HomeMy WebLinkAboutCC Resolution 11893 (Budget Amendment)RESOLUTION NO. 11893
A Resolution of the San Rafael City Council
amending the 2005-2006 Budget
WHEREAS, the City Council approved Resolution 11794 adopting the Fiscal
Year 2005-2006 budget; and
WHEREAS, additional funds are required for some City operations; and
WHEREAS, it is the intention of this Council to review recommendations from
staff regarding the City's financial condition, including revenue projections and available
resources and provide funding for various ongoing, capital and other service needs; and
WHEREAS, the Interim City Manager has submitted to the City Council a report
outlining the additional budget items; and
WHEREAS, after examination, deliberation and due consideration, the City
Council has approved the same report and recommendations.
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that
Resolution 11794 for fiscal year 2005/2006 is amended to adjust total expenditures to
$70,280,777 as presented on EXHIBIT II of this report and to adjust total revenues to
$66,321,617 as presented on EXHIBIT I of this report.
I JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Monday, the 6th of February 2006 by the following
vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COU NCI LM EMBERS: None
ABSENT: COU NCI LM EMBERS: None
JEANNE M. LEONCINI, City Clerk
WAManagement services- WorkFile\Finance- WorkFile\Council Material\Resolutions\2006\City\Amend City budget
05-06 mid yr.doc
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CITY OF SAN RAFAEL
MID YEAR BUDGET CHANGES
FISCAL YEAR 2005-2006
Grant awards - Homeland Security, Youth Alcohol
City's Affordable Housing In -Lieu Fund
Grant award adjustments-SLESF, Learning to Look, Lead Monitors,
School Link
Transfer CUPA to County
VLF Property Tax Backfill
Fees adjustments - Building, Plumbing, Electric, Plan Check
Property Tax, Inspection Fee, Tran Interest adjustment
Property Transfer Tax
County Auto Theft -Sheriff (MCTF)
SB90-Mandated Cost Recovery
CSA #19 reimbursement for MOU changes
Court Fine/Traffic School Reductions
Back Fill Reduction Sales Tax
--- - - _ ............
REVENUES ADOPTED FY 2005-2006 _
LESS: INTERNAL SERVICE CHARGES
REVISED TOTAL FY 2005-2006
EXHIBIT I
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ALL
General
All
FUNDS
Fund
Other
TOTAL
001
Funds
1
$
45,740
$
45,740
2
$
698,500
$
698,500
2
$
284,388
$
284,388
2
$
(182,298)
$
(182,298),
3
$
486,600
$
486,600
$
-
3
$
237,640
$
237,640
$
-
3
$
236,130
$
236,130
$
-
3
$
225,700
$
225,700
$
-
3
$
100,000
$
100,000
$
-
3
$
52,100
$
52,100
$
-
3
$
43,360
$
43,360
$
-
3
$
(240,000)
$
(240,000)
$
-
3
$
(523,560)
$
(523,560)
$
-
$
1,464,299
$
617,970
$
846,330
$
71,393,128
$
44,817,151
$
26,575,977
$
(6,535,810)
$
(6,535,810)
$
66,321,617
$
45,435,121
$
27,422,307
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CITY OF SAN RAFAEL
MID YEAR BUDGET CHANGES
FISCAL YEAR 2005-2006
Emergency Service Planning Coordinator
(Grant awards - Homeland Security, Youth Alcohol
Grant award adjustments-SLESF, Learning to Look, Lead Monitors,
School Link
Asset Seizure Fund activity
Staffing costs - Insurance, cash back, interim admin functions,
temporary help, personnel adjustment.
Contractual service for rate analysis
Transfer CUPA to County -Reduce personnel costs/veh.replacement
FY04-05 Encumbrance roll-over for various vendors
EXHIBIT II
3 $
3 $
4 $
i$
ADOPTED FY 2005-2006 $
LESS: INTERNAL SERVICE CHARGES $
REVISED TOTALS FY 2005-2006 $
15,000 $
113,460 $
999,315 $
75,817,272 $
(6,535,810) $
70,280,777 $
15,000 $
89,314 $
80,856 $
641,402 ! $
44,577,673 $
(4,792,945) $
45,219,075 $
(89,314
32,604
357,913
31,239, 599
(1,742,865)
31,597,516
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General
All
TOTAL
Fund
i
Category
ALL FUNDS
001
_Other
Funds
1
$ 78,000
Is
78,000
$ -
1
$ 45,740
$ 45,740
2
$ 281,370
$ 281,370
2
$ 50,000
$ 50,000
3
$ 415,745 $
378,232 1$ 37,513
3 $
3 $
4 $
i$
ADOPTED FY 2005-2006 $
LESS: INTERNAL SERVICE CHARGES $
REVISED TOTALS FY 2005-2006 $
15,000 $
113,460 $
999,315 $
75,817,272 $
(6,535,810) $
70,280,777 $
15,000 $
89,314 $
80,856 $
641,402 ! $
44,577,673 $
(4,792,945) $
45,219,075 $
(89,314
32,604
357,913
31,239, 599
(1,742,865)
31,597,516
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EXHIBIT III
CITY OF SAN RAFAEL
GENERAL OPERATING FUNDS:
001 General Fund $45,332,121 $103,000 $45,435,121 $919,560 $46,354,681
Page 1 of 4
SPECIAL REVENUE & GRANT FUNDS:
205
Storm Water Fund
837,230
0
837,230
852,050
1,689,280
206
Gas Tax
1,185,320
500,000
1,685,320
0
1,685,320
207
Development Services
10,140
0
10,140
0
10,140
208
Child Care
2,564,564
1,500
2,566,064
175,134
2,741,198
210
Paramedic/EMS
4,121,000
0
4,121,000
180,500
4,301,500
222
Recreation Revolving
1,466,210
1,000
1,467,210
1,413,000
2,880,210
223
Household Haz. Waste Fund
1,276,484
0
1,276,484
0
1,276,484
227
Sewer Maintenance
1,483,490
0
1,483,490
0
1,483,490
228
Hazardous Materials Fund
17,340
16,000
33,340
86,000
119,340
235
Baypoint Lagoons L & L District
25,400
0
25,400
0
25,400
236
Loch Lomond Assessment District
23,500
0
23,500
0
23,500
240
Parkland Dedication
0
0
0
0
0
225
Street Mtce. & Cleaninq Fund
$29,760
$0
$29,760
$1,618,620
$1,648,380
Library Fund
$109,700
$135,000
$244,700
$0
$244,700
Public Safety Fund
$92,820
$14,000
$106,820
$67,000
$173,820
Traffic & Housing Mitigation Funds
$698,500
$0
$698,500
$0
$698,500
Grant Funds
564,440
674,158
1,238,598
475,659
1,714,257
SPECIAL REVENUE & GRANT TOTAL
$14,505,898
$1,341,658
$15,847,556
$4,867,963
$20,715,519
DEBT SERVICE FUNDS:
302
Financing Authority 1997 Bonds
637,100
0
637,100
0
637,100
304
Peacock Gap Assessment District
215,470
0
215,470
0
215,470
306
Mariposa Assessment District
20,510
0
20,510
0
20,510
307
Financing Authority 2003 Parking Bonds
499,650
0
499,650
0
499,650
DEBT SERVICE TOTALS
$873,080
$0
$873,080
$0
$873,080
Page 1 of 4
EXHIBIT III
CITY OF SAN RAFAEL
Page 2 of 4
CAPITAL PROJECT FUNDS:
401
Capital Improvement
0
0
0
0
0
405
Open Space Acquisition
5,070
0
5,070
0
5,070
406
Bedroom Tax
0
0
0
0
0
407
Parks Capital Projects
0
14,000
14,000
0
14,000
Var.
Assessment District Projects
0
0
0
0
0
CAPITAL PROJECT TOTALS
$5,070
$14,000
$19,070
$0
$19,070
ENTERPRISE FUNDS:
501
Parking Services
2,755,780
0
2,755,780
0
2,755,780
ENTERPRISE FUND TOTALS
$2,755,780
$0
$2,755,780
$0
$2,755,780
INTERNAL SERVICE FUNDS:
600
Vehicle Replacement
827,620
0
827,620
0
827,620
601
P.C. Replacement
246,730
0
246,730
0
246,730
602
Fire Equipment Replacement
86,740
0
86,740
0
86,740
603
Building Improvement
78,070
0
78,070
100,000
178,070
604
Employee Benefits
2,304,090
0
2,304,090
0
2,304,090
605
Liability Insurance
1,481,310
0
1,481,310
0
1,481,310
606
Workers Compensation Insurance
1,893,130
0
1,893,130
20,000
1,913,130
607
Dental Insurance
451,060
0
451,060
0
451,060
608
Radio Replacement
288,670
0
288,670
0
288,670
609
Telephone
212,850
0
212,850
0
212,850
INTERNAL SERVICE TOTALS
$7,870,270
$0
$7,870,270
$120,000
$7,990,270
TRUST AND AGENCY FUNDS:
710
Business Improvement District
56,360
0
56,360
0
56,360
712
Library Fiduciary
0
190
190
0
190
711
Recreation Fiduciary
0
0
0
0
0
TRUST & AGENCY TOTALS
$56,360
$190
$56,550
$0
$56,550
COMBINED FUNDS TOTALS
$71,398,579
$1,458,848
$72,857,427
$5,907,523
$78,764,950
Less Interfund Transfers
(5,907,523)
($5,907,523)
Less Internal Service Charges
(6,535,810)
(6,535,810)
($6,535,810)
NET TOTALS FY 2005-2006
$64,862,769
$1,458,848
$66,321,617
$0
Page 2 of 4
EXHIBIT III
CITY OF SAN RAFAEL
001 General Fund $45,093,702 $120,875 $45,214,577 $4,479,870 $49,694,447
Page 3 of 4
SPECIAL REVENUE & GRANT FUNDS:_
205
Storm Water Fund
1,237,922
550,000
1,787,922
0
$1,787,922
206
Gas Tax
130,759
1,450,000
1,580,759
304,200
$1,884,959
207
Development Services
0
0
0
0
$0
208
Child Care
2,696,235
17,000
2,713,235
71,120
$2,784,355
210
Paramedic/EMS
3,976,571
0
3,976,571
412,540
$4,389,111
222
Recreation Revolving
2,905,982
51,700
2,957,682
0
$2,957,682
223
Household Haz. Waste Fund
1,320,394
5,000
1,325,394
0
$1,325,394
227
Sewer Maintenance
1,368,331
0
1,368,331
115,180
$1,483,511
228
Hazardous Materials Fund
225,734
17,000
242,734
0
$242,734
235
Baypoint Lagoons L& L District
0
0
0
0
$0
236
Loch Lomond Assessment District
0
0
0
0
$0
240
Parkland Dedication
0
0
0
0
$0
225
Street Mtce. & Cleaning Fund
$1,693,685
$100,000
$1,793,685
$0
$1,793,685
Library Fund
$169,520
$116,250
$285,770
$0
$285,770
Public Safety Fund
$187,967
$15,500
$203,467
$0
$203,467
Traffic & Housing Mitigation Funds
$59,610
$0
$59,610
$0
$59,610
Grant Funds
$695,763
$1,061,560
$1,757,323
$0
$1,757,323
SPECIAL REVENUE & GRANT TOTAL
$16,668,473
$3,384,010
$20,052,483
$903,040
$20,955,523
DEBT SERVICE FUNDS:
302
Financing Authority 1997 Bonds
637,010
0
637,010
4,920
$641,930
304
Peacock Gap Assessment District
215,470
0
215,470
2,580
$218,050
306
Mariposa Assessment District
20,510
0
20,510
150
$20,660
307
Financing Authority 2003 Parking Bonds
498,650
0
498,650
0
$498,650
DEBT SERVICE TOTALS
$872,990
$0
$872,990
$7,650
$880,640
Page 3 of 4
EXHIBIT III
CITY OF SAN RAFAEL
CAPITAL PROJECT FUNDS:
401 Capital Improvement
405 Open Space Acquisition
406 Bedroom Tax
407 Parks Capital Projects
Var. Assessment District Projects
CAPITAL PROJECT TOTALS
ENTERPRISE FUNDS:
501 Parking Services
ENTERPRISE FUND TOTALS
INTERNAL SERVICE FUNDS:
600 Vehicle Replacement
601 P.C. Replacement
602 Fire Equipment Replacement
603 Building Improvement
604 Employee Benefits
605 Liability Insurance
606 Workers Compensation Insurance
607 Dental Insurance
608 Radio Replacement
609 Telephone
INTERNAL SERVICE TOTALS
TRUST AND AGENCY FUNDS:
710 Business Improvement District
712 Library Fiduciary
711 Recreation Fiduciary
TRUST & AGENCY TOTALS
COMBINED FUNDS TOTALS
Less Interfund Transfers
Less Internal Service Charges
NET TOTALS FY 2005-2006
0
78,930
78,930
0
$78,930
12,000
0
12,000
0
$12,000
0
0
0
0
$0
0
25,000
25,000
9,109
$34,109
0
0
0
0
$0
$12,000
$103,930
$115,930
$9,109
$125,039
2,534,152
0
2,534,152
201,190
$2,735,342
$2,534,152
$0
$2,534,152
$201,190
$2,735,342
351,760
0
351,760
250,000
$601,760
293,489
0
293,489
0
$293,489
41,710
0
41,710
0
$41,710
31,280
100,000
131,280
0
$131,280
2,284,200
0
2,284,200
0
$2,284,200
1,497,758
0
1,497,758
0
$1,497,758
1,909,180
0
1,909,180
0
$1,909,180
420,810
0
420,810
0
$420,810
721,200
0
721,200
0
$721,200
212,850
0
212,850
0
$212,850
$7,764,237
$100,000
$7,864,237
$250,000
$8,114,237
57,020
0
57,020
0
$57,020
0
100,000
100,000
0
$100,000
0
700
700
0
$700
$57,020
$100,700
$157,720
$0
$157,720
$73,002,574
$3,809,515
$76,812,089
$5,850,859
$82,662,948
$0
($5,850,859)
($5,850,859)
($6,535,810)
($6,535,810)
($6,535,810)
$66,466,764
$3,809,515
$70,276,279
$0
Page 4 of 4
CITY COUNCIL — GOAL STATEMENT
THE NEXT FIVE YEARS
2001-2006
GI Affordable Housing
EXHIBIT IV
Cutting edge thinking to come up with workable options
Regional support
Housing for all groups
Housing on school sites
G2 Collaborative Efforts With Schools
Dixie & San Rafael School Districts
Various private educational institutions within the City
College of Marin
Dominican University
Emphasis on child care/after school programming, recreation, housing and mentoring/tutoring
G3 Community Based Governance' — All Operating Departments
Partnerships:
Community
Non -profits
Businesses
Demographics — changes in community
Homelessness/Immigrant employment
G4 Downtown Revitalization
Continue revitalization efforts - e.g. Hotel, St. Vincents, Cineplex, Historical Museum
Potential changes to San Rafael Corporate Center and housing opportunities
G5 Financial Stability
G6 Infrastructure Upgrade
Maintenance and Technology
Seismic upgrade and modernization of safety facilities
G7 Organizational Excellence
In support of Customer
Electronic service delivery
Staff Development
Employee Relations
GS Quality of Life Necessities
Neighborhood re -investment
Increase/expand/improve — Library and Recreation facilities
Beautification
G9 Sustainable Development
St. Vincent/Silveira
Canal neighborhoods
Northgate expansion
Redevelopment extension
G10 Transportation Improvements
Leadership in seeking regional solutions
Downtown — parking
Local solutions — e.g. shuttle study
' Community based local government engages residents and other stake holders in the planning, organizing,
decisions, implementation, and evaluation of the collaborative development of a sustainable network of diverse and
distinct neighborhoods.
Objectives
2005-2007 BUDGET OBJECTIVES
Six Month Review
Status
Ci Attorne — De artment Summa
Goal #
Provide quality legal advice and prompt turn -around of G7 P
legal requests by staff.
ID Provide continued assistance with the General Plan 2020 G1; G5; P
and related affordable housing issues. Supervise G9
Manufactured Home Communities (MHC) and St.
Vincent's litigation.
lD Represent the City in court proceedings to ensure G7; G8 P
protection of employee personnel records, participate in
settlement conferences, initiate petitions for destruction of
confiscated weapons by Police Department and work with
Police to prosecute Municipal Code misdemeanor
violations.
I2 Continue to participate in risk management and liability G5; G6 P
insurance programs. Provide periodic litigated case status
report.
lD Proactively coordinate with staff to prosecute code G5; G7; P
enforcement violators through administrative hearings G8
including settlements, liens, and collection actions.
CD Participation in a regularly held conference (PSP) involving G1; G4; P
CA, CDD, CM and PW -Traffic to keep on top of pending G9; G10
applications and so flow of information keeps all these
departments `on same page."
EXHIBIT V
Comments
CA's office makes every effort to provide
accurate and efficient legal advice. It is
important that the legal office instill a high level of
confidence in the day-to-day course of City
business.
CA Ragghianti supervises most legal aspects of
the GP 2020. He is actively involved with the
MHC and the recently instituted St.
Vincent's/CYO litigation and it's complex records
requests.
ACA handles Pitchess motions and most HR
related matters. ACA also supervises and
participates in settlement agreements with regard
to tort litigation against the City. DCA handles all
weapons confiscation petitions for Police Dept.
and all Muni Code misdemeanor prosecutions.
Ongoing participation by ACA in the Risk
Management, CJPRMA insurance pool, and
supervision of tort litigation involving the City.
Provide periodic litigated case status reports.
DCA provides legal support to CE staff and
prosecutes all Notice & Order hearings. He also
initiates liens against the properties as a means
of collection for costs and penalties of violators.
CA Ragghianti is active participant on this
committee.
Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
Objectives
City Attorney— Department Summary
LJ Training.
Other accomplishments
II
2005-2007 BUDGET OBJECTIVES
Six Month Review
Status
Comments
N Development of training programs regarding
legal parameters when dealing with public
records requests, email retention, Public Records
Act, and web policy.
11 Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
z
Objectives
2005-2007 BUDGET OBJECTIVES
_ Six Month Review
Status
Comments
ISI
Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
3
Goal #
C9 Upload Resolutions/Ordinances (1S` reading) on City
G7
P
To be implemented late February early March,
Clerk's web page (2005/06).
2006
Q Coordinate a smooth -running election in November 2005
F
Including passage of Measure S (Transactions
(two councilmembers and two school board trustees)
and Use Tax)
0 Deputy City Clerk participating in Technical Track for
G7
P
Fourth and final session to be completed in
Clerks Program to become a Certified Municipal Clerk
March, 2006
(2005/06)
CD Develop and implement a customer feedback process for
G7
N
Process to be implemented by end of December,
City Clerk's office (2006) - Survey (2007)
2006. Survey to commence January 2007.
IQ] Explore technology updates — imaging of records / agenda
G7
N
processing (2007)
ISI
Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
3
2005-2007 BUDGET OBJECTIVES
Six Month Review
Objectives Status Comments
11 Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
W�
Goal #
CQ Win approval of a new tax measure to sustain acceptable
G5; G8 F
70% voter approval. (No need to say anymore)
service levels in public safety and quality of life.
0 Approve economic development projects i.e. Best Buy,
G4; G5 P
Cineplex alternatives are still under analysis.
downtown Hotel, Mall @ Northgate renovation, Cineplex
Several car dealerships are under discussion.
and additional auto dealers.
San Rafael Corporate Center alternatives are
being discussed which may include a hotel. Best
Buy is under construction. No further
discussions with Macerich on the mail
renovation.
III Complete critical infrastructure projects including
G6; G9 P
Pickleweed Park Community Center is on
renovation of the Pickleweed Community Center, West
schedule; West Francisco Blvd. will be starting
Francisco Blvd, and Medway/Canal intersection and
construction in the near future.
further Fourth Street renovation.
12 Achieve higher levels of compliance with the ADA in
P
Active ADA committee. Adhering to the
accordance with the Federal Settlement Agreement.
requirements of the settlement agreement with
DOJ. ADA web testing is underway, testing our
new website.
Other accomplishments
II Emergency Services
P
Council approved an emergency services
coordinator position, recruitment currently under
way. An internal emergency preparedness
committee has met and will be setting the
direction and objectives for emergency training
and preparedness for the coming year.
11 Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
W�
2005-2007 BUDGET OBJECTIVES
Six Month Review
Objectives
Communitv Development — Department Summa
Ca Improve the building permit process, including G7; G5
timeliness, accuracy of plan check,
interdepartmental coordination, record keeping,
training, technology and public outreach
ED Begin implementation of General Plan 2020 and
G1;
preparation of the next Housing Element update
G3; G9
0 Complete the processing of Loch Lomond Marina
G1;
Village and other development proposals that
G8;
increase affordable housing, revitalize the
G9;
Downtown and increase the tax base
G5; G4
IJ Improve emergency preparedness G7
CJ Work with school districts to offer a planning G2
education program for elementary and high school
students
Q Devise and implement a staff health initiative G7
Status
Comments
P Great strides have been made, including reducing average
plan check turn -around from 8 to 4 weeks, initiating over-
the-counter permitting, am/pm inspection scheduling,
greater use of permit tracking software, improved
document retention and digitizing, staff training and the
"Coffee and Codes" sessions. Next steps include
consideration of consolidation with Fire Prevention for
greater efficiency and customer service and a
comprehensive fee study.
P Limited General Plan implementation due to staff cutbacks
and lack of available funding for consultant assistance.
P Draft EIR to be released in February'06. Initial design
review meetings held with DRB and Parks and Recreation
Commission. Working with Hines on SR Corporate Center
mixed use and with applicants on several other housing
proposals.
P Will participate in the recently assembled interdepartmental
team.
P Assisting in the Urban Plan program to take place at
Redwood High. Program will not be held this year at a San
Rafael school.
P Still defining program elements.
Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
6
w _ _ 2005-2007 BUDGET OBJECTIVES
Six Month Review
Objectives Status Comments
Communitv Development — Department Summary
II Evaluation of SMART Draft EIR.
II Annual Housing Element report to HCD.
II Completion of 86 Municipal Code amendments.
F City Council study session held and letter submitted to
SMART.
P Submitted to HCD in October '05, with additional response
sent 2/1/06.
F
11 Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
l`�
Objectives
2005-2007 BUDGET OBJECTIVES
Six Month Review
.. .........
Status
Comments
Goal #
ED Expand relationships with school districts and independent
G2
N/S Expansion efforts on local campuses have
San Rafael schools to the formation of Joint Use
delayed initial discussions of facility development
Agreements.
partnerships
0 Create capital improvement funding resources by updating
G8
N/S Will collaborate with Finance to determine
and expanding the In -Lieu Park Land Dedication Policy,
average acre land value, the key issue in
positioning priority projects for the 2006 State Park Bond
updating policy.
Act and grant applications.
M Promote the professional development of each member of
G7
P Management staff leadership profiles created
the Department with opportunities for training, cross
10/05; ongoing personal development goals
training and inclusive problem solving
created; management staff participating in
individualized trainings and conferences; admin
staff received additional individualized computer
training; child care and admin staff have been
crossed trained for payroll and billing functions
ED Develop and implement a marketing plan that capitalizes
G7
P All staff are engaged in web page development.
on Internet outreach
0 Develop process for a Cultural Arts Vision
GPCA-
P This is a General Plan 2020 short-term goal to
1 a
design the process by which a Plan will be
developed for recommendation to Council. Park
and Recreation Commission subcommittee has
met over 6 months to review examples of
municipal plans and processes; report to full
Commission with recommendations on process
development due 2/16
0 Implement a recycling program for all Department
G8
N/S Adequate storage and pick up schedules are
Facilities
prime issues for resolution
C2 Develop a customer survey instrument and mechanism for
G7
P Surveys have been completed and distributed for
each division
Aquatics, Youth Services, Falkirk, and Child Care
Divisions. Community Program survey did not
Status N = not started P = in progress
F = finished D = dropped
Revised as of February 1, 2006
2005-2007 BUDGET OBJECTIVES
Six Month Review
Objectives Status
Comments
attract response and is under redevelopment.
Q Address access issues outlined in the Department of DOJ P Commissioned master plan for access to TLCC
Justice Settlement dealing with department website, facility Settlem 12.05; SRCC, Bocce Complex; playgrounds;
accesses, employee training ent SRCC, Sun Valley Park sites have been
addressed.
rl Initiated and continue to process public review of Marina at
Loch Lomond public facilities
II Continue support for Marin History Museum
rl Sun Valley Park Renovation project
rl Initiated community process for Victor Jones Park
renovation partnership
rl PWCC Project Team Support
rl South Pond, Starkweather Shoreline Park renovation
project
P Two public hearings, three site visits and two
meetings with the Developer have occurred with
the Park and Recreation Commission. Process
continues to 3.16 and perhaps beyond
P Staff is on Project Team to address Park and
usage issues, tennis court design and
construction impacts.
P Project included two public review meetings;
waiting final construction documents to proceed
with bid.
P Met with Homeowner's Association; initial
priorities identified for park improvement; seeking
design contribution and grant resources
P Applying a significant amount of administration
time and resource to this project in preparation
for opening Summer 2006
F Project complete except for punch list; site open
to public; collaborating with Marin conservation
League on interpretive signage.
Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
2005-2007 BUDGET OBJECTIVES
Six Month Review
Objectives Status Comments
Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
z
Goal #
C2 To maintain a Code 3 service capability based on Total
G7
P The Fire Department responds to all
Reflex Time that will ensure on scene arrival of the first
emergencies from fire stations and the field. It
unit within 7 minutes to all areas served with a high
appears that the established goals are being
potential for life loss, economic value or fire flow and 8
met. The Vision Software Program that tracks
minutes to all areas served with a moderate or low
response is new and personnel are refining its
potential for life loss, economic value or fire flow from
processing capabilities. We will have data
receipt of a 911 call in 90% of request for service.
reports to verify this goal and other related goals
by the next review cycle.
CQ To confine 90% of all structure fires within 30 minutes of
G7
P The Department has achieved this goal.
receipt of a 911 call to area of involvement as reported by
Verification is limited as described above.
first arriving unit, using an effective response force of 15
firefighters with a flow application rate of 1500 GPM.
C2 To maintain a Code 3 level of Emergency Medical
G7
P By evaluation of experience it appears the
Response of EMT and EMT -D based on Total Reflex Time
Department is achieving this goal. Verification is
that will ensure the arrival of an Engine Company within 8
limited as described above.
minutes of receipt of a 911 call in 90% of request for
service to all areas served and a paramedic unit within 10
minutes of receipt of a 911 call in 90% of request to all
areas served.
GJ Maintain a Customer Satisfaction Rating of 9.8 for
G7
D We have not conducted the customer survey
emergency response and 9.6 for company inspections.
process due to one main reason. We have not
been making this a priority because every survey
revealed consistent responses year after year.
Continuing these efforts and funding the full
costs needs to be evaluated in relation to its
benefit. We will hold off for now, but may
reactivate in the future.
Q Review and gather accurate, robust response statistics for
G7
P This goal came out of direction from a consultant
Standard of Cover revision. Model five fire stations and
hired to review our Standard of Cover (SOC)
Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
z
Objectives
2005-2007 BUDGET OBJECTIVES
Six Month Review
Status
Comments
Fire — Department Summary
four fire stations options for deployment. document during Marinwood negotiations last
year. We plan to update the SOC using
advanced data collection and statistical analysis
after the front burner issues are resolved. We
will be seeking additional IT support to complete
11 Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
JD
this project.
ILD Prepare for paramedic tax renewal in 2006
G7
P One meeting has taken place to commence
preparation.
IQ1 Implement workgroup performance building process to
G7
P This program is approximately two-thirds
build organizational character and improve teamwork.
completed. All personnel have been trained and
are now using the program in phases. A policy
about use is being prepared.
CQ Review development services process in conjunction with
G7
P The Department has reviewed how to improve
Community Development and Building Inspection.
joint work regarding inspections, meetings, plan
checking and has proposed a reorganization of
Fire Prevention work by combining it into the
Community Development Department.
M Explore long-term relationship options with Marinwood
G7
P Many meetings have taken place including one
Community Services District.
formal negotiations committee meeting. All
parties are in agreement that the relationship
should continue but have not reached consensus
on cost. Another negotiation meeting is planned
for in early February.
CO Evaluate and implement Engine Company Paramedic
G7
P The Department has commenced a long term
delivery.
planning process to determine its goals, which
includes evaluating this concept further and
determining if this is the best service delivery or if
another model is more suitable. Station 5 will
serve as a pilot project and is being evaluated
after the first year.
11 Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
JD
Objectives
0 Remodel Fire Station 1 Offices
II 12-K Lead Heart Monitors
II Install Fire Station Exhaust Systems
II Knox Boxes
II Measure S
2005-2007 BUDGET OBJE
Six Month Review
Status
F
Comments
The offices were effectively remodeled to
accommodate all current administrative staff.
P The Department worked with Kaiser Hospital and
Dr. Martinez, to obtain a grant to purchase these
monitors to assist hospitals in providing more
information prior to transporting and better
prepare the hospital for an incoming patient.
P The Department worked with FEMA and received
an $114,000 grant to install the extractors with a
required minimum City contribution of $22,000.
Total cost under evaluation.
P All Knox Boxes used to store building access
keys had to be emptied because the box key
appears to have been compromised. The
Department has been waiting for new locks and
keys and should commence replacement of keys
and locks by February 1.
Successfully supported city efforts to pass
Measure S
11 Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
Objectives
2005-2007 BUDGET OBJECTIVES
Six Month Review
Status
Comments
Goal #
Ca Secure and implement LSTA grant to improve services to
G1
D Our application for this grant was denied. We are
Spanish speaking community.
working to implement components of the grant in
order to improve our services to the Spanish
speaking community. For instance, we
implemented Spanish story times; we have
translated many of our print materials for library
users; and we have provided Spanish-language
versions of our children's web pages.
0 Hire bilingual librarian for Pickleweed Library
G1; G2
P We are on track to have this position in place in
early April. A moratorium on new recruitments
set us back quite a bit on this goal, but I believe
we will just make our deadline for training this
new staff member.
0 One-time equipment purchase for technology upgrade
G3
P City IT has largely replaced our older computers,
and will complete the upgrade by the end of the
fiscal year.
Q Add two internet stations for the public
G3
F Done.
Q Add wireless internet access for the public inside the
G3
F Done. City IT installed wireless access in late
library, and possibly on lawn
December. We will undertake a major publicity
push to let the public know in mid-January.
Ca Hire Forsher and Guthrie Architects to assess needed
G4
P Forsher and Guthrie is on board, and they have
upkeep on downtown library; undertake needed work on
begun work on construction documents. There is
HVAC, window replacement, and outside paint.
a likelihood that service to the public will be
impacted, and Library staff have begun planning
for a variety of potential scenarios for the months
of August through October.
M Design and implement an ongoing survey instrument for
N Kay Noguchi has this as an element in her
customer comments
professional goals for the upcoming evaluation
period.
Status N = not started P = in progress
F = finished D = dropped
Revised as of February 1, 2006
�z
Objectives
2005-2007 BUDGET OBJECTIVES
Six Month Review
Status
C2 Work towards compliance with ADA guidelines
Other accomplishments
Comments
G4 P All work done on the building, including the
purchase or installation of new equipment, is
done in compliance with ADA. In addition, we are
carefully monitoring the scope of work noted
above to ensure all work is done in compliance
with ADA.
II
Acquired and implemented online ordering software to
F
December 2005. (Technology funds)
speed materials acquisition and processing.
II
Re -organized furniture on second floor to provide a lighter,
F
October 2005. (No funds involved)
roomier feel.
II
Refurbished meeting room: new paint, furniture, and lights.
F
November 2005. (Funds from designated
bequest and from the Friends of the Library)
II
Acquired and moved into modular for Friends of the
F
Summer 2005; library staff worked closely with
Library functions.
City Planning staff on design and installation of
necessary stairs and ramp.
II
Teen Librarian Linda Kenton participated in City Web
P
development committee; Library continues to work with
this team to improve departmental and city-wide web
presence.
II
Library staff have taken an active and interested role in
P
City disaster preparedness planning, including a more
active role in EOC functions that take advantage of our
expertise.
II
New committee of four talented women formed to program
F
November 2005
the Library's "First Wednesday Art Talks."
Status N = not started P = in progress F = finished D = dropped
Revised as of February 1, 2006
�3
., a _2005-2007 BUDGET OBJECTIVES' k_
Six Month Review
Objectives Status Comments
"Manaqement Services — Department Summary
Oversee American's with Disabilities Act compliance,
including demonstrating completion of a number of access
requirements listed in the City's Federal DOJ Settlement
Agreement; allowing the City's ADA Committee to assist in
improving policies, services and facilities to serve the
disabled community
C2 Adopt a balanced budget for fiscal years 2005-2006 and
2006-2007, which includes annual approvals, monitoring
and revisions as warranted.
G3
G5
CD As all City labor agreement lapse during this goal setting G7
cycle, complete new contracts with the various bargaining
groups, striking a balance between the City's financial
condition and continuing positive employee relations.
91 Overhaul the San Rafael website, striving to make the G6; G7
City's internet location more accessible for residents and
businesses, easier to browse, and improving the
navigation tools and information regarding City services
ED Upgrade the City's phone system, after studying G6
technology options and making sure all community and
Department needs are satisfied.
Status N =not started P = in progress
Revised as of February 2, 2006
P Progress has been made on Parking Lot design
modifications; policy development and
implementation; and regular meetings with ADA
Access Advisory Committee. Curb ramp project
(year one) out to bid in Spring 2006. Awaiting
response from DOJ on 1St year compliance
report. Working with Fire staff on emergency
sheltering components of emergency operations
plan. Next series of major capital improvement
efforts is scheduled for completion by August
2006.
P City has adopted the 05/06 budget, budgets are
adjusted with Council approved staff reports and
during the mid -year budget review to take place
in February; Preparations are underway for the
06/07 budget process and review.
P Preparations are underway for the upcoming
contract negotiations cycle. City putting teams
together (both negotiation and resource). Kickoff
meeting scheduled for February with Council,
labor groups and management.
P Developed RFP, conducted proposal reviews,
selected vendor, negotiated contract, completed
software/hardware installation, tested
feature/functions, completed design, and
implemented design. Launch in late February.
P Centralized all existing phone billing. Phone
Team will begin work after Website Launch.
F = finished D = dropped
IH
2005-2007 BUDGET OBJECTIVES
Six Month Review
Objectives Status
CQ Explore parking validation
businesses and implement
people to use our parking
merchants.
Other accomplishments
options with the downtown G4; G10
a program that encourages
facilities and support local
II Approved refuse rates for 2006 which include the North
San Rafael customers for the first time under our revised
service area agreement.
Status N = not started P = in progress
Revised as of February 2, 2006
Comments
P Program was started on trial basis and
temporarily discontinued; awaiting appointment
of new Parking Services Manager.
Rates going to Council for approval February 6,
2006.
F = finished D = dropped
15
Objectives
2005-2007 BUDGET OBJECTIVES
Six Month Review
Status
Goal #
Q Maintain partnership with San Rafael City Schools by G2
facilitating youth and law enforcement training in
conjunction with "Project Alert" and our School Resource
Officers.
ED Aggressively pursue public involvement in beat policing
through officers' attendance at neighborhood and business
group meetings.
0 Maintain current levels of service with even further
reduced resources.
G3
G5
Comments
P In January and February, SROs are instructing
courses in "Bullying" at Davidson Middle School.
This curriculum extends to all students enrolled.
The alcohol, tobacco, drug component of
"Project Alert" is scheduled for later spring.
Since the School Community Policing Program
began, assaults have dropped 50% at Davidson
Middle School.
P The Chief and Command Staff regularly attend
neighborhood and business meetings introducing
beat officers to the audiences to facilitate the
integration of patrol into the groups. Captain
Keller sits on three boards for MAWS and the
oversight committee for the Prandi Center.
When issues arise at community meetings, the
information is reviewed against current incidents
reported and analyzed in participation with other
officers who are familiar with the location or the
incidents. A strategic approach is developed
following the community oriented public safety
models (including assistance from other
agencies if needed) and the issue is ultimately
resolved.
P Aggressive Recruitment for officers, dispatchers,
records clerks, property/evidence technicians,
cadets, is being conducted for current openings
and in-house promotions. Until positions are
filled, a combination of overtime and patrol
backfill with traffic officers is in place to respond
Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
E
Objectives
2005-2007 BUDGET OBJECTIVES
Six Month Review
Status Comments
Implement effective use of the information sharing G7
resources (RIMS, beat e-mail boxes, electronic briefing
notes) for management and supervision decisions relating
to use of department resources.
Implement effective use of RIMS statistical data, reduce
auto theft crimes, gang related crimes, street prostitution
and pimping crimes, quality of life complaints (public
drinking, urination, litter), and street level violence.
G7
Status N = not started P = in progress
Revised as of February 2, 2006
to calls.
Our online web based reporting program has
been launched to allow reports directly from the
public rather than necessitating an officer
respond.
Vacancies in Investigations remain unfilled until
Patrol is fully staffed.
P Police Intranet includes resources as well as
interim directives, evaluation guidelines, dispatch
schedule, training approval sheets and
schedules, e -briefings and the employee work
group laundry list.
RIMS upgrades over the last six months continue
to improve decision making capabilities. The
most current enhancement was the inclusion of a
map that plots incidents and tracks the patrol
cars through GPS.
Supervisors are on track to use the data
available through the CAD and records
management system direct department
resources to address patterns and series of
criminal activity. We are about to implement the
crime mapping tools to assist in the identification
of problem locations and patterns of activity.
P RIMS statistical data is scheduled to be used
monthly to brief Council on the crime activity in
San Rafael beginning January 2006.
Investigations used RIMS reports in the recent
211 series to deploy staffing for stake outs, plot
activity and develop pro -active stance which has
F = finished D = dropped
17
Objectives
2005-2007 BUDGET OBJECTIVES
Six Month Review
Status Comments
Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
led to two arrests and subsequent suspects.
In comparing the last six months of 2004 to the
last six months of 2005, overall Part I crime has
decreased 4.96%
0 Develop new management staff and all supervisory G7
P All staff was trained in Eden in Fall 2005. As
personnel in the use of PD budget and related software
promotions take place or job duties change,
tools.
Eden training is included in the course material.
As updates in RiMS or on the intranet are made,
all management and supervisory personnel are
educated. All staff attend appropriate consortium
training and other skill enhancement
opportunities to develop management expertise.
E2 Develop a customer satisfaction survey starting with G7
D This project will not be initiated due to staffing
responses through our web site.
limitations, however, Measure S campaign was a
good measurement of customer satisfaction.
C2 Increase our efforts to reduce larceny crimes including G8
P Larceny crimes continue to plague our workload.
auto burglary and identity theft.
Unfortunately, we continue to react to calls for
service at this point due to staffing levels. We
deploy patrol to areas with high incidents of
larceny activity as staffing permits. Staffing
levels allow for only six beats instead of the
optimal seven. With six officers in field training,
we anticipate a minor sense of relief enabling us
to increase our efforts.
Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
�a`.' 2005-2007 BUDGET OBJECTIVES
Six Month Review
Objectives Status
Comments
II Employee work group has been formed and meets on a regular basis. Issues that arise from the group are being addressed as
time and resources are available.
II Department re -organization in progress to include testing for lieutenants, sergeants and corporals. Once the management team is
in place, team building will be held in the spring.
IZ 2005 Camp Chance was the most successful summer to date. The program has been enhanced to include more activities which
mirror actual law enforcement scenarios which resulted in a greater understanding of the role of the police officer.
II As of December 31St, only four citizen's complaints against officers have been filed this fiscal year and only one substantiated.
11 Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
19
per._ 2005 -2007 -BUDGET OBJECTIVES
Six Month Review
Objectives Status
WorksPublic -..
Goal #
ED Manage construction of Pickleweed Community Center G8 P
Renovation and Expansion project in a timely, cost -
Comments
Construction is proceeding on-time and on -
budget.
effective manner.
0 Complete Francisco Boulevard West UG project;
G10
P Caltrans has bid project, and construction
coordinate work with property owners.
should start in February or March 2006.
GI Collaborate with Caltrans on the construction of
G10
P Partnering with Caltrans on construction
southbound 101 to eastbound 1-580 connector and 101
management and traffic control.
HOV project.
CQ Monitor and calculate remaining traffic capacity for
G9; G10
P Currently analyzing Project Selection Process
citywide economic/residential development; recommend
2005 projects containing 13 scenarios.
appropriate mitigation strategies.
C2 Seek grants for capital projects that support Council's 5-
G4; G5;
P Secured $689,000 Surface Transportation
year goals, e.g., Medway/Canal Enhancement, Bay Trail
G8; G10
Program grant for 4th St. -West End project -
segments, 4th Street Rehabilitation -West End Village,
seeking additional funds (Regional Measure
Bicycle and Pedestrian Master Plan improvements.
A, grants) for project; secured $150,000 from
Bay Area Air Quality Management District -
Transportation Fund for Clean Air. Will use
funds to construct as many short term routes
(signing and striping only) as possible.
61 Assure ADA compliance on all capital projects, in keeping
G6
P Completed initial phase of project, per
with City of San Rafael -Department of Justice Settlement
Settlement Agreement (ADA Curb Cuts,
Agreement.
retrofitted truncated domes). Incorporated
ADA requirements in all capital project
designs.
0 Initiate comprehensive Storm Drain Assessment Program
G6
P Preparing City-wide database to determine
to assess the current state and future rebuilding and
storm drain infrastructure capital and
maintenance needs of San Rafael's storm drain system.
maintenance needs.
Status N = not started P = in progress F = finished D = dropped
Revised as of February 2, 2006
zO
2005-2007 BUDGET OBJECTIVES
Six Month Review
Objectives
Collaborate with Caltrans, Transportation Authority of
Marin (TAM) and SMART (Sonoma -Marin Area Rail
Transit) on the Puerto Suello/Lincoln Ave. bike path
portion of the Highway 101 HOV project.
Other accomplishments
II Assumed responsibility for Land Development from
Community Development.
II Reorganized DPW management team.
II 12/31/05 storm -assessing drainage infrastructure needs,
documenting for possible FEMA reimbursement.
II Assisting IT with design of new City of San Rafael website
and GIS functionality.
II Participating in City's Disaster Preparedness initiative.
Status
G10 P
Status N = not started P = in progress
Revised as of February 2, 2006
Comments
Assisting TAM and SMART in developing bike
path and soundwall alignments.
F Facilitated the transition of all Land
Development functions from Community
Development to Public Works.
F Hired Art Gibney as Operations and
Maintenance Manager.
P Initial damage assessment submitted to
County Office of Emergency Services 1/13/06.
P GIS Analyst Bill Voigt assisting. Redesigned
website to debut February 22, 2006.
P Public Works represented by Operations and
Maintenance Manager Art Gibney.
F = finished D = dropped
z1