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HomeMy WebLinkAboutCC Minutes 1993-05-17SRCC MINUTES (Regular) 5/17/93 Page 1 IN CONFERENCE ROOM 201 OF THE CITY OF SAN RAFAEL, MONDAY, MAY 17, 1993, AT 7:00 PM CLOSED SESSION 1. DISCUSSION OF LITIGATION AND LABOR NEGOTIATIONS - File 1.4.1.a No. 93-9(b) - #1 - De Anza Assets, Inc. vs. City of San Rafael, et al No. 93-9(c) - #1 - Copple, et al vs. City of San Rafael, et al No reportable action was taken. IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, MONDAY, MAY 17, 1993, AT 8:00 PM Regular Meeting: San Rafael City Council Present: Albert J. Boro, Mayor Dorothy L. Breiner, Councilmember Paul M. Cohen, Councilmember Michael A. Shippey, Councilmember Joan Thayer, Councilmember Absent: None Others Present: Pamela J. Nicolai, City Manager Gary T. Ragghianti, City Attorney Suzanne M. Drake, Deputy City Clerk ORAL COMMUNICATIONS OF AN URGENCY NATURE Irving Litchfield, owner of the Bermuda Palms Motel, stated his concern about the State of California taking away his liquor license and, also, his food distribution license. He stated the City Council was responsible for this because they were requesting 357 parking slots at his motel in order for him to continue his business and house homeless people and people with AIDS. He stated that under those regulations all the restaurants in town would have to close because none of them have enough parking. CONSENT CALENDAR Councilmember Shippey moved and Councilmember Breiner seconded, to approve the recommended action on the following Consent Calendar items: ITEMS RECOMMENDED ACTION 2. Approval of Minutes of Regular Meeting of April 19, Approved as submitted. 1993 (CC) 3. Report on Annual Filings - Fair Political Practices Accepted report. Commission Forms 730, Statement of Economic Interests for Designated Employees, Including Consultants, Geotechnical Review Board and Design Review Board (CC) - File 9-4-3 x 9-3-14 4. Authorization to Call for Applications to Fill Two Positions on the Design Review Board Due to the Expiration of Terms of Board Members Phillip Abey, Landscape Architect and Richard H. Olmsted, Architect (CC) - File 9-2-39 x 9-3-17 7. Resolution for Grant of Easement to Pacific Bell for Installation of Communications Cabinet on Lands of City of San Rafael (PW) - File 2-14 x 9-3-40 8. Resolution Approving $5,500 Contract With Geoff Ball and Associates for St. Vincent's Facilitator (Pl) - File 4-10-269 x 9-2-45 x 10-2 Approve staff recommendation to: a) Call for applications to fill 2 positions on the Design Review Board w/dead- line for receipt of applica- tions Tuesday, 6/8/93 @ 12:00 Noon in the City Clerk's Office; and, b) Set date for interviews of applicants, including incumbent, at a Special Council meeting to be held on Monday, 6/21/93 @ 6:30 PM ADOPTED RESOLUTION NO. 8891 - RESOLUTION FOR GRANT OF EASE- MENT TO PACIFIC BELL FOR INSTALLATION OF COMMUNICAT- IONS CABINET ON LANDS OF CITY OF SAN RAFAEL - PT. SAN PEDRO ROAD FIRE STATION ADOPTED RESOLUTION NO. 8892 - APPROVING A $5,500 CONTRACT WITH GEOFF BALL OF GEOFF BALL & ASSOCIATES TO FACILITATE SRCC MINUTES (Regular) 5/17/93 Page 1 SRCC MINUTES (Regular) 5/17/93 Page 2 ST. VINCENT'S/SILVEIRA MEETINGS SRCC MINUTES (Regular) 5/17/93 Page 2 SRCC MINUTES (Regular) 5/17/93 Page 3 10. Resolutions of Appreciation to Members of the Hillside Design Guidelines Advisory Committee: (Pl) - File 102 x 9-2-44 Linda Bellatorre ADOPTED RESOLUTION NO. 8893 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - LINDA BELLATORRE Kathy Devlin ADOPTED RESOLUTION NO. 8894 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - KATHY DEVLIN Sandy Imlay ADOPTED RESOLUTION NO. 8895 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - SANDY IMLAY Mary Ellen Irwin ADOPTED RESOLUTION NO. 8896 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - MARY ELLEN IRWIN Bill Kelly ADOPTED RESOLUTION NO. 8897 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - BILL KELLY Gene Miller ADOPTED RESOLUTION NO. 8898 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - GENE MILLER Jeff Mulanax ADOPTED RESOLUTION NO. 8899 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - JEFF MULANAX Lee Oberkamper ADOPTED RESOLUTION NO. 8900 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - LEE OBERKAMPER Richard Olmsted ADOPTED RESOLUTION NO. 8901 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - RICHARD OLMSTED Frank Sangimino ADOPTED RESOLUTION NO. 8902 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - FRANK SANGIMINO Dorothy Skufca ADOPTED RESOLUTION NO. 8903 - SRCC MINUTES (Regular) 5/17/93 Page 3 SRCC MINUTES (Regular) 5/17/93 Page 4 RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE SRCC MINUTES (Regular) 5/17/93 Page 4 Page 5 SRCC MINUTES (Regular) 5/17/93 RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - DOROTHY SKUFCA Marianne Shaw ADOPTED RESOLUTION NO. 8904 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - MARIANNE SHAW Joan Thayer ADOPTED RESOLUTION NO. 8905 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - JOAN THAYER Harry Winters ADOPTED RESOLUTION NO. 8906 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - HARRY WINTERS Peter Wray ADOPTED RESOLUTION NO. 8907 - RESOLUTION OF APPRECIATION TO A MEMBER OF THE HILLSIDE RESIDENTIAL DESIGN GUIDELINES ADVISORY COMMITTEE - PETER WRAY 11.Resolution of Appreciation for Sheila Delimont, ADOPTED RESOLUTION NO. 8908 - Principal Planner, Employee of the Quarter RESOLUTION OF APPRECIATION (1/1/93 thru 3/31/93) (CM) - File 102 x 9-3-17 TO SHEILA DELIMONT, PRINCIPAL PLANNER, EMPLOYEE OF THE QUARTER (1/1/93 thru 3/31/93) 12. Resolutions of Appreciation for the San Rafael ADOPTED RESOLUTION NO. 8909 - High School Jazz Band and Wind Ensemble and the RESOLUTION OF APPRECIATION TO Girls' Flag Squad (CM) - File 102 THE SAN RAFAEL HIGH SCHOOL JAZZ BAND AND WIND ENSEMBLE FOR THEIR ACHIEVEMENTS ADOPTED RESOLUTION NO. 8910 - RESOLUTION OF APPRECIATION TO THE SAN RAFAEL HIGH SCHOOL GIRLS' FLAG TEAM FOR THEIR OUTSTANDING EFFORTS THIS YEAR 13. Legislation Affecting San Rafael (CM) - File 9-1 Approved staff recommendation to OPPOSE SB1154 - Emergency Medical Services AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ABSTAINED: COUNCILMEMBERS: Cohen (on Minutes of meeting of 5/3/93 only due to absence from meeting) Mayor Boro (from item #7, due to potential conflict of interest) Mayor Boro requested and Council agreed unanimously to hold the Special Presentations prior to discussion of Consent Calendar items, due to length of Special Presentations and Consent Calendar items to be discussed. 14.PRESENTATION OF CANAL AREA INSPECTION PROGRAM CERTIFICATE OF COMPLIANCE TO JAMES & MARILYN WELLS, PROPERTY OWNERS OF 49 HARBOR STREET (Pl) - File 10-2 x 9-3-17 x 13-1 Mayor Boro attempted to make the presentation of the Canal Area Inspection Program Certificate of Compliance to James and Marilyn Wells, property owners of 49 Harbor Street; however, they were not present and it was directed back to the Planning Department to give to them at a later time. 15.PRESENTATION OF AMERICAN PLANNING ASSOCIATION'S NATIONAL PLANNING AWARD, "1993 OUTSTANDING PLANNING AWARD FOR PLANNING IMPLEMENTATION IN A SMALL JURISDICTION FOR SRCC MINUTES (Regular) 5/17/93 Page 5 SRCC MINUTES (Regular) 5/17/93 Page 6 THE CITY OF SAN RAFAEL'S HILLSIDE RESIDENTIAL DESIGN GUIDELINES MANUAL" (Pl) - File 102 x 9-3-17 x 10-2 x 9-2-44 SRCC MINUTES (Regular) 5/17/93 Page 6 SRCC MINUTES (Regular) 5/17/93 Page 7 Mayor Boro accepted the award on behalf of the City of San Rafael from Councilmember Joan Thayer, who was a member of the Hillside Residential Design Guidelines Advisory Committee that assisted in the creation of the Hillside Residential Design Guidelines Manual. 16.RESOLUTIONS OF APPRECIATION TO MEMBERS OF THE HILLSIDE DESIGN GUIDELINES ADVISORY COMMITTEE: (Pl) - File 102 x 9-2-44 x 9-3-17 Linda Bellatorre Bill KellyRichard Olmsted Joan Thayer Kathy Devlin Gene Miller Frank Sangimino Harry Winters Sandy Imlay Jeff Mulanax Dorothy Skufca Peter Wray Mary Ellen Irwin Lee Oberkamper Marianne Shaw Mayor Boro, with the assistance of Planning Director Bob Pendoley, made the presentations to the members of the Hillside Design Guidelines Advisory Committee present at the meeting. 17.RESOLUTION OF APPRECIATION TO SHEILA DELIMONT, PRINCIPAL PLANNER, EMPLOYEE OF THE QUARTER (January 1 through March 31, 1993) (CM) - File 102 x 7-4 x 9-3-17 Mayor Boro made the presentation to Principal Planner Sheila Delimont and stated she had received her $100 bill earlier today. 18.RESOLUTIONS OF APPRECIATION TO THE SAN RAFAEL HIGH SCHOOL JAZZ BAND AND WIND ENSEMBLE AND THE GIRLS' FLAG SQUAD (CM) - File 102 Mayor Boro first made the presentation of the Resolution of Appreciation to the Music Director, Mark Peabody, of San Rafael High School, along with City pins to each member of the Jazz Band and Wind Ensemble. Mayor Boro then made the presentation of the Resolution of Appreciation to the Coach, Tami Fox, of the San Rafael High School Flag Team, along with City pins for all the girls of the team. The following Consent Calendar items were removed for discussion: S.RESOLUTION APPROVING SUBDIVISION FINAL MAP - LOCH LOMOND UNIT 10 (PW) - File 5-1-297 Councilmember Breiner requested City Attorney Ragghianti verify the exact parcel on which the three BMR (Below Market Rate) condominium units will be located. It is not shown at this time on the Final Map, and is still a valid consideration. City Attorney Ragghianti responded it was not necessary that they know the precise location of these units at this time. Mrs. Breiner asked if this will be known before the final recordation at the County will take place? Planning Director Pendoley responded a condition of the tentative map was that a BMR contract be approved by the City Council prior to the recordation of the Final Map. The BMR contract must specify which lot will accommodate the BMR units. Councilmember Breiner moved and Councilmember Thayer seconded, to adopt the Resolution approving the Final Map and adopt the nine (9) Resolutions accepting storm drain easements. Under discussion, Councilmember Thayer asked where was the mention of the Clerk of the Works under the Conditions of Approval? Public Works Director Bernardi stated there was an agreement with the Developer for the depositing of the funds necessary to hire that Clerk of the Works, so that was part of the program, as well. Mrs. Thayer asked if that was a separate agreement and Mr. Bernardi responded affirmatively. Mr. Pendoley then responded to her question by stating the Clerk of the Works was located under Condition k(9) which requires that the applicant should pay all costs for inspection services retained by the Public Works Department to monitor, on a full- time basis, all grading and construction of public improvements. He also noted that Public Works had already required a deposit to cover that cost. Mrs. Thayer stated she felt it should have been more specific in the Conditions as to who the Clerk of the Works was, because this was an important point with the Loch Lomond Homeowners' Association. Mr. Bernardi responded now that they had the funds in hand, they would be following a process where they will be receiving proposals from certain civil engineers who will be performing this function. He stated that when all the other Conditions are complied with, and the Map is recorded, the work can begin. He stated that normally the name would not be available at this time and it was the same process as when the Planning Department hires an EIR consultant - the Developer will put up the funds and the City will hire the consultant. Mayor Boro clarified what Mrs. Thayer was asking by stating the Clerk of the Works was the title put into the Condition for the person who would oversee the construction and SRCC MINUTES (Regular) 5/17/93 Page 7 SRCC MINUTES (Regular) 5/17/93 Page 8 development of this site, paid for by the Developer but supervised SRCC MINUTES (Regular) 5/17/93 Page 8 SRCC MINUTES (Regular) 5/17/93 Page 9 by the City. He stated they were all confident that this was called for and the next step would be to hire the person to fill this position after it is approved by the Council. Mr. Bernardi stated then they would bring it back to the Council so they can see how the procedure is followed, and for their approval. Councilmember Cohen asked for more clarification by stating that when construction starts there will be a person on site at all times when improvements and the grading are taking place, not development of the actual homes. Mr. Pendoley responded affirmatively, and stated the language goes on to state, "The inspection service shall monitor grading and construction of public improvements at all times when such construction is underway and until its completion". Mr. Pendoley explained the condition went on to specify in further detail other reports for which the inspection service will be responsible. Councilmember Breiner asked, with regard to Page 2 of the staff report item n(9) which states, "The applicant shall submit written verification to the Director of Public Works that all downstream improvements are completed prior to the issuance of a building permit", if the City staff or the Clerk of the Works would be actually inspecting these improvements? Mr. Bernardi responded affirmatively and the City will be inspecting, as well. Mrs. Breiner then stated for the record, a typo existed in Condition (s), the third sentence, refers to, "This three bedroom, two bathroom unit (Approximately 1,200 square feet) will have a sales price of $135,200" should have been "These three bedroom, two bathroom units ". Councilmember Cohen commented along the same lines, on Page 2 of their staff report, under Condition n(9), the first sentence, "Downstream drainage improvements shall be completed prior to development of the project to allow the sage passage. should be, ". . to allow the safe passage. ". Councilmember Thayer asked who would be on-site to prevent more trees being taken down than are actually specified? Mr. Pendoley responded this was part of the responsibility of the Clerk of the Works; however, there was a tree protection plan which was required and has been prepared, and will also be supervised by an arborist who will be working for the City, paid for by the Applicant. He stated the arborist will be inspecting every day the grading takes place and prior to grading will supervise the installation of a fence designed to protect the specified trees. 1(a). RESOLUTION NO. 8911 - APPROVING FINAL MAP OF SUBDIVISION ENTITLED "LOCH LOMOND UNIT 10" 1(b). RESOLUTION NO. 8912 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - LEWIS C. LOVELL AND SUSAN V. LOVELL (AP #16-101-12) RESOLUTION NO. 8913 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - CARROLL WALKER & JEAN H. WALKER (AP #16-101-36) RESOLUTION NO. 8914 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - MARY CAROL PETERSEN (AP #16-111-14) RESOLUTION NO. 8915 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - CRAIG S. SPENCER AND JILL WILEMON SPENCER (AP #16-101-34) RESOLUTION NO. 8916 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - SHARON LEE KING (AP #16-121-11) RESOLUTION NO. 8917 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - GEORGE A. MILLS AND ISABELLE C. MILLS (AP #16-121-18) RESOLUTION NO. 8918 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - JOSEPH A. BOZIC AND SHARON A. BOZIC (AP #16-121-08) RESOLUTION NO. 8919 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - LAWRENCE SHAW AND MARIANNE A. SHAW (AP #16-111-15) RESOLUTION NO. 8920 - ACCEPTING GRANT OF EASEMENT FOR CONSTRUCTION AND MAINTENANCE OF STORM DRAIN - DOVIELEIGH RICE (AP #16-101-13) SRCC MINUTES (Regular) 5/17/93 Page 9 SRCC MINUTES (Regular) 5/17/93 Page 10 SRCC MINUTES (Regular) 5/17/93 Page 10 SRCC MINUTES (Regular) 5/17/93 Page 11 AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 2. Councilmember Cohen moved and Councilmember Shippey seconded, to direct staff to begin condemnation proceedings to acquire the remaining storm drain easements required to construct improvements required by the "Conditions of Approval" for the subdivision. AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 3. Councilmember Thayer moved and Councilmember Breiner seconded, to authorize the construction of the project be performed in two phases. AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 6.RESOLUTION ACCEPTING PROPOSAL FROM JOHN W. HILL & ASSOCIATES, INC., FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE 1993 STREET RESURFACING PROJECT (PW) - File 4-1-459 x a -q -an Public Works Director Bernardi requested that this item be pulled from the agenda and not put forward because it had been determined that this project will probably be done by City staff. 9.RESOLUTION DENYING THE APPEAL BY MARIN IMMIGRATION REFORM ASSOCIATION OF PLANNING COMMISSION'S CONDITIONAL APPROVAL OF UP93-17 AND ED93-18, USE PERMIT AND ENVIRONMENTAL & DESIGN REVIEW PERMIT FOR A JOB CENTER FOR DAY WORKERS, 806 ANDERSEN RIVE; CITY OF SAN RAFAEL, OWNER & APPLICANT; AP #18-013-08 (Pl) - File 10-5 x 10-7 x 231 x 218 Councilmember Cohen stated he had no questions or comments, but pulled this item from the Consent Calendar to provide the opportunity for a separate note. Councilmember Shippey asked City Attorney Ragghianti if his understanding was correct that the City would not be subject to any liability for the Job Center? City Attorney Ragghianti responded affirmatively. Councilmember Shippey moved and Councilmember Thayer seconded, to adopt the Resolution denying the appeal. RESOLUTION NO. 8921 -DENYING THE APPEAL BY MARIN IMMIGRATION REFORM ASSOCIATION OF THE PLANNING COMMISSION'S CONDITIONAL APPROVAL OF UP93-17 AND ED93-18, USE PERMIT AND ENVIRONMENTAL AND DESIGN REVIEW PERMIT FOR A JOB CENTER FOR DAY WORKERS, 806 ANDERSEN DRIVE; CITY OF SAN RAFAEL, OWNER & APPLICANT; AP #18-013-08 AYES: COUNCILMEMBERS: Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: Cohen ABSENT: COUNCILMEMBERS: None ABSTAINED: COUNCILMEMBERS: Breiner 19.PUBLIC HEARING - VACATION OF PORTION OF EXISTING EASEMENT - BAYPOINT LAGOONS NO. 2 (PW) - File 5-1-292 x 2-12 x 9-3-40 Mayor Boro declared the Public Hearing opened. Public Works Director Bernardi stated the Council was being requested to abandon an easement in Baypoint Lagoons No. 2. He stated the Council also received a letter this evening that requested Council not abandon the easement because of public access. He stated the abandonment of this easement will not affect any public access, because there are other easements to provide the public access to this area. Councilmember Cohen asked, for clarification purposes, if the dike mentioned in the letter handed out tonight was on Parcel N and the easement that would be abandoned would be a small area adjacent to that area? Mr. Bernardi responded affirmatively. Mayor Boro asked if there was anyone in the audience wishing to address the Council on this item. There was no response and Mayor Boro closed the Public Hearing. Councilmember Thayer moved and Councilmember Cohen seconded, to adopt the Resolution. SRCC MINUTES (Regular) 5/17/93 Page 11 SRCC MINUTES (Regular) 5/17/93 Page 12 RESOLUTION NO. 8922 -ORDERING CLOSING, ABANDONING AND VACATING PORTION OF EXISTING EASEMENT FOR THE PURPOSE OF CONSTRUCTING, REPAIRING, MAINTAINING AND OPERATING A DIKE AND APPURTENANT DRAINAGE STRUCTURES WITH THE RIGHT OF INGRESS AND EGRESS - BAYPOINT LAGOONS NO. 2 AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 20.DISCUSSION OF RELOCATION OF FIRE STATION #6 FROM DEL GANADO ROAD TO MUNSON PARK (CM) - File 12-3 x 9-3-31 x 9-3-66 Mayor Boro stated both the City Manager and Fire Chief would be speaking on this proposal and will answer any question from the community; however, no decision would be reached by the Council tonight and this will come back to the Council at the second meeting in June, 1993. City Manager Nicolai stated staff has been dealing with Fire Station #6 for several years starting with the evaluation of whether or not to remodel it because of its deteriorating condition. As they proceeded through this process it was determined it would be much more affective to demolish the building and rebuild it. She stated as staff worked at setting aside money and dealt with the architectural design of that facility, she held a few "Brown Bag" lunches with some of the employees and one of the representatives of the Firefighters' Association suggested at one of those meetings that staff look at whether or not the rebuilding should be done at that site. She stated she checked with the Fire Chief and found that years ago when the City originally annexed Terra Linda, it was discussed at that time that this particular location was not the most effective location from a fire response time point of view. She stated multiple locations had been looked at in the Terra Linda area over the years and one of the most appropriate sites, from a response time for both Fire and Paramedic point of view, was Munson Park or a site along Manuel Freitas Parkway. She stated they focused on Munson Park as a possible site primarily because it is appropriately located, not only does it provide a dramatically increased level of service in the majority of the Terra Linda Valley area in that the response from both Fire and Paramedic trucks can get to a significant portion of that area much more quickly, but also because it is a piece of property that the City currently owns. She stated they have been addressing just accumulating enough funds to deal with the Fire Station issue for several years and they felt it would be appropriate that at least, from a cost benefit analysis, they look at a site that will provide an adequate response time and also would minimize the possibility of having to acquire a site. In the past, she noted, that site has been looked at on several occasions and not pursued. Ms. Nicolai stated that not only have they dealt with Fire Station #6 as an issue, part of what they were attempting to do was a cost effective step in dealing with taxpayers' money. She stated she felt the issue was if they were going to spend $500,000 on rebuilding a station, knowing that this was a fairly long commitment, they should make sure it is done in the right place. She stated that as the area in North San Rafael developed and they located Fire Station #6, originally there might have been an anticipation of much greater development along the hillsides before the residents out there passed the bond measures and acquired the open space and actually stopped the development. She stated this was now at the tail -end of a residential community and leaves a larger segment of the residential community with a lower level of service. She noted this did not mean it was an inadequate level of service, it just means that it could be better if they strategically relocated that Fire Station to another site. She stated by almost any standards used in response times, and many communities use the 5 minute response time as their standard, in attempting to achieve a certain percentage, 80% or 900 of their responses are within a 5 minute time frame. She stated most of San Rafael Fire Department's responses are well within that time frame and what they were looking at was the investment of $500,000 in a Fire Station and if it can be strategically relocated the Department can bring some of the response times down in the Terra Linda area closer to a 2 to 3 minute time frame. She stated those locations immediately adjacent to Del Ganado will see a diminution of service to a certain extent, but still well within the acceptable levels. She stated what staff would like the Council to do tonight was to just hear this proposal and receive input from the community. She stated they were open to other alternatives, as long as they meet the criteria that staff feels adequately improves the response time from the Fire Department's services. Staff will either respond to the questions and evaluate some alternatives, and/or meet with the community out in the neighborhoods so they have an opportunity to ask staff questions and propose alternatives. She stated then staff would bring this back to Council, probably at the second meeting in June, 1993, with recommendations. Fire Chief Marcucci showed the maps to the Council and gave a brief explanation of them. SRCC MINUTES (Regular) 5/17/93 Page 12 SRCC MINUTES (Regular) 5/17/93 Page 13 He stated they used actual responses from a five year period from their dispatch records to determine the response time to each different colored sections on SRCC MINUTES (Regular) 5/17/93 Page 13 SRCC MINUTES (Regular) 5/17/93 Page 14 the map. He stated that by relocating Fire Station #6 to Munson Park, staff has eliminated all of the 5 minute response, covered a much wider area of 2 minute responses, a decrease in over a 4 minute response and a few 3 minute response areas. He stated this location, from strictly a fire response capability, is a much more effective location and one of the reasons for this is that at the present Station #6 site the time to respond east, going toward Highway 101, there is a circuitous route which takes much more time. He noted the site of Munson Park provides a better access on major thoroughfares to get the fire trucks to various locations in the Terra Linda Valley. Councilmember Shippey asked City Manager Nicolai what would happen with the current Fire Station #6 site if they do relocate it to either Munson Park or some other location in Terra Linda? Ms. Nicolai responded that staff considered relocating the station to Munson Park because it is already owned by the City. There is a park adjacent to Fire Station #6, and the fire station area could become a component of the park. One option would be a parking area, or they could possibly recoup some value out of the property by selling it and using the funds to offset the cost of building the new fire station, or help to create a Capital Fund for other Fire Department facilities. Ms. Nicolai pointed out that these are the types of issues staff could consider. She noted there has been no determination and no staff recommendation specifically on that issue, and there are still many options available. Councilmember Breiner asked if any charting, like what was presented to the Council tonight, has been done with the response time if they were to bridge over the ditch at the Del Ganado location? Fire Chief Marcucci responded staff could only speculate at this time, but felt if this were done, it might decrease response times anywhere from 20 to 30 seconds and not much more than that. David Green, citizen of San Rafael and a member of the Friends of Munson Park Association, stated the current members met informally a few months ago when they heard about this proposal which was only rumored at that time. He stated they put together a petition which was sent to the Council with approximately 230 signatures which is their current support. He stated they have not had very much time to decide whether they were in favor or against the proposal. Mr. Green stated all the members and supporters of this Association are residents of San Rafael and are interested in fire safety and responses times; however, he stated they would like to achieve the highest level of fire safety, but at the same time save this beautiful park that has brought a lot of pleasure to many citizens and is one of the few remaining parks like this in San Rafael. He stated they would basically like to find out if there are some alternatives to achieve fire safety or to rebuild the facility to make it a proper facility, and at the same time save Munson Park. Mr. Green stated their Association had already started to investigate the issues involved and to do a study, not only of the proposed site, but alternative sites. He stated two or three of their members met with the Fire Chief this week and obtained some information from him. He again stated they just have not had enough time to answer all the questions they have about this issue. He stated it was difficult to understand how it could be more efficient to build a new fire station from scratch on a lot that is unimproved and has no utilities, as opposed to either rebuilding or renovating a fire station on the present location. Mr. Green stated the second issue was, it was even more difficult to see how the proposed site is more effective when they have to build a crossway over the drainage ditch. He stated there was currently a crossway over the drainage ditch at the Del Ganado site. He stated they also did not understand the fire safety aspects that the Fire Chief has proposed. He stated it was also difficult to understand how moving a fire station approximately two blocks, almost in the same area, can appreciably affect the response times. He noted there certainly will be certain areas in San Rafael where there will be a longer response time from the new site. Mr. Green stated he was asking the Council two things: 1) He requested Council listen to Mr. George Orr, the President of their association, and Ms. Mary Holman, the Secretary of the Association; and, 2) that no decision be made on this proposal until more of the citizens of San Rafael have had an opportunity to study the proposal and present their findings to the Council. Mayor Boro stated this will be coming back to Council in June, 1993, for further discussion and there will be no decision made this evening. He stated tonight was a start on this issue and Council will take the time they need to made sure all the points which have been raised are thoroughly examined and then they will come back to discuss them further. Mr. George Orr, President of the Friends of Munson Park Association, stated their group met with Fire Chief Marcucci who explained why the City was considering this relocation of Fire Station #6, per the considerations outlined by him, and advised SRCC MINUTES (Regular) 5/17/93 Page 14 SRCC MINUTES (Regular) 5/17/93 Page 15 them that if the group wanted to express their point of view then it was their SRCC MINUTES (Regular) 5/17/93 Page 15 SRCC MINUTES (Regular) 5/17/93 Page 16 responsibility to come to the Council meeting and do so. Mr. Orr stated Chief Marcucci gave their group some very good background information so that their group was coming before the Council as a somewhat informed group and also with the idea of working in cooperation to find the best possible prospect and do the right thing for the whole community. He stated they are before the Council tonight to ask them to consider the concerns of the citizens with regard to these issues, such as open space, green space, etc., which are not things that they can put a response time value to, but they are considered important aspects of why they chose to live in this community. Mr. Orr stated the main issue, as he saw it, was the new station, not necessarily a new site. He stated they were not taking issue with the rights of the Firefighters to have good facilities. He stated their group was objecting to the loss of an irreplaceable community resource, which is the open space and Munson Park. He stated within the background material supplied by Fire Chief Marcucci there were alternative sites to Munson Park. He stated Munson Park was the only site that imposes upon the community such loss of resource. He stated any other alternative is not an open space, community park and they were asking that this be taken into consideration. Mr. Orr stated that knowing there would be no decision made tonight relieved their minds and he requested some input on this before that decision is made. He stated their group would like to be a part of the research on this issue. Ms. Mary Holman, resident of Hibiscus Way in Terra Linda, stated many of her neighbors were not very clear on why the Del Ganado station was being moved to Munson Park and, also, that maybe part of what is currently served by Joseph Court is being moved to Munson Park. She stated they understood that the Fire Station will approximately double in size which is one of the goals of the relocation. She stated that in doing some research they learned that the Del Ganado Fire Station served about 150 medical emergencies last year and the part of Joseph Court service area that appears to be wrapped into this new station served about 300 medical calls last year; most of that area covers the Northgate Mall area. She stated this appeared to mean they were also getting part of Fire Station #3. She stated she hoped Council would realize that this was new information to the group and understand their area would go to 450 emergency calls with this relocation. Ms. Holman stated their group had approximately four or five alternate sites that they would like to suggest for investigation and they were also interested in knowing what happened to the three alternative sites that were originally being reviewed by the Planning Commission. Mr. Orr stated that if the Planning Commission or the City Manager or the Fire Chief needs a contact point, they were offering themselves as such. Mayor Boro stated that based on this Council's past experience with the Fire Chief in meeting with neighborhood groups, Chief Marcucci will certainly seize the opportunity to work with this group and give any information they need and will thoroughly investigate all aspects of this. Mayor Boro thanked them for coming to the meeting and stated the Council was looking for the right answer along with their group and hoped to work together to achieve that end. He stated this item would be continued tentatively to the second meeting in June, 1993. 21.ACCEPT ADOPT -A -PARK PROGRAM PROPOSAL (from Park and Recreation Commission) (Rec) - File 9-2-4 x 9-3-66 Recreation Director McNamee stated the Park and Recreation Commission had been working many months on this report. She stated she was introducing Carlene McCart, a member of the Commission who was to give the report to the Council. Ms. McCart stated this was a proposal for an Adopt -a -Park Program and a volunteer program that Council requested last November from the Commission. She stated the Commission drew on their experiences from working with neighborhood groups on such volunteer programs in the parks and also did research into other municipalities and agencies to look at their policies as they applied to park volunteerism. She stated they concluded that there are three types of volunteer efforts that can be applied in San Rafael: 1) Seasonal projects - one-time event types of projects, such as community clean up projects, beautification days, etc., that they could easily organize and see some direct results; 2) One-time projects, which are the type of renovation projects they are seeing in neighborhood parks now where there is a specific goal, a starting date and a finish time; and, 3) Adopt -a -Park, which would be more ongoing, more committed types of projects, possibly dealing with more cash- oriented donations than labor, but certainly a marriage of the two would be appropriate, as well. She stated they wanted to utilize three different types of donations, which are in the proposal: donations of labor, service and monetary. She stated they wanted to make sure they design a program that gives opportunities for contributions from individuals and from organizations and groups. She stated there were groups, other than service oriented groups, that lend themselves to park projects and these are: high school community SRCC MINUTES (Regular) 5/17/93 Page 16 SRCC MINUTES (Regular) 5/17/93 Page 17 service programs, the college SRCC MINUTES (Regular) 5/17/93 Page 17 SRCC MINUTES (Regular) 5/17/93 Page 18 landscape education programs, U.C. Master Gardeners, and garden clubs. She noted these organizations should be among their resources for those types of projects and stated they did not want to overlook their corporate and business resources, as well. Ms. McCart stated the Commission determined that in order to produce the type of program such as this one, they had to have a volunteer coordinator. She noted they had determined that current staff levels do not allow the type of time requirements they feel this program calls for, as well as the single focus that will be necessary to bring this to a successful level. She stated they envisioned that the volunteer coordinator be, number one, a volunteer and retired or maybe a professional who is on loan from a corporate program. They would be committed to approximately up to 20 hours a week which might be week nights and weekends as they deal face-to-face with the community. They are also looking at a commitment of one to two years from one person to assure themselves continuity. She stated the ideal coordinator would have proven skills in administration, public relations and fund raising. She stated the initial responsibility would be to work with the Public Works Department Parks and Recreation management personnel in order to deal with the guidelines that the Commission was proposing and get the program put together, and after that go out and identify the resources available and solicit donations, recruit volunteers, assign projects, supply the projects, supervise those projects and then doing all of the coordination that is necessary between City staff and the volunteers in the field. Ms. McCart stated another necessary part of this was recordkeeping and administrative types of tasks, acknowledging those people who have helped and further developing resources that will become functions of the volunteer coordinator. Ms. McCart stated that out of the other programs they visited, including San Francisco's and the National Parks Service, they recognized nine common guidelines for a volunteer project of this type that seemed to insure a certain level of success: 1) Inventorying the sites, and identifying the project. At this point, they do not feel they can turn Gerstle Park over to a volunteer work force and be successful that way, but might be able to take some of the Parkettes and turn them over to the neighborhood associations, or maybe take one element out of a park, a specific garden area, and successfully get that under the volunteer umbrella. She stated they did not expect that they will be able to use volunteers out on San Pedro median strips or some of the other larger areas, but perhaps in the residential areas such as Loch Lomond; and there were a number of medians that could safely be maintained by a small force; 2) analyze what is achievable; 3) match the type of resource needed with the need that was identified; 4) a cost estimate attached to every project. Although they intend to seek donations and contributions to match most of the needs of this program, they still need to have an honest evaluation of how much each is going to cost; 5) develop performance standards; 6) identify and contract the work resources; 7) a marketing strategy will have to be put together so they can build the program slowly and with as many successes as they can; 8) initiate cooperative agreements that will give them a type of formal relationship with the people, businesses or organizations that will be working with them; 9) adequate supervision. She stated at this point the Commission was concerned that they take a look at the cost benefit ratio and they realized that nothing is free and the City will need to commit themselves as a partner in this project, rather than be on the receiving end of this project. She stated the volunteer coordinator will need some office space, a telephone, office supplies easily accessible, a computer. She stated they realized these will not be new purchases, but maybe sharing space with City staff. She stated the volunteer coordinator would need access to support staff, as well as management staff. Ms. McCart stated the Commission is very optimistic they have some areas where volunteers can be of great benefit and affectively help support their staff and actually relieve staff of certain responsibilities. She stated they thought they could get some park renovations done. Some of the deferred maintenance projects that are pulling the Park and Recreation staff down can be addressed through volunteer efforts, and the clean up events would probably be a success here. They have seen the support that neighbors will give to their own parks, and all they need to do is to tap into that in an organized manner and she felt they would be successful. Ms. McCart stated the last issue the Commission was proposing was that they take a long look at a non-profit funding organization specifically for parks. She noted the Hughes-Heiss study reiterated the value of having a non-profit organization work toward park funding. She stated the Commission was recommending the formation of a "Friends of San Rafael Parks", something similar to what San Francisco has, be a second phase of this volunteer program and that it be developed by the volunteer coordinator or by volunteers who are versed in this type of project. Ms. McCart stated the Park and Recreation Commission was asking Council to look at this proposal and either approve it or give more instructions to them, that they approve the formation of the volunteer coordinator position and direct staff to start recruitment for that position. SRCC MINUTES (Regular) 5/17/93 Page 18 SRCC MINUTES (Regular) 5/17/93 Page 19 SRCC MINUTES (Regular) 5/17/93 Page 19 SRCC MINUTES (Regular) 5/17/93 Page 20 Mayor Boro stated that with regard to performance standards, the idea would be to get people in the community to maintain some of the parks which are currently being maintained. He noted this would free up the City's manpower so they could maintain such areas as street medians where they could not use volunteers because of safety factors. In that way, we could trade the labor from the local parks to the street medians. He noted one of the things he would like to see as part of this was to have a baseline estimate as to the resources that the City has dedicated to maintenance of the parks by the City in this coming year. Then as the volunteer program gets going, they could see that there would be a baseline of support from the City and as the volunteers start, he would like to see some of the movement tracked to some of the areas that have been abandoned, such as Point San Pedro Road and out in Terra Linda. He stated if that was what Ms. McCart was referring to with regard to performance standards, hopefully she could find a way to do that. He stated this was an important program, but at the same time he would like to see that they have some goals that will be accomplished and that they use the City's resources in a way that could take some of those professional resources and use them where the City cannot put volunteers in areas that are not being currently maintained at all now. Ms. McCart responded that was the goal of the Commission, but suggested they also needed to be realistic that there are large portions of the area which need professional maintenance and do not lend themselves to volunteer work. She stated on the other hand, this type of program will address corporate sponsorship or even neighborhood sponsorship of youth employment programs, so they do have people who are trained to perform the functions. Councilmember Cohen stated he was a strong supporter of volunteerism and of donated labor to improve parks, but he had a question about the statement about "contract maintenance" in the proposal. He asked if the Commission was proposing that they would take donation funds and contract out for the maintenance of parks with professional firms? Ms. McCart stated that was possible and they would probably start out on a level where they would solicit funds for youth employment programs or seasonal employment programs that would allow them to supplement their staff. Mr. Cohen stated he was not saying that he was not willing to consider it, but he felt that was a whole separate issue that needed to be carefully considered if they intended to get into contracting out services that would otherwise be done in-house. He stated one thing to consider was whether or not they could set funds aside and somehow direct using those funds to fund the Public Works Department doing the maintenance that the City cannot currently afford. That way people would know that their money is not just going to be swallowed up in the General Fund, but earmarked for a particular park and maintenance of that park. Ms. McCart responded that in the Adopt -a -Park program, it was possible that a corporation, business, or an association would want to adopt a ball field or Freitas Pond, and even medians. She stated they have not explored whether or not this program would get into contract maintenance. Mr. Cohen clarified his statement by stating there were many points of view worthy of discussion, but did not necessarily need to be tied up with this package. He then mentioned the budget implications, given the obvious requirement for commitment to office space, staff and management support, and supplies, which are difficult decisions to make at this time prior to the budget hearings. He stated that unless the Council can get some assurance that the needs can be provided within the current budget constraints, it should go through the budget hearing process prior to making a decision, and hopefully find a place for it. He noted it would not be right to make this commitment tonight, without knowing how it relates to the Department's budget and the City's overall budget, as well. Ms. McCart stated that was why the Commission wanted the Council's consideration. This had to be within the City because this program cannot exist outside, and if there is no space available maybe they should wait until a later date to do this. Mr. Cohen stated this was a very good concept and clearly returns more money than the money invested. He noted he felt it was incumbent upon the Council to find a way to fit it into the upcoming City Budget. Mr. Cohen stated they needed to factor the City's support for this program into the Recreation Department's Budget and asked Ms. McNamee to comment. Ms. McNamee stated they had talked about, as a Commission, the different types of needs, but have not defined the space where the coordinator would be situated physically, which City department they would work directly under, either Public Works or Recreation, and the furniture, computer, and supplies to be used. She stated she would talk to Public Works Director Bernardi to get more information on the cost of the program and ways to find resources to cover these needs. Mayor Boro requested this information be brought back prior to the Budget Hearings. Councilmember Thayer stated her concern with regard to the volunteer coordinator who would be working for two or three years, 20 hours a week, for no compensation and asked if there was any discussion with regard to receiving grant funding for a paid coordinator? Ms. McCart responded they have not pursued that, but stated she would look into that. Mrs. Thayer stated if this effort was well organized, it was worth SRCC MINUTES (Regular) 5/17/93 Page 20 SRCC MINUTES (Regular) 5/17/93 Page 21 someone funding this position, at some level, and they might get better results through someone who is a paid coordinator, is from the area and loves the parks. SRCC MINUTES (Regular) 5/17/93 Page 21 SRCC MINUTES (Regular) 5/17/93 Page 22 Mrs. Thayer stated she was in agreement with Councilmember Cohen, with regard to all the work done on this proposal, and stated one of her concerns which needed to be considered in context given the fact that staff time is solicited and some of the assistance the City can give in the way of facilities, etc., should be looked at in conjunction with the City Budget process. Councilmember Breiner stated one of her concerns was how likely it was that they could get a person to do this much work for that long a time period and asked if it would work with more than one person? She suggested they might consider using a team of two coordinators to assist each other. Mayor Boro asked City Manager Nicolai to make some comments on this project due to the fact that she and Mayor Boro had met today with Mr. Albert Barr on another subject and he had a few comments to make on this. Mayor Boro made a suggestion of contacting Joan Brown from a similar Marin County Volunteer program and one of the decisions they made was that no employee would be displaced as a result of a volunteer coming in. At the same time that would not prohibit them doing some of the things Ms. McCart was talking about as far as contracting out for work that the City is currently not doing which they would be able to do if this program goes forward. He commended Ms. McCart and the Park and Recreation Commission for this effort and respected all the Council's feelings with regard to the City Budget cycle, but felt what they needed were some new ideas to help cut back on some expenses which this program would help with. City Manager Nicolai gave to the Council, for the record, some of the comments from Mr. Barr because he was unable to attend this meeting: 1) Mr. Barr was concerned about the reference to the coordinator position, in that the Council should delete for the immediate future that this position would be unpaid as he felt it should perpetually be unpaid; 2) Mr. Barr wanted it specified that the funds saved could be used to mitigate the park closures and reduced maintenance submitted to the Council; in other words, if the City does save more money than what was already cut out that any offset savings in manpower, for example, could be diverted to other parks; 3) The agreement should contain a provision limiting liability for the adopting entity, as well as the City, which he stated would need to be clarified if they decided to have more than one person in this volunteer coordinator position. Councilmember Shippey moved and Councilmember Cohen seconded, to accept the report, asked that at the budget process staff come back with the questions raised tonight regarding the space needed, computers, etc., and possibly continue to pursue some of these issues possibly with Sue Scott to have her do a story or Kate Rix or the Independent Journal, talk about this and see if this might flush out a coordinator. Under discussion, Councilmember Cohen stated that when this is brought back and if it begins to look like there will be difficulty implementing the entire program, there certainly are instances, like what has already been accomplished, where people have the energy to basically do this particular park, and he thought they should find ways to do whatever they can to support those as they build toward this kind of comprehensive program if they are not able to start this as it is recommended. AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 22.CONSIDERATION OF GUIDELINES FOR DONATION OF PARK TREES AND BENCHES (Rec) - File 12-5 x 9-2-4 x 9-3-66 Recreation Director McNamee stated this was a project that the Park and Recreation Commission worked on concurrently in putting together an established policy. Mr. Patrick Webb, Chairman of the Park and Recreation Commission, stated this was not about a gap found in the park philosophy, but they had some issues come up with regard to donating memorials, etc., to parks. He stated the Commission looked at some other procedures used, particularly by the City, and came up with a suggested guideline for the donation of park trees and benches so there is some standardization for when a person donates, for example, a memorial the Commission would know where to place it. Councilmember Cohen stated he felt it was great, but wondered about the slightly stronger language on location in the staff report than in the actual Resolution and requested that the following sentence, with regard to benches, be put into the Resolution under item #7, "Although we welcome suggestions for a particular location, the bench is to be part of the park landscape and the final decision rests with the San Rafael Park and Recreation Commission and the Parks Department". He stated he was unable to find any language for trees specifically. Mr. Webb stated this was probably an oversight, because they were addressing the safety issues involved with the placement of the SRCC MINUTES (Regular) 5/17/93 Page 22 SRCC MINUTES (Regular) 5/17/93 Page 23 benches more than the trees. SRCC MINUTES (Regular) 5/17/93 Page 23 SRCC MINUTES (Regular) 5/17/93 Page 24 Councilmember Cohen moved and Councilmember Shippey seconded, to adopt the Resolution, with the amendment to Item #7 by adding the sentence, "Although we welcome suggestions for a particular location, the bench is to be part of the park landscape and the final decision rests with the San Rafael Park and Recreation Commission and the Parks Department". RESOLUTION NO. 8923 -ESTABLISHING GUIDELINES FOR DONATIONS OF PARK TREES AND BENCHES (as amended) AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 23.REQUEST FROM THE HUMAN CONCERN CENTER OF MARIN TO WAIVE PERMIT FEES FOR THE DAY SERVICES CENTER (Pl) - File 10-5 x 10-7 x 9-10-2 x 13-16 City Manager Nicolai stated during the processing of the Day Services Center through the Planning Department and the Council, it was discussed both at the area task force and among staff of their desire to have their fees waived. She noted this has been done in the past for other projects. She stated this had only been discussed informally and she was requesting a formal letter on waiving of the permit fees. She stated the Planning staff had no problem approving this item. Councilmember Shippey stated he initially had some concerns about this item, but found that Marin Municipal Water District has waived about $20,000 for this project and he felt the City should do the same. Councilmember Shippey moved and Councilmember Breiner seconded, to approve the request for waiving of the Permit Fees for the Day Services Center on Ritter Street. AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 24.RESOLUTION AUTHORIZING EXECUTION OF RIGHT OF WAY CONTRACT AND GRANT OF EASEMENT TO SAN RAFAEL SANITATION DISTRICT FOR SEWAGE FORCE MAIN FACILITIES IN PICKLEWEED PARK (PW) - File 4-12-9 x 2-14 x 12-7 x 12-15 Public Works Director Bernardi stated he had nothing to add to the staff report, except to point out that the funds that will be transmitted from the Sanitation District to the City would be placed in a special Pickleweed Park account and the expansion of those funds would be considered during the budget process for the various Capital Improvement projects that are needed in Pickleweed Park. Mayor Boro stated he felt they should accept this money and then wait until the community becomes aware of these funds and comes forward with some recommendations for Pickleweed Park. Councilmember Shippey asked if they were talking about money already accepted? Ms. Nicolai responded affirmatively. He then asked if the Council was limited in any way for the potential use of that money? Ms. Nicolai responded negatively, that it usually comes to the City and they can technically use it any way they wanted to. However, staff felt Pickleweed Park has some issues that need to be addressed and this was a one-time windfall event because the Sanitation District needed the easement and they have to pay the City for the easement. Therefore, staff was suggesting they put this money into a separate fund for a useful project, such as repainting the Center at Pickleweed. She noted these projects should be reviewed by the Park and Recreation Commission and then come back to Council to make that determination. Councilmember Breiner asked if this easement would create any problems for anything involved in the Master Plan in that Park? Mr. Bernardi responded negatively and stated the easement was worked around some of the improvements to the Park shown on the current map so no playground equipment was removed, or anything else in the Park. Councilmember Breiner moved and Councilmember Shippey seconded, to adopt the Resolution. RESOLUTION NO. 8924 -AUTHORIZING EXECUTION OF RIGHT OF WAY CONTRACT AND GRANT OF EASEMENT TO THE SAN RAFAEL SANITATION DISTRICT FOR SEWAGE FORCE MAIN FACILITIES IN PICKLEWEED PARK (in the amount of $136,500) AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SRCC MINUTES (Regular) 5/17/93 Page 24 SRCC MINUTES (Regular) 5/17/93 Page 25 25.RESOLUTION OF APPRECIATION TO CESAR ESTRADA CHAVEZ (CM) - File 102 Councilmember Shippey moved and Councilmember Cohen seconded, to adopt the Resolution of Appreciation. RESOLUTION NO. 8925 -RESOLUTION OF APPRECIATION TO CESAR ESTRADA CHAVEZ, TO PAY TRIBUTE TO ONE OF THE HEROIC FIGURES OF OUR TIME AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 26.CITY COUNCIL REPORTS: None. Breiner, Cohen, Shippey, Thayer & Mayor Boro None None There being no further business, the meeting was adjourned at 10:05 PM, and Council reconvened in Closed Session to consider discussion of labor negotiations in Conference Room 201 in City Hall. BY: JEANNE M. LEONCINI, City Clerk SUZANNE M. DRAKE, Deputy City Clerk APPROVED THIS DAY OF , 1993 MAYOR OF THE CITY OF SAN RAFAEL SRCC MINUTES (Regular) 5/17/93 Page 25