISSIONS LIABILITY COVERAGE, however the provisions regard- ing indemnities of the insured and do/onon of any such indemnitee shall not apply to you ERRORS AND OMISSIONS LIABILITY COVERAGE, C. For the purposes of insurance provided by this endorsement, the following is added to paragraph 4oySECTION U—WHO |SANINSURED. d ERRORS AND OMISSIONS LIABILITY COVERAGE does not apply toany act, er- ror or omission that occurred before you acquired or formed the organization. D. For the purposes of insurance endorsement, the following is 000eu to So./mm III — LIMITS OF INSURANCE: For the purposes ofyour General Aggregate Umd of |nuumnoo and you, Each D:cmmnoa Limit of *vurance. Damages undo, your Ennm and Omissions Liability Coverage will be considered Damages under Coverage A, however, the P/ud' uCtS-Cump|etod Operations Aggregate Limit does not apply todamages covered under your Errors and Omissions Liability Coverage granted under this endorsement E. For the purposes N insurance providedby this endorsement, paragraph 4. Other Insurance un- der SECTION |V — COMMERCIAL GENERAL LIABILITY CONDITIONS isdeleted. F.The following definitions are added ,oSection V - Definitions "Continuation" includes any progression, change or resumption ^Lmns^ means injury o/ damage other than "bodily iM "property damage" or "personal and adver- tising injury" dvor-UsinQ|njury^ "Manifested" means the oadm/ of when damage is known Nany insured or is first discovered byany person urorganization who Suffered such damage ECG 04 5660310 Copyright, Everest ReiCompany, 200 Page 4of4 O Includes copyrighted material oiInsurance Services Office, |nu.. OP ID: CN DATE (MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 10/03/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Tony Rossotti Don Ramatici Insurance, Inc. PHONE P.O. Box 551 (A/C AN , Ext1: 707-782-9200 _ sA c, No);.. 707-782-9300 Petaluma, CA 94953 EMAIL ADDRESS:_-__._,_ Tony Rossottl PRODUCER BARBI-1 CUSTOMER _ID#;--_---- _- ----- -----.----- _ - --- INSURER(S) AFFORDING COVERAGE NAIL # INSURED Barbier Security Group INSURER A; State Compensation Ins. Fund _ 35076 369-B Third Street #440 INSURER e San Rafael, CA 94901 INSURER C : INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE INSR VD - - B POLICY EXP LTR I , INSR i WVD , POLICY NUMBER {MMtDOfYYYY} I (MMtDDIYYYY); LIMITS GENERAL LIABILITY . � EACH OCCURRENCE $ COMMERCIAL GENERAL bAF.TACL 1`�J li NTEG L --- _ PREMISES (Ea ocrurrsnce1 _. $ - - - CLAIMS MADE �_- j OCCUR MED EXP (Any cne person) $ I PERSONAL & ADV INJURY $ ---------- -- GENERAL AGGREGATE $ G_EN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGO $ POLICY PRO- LOC $ lrCT i AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ' (Ea acc,dent) _ ANY AUTO BODILY INJURY (Per person) $ ! ALL OWNED AUTOS --- BOD,LY INJURY (Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE $ H, RFD AUTOS j I I !PER ACCIDENT) NON -OWNED AUTOS $ I $ }( UMBRELLA LIAR OCCUR EACH OCCURRENCE $ r - EXCESS LIAB CLAIMS -MADE .AGGREGATE $ DEDUCTIBLE S RETENTION $ ( $ WORKERS COMPENSATION X I WC STATU- I ! OTH- AND EMPLOYERS' LIABILITY ! -_._ J_T4f3Y_LMIT$-__— _EI3._ A ANY PROP RIETOR;PARTNFRtEXFCUTiVE Y J N x,909403714 04/01/2014 04/01/2015 E L EACH ACCIDENT $ 1,000,000 L.� -- ----- - -- -------- OFFICER/MEP..BER EXCLUDED' N t A',, (Mandatory in NH) EL DISEASE - EA EMPLOYEE $ 1,000,000 If yes, descr be under - j DESCRIPTION OF OPERATIONS belo,v I E L DISEASE - POLICY LIMIT $ 1,000:000 DESCRIPTION OF OPERATIONS I LOCATIONS ! VEHICLES (Attach ACORD 101, Additional Romarks Schodulo, If more spaco Is roqulrod) **its officers, agents, employees and volunteers RE: Operations of the Named Insured for the Certificate Halder. Job: Guarding of Library, 1100 E Street, San Rafael, CA 1OWaiver2572 CERTIFICATE HOLDER CANCELLATION SANRAF4 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cit of San Rafael" THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Y ACCORDANCE WITH THE POLICY PROVISIONS. 1400 Fifth Avenue P.O. Box 151560 AUTHORIZED REPRESENTATIVE San Rafael, CA 94915-1560 �— I.- O 1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD HOME OFFICE SAN FRANCISCO EFFECTIVE APRIL 1, 2014 AT 12.01 A.M. ALL EFFECTIVE DATES ARE AND EXPIRING APRIL 1, 2015 AT 12.01 A.M. AT 12:01 AM PACIFIC STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME BARBIER SECURITY .i « 6« i STREET SAN RAFAEL, CA 94901 REP B5 9094037-14 NEW NA 5-58-71-62 PAGE 1 OF WE HAVE THE RIGHT TO RECOVER OUR PAYMENTS FROM ANYONE LIABLE FOR AN INJURY COVERED BY THIS POLICY. WE WILL NOT ENFORCE OUR RIGHT AGAINST THE PERSON OR ORGANIZATION NAMED IN THE SCHEDULE. THIS AGREEMENT APPLIES ONLY TO THE EXTENT THAT YOU PERFORM WORK UNDER A WRITTEN CONTRACT THAT REQUIRES YOU TO OBTAIN THIS AGREEMENT FROM US. THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE 2.00% OF THE TOTAL POLICY PREMIUM. �`Li lil�lliiso PERSON OR ORGANIZATION ANY PERSON OR ORGANIZATION FOR WHOM THE NAMED INSURED HAS AGREED BY WRITTEN CONTRACT TO FURNISH THIS WAIVER JOB DESCRIPTION BLANKET WAIVER OF SUBROGATION NOTHING IN THIS ENDORSEMENT CONTAINED SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS OF THIS ENDORSEMENT. COUNTERSIGNED AND ISSUED AT SAN FRANCISCO: APRIL 7, 2014 4, AUTHORIZED REPRESENTA IVE PRESIDENT AND CEO SCIF FORM 10217 MEV.1-2012) 0 2572 OLD DP 217 CERTIFICATE OF INSURANCE This certifies that ® STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois ❑ STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois ❑ STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario ❑ STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida ❑ STATE FARM LLOYDS, Dallas, Texas insures the following policyholder for the coverages indicated below: Name of policyholder Barbier Security Group Address of policyholder 36913 Third Street, #440 San Rafael, CA 94901 Location of operations Description of operations The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is subject to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims. POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date Expiration Date (at beginning of policy period) Comprehensive BODILY INJURY AND Business Liability PROPERTY DAMAGE -------------- -------------- --------- —----------------- ----------------------------------- This insurance includes: ® Products - Completed Operations ® Contractual Liability ® Underground Hazard Coverage Each Occurrence $ ® Personal Injury ® Advertising Injury General Aggregate $ ❑ Explosion Hazard Coverage ❑ Collapse Hazard Coverage Products — Completed $ ❑ Operations Aggregate POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE EXCESS LIABILITY Effective Date Expiration Date (Combined Single Limit) ® Umbrella Each Occurrence $ ❑ Other Aggregate $ Part 1 STATUTORY Part 2 BODILY INJURY Workers' Compensation and Employers Liability Each Accident $ Disease Each Employee $ Disease - Policy Limit $ POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date Expiration Date (at beginning of policy period) 294 5946-C30 05 Automobile 03/30/2014 03/30/2015 $1,000,000/$2,000,000/$1,000,000 Any Auto, All Owned Autos Hired Autos, Non -Owned Autos THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEIThER AFFIRMATIVELY NOR NEGATIVELY AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN. If any of the described policies are canceled before its expiration date, State Farm will try to mail a written notice to the certificate holder 30 days before Name and Address of Certificate Holder cancellation. If however, we fail to mail such notice, no obligation or liability will be imposed on State City of San Rafael Farm or its agents or representatives. 1-400 Fifth Avenue 2 C Box 151560 San Rafael. CA 94901 558-994a3 04-1999 Printed in U S A Signature of Authorized Representative AGENT Title Agent's Code Stamp AFO Code A147 10, Date Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date I City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. J Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement, bonds, and insurailee ceqificat6s and 16U.0, endorsements.* 5 City Manager / Mayor or Agreement executed by Council authorized Department I -lead official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the t\ contracting department. To be completed by Contracting Department: Project Manager: Sarah Houvhton, Library Director Project Name: Professional Services Afareement with Barbier Security Agendized for City Council Meeting of (if necessary): October 6, ?014 (approved.) If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis.