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Home My WebLink AboutCC SA Minutes 2016-01-04IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, January 4, 2016 ti�lim S'il± i�f 5lurin Regular Meeting MINUTES San Rafael City Council Present: Mayor Phillips Vice -Mayor McCullough Councilmember Bushey Councilmember Colin Councilmember Gamblin Absent: None Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS — 6:30 PM Mayor Phillips announced Closed Session item CLOSED SESSION — THIRD FLOOR CONFERENCE ROOM — 6:30 PM 2. Closed Session: a. Closed Session Pursuant to Government Code Section 54956.8: Conference with Real Property Negotiator City Negotiators: Jim Schutz, Cristine Alilovich, Stephanie Lovette, Tom Adams, Jim Myhers, Lisa Goldfien, Robert Epstein Property Identification and Negotiating Parties: Property: Third and Lootens City Parking Structure (APN 011-263-22); Negotiating Parties: City of San Rafael; Lennar Multifamily Properties Property: Third and Lootens Parking Structure Easement (APN 185-061-04) Negotiating Parties: City of San Rafael; Lennar Multifamily Properties • City Attorney Robert Epstein announced that no reportable action was taken Mayor Phillips congratulated the San Rafael Fire Department on receiving Class 1 ISO distinction. OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM Jim Geraghty addressed Council regarding Immigration and Customs Enforcement (ICE) Mayor Phillips Angela Gant addressed Council regarding minimum wage, cost of living and subsidized housing CONSENT CALENDAR: 3. Consent Calendar Items: Item 3.d held from the Consent Calendar for comment. Councilmember McCullough moved and Councilmember Bushey seconded to approve the remainder of the Consent Calendar Items: a. Approval of Minutes of City Council Special Meeting and City Council / Successor Agency Meeting of December 21, 2015 (CC) CCSA Minutes 12/21/2015 CCSP Minutes 12/21/2015 Approved as submitted Appointment of Josh Libresco as Member of the San Rafael Board of Library Trustees to the end of April, 2019, Due to Resignation of Hanna Rodriguez -Farrar (CC) — File 9-2-3 Staff Report Approved staff recommendation C. Resolution Authorizing the City Manager to Execute an Agreement for Professional Services for Youth Volleyball Program Management in 2016 (CS) — File 4-3-609 x 9-3-65 Staff Report RESOLUTION 14049 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES FOR YOUTH VOLLEYBALL PROGRAM MANAGEMENT IN 2016 e. Resolution Accepting a Proposal from Park Engineering for Inspection Services Associated with the Regional Transportation System Enhancements Project and Authorizing the City Manager to Enter Into a Professional Services Agreement with Park Engineering in an Amount Not to Exceed $100,000 (PW) — File 4-3-610 x 4-1-671 Staff Report RESOLUTION 14050 - RESOLUTION ACCEPTING A PROPOSAL FROM PARK ENGINEERING FOR INSPECTION SERVICES ASSOCIATED WITH THE REGIONAL TRANSPORTATION SYSTEM ENHANCEMENTS PROJECT AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PARK ENGINEERING IN AN AMOUNT NOT TO EXCEED $100,000 Resolution Accepting a Grant of Public Utility and Maintenance Easements Over Lots G and H of the Village at Loch Lomond Marina (PW) — File 2-14 2 Staff Report RESOLUTION 14051 - RESOLUTION ACCEPTING A GRANT OF PUBLIC UTILITY AND MAINTENANCE EASEMENTS OVER LOTS G AND H OF THE VILLAGE AT LOCH LOMOND MARINA g. Resolution Authorizing the City Manager to Execute a Third Amendment and Restatement of the Professional Services Agreement with Siegfried Engineering, Inc. to Expand the Scope of Work for the Grand Avenue Pathway Connector Project and to Increase the Not - To -Exceed Amount by $68,525, for a Total Not -To -Exceed Amount of $308,737 (PW) — File 4-3-522 Staff Report RESOLUTION 14052 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A THIRD AMENDMENT AND RESTATEMENT OF THE PROFESSIONAL SERVICES AGREEMENT WITH SIEGFRIED ENGINEERING, INC. TO EXPAND THE SCOPE OF WORK FOR THE GRAND AVENUE PATHWAY CONNECTOR PROJECT AND TO INCREASE THE NOT -TO -EXCEED AMOUNT BY $68,525, FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $308,737 AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None The following item was held from the Consent Calendar for comment d. Fiscal Year 2014-2015 Annual Financial Report; Single Audit; Gann Appropriations Limit; Memorandum on Internal Control; and Child Development Program (Fin) — 8-5 x 9-3-20 Staff Report Mark Moses, Finance Director, presented the staff report Amy Meyer, Maze & Associates Mayor Phillips Mark Moses Councilmember Gamblin / Amy Meyer Mark Moses Councilmember Gamblin / Mark Moses Mayor Phillips Mayor Phillips invited public comment; however, there was none Councilmember Gamblin moved and Councilmember Colin seconded to accept reports Accepted reports 3 AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None PUBLIC HEARINGS: 4. Public Hearings: a. Resolution Establishing Maximum Rates Collected by Marin Sanitary Service for Refuse and Recyclable Material Collection and Disposal Services, to be Effective Retroactively to January 1, 2016 (CM) — File 4-3-32 Staff Report Cory Bytof, Sustainability & Volunteer Program Coordinator, presented the staff report Mayor Phillips / Cory Bytof Mayor Phillips Councilmember Colin / Cory Bytof Mayor Phillips declared the public hearing opened Patti Garbarino, Marin Sanitary Service Angela Gant Bill Carney, Sustainable San Rafael There being no further comment from the audience, Mayor Phillips closed the public hearing Councilmember McCullough Councilmember Colin moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION 14053 - RESOLUTION ESTABLISHING MAXIMUM RATES COLLECTED BY MARIN SANITARY SERVICE FOR REFUSE AND RECYCLABLE MATERIAL COLLECTION AND DISPOSAL SERVICES, TO BE EFFECTIVE RETROACTIVELY TO JANUARY 1, 2016 AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None San Rafael Municipal Code Amendments - Title 14 (Zoning) Zoning Ordinance Amendments to: A) Establish Permit Provisions and Performance Standard Requirements for Junior Second Units; and B) Amend the Definition for Second Dwelling Unit and the Fire Inspection Provisions for Large Family Day Care Homes for Children; City of San Rafael, Project Proponent; File No(s).: ZO15-001 (CD) — File 10-1 x 10-3 Staff Report 121 Paul Jensen, Community Development Director, presented the staff report Councilmember McCullough / Paul Jensen Councilmember McCullough / Paul Jensen Councilmember McCullough / Paul Jensen Councilmember Colin / Paul Jensen Councilmember Gamblin / Paul Jensen Councilmember Gamblin / Paul Jensen Councilmember Gamblin / Paul Jensen Councilmember Gamblin / Paul Jensen Mayor Phillips / Paul Jensen Mayor Phillips / Paul Jensen Councilmember Colin / Paul Jensen Mayor Phillips declared the public hearing opened Angela Gant Rachel Ginis, Lilypad Homes Bill Carney, Sustainable San Rafael Joanne Webster, Chamber of Commerce Victoria DeWitt Bob Pendoley, Marin Environmental Housing Collaborative Matt Guthrie Pat Langley There being no further comment from the audience, Mayor Phillips closed the public hearing Councilmember Bushey / Paul Jensen Councilmember Bushey / Paul Jensen Councilmember Bushey / Paul Jensen Councilmember Bushey / Paul Jensen 5 Councilmember Bushey / Paul Jensen Councilmember Bushey / Paul Jensen Councilmember Gamblin / Paul Jensen Councilmember Gamblin / Paul Jensen Councilmember Gamblin / Paul Jensen Councilmember Colin / Paul Jensen Councilmember McCullough / Paul Jensen Councilmember Gamblin / Paul Jensen Mayor Phillips Councilmember Gamblin / Paul Jensen Councilmember Gamblin / Paul Jensen Councilmember Colin Councilmember McCullough Councilmember Bushey Councilmember Gamblin Mayor Phillips Councilmember Gamblin Mayor Phillips Councilmember Colin Councilmember Bushey moved and Councilmember Colin seconded to dispense with the reading of the ordinance in its entirety and refer to it by title only, and pass Charter Ordinance No. 1937 to print by the following vote, to wit, deleting the following section: Page 4, Section D.6: Property development standards. No junior second unit shall be permitted on a lot that is less than five thousand (5,000) square feet in size. AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING SAN RAFAEL MUNICIPAL CODE TITLE 14 (ZONING), CHAPTERS 14.03 (DEFINITIONS), 14.04 (RESIDENTIAL DISTRICTS), 14.16 (SITE AND USE REGULATIONS), AND 14.17 (PERFORMANCE STANDARDS) TO: ESTABLISH USE AND PERFORMANCE STANDARD PROVISIONS FOR JUNIOR SECOND UNITS; AMEND THE DEFINITION FOR SECOND DWELLING UNIT; AND AMEND THE FIRE INSPECTION PROVISIONS FOR LARGE FAMILY DAY CARE HOMES FOR CHILDREN (ZO15-001) 0 AYES: COUNCILMEMBERS: Bushey, Colin & Mayor Phillips NOES: COUNCILMEMBERS: Gamblin & McCullough ABSENT: COUNCILMEMBERS: None Mayor Phillips / Councilmember Bushey Mayor Phillips Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution as amended to read: Monitoring Conditions: 1. For the first year following the adoption of the ordinance, the Community Development Department staff will track and record junior second unit inquiries and start-ups (approvals). Staff will record inquiries where the junior second unit cannot be proposed or approved if the parking for the main dwelling unit cannot be brought to current code standards. At the end of the first calendar year, the Community Development Department staff will prepare a memorandum to the City Council and Planning Commission summarizing the monitoring results. Councilmember McCullough / Councilmember Bushey Paul Jensen Mayor Phillips / Paul Jensen RESOLUTION 14054 - RESOLUTION APPROVING A TWO-YEAR PERIOD FOR MONITORING JUNIOR SECOND UNIT ACTIVITY (ZO15-001) AYES: COUNCILMEMBERS: Bushey, Colin & Mayor Phillips NOES: COUNCILMEMBERS: Gamblin & McCullough ABSENT: COUNCILMEMBERS: None OTHER AGENDA ITEMS: 5. Other Agenda Items: a. Election of Vice -Mayor for the City of San Rafael for 2016 (CC) Vice -Mayor McCullough moved and Mayor Phillips seconded to elect Kate Colin Vice -Mayor for the City of San Rafael for 2016 AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None b. Approval of City Council Appointments to Committees for 2016 (CC) — File 275 x 9-1 City Council Appointments Mayor Phillips 7 Councilmember McCullough moved and Councilmember Bushey seconded to Approve City Council Appointments to Committees for 2016 substituting Vice -Mayor Colin for Councilmember Gamblin on the Business Issues Committee. AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None CITY MANAGER'S REPORT: 6. City Manager's Report: • City Manager Jim Schutz updated Council on the Essential Facilities Project progress and public outreach. COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at Citv Expense) 7. Councilmember Reports: None SAN RAFAEL SUCCESSOR AGENCY: 8. Consent Calendar: None ADJOURNMENT - 9:00 PM Mayor Phillips adjourned the meeting in memory of Adrianna Vorderbruggen, killed in Afghanistan recently. ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 12016 GARY O. PHILLIPS, Mayor w