The URL can be used to link to this page

Home My WebLink AboutCC Resolution 13613 (On-Call Vegetation Mgmt & Debris Removal)RESOLUTION NO. 13613 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AWARD A TWO YEAR RENEWABLE CONTRACT FOR ON-CALL VEGETATION MANAGEMENT AND DEBRIS REMOVAL TO FORSTER & KROEGER LANDSCAPE MAINTENANCE, INC., IN AN AMOUNT NOT TO EXCEED $70,000 PER YEAR. WHEREAS, on September 4, 2013, pursuant to due and legal notice published in the manner provided by law, inviting sealed bids or proposals for the work hereinafter mentioned, as more fully appears from the Affidavit of Publication thereof on file in the office of the City Clerk of the City of San Rafael, California, the City Clerk of said City did publicly open, examine, and declare all sealed bids or proposals for doing the following work in said City, to wit: "Vegetation Management & Debris Removal 2013/2015" City Project No. 11217 in accordance with the plans and specifications therefore on file in the office of said City Clerk; and WHEREAS, the bid of Forster & Kroeger Landscape Maintenance, Inc., at the unit prices stated in its bid was the lowest responsible and responsive bid for said work; and WHEREAS, there are sufficient balances in the Measure A special revenue fund to provide funding for this contract. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: 1. The Public Works Director is authorized to execute a renewable two vicar contract with Forster & Kroeger Landscape Maintenance, Inc. in a form approved by the City Attorney, for said work and to return the bidder's bond upon the execution of said contract. 2. At the discretion of the Public Works Director and with the contractor's consent, this contract can be renewed up to three additional two year terms at the same costs with adjustments as warranted by changes in the Consumer Price Index (CPI). 3. Funds will be appropriated in the Measure A special revenue fund to support the activity performed under this contract. 4. The Public Works Director is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 16`h day of September, 2013 by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 01.01.02.01 City of San Rafael ♦ California Form of Contract Agreement for VeL,etation Manazement & Debris Removal 2013/2015 Citv Proiect No. 11217 This Agreement is made and entered into this 4,rm day of _�r a , 2013 by and between the City of San Rafael (hereinafter called City) and Forster & Kroeger Landscape Maintenance, Inc. (hereinafter called Contractor). Witnesseth, that the City and the Contractor, for the considerations hereinafter named, agree as follows: I - Scope of the Work The Contractor hereby agrees to furnish all of the materials and all of the equipment and labor necessary, and to perform all of the work described in the plans and specifications for the project entitled: Vegetation Management & Debris Removal 2013/2015, City Project No. 11217, all in accordance with the requirements and provisions of the Contract Documents as defined in the Contract Provisions which are hereby made a part of this Agreement. The liability insurance provided to City by Contractor under this contract shall be primary and excess of any other insurance available to the City. II- Term of Contract (a) The work to be performed under this Contract shall be commenced within FIVE (5) CALENDAR DAYS after the date of written notice by the City to the Contractor to proceed and continue through August 31, 2015. (b) Individual assignments within the scope of the contract shall be completed wthin 15 working days after the date of such notice and with such extensions of time as are provided for in the General Conditions. (c) At the discretion of the City Public Works Director and with Contractor's consent, this contract can be renewed for up to three additional two year terms at the same $70,000 annual cost, with adjustments as warranted by changes in the Consumer Price Index for the San Francisco area. III - Liquidated Damages It is agreed that liquidated damages shall apply as specified in Section Id of the Special Provisions. IV - The Contract Sum The total annual contract amount shall not exceed $70,000. Payment shall be by hourly rate for Routine and Emergency Brush and Homeless Debris Removal as detailed in the specifications including rates for labor and equipment as noted. All equipment shown as "included"; as well as any other equipment, tools, vehicles, materials, maintenance, labor and appurtenances required to perform the jobs on a call out basis, 24 hours a day, seven days a week; shall be covered by the unit rates for labor. Travel time to and from the job site is not included in the man-hour rate. Only actual hours at the job site will be credited towards actual payment. Item Description 1 Supervisor 2 Laborer 3 10 yd. Dump Truck 4 5 yd. Dump Truck 5 Pick-up Truck 6 Dump Fees 7 Chipper 8 Weed Eaters 9 High Weed Mowers Rate (Man -Hour) Routine Work (8AM- Emergency "call -out" Work 5PM M -F) (Weekends, Night, Overtime, Holidays) $ 45.00 $ 45.00 $ 34.00 $ 40.00 Included Included Included Included Included Included $ 40.00 $ 40.00 Included Included Included Included Included Included V - Payments City will pay Contractor upon presentation of bills to the Department of Publc Works at 111 Morphew Street, San Rafael, CA for services performed under this contract. VI — Indemnification Contractor will indemnify, release, defend and hold harmless City, its officers, and employees, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of Contractor or Contractor's officers, agents and employees in the performance of their duties and obligations under this contract. IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the day and year first written above. ATTEST: Esther C. Beirne City Clerk APPROVED AS TO FORM: Robert E Epstein City Attorney File No.: 01.01.02.01 CITY OF SAN RAFAEL: Nader Mansourian Public }VBrks ector FORSTEIt & OEGER LANDSCAPE MAINTEN E, INC. �1 ; By: j r Printed Na Qu ! co Q C Q C, Title: t- Q u 19 Irl , CITY OF SAN RAFAEL MAYOR Gary o. Phillips ON Department of COUNCIL MEMBERS Barbary Heller Public Works Damon Connolly Kate Colin Andrew McCullough INSURANCE REQUIREMENTS SHEET SUBJECT: WORKERS' COMPENSATION AND PUBLIC LIABILITY PROPERTY DAMAGE INSURANCE (PUBLIC WORKS CONTRACTS) The City of San Rafael requires that all Contractors and Subcontractors performing work under a Public Works contract with the City, carry workers' compensation insurance, public liability insurance and property damage insurance. The public liability insurance and property damage insurance shall insure the City, its elective and appointive Boards, Commissions, Officers, Agents and Employees, as follows: Public Liability: Not less than $500,000 per person and $1,000,000 for one occurrence. Property Damage: Not less than $500,000 for one occurrence. The required insurance may be provided by a separate policy insuring the City, its elective and appointive Boards, Commissions, Officers, Agents and Employees or, if the contractor already has insurance, he may provide the City with the required insurance by submitting a certificate of insurance and a standard form of additional insured endorsement. For this latter purpose, the City will accept the following: "IT IS HEREBY UNDERSTOOD AND AGREED THAT THE CITY OF SAN RAFAEL, its officers, agents and employees, are additional insured hereunder but only as respects liability arising out of the land and/or property and/or work described in the Public Works contract for the project entitled, VEGETATION MANAGEMENT & DEBRIS REMOVAL 2013/2015, Project No. 11217 between the City of San Rafael and Forster & Kroe2er Landscape Maintenance, Inc. for the work and the improvements described therein." Evidence of satisfactory insurance must be furnished to the City at the time of the execution of the Public Works contract together with evidence that the insurance carrier will not cancel or reduce the coverage of the policy without first giving the City at least thirty (30) days prior notice. Such notice shall be sent to: CITY OF SAN RAFAEL DEPARTMENT OF PUBLIC WORKS 111 Morphew Street SAN RAFAEL, CA 94901 a DATE (MM/DD/YYYY) AiL C�FCGi CERTIFICATE OF LIABILITY INSURANCE 7/9/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).,• ,, PRODUCER V.8&'•�°" ^"�{"'" ( 5; I CONTACT Stacy Manning Landscape Contractors (Lic#0755906) IPHONE yry• FAX. -AICNol:(559)650-3558 e.m r. .i .'f smannin @lcisinc.com Insurance Services, Inc. �(,':,. 3 )" nntiRIL ,smanning@lcisinc.com N. Fine Avenue I INSURER(S) AFFORDING COVERAGE NAIC# Fresno CA 93727 INsuRERA:ARCH Insurance Company 11150 INSURED INSURER B: Forster & Kroeger Landscape Maintenance, Inc. INSURERC: 77 Larkspur Street Ste B INSURER D: INSURER E: San Rafael CA 94901 INSURER F: COVERAGES CERTIFICATE NUMBER: 13/14 Pkg & Auto REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR' ADDL SUBR' . POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE (NSR WVt) POLICY NUMBER IMM/DD/YYYYI IMM/DDlYYYY) GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY A i CLAIMS -MADE Ex_] OCCUR X $500 Pd Ded DAMAGE TO RENTED GENT AGGREGATE LIMIT APPLIES PER: � GA PRr° j X I POLICY I I I I LOC AUTOMOBILE LIABILITY 'PRODUCTS - COMP/OPAGG A X ANY AUTO COMBINED SINGLE LIMIT tEa accidents ALL OWNED SCHEDULED S AUTOS AUTOS _ X X NON -OWNED HIRED AUTOS AUTOS EACH OCCURRENCE UMBRELLA LIAB II OCCUR (AGGREGATE EXCESS LIAB IF CLAIMS -MADE DED I I RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N / A OFFICER/MEMBER EXCLUDED (Mandatory in NH) it yes. describe under DESCRIP'I ION OF OPERAr!ONS below LCPKGO053405 7/1/2013 7/1/2014 LCPKGO053405 7/1/2013 7/1/2014 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 100 000 PREMISES iEa occurrence) $ MED EXP (Any one person) $ 5,000 PERSONAL &ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 'PRODUCTS - COMP/OPAGG $ 2,000,000 COMBINED SINGLE LIMIT tEa accidents $ 11000I,000 BODILY INJURY (Per person) S BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accident) Underinsured motorist $ 11000,000 EACH OCCURRENCE $ (AGGREGATE $ WC I IOTH- TORY LR ER E L EACH ACCIDENT $ ' E L. DISEASE - EA EMPLOYEE $ E L DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS ! VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) RE: All landscape operations performed by or on behalf of the named insured. Blanket Additional Insured per Attached OOGLO434000108 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of San Rafael Attn: Department of Public Works AUTHORIZED REPRESENTATIVE P.O. Box 151560 San Rafael, CA 94915-1560 Stacy Manning/ACOMBE ACORD 25 (2010/05) @ 1988-2010 ACORD CORPORATION. All rights reserved. INS0251201005; 01 The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED PROTECTION ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM 1. SECTION II - WHO IS AN INSURED is amended to include as an insured any organization or person required to be named as an additional insured pursuant to a written contract or agreement. The insurance provided by this endorsement is subject to the following: a. This insurance does riot apply to any person or organization not specifically approved by us as an additional insured. b. Any insurance afforded an additional insured under this endorsement shall not begin before the date that the person or organization is approved by us as an additional insured. c. The Limits of Insurance under this insurance, which are listed in the Declarations of this policy, shall not be increased, regardless of the number of additional insureds, or the limits specified in the contract or agreement. d. Any coverage that is not provided under an additional insured's liability insurance policy for your acts, errors, or omissions is also not provided under this insurance. e. With respects to the additional insured, this insurance does not apply to: 1. "Property Damage" to "your product" arising out of it or any part of it. 2. "Property Damage" to "your work" arising out of it or any part of it and included in the "products -completed operations hazard". 3. Liability for "Property Damage" or "Bodily Injury" for acts, errors, omissions of an additional insured. f. If required under written contract, this insurance will apply to an additional insured as primary insurance and other insurance which may be available to such additional insured shall apply on an excess basis. g. If required by a written contract, we waive our right to recovery against any additional insured because of payments we make for injury or damage arising out of :your ongoing operations, or "your work" done under a contract with that additional insured and included in the "products completed operations hazard". All other terms and conditions of this Policy remain unchanged. Endorsement Number: NIA Policy Number: LCPKGO053405 Named Insured: Forster & Kroeger Landscape Maintenance, Inc. This endorsement is effective on the inception date of this policy unless otherwise stated herein. Endorsement Effective Date: 0'101/2013 00 GL0434 00 01 08 Includes copyrighted material of Insurance Services Office, Inc Page 1 of 1 .with its permission September 24, 2013 CITY OF 41 MAYOR GARY O. PHILLIPS VICE MAYOR BARBARA HELLER COUNCILMEMBER KATE COLIN 61momaro COUNCILMEMBER DAMON CONNOLLY COUNCILMEMBER ANDREW CUYUGAN MCCULLOUGH 1471,71, PUBLIC WORKS DEPARTMENT: (415)485-3355 FAX: (415)485-3334 Nader Afansourian, Director of Public Works File No.: 01.01.02.01 Forster & Kroeger Landscape Maintenance, Inc. 77B Larkspur Street San Rafael, CA 94901 Re: Vegetation Management & Debris Removal 2013/2015 Gentlemen: The San Rafael City Council on September 16, 2013 awarded the referenced contract to your firm for the low bid not to exceed $70,000 per year. Enclosed are the original and two copies of the project agreement which you are required to execute within five (5) days from receipt of this letter. Please take the following steps: AGREEMENT 1. Execute all three copies. NOTE: If you are a corporation, two signatures are required; one by the Chairman of the Board, the President or any Vice President, AND one by the Secretary, Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. Alternatively, you may provide a corporate resolution stating that the individual who signs is authorized to bind the corporation. 2. Return all three copies to us. You will receive a fully executed copy later. BONDS 1. Furnish a Faithful Performance Bond in the sum of $70,000 per year. 2. Furnish a Labor and Materials Bond in the sum of $70,000 per year. 3. Date the Bonds September 16, 2013. 4. The description of work in both bonds should be "Vegetation Management & Debris Removal 2013-2015". I I I MORP11BN STREET - PO Box 151560 • SA\. RAF:AL L, CA 94915-1560 N61VW'.CITY0FS ANRAFAEL.ORG Page Two 5. The Obligee on both Bonds must be the City of San Rafael. 6. Please give your bonding company a copy of this letter as a guide. 7. Send the bonds in duplicate to our office. INSURANCE I Furnish Certificates of Insurance as provided in the specifications and as described on the enclosed "Insurance Requirements Sheet", including Workers' Compensation, Public Liability, and Property Damage. The required insurance may be provided by a separate policy or certificate of insurance insuring the City for public liability and property damage. The required cross -liability endorsement MUST READ EXACTLY AS STATED on the enclosed Insurance Requirement Sheet. Be sure to attach the endorsement to your insurance certificate. That portion of the cancellation clause pertaining to "Failure of the insurance company to mail notice of cancellation imposing no obligation or liability upon the company" must be deleted from the certificate of insurance. Please cross out and initial the deleted portion. 2. Send the Insurance Certificates in duplicate to our office. 3. Please give your insurance carrier a copy of this letter as a guide. Should you, your bonding company, or your insurance carrier have any questions, please contact our Engineer at 485-3355. Sincerely yours, Vc Leslie Blomquist Associate Civil Engineer Enclosures (4): 3 Agreements 1 Insurance Requirements Sheet cc: Project Engineer SAN,? .,.., 7f L �L IFO�r... PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and. > endorsements. 5 City Manager i .Mayor / or Agreement executed by Council authorized Department Head official. b. City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the i contracting department. To be completed by Contracting Department: Project Manager: " k'> 4 { ` { mfr, r f Project Name: Agendized for City Council 1 Ieetin k(if necessary): ,w � , If you have questions on this process, please contact the City Attorney's Office at 485-3080. " Council approval is required if contract is over 520,000 on a cumulative basis. CITY OF SAN RAFAEL - DEPARTMENT OF PUBLIC WORKS NOTICE INVITING SEALED PROPOSALS FOR PUBLIC WORKS Notice is hereby given that the City of San Rafael Department of Public Works will receive bids for furnishing all labor, materials, equipment and services for VEGETATION MANAGEMENT & DEBRIS REMOVAL 2013/2015 PROJECT NO. 11217 Project consists of providing routine removal of combustible waste and homeless debris. Work will include pruning, removal of small trees, chipping branches, hauling off debris, and other assignments as required. Each bid shall be in accordance with the plans, specifications and other contract documents now on file with the City Clerk, City Hall, San Rafael, California; and may be examined and copies may be obtained at the Department of Public Works, 111 Morphew Street, P. O. Box 151560, San Rafael, CA 94901. Cost shall be Thirty Dollars ($30.00) per set, non- refundable. Cost of mailing sets shall be an additional Five Dollars ($5.00) per set. Bidders are hereby notified that pursuant to Section 1770 of the Labor Code of the State of California, the City of San Rafael has ascertained the general prevailing rate of per diem wages and rates for legal holiday and overtime work in the locality where the work is to be performed for each craft or type of workmen or mechanics needed to execute the contract which will be awarded the successful Bidder. The prevailing rates so determined by the City are on file in the office of the City Clerk, copies of which are available to any interested party on request. F,ach bid shall be made out on the form to be obtained at the Department of Public Works, 111 1blorphew Street, San Rafael, California 94901 and shall be accompanied by cash, certified check or bidder's bond for ten percent (10916) of the amount of bid, made payable to the order of the Citv of San Rafael; shall be sealed and filed with said City Clerk, 1400 Fifth Avenue, Room 209, City Hall, San Rafael, California 94901 on or before 2:00 PM. September 4, 2013. I'he City reserves the right to reject any or all bids or to waive any informality in a bid. Dated: , Atwust 22 01 3 ...� zr a 'n,. E:STHER C. BEIRNE City Clerk I MAYOR GARY O. PHILLIPS VICE MAYOR BARBARA HELLER dll'iilWu+l' COUNCILMEMBER KATE COLIN COUNCILMEMBER DAMON CONNOLLY COUNCILMEMBER ANDREW CUYUGAN MCCULLOUGH ot�IdiPV a �� Hi PUBLIC WORKS DEPARTMENT: (415)485-3355 FAX: (415)485-3334 Nader Mansourian, Director of Public Works FAXED AND E-MAILED August 21, 2013 P. O. No. 00449 (City Council) Account #2070419 File No: 22.08.02 Independent Journal 4000 Civic Center Drive, Suite 301 San Rafael, CA 94903 FAX NO: 382-7205 Attn: Donna Lazarus Re: NOTICE INVITING SEALED PROPOSALS - PROJECT NAME: VEGETATION MANAGEMENT & DEBRIS REMOVAL 2013/2015 PROJECT NO: 11217 Enclosed is one copy of Notice Inviting Sealed Proposals for Public Works entitled: "VEGETATION MANAGEMENT & DEBRIS REMOVAL 2013/2015". Please publish the enclosed notice on August 22, 2013 and furnish us with Galley Proof and Proof of Publication in duplicate. Thank you for your cooperation in this matter. Sincerely yours, Nader 'Mansourian Public Works Director NM:dw Enclosure. (1) cc: Esther C. Beirne, City Clerk (2 copies-tv'encls.) Project Engineer (wiencl.) Admin. (2) (w/encl.) 11 i AvI;>RP if -,k S: RCI_' - PO BOX I515Et1 • S—N RAF:AEL., CA 94915-151TO VVW- '.CI )"OFSANPAFAEL.ORG CITY OF SAN RAFAEL - DEPARTMENT OF PUBLIC WORKS NOTICE INVITING SEALED PROPOSALS FOR PUBLIC WORKS Notice is hereby given that the City of San Rafael Department of Public Works will receive bids for furnishing all labor, materials, equipment and services for VEGETATION MANAGEMENT & DEBRIS REMOVAL 2013/2015 PROJECT NO. 11217 Project consists of providing routine removal of combustible waste and homeless debris. Work will include pruning, removal of shall trees, chipping branches, hauling off debris, and other assignments as required. Each bid shall be in accordance with the plans, specifications and other contract documents now on file with the City Clerk, City Hall, San Rafael, California; and may be examined and copies may be obtained at the Department of Public Works, 111 Morphew Street, P. O. Box 151560, San Rafael, CA 94901. Cost shall be Thirty Dollars ($30.00) per set, non- refundable. Cost of mailing sets shall be an additional Five Dollars ($5.00) per set. Bidders are hereby notified that pursuant to Section 1770 of the Labor Code of the State of California, the City of San Rafael has ascertained the general prevailing rate of per diem wages and rates for legal holiday and overtime work in the locality where the work is to be performed for each craft or type of workmen or mechanics needed to execute the contract which will be awarded the successful Bidder. The prevailing rates so determined by the City are on file in the office of the City Clerk, copies of which are available to any interested party on request. Each bid shall be made out on the form to be obtained at the Department of Public Works, 111 Moiphew Street, San Rafael, California 94901 and shall be accompanied by cash, certified check or bidder's bond for ten percent (10%) of the amount of bid, made payable to the order of the City of San Rafael; shall be sealed and filed with said City Clerk, 1400 Fifth Avenue, Room 209, City Hall, San Rafael, California 94901 on or before 2:00 PM. September 4, 2013. The City reserves the right to reject any or all bids or to waive any informality- in a bid. Dated: Auvust 22.201.3 ESTHER C. BEIRNE - City Clerk CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: September 16, 2013 FROM: DEPARTMENT Nader Mansourian Public Works DATE: September 9, 2013 TITLE OF DOCUMENT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AWARD A TWO YEAR RENEWABLE CONTRACT FOR ON-CALL VEGETATION MANAGEMENT AND DEBRIS REMOVAL TO FORSTER & KROEGER LANDSCAPE MAINTENANCE, INC., IN AN AMOUNT NOT TO EXCEED $70,000 PER YEAR Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL/ AGENCY AGENDA ITEM: City Manager (signature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature) File No. 01.01.02.01 & 22.08.02