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Home My WebLink AboutCC Resolution 12659 (Budget Amendments)RESOLUTION NO. 12659 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ADOPTING AMENDMENTS TO THE 2008-2009 BUDGET WHEREAS, the City Council approved Resolution 12534 adopting the fiscal year 2008-2009 budget; and WHEREAS, the economic downturn requires updates to some City operations; and WHEREAS, it is the intention of this Council to review recommendations from staff regarding the City's financial condition, including revenue projections and available resources and provide funding for various ongoing, capital and other service needs; and WHEREAS, the City Manager has submitted to the City Council a report outlining the additional budget items; and WHEREAS, after examination, deliberation and due consideration, the City Council has approved the same report and recommendations. NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution 12534 for fiscal year 2008-2009 is amended for administrative items and for items presented at previous study sessions which adjusts expenditures by $3,960,844 as presented on EXHIBIT II of the staff report on file with the City Clerk and adjusts revenues by $631,206 as presented on EXHIBIT I of the staff report on file with the City Clerk. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the San Rafael City Council that Resolution 12534 for fiscal year 2008-2009 is further amended to adjust expenditures and revenues by the City Manager recommended items detailed on EXHIBIT III for a reduction of total expenditures of $346,900; use of reserves and project funds of $665,600; reductions of transfers of $615,300; increase of transfers of $247,000 and an increase of total revenues $8,000. Acceptance of all items recommended by the City Manager will amend total expenditures to $86,738,082 as presented on EXHIBIT II of the staff report on file with the City Clerk and to adjust total revenues to $83,378,566 as presented on EXHIBIT I of the staff report on file with the City Clerk. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on Tuesday, the 17th of February 2009, by the following vote, to wit: AYES: COUNCILMEMBERS: Brockbank, Connolly, Heller & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Miller ESTHER C. BEIRNE, City Clerk WAManagement Services- WorkFile\Finance- WorkFile\Council Material\Resolutions\2009\Amend City budget 08-09 mid yr.doc CITY OF SAN RAFAEL BUDGET RECOMMENDATIONS FROM CITY MANAGER BUILD INTO MIDYEAR BUDGET PROJECTIONS Department Description Projected deficit @ 2/12/2009 City Manager Use of 07/08 prior year Emergency Reserve Public Works Realign funding for Street Maintenance Division - utilize greater portion of Gas Tax resources, and reduce General Fund tax resources by a like amount Fire Department Fire equipment fund reductions Public Works Sidewalk support Public Works Vacant Supervising Street Maintenance Fire Department Contract Communications Center with County Community Contracted Services Development Library Vacant Library Aide position - freeze 2008- 09 Community Services Reduce PWCC fee discounts from 50% to 25% over a two year period Total Recommendations Remaining General Fund Deficit EXHIBIT III FY 2008-2009 Non -GF Mid -Year Value Comment Value $ (2,173,210) $ 640,600 Draw down prior year increase of emergency reserve to 5.5 % level $ 400,000 Multiple non -general fund resources (Measure "A"; Refuse and Construction Vehicle Impact Fees; Prop 1 b, Prop 42 and grants wallow for continuation of street resurfacing and slurry sealing at a minimum of current levels. $ 247,000 Reexamined estimated cost for purchase of Breathing Apparatus and Large Diameter Hoses $ 100,000 Reverse sidewalk project $ for Fy 08-09; project funded with CDBG and other sources $ 66,000 Employee promoted to Street Superintendent Workers position - freeze 2008-09 Community Vacant Fire Inspector II position - freeze Development 2008-09 Public Works Vacant Principal Civil Engineer - freeze $ 51,100 Freeze position for five months. Reexamine 2008-09 (5 months) City Clerk Vacant Administrative Assistant to the City $ 44,000 Position permanently eliminated; offset by Clerk position - eliminated September minimal part time hours for Clerk operation 2008 Library Vacant Assistant Librarian position - freeze $ 24,000 2008-09 Community Services Eliminate Part time Facility Attendants and $ 20,000 reschedule staff to cover M -Th evenings Fire Department Contract Communications Center with County Community Contracted Services Development Library Vacant Library Aide position - freeze 2008- 09 Community Services Reduce PWCC fee discounts from 50% to 25% over a two year period Total Recommendations Remaining General Fund Deficit EXHIBIT III FY 2008-2009 Non -GF Mid -Year Value Comment Value $ (2,173,210) $ 640,600 Draw down prior year increase of emergency reserve to 5.5 % level $ 400,000 Multiple non -general fund resources (Measure "A"; Refuse and Construction Vehicle Impact Fees; Prop 1 b, Prop 42 and grants wallow for continuation of street resurfacing and slurry sealing at a minimum of current levels. $ 247,000 Reexamined estimated cost for purchase of Breathing Apparatus and Large Diameter Hoses $ 100,000 Reverse sidewalk project $ for Fy 08-09; project funded with CDBG and other sources $ 66,000 Employee promoted to Street Superintendent $ 66,000 at end of 2008 $ $ 56,000 Used contractual service for portion of the Transfer In/Out Reductions vear. 615,300 $ 51,100 Freeze position for five months. Reexamine $ 34,100 at year end. Transfer In Increases $ 44,000 Position permanently eliminated; offset by $ 18,000 minimal part time hours for Clerk operation $ peek periods Total $ 24,000 1,699,700 $ 20,000 $ 20,000 $ 18,000 If severance pay for layoffs are paid from $ 37,000 Employee Benefit Fund, then the General Fund & EMS Fund will save approximately $18,000 & $37,000, respectively, in FY08-09. $ 15,000 $ set aide to tackle small projects (zoning ordinance update, etc.) $ 10,000 $ 8,000 Increase Revenues for Facilities $ 8,000 $ 1,699,700 $ (473,610) Breakdown of Recommendations General Fund Expenditure Reductions $ 171,800 Transfer In/Out Reductions $ 615,300 Use of Reserves/Project Fund Balance $ 665,600 Transfer In Increases $ 247,000 Revenue Increases $ - Total $ 1,699,700 $ 183,100 Other Funds $ 175,100 $ 8,000 $ 183,100 cm budget recommendations mid -year 08-09 1-26-09.xls 2/13/2009 Page 1