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HomeMy WebLinkAboutPW Fifth & Lincoln Signal Upgrades; NOC RecordedCITY of . Agenda Item No: 12 n, Meeting Date: July 20, 2009 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Publi Prepared by• for lilic Works (LM) City Manager Approval: File No. 18.01.67 SUBJECT: ACCEPT COMPLETION OF THE FIFTH AVENUE/IRWIN STREET AND FIFTH AVENUE/LINCOLN AVENUE SIGNAL UPGRADES, PROJECT #11101 AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: As part of the routine traffic monitoring, intersection analysis, and signal inspection, staff analyzed the two intersections of 5`h Avenue/Irwin Street and 5`h Avenue/Lincoln Avenue for improvements and operations using accident and field data. After the review, it was determined that the intersections were in need of improvements, including installation of traffic signals upgrades at both intersections to improve visibility of the signal heads, installation of additional pedestrian safety lighting at all crosswalks, installation of new curb ramps which meet current federal ADA requirements, upgrades to the existing signal equipment, and modifications to the striping layout to provide additional vehicular safety. City Council adopted Resolution number 11850 authorizing the Director of Public Works to enter into an agreement with Kimley-Horn and Associates, Inc. to design the above mentioned intersection improvements. On March 17, 2008, Resolution number 12447 was adopted, amending the agreement to provide additional safety and intersection improvement designs at the two intersections. Final design of the project was completed by Kimley-Horn and Associates, Inc. in May of 2008. The project was advertised in accordance with San Rafael's Municipal code and policies on June 20, 2008 and bids were opened on July 16, 2008 at 2:00 PM. The low bid of $304,425 was $30,455 above the engineer's estimate of $273,970 and the City Council adopted Resolution number 12546 authorizing the Public Works Director to enter into a contract with Columbia Electric, Inc to construct the project. After a 16 -week lead period to obtain the traffic signal materials, construction commenced on January 20`', 2009 and was fully completed on June 17`h, 2009. FOR CITY CLERK ONLY File No.: 114 ®-1 r( O Council Meeting: `-4bLc4 dj Disposition: Q ccop(— c -t Cc cam. P "=" SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2 PROJECT UPDATE: The project construction was completed on June 17, 2009, and the City Engineer recommends acceptance of the project and recordation of a Notice of Completion for the project. PROJECT SUMMARY: The Engineer's Estimate was $273,970.00. Project Inspection and Management was done by the City. The final cost for the project was $315,679.46. Item SCHEDULE: Date of Contract Date of Notice to Proceed 16 -Week Lead Period Ends: Construction Start Date (after end of City moratorium): Working Days allowed by contract Working Days allowed by changeorder Non -Working Days due to weather Working Days requested by extension Actual COSTS: Total Original Contract Amount (lowest bid) Total Actual Contract Amount Total Amount of Extra Quantities Total Change Order Amount Total Contract Cost Working Days 30 12 21 41 104 Date August 4, 2008 August 19, 2008 December 91", 2008 January 20, 2009 June 17, 2009 $304,425.00 $303,375.00 $0.00 $12,304.46 $315,679.46 The extension of working days was requested and approved for the scheduling of utility work. Additional costs incurred for this project include $24,274.15 for project design and construction support, $9,045.78 for associated traffic signal service utility work, and $33,135.32 for city supplied traffic signal equipment. ANALYSIS: Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project sub contractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Fifth Avenue/Irwin Street and Fifth Avenue/Lincoln Avenue Signal Upgrades (Project #11101) and authorize the City Clerk to file a Notice of Completion. P. O. Box 151560 San Rafael, CA 94915-1560 IUI SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 17th day of June, 2009 and accepted by the City Council the 20th day of July 2009; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/ or over which said City has an easement; that said work or improvement is described as follows: FIFTH AVENUE/IRWIN STREET AND FIFTH AVENUF,/LINCOLN AVENUE SIGNAL UPGRADES PROJECT #11101 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is Columbia Electric, Inc 1980 Davis Street San Leandro, CA 94577 I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on -.1/4i1 Z) CITY OF SAN RAFAEL A Municipal Corporation r P MOKHTARI Interim Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this a11f1 day of 6&'-Y . 20-4-6 before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared PARVIZ MOKHTARI, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose name (s)Is are subscribed to the within instrument and acknowledged to me tha(q/ she/ they executed the same in (Pher/their authorized capacity (ies), and that byIi /her/their signature (s) on the instrument the person (s), or the entity upon behalf of which the person (s) acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. I DATE OF MEETING: 7/20/09 FROM: PARVIZ MOKHTARI, P.E. DEPARTMENT: Public Works DATE: 7/10/09 TITLE OF DOCUMENT: ACCEPT COMPLETION OF THE FIFTH AVENUE/IRWIN STREET AND FIFTH AVENUE/LINCOLN AVENUE SIGNAL UPGRADES, PROJECT #11101 AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AG NCY AG N ITEM: City Hager (signature)W� NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature) File No.: 18.01.67