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HomeMy WebLinkAboutCC Resolution 11477 (General Plan 2020; Live Oak Associates)RESOLUTION NO. 11477 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING AMENDMENT TO AGREEMENT WITH LIVE OAK ASSOCIATES, INC. RE. SAN RAFAEL GENERAL PLAN 2020 (P00-07) (COMMENCING ON JANUARY 16, 2001 AND ENDING ON JUNE 30, 2004, IN AN AMOUNT NOT TO EXCEED $27,584) WHEREAS, On January 16, 2001, the City of San Rafael (CITY) entered into an Agreement with Live Oak Associates, Inc. (CONTRACTOR) for the provision of planning consulting services in connection with the preparation of background information, policy development and environmental review pertaining to biological resources in San Rafael General Plan 2020; and, WHEREAS, said Agreement provided for planning services in an amount not to exceed $20,600; and, WHEREAS, due to additional requirements for background and analysis, the CITY has determined that CONTRACTOR'S services need to be extended, and the contract increased a comensurate amount, and the CITY and CONTRACTOR now desire to amend the term of the Agreement; and, WHEREAS, the CONTRACTOR has the expertise and experience to perform the required professional services and is willing and able to continue to provide said services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael that it hereby approves and authorizes the City Manager to sign the Professional Services Agreement amendment with Live Oak Associates, Inc., a California Corporation, for consulting services in connection with the San Rafael General Plan 2020 project for an additional amount of $6,984, the total contract expenditure not to exceed $27,584. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 20th day of January, 2004, by the following vote, to wit: AYES: COI?NCILMEMBERS: Cohen, Heller, Phillips & Vice -Mayor Miller NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: May�orrBoro �.? � JEATNE M. LEO�NC�INI, City Clerk AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND LIVE OAK ASSOCIATES, INC. FOR PROFESSIONAL SERVICES This Amendment to Agreement is made and entered into this 20th day of January 2004 by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Live Oak Associates, Inc., a California corporation (hereinafter "CONTRACTOR"). RECITALS WHEREAS, on January 16, 2001, the City of San Rafael (CITY) entered into an Agreement with Live Oak Associates, Inc. (CONTRACTOR) for the provision of planning consulting services in connection the preparation of San Rafael General Plan 2020 and the Environmental Impact Report; and, WHEREAS, due to legal review, the CITY has determined that CONTRACTOR'S services need to be expanded to include additional research and analysis for the Environmental Impact Report, and the contract increased a comensurate amount; and the CITY and CONTRACTOR now desire to amend the term of the Agreement; and, WHEREAS, the CONTRACTOR has the expertise and experience necessary to perform the required professional services and is willing and able to continue to provide said services. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. Paragraph 4 of the Agreement is amended to read as follows: "For the full performance of the services described herein by CONTRACTOR, CITY shall pay contractor as described in Exhibits "A' in the January 16, 2001 agreement and `B" attached and incorporated herein, in a total amount not to exceed $27,584. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR." 2. All other covenants, terms and conditions of the original Agreement, as amended on February 18, 2003 to extend the terms of the contract, remain in full force and effect for the term of the Amended Agreement. 1 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL —�. 4:;) �.:_ � ROD GOULD, City Manager ATTEST: ANNE M. LEONCINI, City Clerk AS TO FORM: AAistant City Attorney CONTRACTOR By: e Oak gsso6al,;, Inc . Name: Title: Pf-es i vii 2 EXHIBIT B LIVE OAK ASSOCIHES, I an Ecological Consulting Firm January 14, 2003 Linda Jackson City of San Rafael P.O. Box 151560 San Rafael, CA 94915 SUBJECT: Revisions to the Draft General Plan 2020 for the City of San Rafael, Marin County. Dear Linda, The following proposal outlines what will need to be completed in order to address comments on the San Rafael Draft General Plan 2020. These tasks include reviewing background material such as the revised maps, a site visit to evaluate the areas designated for land use changes and vacant lots, and making edits to the General Plan in accordance with comments. We would propose to complete this work on a time -and -materials basis for a not -to -exceed cost of $6,984. Task 1.0 Review of Background Materials Since the time that the biological sections of the Pian were originally written, we have received additional information (such as maps) that would enable Live Oak Associates, Inc. (LOA) to make these sections more detailed. A few hours have been proposed for the review of this new information before proceeding. Task 2.0 Field Visit One 6111 day of field work has been allotted in order to directly evaluate areas that are addressed in the Plan. There are less than 20 areas that are proposed for land use changes and numerous vacant lots the will be assessed while in San Rafael. Task 3.0 Revisions to the Draft General Plan 2020 Revisions will be made to the Plan specifically addressing the comments made by the firm of Remy, Thomas, Moose and Manely dated November 26, 2003 and your comments from December 5, 2003. In general, the biological sections will be reformatted and written to include more detail, resulting in a more site specific analysis. San lose Office. 6830 Via Del Oro, Suite 205 v Sari Jose, CA 95119 • Phonc: 408-224 8300 • Fax' 408-224 1411 OakhutSt Offir-P P O Box 2697 •49430 Road 426, Suite B • Oakhurst. CA 93644 • Phone 559-642-4880 • Fax. 559-G42-4883 Task 4.0 Meetings We have allowed a few hours for attendance at meetings or hearings in case it becomes necessary that a representative from Live Oak Associates, Inc. be present. If you have any questions regarding our proposal please contact me at your earliest convenience Sincerely, Melissa Denena Assistant Project Manager Wetland Ecologist/Botanist CE DATE(MAOORD,. CERTIFICA`i _ OF LIABILITY INSURA, . 2/17/2004 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION SHARP INSURANCE & BONDING ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE PO Box 1230 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Visalia, CA 93279 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. (559) 734-9246 Phone (559) 734-8449 Fax INSURERS AFFORDING COVERAGE NAIC # INSURED Live Oak Associates, Inc. I INSURER A: Zurich Insurance Comganv David J. Harteveldt & Rick Hopkins I INSURER B: Clarendon Insurance Companv P O Box 2697 INSURER C: State Fund Ins. Co. I _ Oakhurst, CA. 93644 INSURER D: Admiral Insurance Comganv I I INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDU POLICY EFFECTIVE POLICY EXPIRATION LTR INSIPID TYPE OF INSURANCE POLICY ::UMBER DATE INUMIDD/YY1 DATE!SIMlDC/YYI IJ LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1.000.000 X COMMERCIAL GENERAL LIABILITY PPS 33772394 10/23/2003 10/23/2004 DAMAGE TO RENTED PREMISES (Ea axurencel $ 1.000.000 A CLAIMS MADE FX_1 OCCUR I MED EXP (Any one person) $ 10,000 _ X.C.0 PERSONAL & ADV INJURY $ 11000,000 GENERAL AGGREGATE I $ 2.000.000 GEN'L AGGREGATE LIMIT APPLIES PER: I PRODUCTS - COMP/OP AGG 3 2.000.000 PEC n POLICY LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 51,000,000 ANY AUTO PA 10102729 8/7/2003 8/7/2004 (Ea accident) X ALL OWNED AUTOS BODILY INJURY B X SCHEDULED AUTOS (Per person) $ X HIRED AUTOS BODILY INJURY X NON -OWNED AUTOS (Per accident) $ — PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY I AUTO ONLY - EA ACCIDENT I $ ANY AUTO OTHER THAN EA ACC I $ AUTO ONLY: AGG 15 EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE I $ OCCUR CLAIMS MADE I AGGREGATE I $ I$ DEDUCTIBLE I $ RETENTION 5 _ $ COMPENSATION AND 1618091-03 12/1/2003 11211/2004 X I WC TORY LII ITS I O1 H- ER EMPLOYS EMPLOYERIETOR/ I E.L. EACH ACCIDENT $ 1,000,000 ARTLITY C ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED7 NO I E.L. DISEASE - EA EMPLOYEEI $ 1,000,000 If yes, describe under SPECIAL PROVISIONS below I E.L. DISEASE - POLICY LIMIT I $ 1,000,000 OTHER E000000124205 2/1/2004 2/1/2005 $1,000,000 EA CLAIM $1,000,000 D PROFESSIONAL LIABILITY AGGREGATE DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS SAN RAFAEL COMMUNITY DEVELOPMENT DEPARTMENT NAMED ADDITIONAL INSURED RESPECTS GENERAL LIAIBLITY AS PER THE ATTACHED FORM. *EXCEPT 10 DAY NOTICE OF CANCELLATION FOR NONPAYMENT. CERTIFICATE HOLDER Additional Insured SAN RAFAEL COMMUNITY DEVELOPEMENT DEPARTMENT P. 0. BOX 151560 SAN RAFAEL, CA 94915-1560 I ACORD 25 (2001/08) LIVEO Cert# 1 Holder# 86 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE © ACORD CORPORATION 1988 POLICY NUMBER: PPS 33772394 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: SAN RAFAEL COMMUITY DEVELOPMENT DEPARTMENT P. O. BOX 151560 SAN RAFAEL, CA 94915-1560 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section H) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of your ongoing operations performed for that insured. CG 20 10 10 93 Copyright Insurance Services Office, Inc. 1992 c EFITHOLf3ER GOP`(° - STATE. P. " N E;OX 807, -SAN RANOSCO;CA '944:;142.;0807 COMPESATION ,.•.: „ INSURANCE FUND CERTIFICATE, OF 'WORK ERS`.t0MPENSATION.' IIVSURANd ISSUE DATE: 12-01-2003 GROUP: POLICY NUMBER: 1618091-2003 CERTIFICATE 1p; 20 CERTIFICATE EXPIRES; 12-01-2004 .. 12-01-2003/12-01-2004 CITY OF SAN RAFAEL SAN RAFAEL CITY CLERK . JEANNE LEONCINI LINDA. JACKSON z PO BOX 151560 4x w• y4} SAN RAFAEL CA 94915-;15;60 = = G This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 30 days' advance written notice to the employer. We will also give you 30 days' advance notice should this policy be cancelled prior to its hormal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein'. Notwithstanding any requirement, term, or condition Qf any contract or other: document:..: with respect 3o which this certificate of.: insurance may be -Issued or may`-per'.tain,'� the insurance afforded ;by; the policies described herein is subject to all the term's., exclusions and conditions of such policies. r NIL. AUTHORIZED REPRESENTATIVE PRESIDENT,'; EMPLOYER,'S•LIABILITY LIMIT INCLUDING DEFENSE COSTS.: $1,0 11 00`,.000.00 PER`OC.CUORENCE: ENDORSEMENT #2069 ENTITLED CERTIFICATE HOLDERS' Nl3TTCE EFFECThVE'.12-01-20.03 IS ATTACHED~TO AND FORMS A PART OF THIS POLICY. EMPLOYER LEGAL NAME it 0 sy. LIVE OAK ASSOCIATES INC k "LIVE OAK ASSOCIATES -INC PO BOX 2697 OAKHURST CA 93644 (REv.3-03) PRINTED: 11-17-2003 P0408 D�91k-91®I�Mi:Y,+,Fli��ili.7�e1►l�o��9_184:���i�I�1�ls6�."n$'le ' IYT1 s f�