HomeMy WebLinkAboutCS Child Development Services 2016 Amendmentciry of Agenda Item No: 4.c
Meeting Date: January 19, 2016
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community Services
Prepared by: Kelly Albrecht, Senior Recreation City Manager Approval:
Supervisor
TOPIC: INCREASE STATE FUNDING FOR PICKLEWEED PRESCHOOL
SUBJECT: RESOLUTION APPROVING AMENDMENT 01 TO LOCAL AGREEMENT FOR CHILD
DEVELOPMENT SERVICES CONTRACT NO. CSPP-5253 (CALIFORNIA STATE PRESCHOOL
PROGRAM -5253) WITH THE CALIFORNIA DEPARTMENT OF EDUCATION TO INCREASE THE
TOTAL FUNDING FOR FISCAL YEAR 2015-2016 FOR CHILD DEVELOPMENT SERVICES AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT DOCUMENTS
RECOMMENDATION: Adopt the Resolution.
BACKGROUND: The California State Department of Education, State Preschool Program supports part -
day education for children four to five years of age. Funded programs are required to provide
developmentally appropriate educational, health, social and nutritional services to eligible low-income
families. Parent education and participation along with strategies to transition the children of
disadvantaged families into the public school kindergarten program are required of the State funded
programs.
Pickleweed Children's Center, in the Canal Neighborhood of San Rafael has been the recipient of
California State Preschool Program funding since 1998. The funding substantially covers the cost of
forty-eight students' preschool education during the academic school year.
At a regular meeting on the 20th of July, 2015, the City Council approved Resolution No. 13971 approving
execution of a contract with the State in the amount of $173,480. On December 30th, 2015 the State
announced an increase to that contract of $13,060. An amended Resolution is required to authorize the
payment in the new amount of $186,540.
ANALYSIS: This contract provides no -cost preschool services for income eligible families. The children
served by this contract live in East San Rafael where there is the greatest need for preschool services in
San Rafael.
Students are accepted into the Pickleweed Preschool Program utilizing the services of the Marin Child
Care Council. The Council maintains an Eligibility List for qualified low income families seeking preschool
and child care placement. City staff reviews the Eligibility List for current families in San Rafael with age-
appropriate students. Through personal contact, staff assists families in the registration process.
FOR CITY CLERK ONLY
File No.: 4-10-238
Council Meeting: 01/19/2016
Disposition: Resolution 14055
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
FISCAL IMPACT: This Contract resource continues to subsidize direct costs for the Pickleweed
Preschool program. The Expenditure/Revenue estimates for Fiscal Year 2015-2016 are:
Program Expenditures FY 15-16 $366,678
Program Revenues FY 15-16
California State Department of Education State Preschool Program $186,540
First5 Marin $ 90,631
Community Development Block Grant (Federal) $ 14,497
$291,668
Estimated balance provided by the internal subsidy $ 75,010
OUTREACH: Community outreach for the availability of subsidy for preschool services is conducted by
the Marin Child Care Council, in conjunction with the County of Marin other non -profits agencies serving
families with young children.
OPTIONS: 1. Adopt the Resolution approving the amendment to the contract.
2. Return the contract and discontinue preschool services at Pickleweed Children's
Center.
ACTION REQUIRED: Adopt the Resolution Approving an Amendment 01 to Local Agreement for Child
Development Services Contract No. CSPP-5253 (California State Preschool Program -5253) with the
California Department of Education to Increase the Total Funding for Fiscal Year 2015-2016 for Child
Development Services and Authorizing the City Manager to Execute the Contract Documents
ATTACHMENTS:
Exhibit A Resolution
Exhibit B Amendment 01 to Local Agreement For Child Development Services Contract No. CSPP-
5359
RESOLUTION NO. 14055
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING AMENDMENT 01 TO LOCAL AGREEMENT FOR CHILD
DEVELOPMENT SERVICES CONTRACT NO. CSPP-5253 (CALIFORNIA
STATE PRESCHOOL PROGRAM -5253) WITH THE CALIFORNIA
DEPARTMENT OF EDUCATION TO INCREASE THE TOTAL FUNDING
FOR FISCAL YEAR 2015-2016 FOR CHILD DEVELOPMENT SERVICES
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT DOCUMENTS
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
and
WHEREAS, the City operates the Pickleweed Preschool at the Pickleweed Children's Center;
WHEREAS, the State of California has awarded the City of San Rafael funds for subsidy of the
Pickleweed Preschool Program since 1997; and
WHEREAS, the City has entered into a Local Agreement for Child Development Services,
California State Preschool Program Contract No. CSPP-5253, with the California Department of
Education, dated July 1, 2015, in the amount of $173,480; and
WHEREAS, the City of San Rafael has been awarded an increase to Contract No. CSPP-5253 on
December 30th in the amount of $13,060, upon entering into an amendment to the agreement;
NOW THEREFORE, the City Council of the City of San Rafael does hereby approve
Amendment 01 to Local Agreement for Child Development Services Contract No. CSPP-5253
(California State Preschool Program -5253) with the California Department of Education to provide
additional funding in the amount of $13,060 for a total contract amount of $186,540 for Fiscal Year 2015-
2016 for child development services, and authorizes the City Manager to execute the Contract documents.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on
Tuesday, the 19th day of January, 2016 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
< r )" Vic, e
ESTHER C. BEIRNE, City Clerk
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CALIFORNIA DEPARTMENT OF EDUCATION
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BY ( D I NA j % %
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1430 NStreet
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Sacramento. CA 95814-5901
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P✓INTED NAME OF PERSO SIGNING
Amendment 01
LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES
Budget Act/Rate Increase
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CONTRACTOR'S NAME: CITY OF SAN RAFAEL
F. Y. IS -16
DATE: July 01.2015
CONTRACT NUMBER: CSPP-5253
PROGRAM TYPE: CALIFORNIA STATE
PRESCHOOL PROGRAM
PROJECT NUMBER: 21-2193-00-5
This agreement with the State of California dated July 01, 2015 designated as number CSPP-5253 shall be amended in the
following particulars but no others:
The Maximum Reimbursable Amount (MRA) payable pursuant to the provisions of this agreement shall be amended by
deleting reference to $173,480.00 and inserting $186,540.00 in place thereof.
The Maximum Rate per child day of enrollment payable pursuant to the provisions of the agreement shall be amended by
deleting reference to $36.10 and inserting $38.53 in place thereof.
SERVICE REQUIREMENTS
The minimum Child Days of Enrollment (CDE) Requirement shall be amended by deleting reference to 4,806.0 and inserting
4,841.0 in place thereof.
Minimum Days of Operation (MDO) Requirement shall be 175. (No change)
EXCEPT AS AMENDED HEREIN all terms and conditions of the original agreement shall remain unchanged and in full force
and effect.
OF CALIFORNIA
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BY ( D I NA j % %
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BY (AUTHORVE
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P✓INTED NAME OF PERSO SIGNING
PRINTED
F PERSON SIG
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Sueshil Chandra, Manager
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ADDRESS/
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AMOUNT ENCUMBERED BY THIS PROGRAWCATEGORY (CODE AND TITLE)
FUND TITLE
I
DOCUMENT Child Development Programs
General
$ 13,060 (OPTIONAL USE) 0656
PRIOR AMOUNT ENCUMBERED FOR 23038-2193
THIS CONTRACT ITEM 30.10.010. CHAPTER
STATUTE
FISCAL YEAR
$ 173,480 6100-196-0001 I B/A
12015
12015-2016
TOTAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE (CODE AND TITLE)
DATE
$ 186,540 702 SACS: Res -6105
Rev -8590
I hereby certlfy upon my own personal knd..ledge that budgeted funds are available for the penod and
T.B.A. NO.I
B.R. NO.
purpose of the expenditure stated above.
SIGNATURE OFACCOUNTING OFFICER
DATE
—
4 2016
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Department of General Services
use only
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all vrofessional
services aereements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible
Description
Completion
Department
Date
1
City Attorney
Review, revise, and comment on draft
agreement.
2
Contracting Department
Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3
Contracting Department
Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
Ordinance*).
4
City Attorney
Review and approve form of agreement;
bonds, and insurance certificates and
ET f�Li�lb
endorsements.
5
City Manager / Mayor / or
Agreement executed by Council authorized
Department Head
official.
6
City Clerk
City Clerk attests signatures, retains original
J�
agreement and forwards copies to the
contracting department.
} `
To be completed by Contracting Department:
Project Manager: I��II y �-1 brec.hf Project Name: 1/�J��� �Dnjrrj(4 — 5/_ 5 3
Agendized for City Council Meeting of (if necessary): FPPC: ❑ , check if required
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) 4 CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 1/19/2016
From: Kelly Albrecht
Department: Community Services/Child Care
Date: 1/8/2016
Topic: Pickleweed Preschool Contract
Subject: CSPP amended contract
Type: ® Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: Approved with some edits (tracked in red) - MM
® City Attorney
Remarks: LG -Approved 1/8/16 with changes shown.
® Author, review and accept City Attorney / Finance changes
Remarks: Accepted all changes. 1/11/16 KA
® City Manager
Remarks: