HomeMy WebLinkAboutCC Resolution 12055 (Purchase Trailer)RESOLUTION 12055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL WAIVING
COMPETITIVE BIDDING AND AUTHORIZING A SOLE SOURCE AGREEMENT FOR
THE PURCHASE OF A TRAILER FOR THE POLICE DEPARTMENT FROM
SUNDOWNER OF CALIFORNIA, INC. IN THE AMOUNT OF $43,727.
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES AS
FOLLOWS:
WHEREAS, the purchase of a trailer would greatly enhance the Police
Department's ability to safely and effectively conduct public education checkpoints on
the dangers of drunk driving and expand the Police Department's traffic enforcement
programs; and
WHEREAS, the Police Department will use a combination of existing California
Office of Traffic Safety grant funds in conjunction with existing budgeted general funds
to purchase the trailer; and
WHEREAS, the specifications for this trailer are unique because the
specifications are not typical for the usual types of trailer, but actually call for a
combination of specifications for both a recreational trailer and a cargo trailer; and
WHEREAS, the Police Department has researched throughout California for a
well qualified, reliable trailer manufacturer which was 1) located in relative proximity to
avoid transporting the trailer long distances, 2) able to complete repair and maintenance
work at its own facility, 3) had a secure worksite to insure safety and security of
electronic gear installed in the trailer, and 4) had constructed similar trailers for the
other public safety agencies; and
WHEREAS, only two companies replied to Police Department inquiries, a public
safety trailer company from Chadwicks, New York which estimated the cost to be
$108,000 and another company from Southern California, Sundowner of California, Inc,
which estimated the cost to be $43,727.00; and
WHEREAS, the only company that can meet the Police Department's
specifications for this trailer is Sundowner of California, Inc; and
WHEREAS, City of San Rafael Municipal Code Section 2.55.070 D allows the
City Council to waive competitive bidding due to necessary restrictions in specifications;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San
Rafael as follows:
1. That all of the facts recited above are true and correct.
2. That, based upon the facts presented herein and in the staff report
accompanying this item, the Council finds that Sundowner of California, Inc. is
a sole source for the Police Department trailer and accordingly, pursuant to
section 2.55.070D of the Municipal Code, hereby waives the competitive
bidding requirements of the City's Purchasing Policy (Chapter 2.55 of the San
Rafael Municipal Code).
3. That the bid from Sundowner Of California, Inc. for one trailer at the specified
price of $43,727.00 is hereby accepted and that a purchase order for said
trailer in that amount is hereby approved.
4. That the Chief of Police or his designee is authorized to take whatever
additional actions are necessary to affect this purchase.
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I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify
that the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on the 18th day of September, 2006, by the following
vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips and Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JEAN,NI
E'M. LEONCINI, City Clerk
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