HomeMy WebLinkAboutCC Resolution 11276 (Library Operation for St. Library Bond Act 2000)Resolution No: 11276
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL CERTIFYING
PROJECT BUDGET, LOCAL FUNDING COMMITMENT, SUPPLEMENTAL
FUNDS, AND PUBLIC LIBRARY OPERATION FOR STATE LIBRARY BOND
ACT 2000 GRANT APPLICATION
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as
follows:
WHEREAS, the people of the State of California have enacted the "California Reading
and Literacy Improvement and Public Library Construction and Renovation Bond Act of
2000", also known as the Library Bond Act of 2000; and
WHEREAS, the Library Bond Act authorized the sale of $350 million of state
general obligation bonds for the purpose of public library construction and renovation;
and
WHEREAS, $350 million of state grants are currently available on a 65% state to
35% local matching fund basis to cities, counties and library districts authorized to own
and maintain a public library facility, for the construction and renovation of public library
facilities in the State of California; and
WHEREAS, the Needs Assessment completed as part of the Library Bond
Act grant application both indicate a need to expand and renovate the existing
Pickleweed Library; and
WHEREAS, the City of San Rafael has completed all grant application
requirements and is requesting $1,288,893 in grant funds;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
Agrees to provide the local matching fund amount of $694,020 identified in the
Library Project Budget, as required by Education Code Section 19995(a); and
2. Agrees to provide supplemental funds of $2,454,069 necessary to complete the
project as stated in the project budget; and
3. Certifies that the local matching and supplemental funds specified in the project
budget will be available when they are needed to meet cash flow requirements for
the project; and
4. Agrees to commit to the project budget of $2,011,356 contained in the Library
Project Budget section of the Application Form, contingent upon award of grant
funding; and
5. Appoints the City Manager as agent to conduct all negotiations, execute and
submit all documents including, but not limited to, applications, agreements,
payment requests and so on, which may be necessary for the completion of the
Project(s); and
6. Attests to the accuracy and truthfulness of all information submitted in the
Application Form and the required supporting documents; and
7. Commits to operate the completed facility and provide public library direct
service under the auspices of the San Rafael Main Library; and
8. Agrees that the facility shall be dedicated to the public library direct service use
for a period of 40 years following completion of the project, regardless of any
operating agreements the City may have with any other jurisdictions or parties.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the Council of said City held on Monday, the 17th of March, 2003, by the following
vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEM 3ERS: None
ABSENT: COUNCILMEMBERS:None
JEAtqNE M. LEONCINI, CITY CLERK
Section 20440, Appendix 1
APPLI CA TION FORM
CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND
RENOVATION BOND ACT OF 2000 FUNDS
Administered by the California State Library, Office of Library Construction
The applicant local jurisdiction, pursuant to the Education Code, Title 1, Division 1, Part 11, Chapter 12, Articles 1-3, sections 19985-20011 and Title 5,
Division 2, Chapter 3, sections 20430-20444 of the California Code of Regulations, hereby makes application for a state matching grant for the
construction or remodeling of the public library facility described herein and in all supporting documents:
APPLICATION FORM INSTRUCTIONS:
mr Limit comments throughout the entire form to the space provided unless otherwise stated.
mr Single space responses, limiting type size to no smaller than 11 points if using a computer, or 12 pitch (elite) if a typewriter
is used.
Ar- Attachments shall not be accepted unless required by regulation or called for in the application form.
mr Applicants shall submit a completed Application Form and six additional copies of the form.
(See section 20440 for complete application submittal requirements)
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1 - Official Name of Project: > San Rafael Pickleweed Library
2. Type of Applicant Jurisdiction: > (Check one only) I City: O County: O City/County: O District: O
3. Grant Applicant Name: > City of San Rafael
Legal name of jurisdiction that will own building
(For multipurpose projects, list the legal name of the jurisdictions that will own the public library portion of the multipurpose building.)
4. Authorized Official of the Applicant Jurisdiction: > Mayor, Albert J. Boro
Mayor, Chairperson of Board of Supervisors, Head of Special District authorized to sign the application
Title: > Mayor of San Rafael Phone: > (415) 485-3074
E-mail: > Dat.robertspci.san-rafael.ca.us
Address: > PO Box 94515-1560
San Rafael, CA 94915
5. Project Coordinator: > Vaughn Stratford
Name of individual who will have administrative control over the project for the applicant local jurisdiction
Title: > Library Director Phone: > (415) 485-3325
E-mail: > vauahn.stratfordno ci.san-rafael.ca.us
Address: > 1100 E Street
San Rafael, CA 94901
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6. Alternate Project Contact Person: > Gail Lockman
If the project coordinator is unavailable, the contact person shall be authorized to act in the capacity of the project coordinator.
Title: > Library Manager Phone: > (415) 485-3319
E-mail: >
Address: > 1100E Street
San Rafael, CA 94901
7. Head of Planning Department: > Bob Brown
(For the applicant jurisdiction, if applicable. Special Districts are exempt)
Title: > Planning Director/Community Development Director Phone: > (415) 485-3085
E-mail: > bob.brownaQci.san-rafael.ca.us
Address: > 1400 5th Ave, 3rd floor
San Rafael, CA 94901
8• Head of Public Works or General Services Department: > Dave Bernardi
If Applicable: Head of Public Works or General Services Department for the applicant jurisdiction. Special Districts are exempt.
Title: > Public Works Director Phone: > (415) 485-3378
E-mail: > dave.bernardi(@ci.san-rafael.ca.us
Address: > 1400 5th Ave, PO Box 151560
San Rafael, CA 94915-1560
9• Operating Library Jurisdiction: > San Rafael Public Library
Legal name of library that will operate the public library.
10. Library Director Name: > Vaughn Stratford
Public library director for the libraryjurisdiction that will operate the public library.
Title: > Library Director Phone: > (415) 485-3325
E-mail: > vauchn.stratfordQci.san-rafael.ca.us
Address: > 1100 E Street
San Rafael, CA 94901
11. Alternate Library Contact Person: > Gail Lockman
If the library director is unavailable, the contact person shall be authorized to act in the capacity of the library director.
Title: > Library Manager Phone: > (415) 485-3319
E-mail: > aail.lockmanOci.san-rafael.ca.us
Address: > 1100E Street
San Rafael, CA 94901
12. Library Building Program Consultant:
Title: > Library Management Consultant
E-mail: > simmons,4150)aol.com
Address: > 133 North Linden Drive
Ventura, CA 93004
> Beverley Simmons
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(If applicable)
Phone: > (805) 659-2528
2
1
13. Technology Planning Consultant > David Cooper, WBE Electric
Title: > Division Manager
E-mail: > GOOD Owbeinc.r,orri
Address: > 90 Hill Road
Novato, CA 94945
14. Project Architect: > Group 4 Architecture, Research + Planning, Inc
Providing construction budget estimate and/or conceptual plans.
Title: > Wayne Gehrke - Principal
E-mail: > woehrkena 4arch.com
Address: > 301 Linden Avenue
South San Francisco, CA 94080
15. Project Manager: > Andrew J. Preston
Title: > Asst. Public Works Director
E-mail: > andv.orestonna ci.san-rafael.ca.us
Address: > 1400 5th Ave
San Rafael, CA 94901
16. Construction Manager: > Carlene McCart
Title: > Community Services Director
E-mail: > carlene.mccartna ci.san-rafael.ca.us
Address: > 618 B Street
San Rafael, CA 94901
17. Construction Cost Estimator: > Davis Langdon Adamson
Title: > David Cobb, Cost Estimator
E-mail: > dcobbadladamson.com
Address: > 170 Columbus Ave, Suite 301
San Francisco, CA 94133
18. Hazardous Materials Consultant: > Lewis-Kleinfelder Inc.
Title: > Bradley Erskine
E-mail: > Berskinel7Kleinfelder.com
Address: > 35 Mitchell Blvd # 5a
San Rafael, CA 94901
(If applicable)
Phone: > (415)258-3263
(If applicable)
License # > C-9207
Phone: > (650) 871-0709 X 239
Phone: > (415) 485-3359
(If applicable)
Phone: > (415) 485-3340
(If applicable)
Phone: > (415) 981-1004
(If applicable)
Phone: > (415) 472-6770
19• Project Interior Designer: > Group 4 Architecture, Research + Planning, Inc.
(if applicable)
Title: > Wayne Gehrke - Principal Phone: > (650) 871-0709 X 239
E-mail: > vw/ ehrke @4arch.com
Address: > 301 Linden Avenue
South San Francisco, CA 94080
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TYPE OF PROJECT
New Public Library Building Gross Total Proiect Souare Footage
1 • Construction of a New Public Library Building > SF
2. Conversion of an Existing Building into a New Public Library Building > SF
3• Conversion and Expansion of an Existing Building into a New Public Library > SF
(Include both new 8 remodeled square footage.)
Priority.
Gross Square Footaqe
—10 Remodeling: > SF
_0 Expansion: > SF
❑ First Prioritv "Joint Use"
❑ Co -Location Joint Use
❑ Joint Venture Joint Use
❑ Computer Center ❑ Shared Electronic/Telecommunications
❑ Family Literacy Center ❑ Subject Specialty Center
❑ Homework Center ❑ Career Center
❑ Other similar collaborative library services with direct benefit to K-12 students
Specify: >
❑ Second Prioritv "All Others"
Existing Public Library Building
4• Remodeling an Existing Public Library Building
5. Remodeling and Expansion of an Existing Public Library Building
Gross Square Footaqe
—10 Remodeling: > SF
_10 Expansion: > SF
❑ First Prioritv
Gross Total Proiect Square Footage
SF
> SF
(Include both new 8 remodeled square footage.)
A public library project in the attendance area of a public school that has inadequate infrastructure to support access to
computers and other educational technology.
"Inadequate infrastructure" is defined as an incoming telecommunication connection to a school building of equal to or less
than 512 thousand bits per second (512K bps)
Name of Public School: >
0 Second Prioritv "All Others"
Field Act Applicability (Joint use projects only)
6. Is the project subject to the Field Act? > I YES 0 NO 0
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4
Multipurpose Buildings (Multipurpose Building Projects Only)
Is the project a Multipurpose Building? > I YES O NO 0
(A multipurpose building is a multi -occupant facility, part of which is a public library and part of which is used for other purposes.)
Types of Multipurpose Building Uses & Square Footage Allocations
Space Use SQ FT %
1. Dedicated to Public Library Use
(Including Public Library/School Library Use, if Joint Use Project)
2. Dedicated to "Other"
Uses
SQ FT
A.
Specify
> Art Room
1,169
SF
B.
Specify
> Teen Center
565
SF
C.
Specify
> Community Services
154
SF
D.
Specify
> Staff Offices/Receptionist
521
SF
E.
Specify
> Cafe
108
SF
F.
Specify
> Sports Storage
384
SF
G.
Specify
>
SF
H.
Specify
>
SF
3• Subtotal: Dedicated to "Other" Uses
4• Common Areas'
5. Subtotal: Total of Common Areas'
SQ FT
6. Public Library Pro Rata Share of Common Areas' > 4,302 SF
Line 5 SF x
In Line 1
7. "Other" Uses Pro Rata Share of Common Areas' > 5,703 SF
Line 5 SF x
In Line 3
B. TOTAL MULTIPURPOSE BUILDING SQUARE FOOTAGE
9. SF ATTRIBUTABLE TO PUBLIC LIBRARY USE > 6,487 SF
Line 1 SF+ Line 6 SF
> 2,185 SF 43%
Line 1 SF divided by
(Line 1 SF+ Line 3 SFJ
> 2,901 SF
Add Lines 2A SF
thru 2H SF
> 10,005 SF
Must equal Line 6 SF+ Line 7 SF
> 15,091 SF
Add Lines 1 SF, 3 SF, d 5 SF
57%
Line 3 SF divided by
(Line 1 SF+ Line 3 SFJ
1 "Common Areas" are those areas of a multi -occupant building that are shared by all occupants, such as lobbies, vestibules, mechanical rooms, restrooms, custodial
areas, delivery, shipping and receiving areas, loading docks, kitchenettes, auditoriums, meeting rooms, conference rooms, and storage areas that are used by all
parties of a multipurpose building.
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5
Population Growth
When providing the 1980, 2000, and 2020 population figures below, the applicant shall count only those residents:
(a) Within the official boundaries of the applicant jurisdiction, and
(b) Within the service area of the proposed project, but
(c) Exclude all people living within the boundaries of other special district, county, or city public library service areas, for which
there is no public library service contract vvith the applicant.
All Projects:
1 • Public library project's service area 1980 population: > 5,265
2• Source: > 1980 U.S. Census
3. Population Percentage Change from 1980 to 2000: > 122%
4. Public library project's service area 2000 population: > 11,679
5• Source: > 2000 US Census (GeoLytics Census CD, 2000 Short Forms Blocks)
6. Population Percentage Change from 2000 to 2020: > 10%
7• Public library project's service area 2020 population: > 12,900
8. Source: > Association of Bay Area Governments Projections 2000
Joint Use Projects (Both Co -location & Joint Venture Projects):
9• Project's public school attendance area(s)1980 student population: >
10. Source: >
11. Population Percentage Change from 1980 to 2000: > %
12• Project's public school attendance area(s) 2000 student population: >
13. Source: >
14. Population Percentage Change from 2000 to 2020: > %
15. Project's public school attendance area(s) 2020 student population: >
16. Source: >
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0
Existing Library Facility Square Footage
Existing Public Library:
• The current gross square footage of the existing public library(s) being replaced is: > 526 SF
If no existing public library facility, enter "0."
Existing School Library: (Co -located Projects Only)
2. The current gross square footage of the existing school library(s) being replaced is: > SF
If no existing school library facility, enter T."
Library Facilities Master Plan
Describe the relationship of the proposed project to other existing or planned library facilities for the jurisdiction.
Proposed Project. This proposed project will improve library services in the Canal area of East San Rafael by
expanding an existing library within a multipurpose building. The City has a Cooperative Agreement with the San
Rafael Schools District for this project. In the the year 2000, the Canal service area had a population of 11,679 within
an approximately half -mile square area --the highest residential density in the city and county. It is a low income,
multicultural community sorely in need of expanded library -related services. The library's size will increase from 526
square feet to 2,185 square feet in order to more adequately support the current service area and its anticipated 10%
growth by 2020. Seating, collections, programming and technology will increase as well.
Relationship to Other Facilities. The San Rafael Public Library serves a population of 54,400 people, with a
circulation of 326,902 items per year. Of comparable cities in California, San Rafael has the highest ratio of books to
library area (8.66 books/sq. foot) of comparable cities in California. The circulating collection is housed mainly at the
downtown San Rafael Public Library. In North San Rafael, the Marin County Free Library system serves the
majority of residents. San Rafael also provides a reservation, pick up and drop off service at City Hall at the Mall in
North San Rafael. Because of its size, the one -room Canal Library Center houses a small circulating and reference
library and provides limited programming and other services. Except for a small elementary school library, there are
no other library services in the Canal area. The Canal area is isolated from the downtown area, separated by a lack of
direct public transportation routes and the physical barriers of the Canal and Highway 101. Hence, most patrons from
East San Rafael do not use the downtown library.
The San Rafael Pickleweed Library as an expanded and improved Canal area library will continue to benefit from its
relationship with the downtown library through that library's support in processing and cataloging of materials,
backup reference service, storytelling, publicity and printing, and increased administrative support. The Pickleweed
Library will also be part of the MARINet consortium. Benefits include a shared online catalog, shared electronic
resources and access to the collections of all libraries.
Rationale for the Project. The Canal area library is the next logical step in improving library and related services to
Version 1.3 (5/30/02) 7
Age of the Existing Library Facility
See Definition of "Existing Public Library," section 20430.
All Proiects
1 • When was the existing public library building(s) that will be replaced or improved built? > 1983 Year
If no existing public library facility, enter "N/A"
If proposed project will replace more than one
building, list the oldest of the buildings.
Co -Located Joint Use Proiects Only
In addition to the information listed above:
2. When was the existing school library building(s) that will be replaced or improved built? > Year
If no existing school library facility, enter "N /A"
Condition of the Existing Library Facility
See Definition of "Existing Public Library," section 20430.
All Proiects
3. When was the most recent structural' renovation or expansion
of the existing public library building(s) that
is to be replaced or improved by the proposed project?
Co -Located Proiects Only
In addition to the information listed above:
4. When was the most recent structural' renovation or expansion
of the existing school library building(s) that
is to be replaced or improved by the proposed project?
' Pertaining to the load bearing elements of the building
If proposed project will replace more than one
building, list the oldest of the buildings.
> 1983 Year
If no existing public library facility, enter "N/A"
If proposed project will replace more than one
building, list the oldest of the buildings.
> Year
If no existing school library facility, enter "N/A"
If proposed project will replace more than one
building, list the oldest of the buildings.
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Ownership and Availability
Site
1. Is the library site currently owned by the applicant? I Yes O No O
2.
Will the library site be owned by the applicant?
Yes Q
No
O
3.
Will the library site be leased by the applicant?
I Yes
O
No
Q
4.
If the library site will be leased, provide the name of the owner:
5.
Was the site acquired with funds from the "Class Size Reduction Kindergarten -University
Public Education Facilities Bond Act of 1998"?
I Yes
O
No
O
[See Education Code section 19995(c)]
6.
Is the site currently dedicated to the operation of a public library?
I Yes
No
O
Building (For Conversion Projects Only)
7.
Is the building to be converted currently owned by the applicant?
I Yes
O
No
O
8.
Will the building be owned by the applicant?
I Yes
O
No
O
Title Considerations
Site
9• Are there any exceptions to marketable record title? I Yes O No Q
Building (For Conversion Projects Only)
10. Are there any exceptions to marketable record title? I Yes O No O
Appraisal
(No appraisal is required if the value of the land or building will not be claimed as an eligible project cost or a local matching fund credit)
Site
11. What is the appraised value of the library site? > $
(or library portion of site, if multipurpose project)
12. Does the appraiser have a State Certified General Real Estate Appraiser's License? I Yes O No O
Building (For Conversion Projects Only)
13. What is the appraised value of the building? > $
(or library portion of site, if multipurpose project)
14. Does the appraiser have a State Certified General Real Estate Appraiser's License? I Yes O No O
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Site Use Potential
Accessibility
Describe the accessibility of the proposed site for the residents in the library service area:
Equal Access
Discuss the site's accessibility to all parts of the library service area and its location in relationship to the geographic center of the
library service area. Discuss any natural and artificial barriers that may impede access to the site.
Accessibility. The building is on Canal Street, a broad, residential public thoroughfare, easily accessible by auto or
public transportation, bicycles , pedestrians, and/or disabled individuals. There are sidewalks on both sides of the
street. More than 80% of the users live within 2,400 "walkable" feet of the site. Three of the eight area bus stops are
within ''A mile of the site. One stop, serving three routes, is within 400 feet of the site.
Relation to Geographic Center. The site is to the east of the geographic center of the service area, on the northern
edge of the major population concentration. The multi -use, 17 acre City -owned Pickleweed Park is considered the hub
of community activity for the Canal area. The Center is within walking distance of the local elementary school,
community based organizations and various businesses within the area. The citizens want expanded library services at
the Park and the city has planned for and supports expanding the library in this locale. There is no other property
within the area that could be used for a library. This area is 100% built out, according to city planning officials.
Barriers. No natural or artificial barriers exist within the service area to separate users from the facility. Zoning for
the site permits its use as a library. Canal area residents are more likely to use this library than the downtown San
Rafael Public Library for a variety of reasons. Impediments to reaching the downtown library include traffic
congestion getting on Hwy 101, limited parking downtown, the relatively unsafe bike routes once one leaves the area,
and the long bus ride (up to 45 minutes). Furthermore, the main library is 2.6 miles away and requires going under
Hwy 101, thus walking there would not be easy for seniors, children and families.
Public Transit Access
W_ Number of public transit stops located within 114 mile of site: >
If public transit is available in the library service area, describe the various public transit access opportunities for the site. If no
public transit is available in the library service area, enter "No Public Transit Service."
The City of San Rafael is served by public transportation operated through the Golden Gate Transit District.
According to a 2001 Marin County study of transit needs, the "typical" existing transit user uses GGT services five
days a week, does not own an auto, lives in the Canal area, and needs to transfer at least once to reach the intended
destination. The study further states that downtown San Rafael and the Canal area represent 41% of all transit trips in
the County and that countywide, over two-thirds of riders are transit dependent, with 48.4% reporting that they do not
drive.
Three different bus lines, the 20, 28 and 35, loop through the service area, serving 5,400 riders per day. There are eii
Version 1.3 (5/30/02) 10
Pedestrian & Bicycle Access
Describe other access opportunities such as pedestrian walkways and bicycle paths. Discuss plans for amount and location of
bicycle parking, including local ordinance requirements.
The site is on a wide, neighborhood thoroughfare, with city -standard sidewalks on both sides of the street. More
than 80% of the existing and anticipated library users live within 2,400 "walkable" feet of the site. Bahia Vista
Elementary School is within two blocks of the site, students from Bahia Vista School have a short walk or bike ride to
get to the library. The residential speed limit is 25 miles per hour, thus reducing dangers for pedestrians and
bicyclists.
Bike routes extend throughout the neighborhood and connect to the library site, which is part of a community park
with diverse, active users. Among these is the existing Class I bike route connecting Bellam Boulevard to Canal
Street to the east of the site, and the route on the edge of the Canal and San Rafael Bay. A Class II route is proposed
for the remaining length of Canal Street. Local ordinances require that bicycle parking spaces equal 3% of
automobile parking spaces. We propose to locate a total of twenty bike rack spaces in front of the building, far
exceeding the minimum requirements.
Automobile Access
Describe the site's accessibility by automobile for residents of the library service area. Take into consideration traffic, traffic
systems, and availability of curb cuts.
Automobile access within the service area to the site is excellent. The major collector streets of Kerner, Canal and
Medway leading to the site have no traffic constrictions. Traffic on these streets is moderate during library service
hours, and patrons of the library seldom experience delays in accessing the site. Outside of the service area ,
substantial traffic problems exist, impeding access to and from the neighborhood. Traffic within the Canal area
however, moves smoothly.
Patrons with special needs can take "Whistlestop Wheels", the local paratransit provider, and be dropped off at the
curb. Sufficient curb cuts at drives, parking, and drop-off points, meeting ADA and City -guidelines, already exist.
Proximitv to Maior Thorouqhfares
List the major arterial routes in the library service area with the most recent traffic counts (number of vehicles per day):
Number of
Blocks
Traffic
Count
Street Name
from Site
Count
Date
1 • > Bellam Blvd. / East Francisco
9
28,456
04/27/99
2. > East Francisco 1 Harbor St.
9
17,897
05/11/99
3. > Kerner Blvd. / Novato St.
3
8,682
05/11/99
4. > Canal St. / Novato St.
3
6,241
05/18/99
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11
Library Automobile Parking
1 • Number of library parking spaces available off street, on library site ........................ >
2. Number of library parking spaces available off street, off library site ........................ >
(within 500 feet of front door)
3• Number of parking spaces available on street ..................................................... >
(within 500 feet of front door)
4. Total Number of Spaces Available for Library Parking .......................................... >
Zoning Requirements
85 spaces
0 spaces
127 spaces
212 spaces
5. Number of on-site library parking spaces required by local zoning .......................... > 0 spaces
6. Was a zoning variance or waiver obtained for the project for parking? ..................... > I Yes O No O 1
7. If so, by how many spaces were the parking requirements reduced? ...................... > 0 spaces
8• Provide number of square feet per parking space as required by local zoning.......... > 0 SF
9. If no local zoning requirement, provide the average number of square feet per
parking space used in the project calculations.................................................. > 180 SF
Automobile Parking to Building Square Footage Ratio
Library Bicycle Parking
35,041 SF
2.32 SF of Parking / 1 SF of Building
15,091 SF
if
11. Total Number of Spaces Available for on-site Library Bicycle Parking ..................... >
Version 1.3 (5130102)
20 spaces
12
# of Square Feet of Parking >
10. Calculate:
_
# of Square Feet of Building >
02
'J"
;' �' "
Library Bicycle Parking
35,041 SF
2.32 SF of Parking / 1 SF of Building
15,091 SF
if
11. Total Number of Spaces Available for on-site Library Bicycle Parking ..................... >
Version 1.3 (5130102)
20 spaces
12
Parking Rationale
Describe the rationale behind the amount of parking that will be available for the project, including: (1) the location of the automobile
parking (on-site or off-site), both within and beyond 500 feet of the library entrance; (2) local zoning requirements; (3) the availability
of public transportation; (4) bicycle parking and bicycle and pedestrian paths; and (5) any other considerations impacting automobile
parking requirements including, but not limited to, parking partnerships with shared use agreements.
Location of Parking: Five dedicated parking spaces, just outside the library entrance, and the first-come, first-
served use of 80 additional on-site and 127 nearby on -street parking spaces will more than adequately serve the
anticipated increase in library users.
Zoning Requirements: Rather than require a set number of spaces for a library or community center, the City's
zoning ordinance requires a parking study. The City Traffic Engineer conducted two studies. On 2/15/01, an analysis
and count of ingress and egress traffic during the 4-6 PM peak, revealed there were 158 trips to the multipurpose
facility. Pedestrians (27%) and bicyclists (5%) comprised 32% of users. Automobile trips comprised the other 68%,
but 61% of these trips were for drop-off or pick-up and did not involve parking. On 3/8/01 parking occupancy for the
4-7 PM period revealed an estimated 50 to 60 people per hour using the center, with least 65% being youth
(nondrivers). Based on these studies, it was recommended that five spaces be dedicated for library use, with the
remaining 80 on-site spaces being shared among all community users.
Availability of Public Transportation: Three bus routes serving the area provide transportation to approximately
5,400 riders per day. Three bus stops, serving all three routes, are within 1/4 mile of the site, including one stop 400
feet from the front door.
Bike Parking, Bike/Pedestrian Paths: More than 80% of service area residents live within 2,400 feet of the library
front door, so many patrons walk to the Community Center. Bicycle use is encouraged, and 20 bike parking spaces are
proposed. There is a Class I bike route to the east of the site, and a route on the edge of the Canal and San Rafael Bay.
A Class II route is proposed for the remainder of Canal Street.
Other Considerations: Existing and predicted library patronage will be adequately served by the increased
automobile parking, bicycle parking and by close -by public transit stops. Sufficient handicapped parking close to the
library entrance, loading zones and ADA -configured curb cuts are provided to allow equal access for senior citizens,
patrons with health issues, caregivers with small children and patrons with arms full of books.
Visibility
Describe how visible and prominent the public library building will be within the library service area.
The Pickleweed Park Community Center is located on Canal Street, a major thoroughfare in the Canal Area of East
San Rafael. The library is housed within the Community Center, a hub of daily activity within the Canal area. The
Center is prominently visible to those walking, on bicycles, in cars or on the bus. There is a highly visible sign for the
Park and Center on Canal Street. Library plans call for a separate entrance to the facility, with prominent signage,
clearly visible from the street. City ordinances do not allow for directional signs to be placed along the routes to and
from the facility. Visibility of the library entrance will not be impeded by landscaping. There are no adjacent edifices
to block the view. Visitors who are already using other services at the Center will easily be able to find the library,
through signage.
Version 1.3 (5/30/02) 13
Community Context & Planning
Describe the proximity of the proposed site to other facilities and areas of the community, and how that proximity enhances the use
of the library by the residents in the library service area. Describe the appropriateness of the proposed site including whether the
proposed library project will contribute to the establishment, redevelopment, or revitalization of a community or downtown core,
business district, or neighborhood. Describe how the proposed library is connected to other uses, including public use facilities, by
a full range of transportation and pedestrian options.
Proximity: The Pickleweed Park Community Center, surrounded by the Canal's only active park, is located on the
main street serving the Canal neighborhood of East San Rafael. The library is housed within the Community Center.
Approximately 2,000 diverse visitors, from preschoolers to seniors, come to the Center each week. With the Center
expansion, an additional 1,300 visitors per week will be served. The Center provides space for City- and other -
sponsored classes, programs, events, meetings and services, including police, code enforcement, library, health,
childcare, recreation and cultural activities. Access to this large, multi-age population will be an asset to the expanded
library. *Other community services in the area are within walking distance as are small retail businesses. The library is
two blocks from the neighborhood's only school.
Appropriateness and Contribution to Area Plans: The Canal area is an area of focus for the City's Community
Development Department and Redevelopment Agency. There were no considerations for putting the library in other
locales within the service area. There is no other property that could be used for a library, the citizens want expanded
library services at the Park, and the City has planned for and supports expanding the library in this locale. The
expanded library is in alignment with area plans for revitalizing and enriching the area.
Transportation Connections: The Library is easily accessible by bus, car, bicycle, or on foot; in fact, more than
1/3 of users access the site by bike or on foot. The varied transportation options ensure that library patrons will have
ease of access from home or school.
Site Selection Process
Describe the site selection process including community and planning department involvement, consultant assistance, as well as
any other pertinent activities associated with determining the best site for the library project.
Established in 1983, the Pickleweed Park Community Center (PCC) is the central hub of community activity in San
Rafael's Canal neighborhood. Community Involvement: A recommendation for expansion of the PCC was presented
to the City Council in August 2000, based on six public meetings, 16 outreach contacts with organizations and groups
and responses to a written survey. Planning Department Involvement: City staff determined that the area has no
other developable land for park, recreation, or library facilities. City project teams of Library, Community Services,
Public Works and Planning staff worked closely with consultants and community advisory board members to analyze
the current use and condition of the PCC and library, and to make plans for expansion. Consultant Assistance :
Group 4 Architects of South San Francisco was contracted to interpret priority activities into space needs and to
produce three conceptual designs for the site. Consultant Beverley Simmons was retained to advise on the space plan
for expanded library services. Other Activities: Group 4 met with the Pickleweed Advisory Board (PWAB) and
conceptual plans were reviewed. The resulting options were presented to the community in March of 2001. The
PWAB and the Park and Recreation Commission reviewed project updates in April, May and June 2001. In April, the
City Council held a study session and reviewed conceptual designs and funding strategies. A cost analysis was
completed in May. The project team revised the plan based on the estimates. A new building configuration was
devised and cost analysis conducted in June. The City Council then approved the final conceptual plan and cost
estimate in August 2001. Subsequently, the library began preparing tosubmit an application to the California State
Library for funding.
Version 1.3 (5/30/02) 14
Site Selection Summary
Describe why the proposed site was selected and why it is the best available location for the proposed public library project. If there
are problems with the proposed site, are there mitigating circumstances that lessen the negative impact of the problem or
problems? Describe any proposed design solutions that may moderate the site's drawbacks.
Rationale for Proposed Site: Established in 1983, the Pickleweed Park Community Center is the central address
for activity in San Rafael's Canal neighborhood. The Center is perceived as central, safe, welcoming and the hub of
neighborhood vitality. The Community Center is home to social, recreational, cultural, educational and governing
programs and activities sponsored by the City of San Rafael along with 67 organizations and service providers. The
supplemental documents to this application further describe a number of activities that led to the selection of a site
within this Center. Even citizens who do not live in the Canal area indicate there is a need for an enlarged library in
this neighborhood, according to the Community Needs Assessment.
Best Available Location: City staff determined that the Canal neighborhood has no other developable land for park,
recreation, or library facilities. There is no other property that could be used for a library, the citizens want expanded
library services at the Park, and the City has planned for and supports expanding the library in this locale. Pickleweed
Community Center is the only public building, other than one elementary school, serving the neighborhood. There are
no churches, halls, or meeting spaces in the area. The developed 7 -acre park (within a 17 -acre site) provides sports
fields, picnic areas and playgrounds to the community surrounds the Center. There are no other active parks in the
neighborhood. The Pickleweed Children's Center, serving more than 100 children per day with preschool and after
school child care programs, is located on the same site. It serves more than 100 children per day with preschool and
after school child care programs. This is the largest child care facility in the neighborhood. The site is on public
transportation lines, has parking and is within a half mile walking distance of the majority of neighborhood
residences. The community, the library administration, and the City deemed this site the most desirable for an
expanded library because it brings library services where people already gather.
Challenges with Site and Design Solutions: The siting of the expanded library within Pickleweed Park Community
Center provides an excellent solution to the dearth of potential locales within the service area. Although it is an
important and integral part of the community center, the library is also autonomous. Library hours will be different
from the community center and the facility. It will have its own entrance off the street. The library will be secured
separately from the rest of the center, yet located in an area that will be most efficient in its relationship to the
common areas it will utilize, including proximity to the other community center staff for security reasons. It is
envisioned as a lively place, but must be isolated from the noise of other disruptive activities such as social or sports
events taking place in the other portions of the facility.
Version 1.3 (5/30/02) 15
Site Description
Size
The total square footage of the library site should equal the square footage shown in 1 through 8 below:
All Projects (Except Multipurpose Buildings)
1. Proposed Library Building Footprint'
2. Proposed Library Surface Parking Lot
3. Proposed Library Parking Structure Footprint'
4. Future Library Building Expansion Footprint'
5. Future Library Parking Expansion
6. Required Local Zoning Set -Backs
7. Desired Aesthetic Set -Backs & Amenities
8. Miscellaneous & Unusable Space
9. Total Square Footage of Library Project Site
10, Proposed Under -Building Parking
Square Footage
> SF
> SF
> SF
> SF
> SF
> SF
> SF
> SF
> SF
> SF
' "Footprint" means the square footage of surface area of the site that a building or structure occupies. For example, a single story 10,000 square foot building
would have a 10,000 square foot footprint but a two-story 10,000 square foot building with 5,000 square feet on each level would have a footprint or 5,000 square
feet
Multipurpose Building Proiects Onli f
A
C
D
B
Library2
Library Portion
Other
Other
Dedicated
of Common
Common
Dedicated
SQ FT
SQ FT
SQ FT
SQ FT
1 - Proposed Building
>
2,185
4,302
5,703
2,901
2. Proposed Surface Parking Lot
>
1,821
2,369
17,372
13,464
3. Proposed Parking Structure
>
0
0
0
0
4. Future Building Expansion
>
0
0
0
0
5• Future Parking Expansion
>
0
0
0
0
6• Required Local Zoning Set -Backs
>
0
0
0
0
7. Desired Aesthetic Set -Backs & Amenities
>
0
6,582
12,223
0
8• Miscellaneous & Unusable Space
>
0
212,513
394,667
174,172
9. Total Square Footage of Multipurpose Project Site
>
4,006
225,766
429,965
190,537
10. Proposed Under -Building Parking
>
0
0
0
0
z
Library means that portion of the project that provides space for the delivery and support of public library direct services, including joint use school library
services (co -location or joint venture).
3
"Other" uses means any other space that does not provide for the delivery and support of public library direct services.
Version 1.3 (5/30/02) 16
Zoning
Classification
1 • What is the current zoning classification of the site?
2. Will the site have to be rezoned to build the project?
Variance or Waiver
> P/OS-WO-C (Parks Open Space -Water District - Canalfront Rei
3. Will a zoning variance or waiver be needed to build the project?
4. If so, list the date the variance or waiver has been or will be granted:
Permits & Fees
Permit & Fees Identification
Provide a list of any site permits or fees that have been or will need to be obtained:
Permit or Fee
5. > Environmental review
6. > Discretionary permits and design review
7. > Building/mechanical/electrical
8.>
Drainage
9• Is the site in the 100 -Year Flood Plain?
10. Do any watercourses that require control drain onto the site?
11. Do any watercourses that require control drain off the site?
IYes Q No Q
I Yes Q No *i
E
Cost of Permit or Fee
$ 0
$ 0
$ 0
12. Is the storm sewer system currently adequate to prevent localized flooding of the site?
(Date)
Date Obtained or
will be Obtained
04/15/02
07/01/02
11/01/03
Yes OO No O
Yes Q No OO
Yes Q No QQ
Yes Q No O
Describe any necessary mitiqation measures regarding drainage.
Due to the site location in the 100 year flood zone, the structure will have a finished floor level above the 100 year
level.
Version 1.3 (5/30/02) 17
California Environmental Quality Act (CEQA)
CEQA Litigation
Are there any unresolved legal actions pending against the project regarding CEQA compliance? If so, provide the case name,
court number, and a brief explanation.
NO, There was no testimony regarding CEQA at the City Council action approving the Mitigated Negative
Declaration and the project, and the Notice of Determination was promptly filed with the County Clerk. No legal
action has been filed or brought to the attention of the City
Energy Conservation
Describe what measures (include building design, solar orientation, materials, mechanical systems, natural ambient lighting, etc.)
are planned to reduce energy consumption and operating costs for the library.
Building Design: The building is designed with energy efficiency and sustainable design practices in mind. Day
lighting concepts, natural cooling, low -e glass, effective building envelope insulation and heat gain strategies are
incorporated into the design of the library. Solar Orientation: The expanded library is designed to make the best use
of natural light in order to promote a pleasant atmosphere while maximizing lighting. Materials: The existing
ductwork will be tested for air balance, leakage and insulation and appropriate corrective measures taken. Ductwork
will be relocated from the roof to within the ceiling space to create less demand on the units for heating and cooling.
Mechanical Systems: All new high efficiency packaged rooftop HVAC units with a seasonal energy efficiency ratio
(SEER) of 12 will replace the three existing (17 -year old) units. The entire building's electrical system is being
upgraded and CAT -5 communication cabling is to be installed. Lighting: All new insulated glass windows will be
installed. These windows, in concert with the existing skylight, will provide balanced daylight and contribute greatly
to energy efficiency. Reducing Energy Costs: Existing old -technology lighting equipment will be replaced with
modern equipment utilizing T8 fluorescent, T5 fluorescent and compact fluorescent lamps with electronic ballasts.
Areas in need of dimming will be equipped with similar, high efficiency luminaires with electronic dimming ballasts
and matching controls. Special areas of architecture that need to be featured with increased levels of accent lighting,
will be illuminated with efficient compact metal halide accent luminaires with electronic ballasts. Outdoor areas will
be illuminated using modern metal halide luminaires with highly efficient optical reflector systems, for maximum
safety illumination, control of glare to neighboring properties and maximum energy efficiency.
Version 1.3 (5/30/02) 18
Historic Buildings
Historic Status
1 • Was the existing building, if it is being renovated or expanded as part of the project, or any
buildings on adjacent properties, built longer than 50 years ago? I Yes O No Q
Is the existing library building project, or any buildings on adjacent properties:
2. On the National Register of Historic Places?
I Yes O
No Q
3. A National Historic Landmark?
Yes O
No Q I
4. A National Monument?
I Yes O
No Q
5. On County or Municipal Historic Designation list?
I Yes O
No Q
6. On the California Register of Historical Resources list?
Yes O
No Q
7. A California Historical Landmark?
I Yes O
No Q I
8• A State Point of Historical Interest?
Yes O
No Q
Federal Compliance
9• Will this project utilize Federal funds or require a permit or license from a Federal Agency? I Yes Q No O
10. If yes, has the review process required by section 106 of the National Historic I Yes O No O I
Preservation Act been completed?
If not, please explain.
Version 1.3 (5/30/02) 19
State Historic Preservation Office (SHPO)
1 • Has the State Historic Preservation Office been contacted regarding the project? I Yes Q No Q
If yes, summarize any comments received from SHPO. Does the project meet the Secretary of the Interior's Standards for the
Treatment of Historic Properties? Please explain.
Local Historic Preservation Ordinance
2. Is there a local historic preservation ordinance that applies to the proposed project site
or any adjacent properties? I Yes Q No Q I
If yes, briefly specify any applicable requirements or restrictions, such as height limits, etc. Further, describe any ways that the
proposed project's conceptual design plans are not substantially in compliance with the local historic preservation ordinance.
Version 1.3 (5/30/02) 20
Geotechnical Report
Identify and summarize any special geologic conditions, including, but not limited to, compressible and expansive soils, tunnels and
mine shafts, unstable slopes, active seismic zones, excessive ground water and areas prone to liquefaction. Indicate if these
conditions will prevent the use or significantly increase the cost of developing the site for a public library building.
Miller Pacific Engineering Group's (MPEG) conducted a geotechnical report for this Project. The following analysis
is derived from that report. Based on experience as geotechnical engineers and geologic hazard and geotechnical
evaluation, MPEG has concluded that the site is suitable for the planned development.
Compressible and Expansive Soils: The proposed building site is located in an area of San Rafael reclaimed from a
tidal marsh. The mapped regional geologic conditions are fill over Bay Mud. The fill material consists of silty and
clayey sands which vary from loose to dense and range in thickness from 4 to 6 feet. The Bay Mud underlying the fill
is dark gray, generally soft, compressible, saturated clay-ey silt extending to a depth of approximately 52 feet below
ground surface. Beneath the Bay Mud is a layer of residual soil derived from decomposition and weathering of
underlying bedrock.
Mitigation measures to reduce the adverse impacts of settlement will include constructing the planned improvements
to sufficient elevations to accommodate the expected settlements, and designing foundations to withstand and
accommodate differential settlement.
Active Seismic Zones: Seismic design measures include designing the improvements and structures in accordance
with the seismic provisions of the most recent version of the Uniform Building Code.
Conditions which Might Increase Costs: MPEG has recommended the new foundation utilize an interconnected
shallow spread footing system and that existing fill material within the proposed building footprint be removed and
replaced with a lightweight fill material. Further, MPEG has recommended a foundation re -leveling system similar to
that on the existing structure be incorporated into the design. While this represents a higher cost over a standard
foundation construction, MPEG feels this will not significantly increase the cost of developing the site.
Demolition
Describe any necessary demolition of structures and the associated costs involved with the site.
(If no demolition, indicate by "N/A")
Version 1.3 (5/30/02) 21
Structure(s) to be Demolished
Demolition Cost Estimate
1. >
Hazardous materials
$
2. >
Remove 25% of damaged deck
$
3. >
Interior demolition
$
4. >
Interface between new and existing building
$
5. >
Roofing
$
6 >
$ 63,573
Total Demolition:
> $ 63,573
Version 1.3 (5/30/02) 21
Utilities
Describe availability of utilities and associated costs if any utilities are not currently located within 100 feet of a property line of the
site.
Utili
Availabilitv
Cost to bring Service to Site (Ineligible)
1 • Electricity
Yes O
No
O I
>
$
2. Fiber Optic Cable
Yes O
No
O I
>
$
3. Telephone
I Yes O
No
O
>
$
4. Gas
I Yes OO
No
O I
>
$
5. Cable TV
I Yes OO
No
O I
>
$
6. Storm Sewer
I Yes OO
No
O I
>
$
7. Sanitary Sewer
I Yes O
No
O I
>
$
8. Water
I Yes OO
No
O I
>
$
Site Development
(All off-site costs beyond 100 foot utility tie-ins are local ineligible expenses, but shall be identified and included in the budget estimate under ineligible site
development costs.)
Site Development Costs
Eligible
1. Utilities..................................................................
>
$
119,064 $
2. Cut, Fill & Rough Grading ..........................................
>
$
22,325 $
3. Special Foundation Support (pilings, etc.) ....................
>
$
0 $
4. Paving, curbs, gutters & sidewalks ..............................
>
$
235,598 $
5. Retaining Walls .......................................................
>
$
0 $
6. Landscaping...........................................................
>
$
24,325 $
7. Signage..................................................................
>
$
7,000 $
8. Lighting....................................................................
>
$
31,195 $
9• Removal of underground tanks ....................................
>
$
0 $
10. Removal of toxic materials .........................................
>
$
0 $
11. Rock removal.........................................................
>
$
0 $
12. Traffic signals ..................
$
0 $
13. Other (Specify): Deck and Trash Enclosure
>
$
127,250 $
14. Other (Specify):
>
$
$
15. TOTAL SITE DEVELOPMENT COSTS: .....................
>
$
566,757 $
Ineligible
Version 1.3 (5/30/02) 22
Normal Public Construction Costs in the Applicant's Area
For projects with new construction only (i.e., constructing a totally new library building or the expansion to an existing building)
Construction Cost Index Approach:
To justify the eligible projected construction cost estimate for new construction, applicants shall complete the following:
1) January 2002 current costs per square foot:
A. For new facilities: $202 ISF
B. For square footage added to an existing building, i.e. "expansions": $238 ISF
Multiply the appropriate County Locality adjustment Factor (26) by the appropriate new cost persquare foot figure (2C) (See section 10436 (c) (1) to obtain the "Locally
Adjusted Construction Costper Square Foot" figure (2D):
County Locality Appropriate
2)A. County: > Mann B. Adjustment Factor:> 1.13 X C. New Cost/SF:> $ 238 ISF = D. > $ 269 ISF
Name of Project County (Select: 1A or 1 B)
__ -i --- _ •.iR3rfa..`a-.+ .ti+i 1 � �-i:sctn....t�a!•c-a:x 1 - =.c_JL
3) A. Locally Adjusted Construction Cost Per Square Foot: > $ 269 ISF
(Re-enter Line 2D)
The "Locally Adjusted Construction Cost per Square Foot" (3A) figure may be increased by 1/5 percent per month for each month from January 1,
2002, through to the estimated mid -point of construction of the project.
Multiply the number of months (4A) times .002 (1/5%) to get an inflation factor (48). Multiply the inflation factor (4B) times the "Locally adjusted Construction Costper
Square Foot" figure (4C) to get an 'Additional Costper Square Foot" figure (0)
Number Inflation Locally Adjusted Additional $ISF
4) A- of Months:> 30 X.002 = B. Factor: > .060 X C. Construction $ISF: > $ 269 ISF = D. > $ 16 ISF
(115%) (Re-enter 3A)
Add the resulting 'Additional Costper Square Foot" figure (5A) to the "Locally Adjusted Construction Cost per Square Foot" figure (5B) to get the "Eligible Projected
Construction Cost per Square Foot" figure (5C):
Additional Locally Adjusted Eligible Projected
5) A. CosUSF: > $ 16 ISF + B. Construction $ISF: > $ 269 /SF = C. Construction $ISF: > $ 285 ISF
(Re-enter 4D) (Re-enter 4C)
lit
The total "Eligible Projected Construction Cost" for the project is calculated by multiplying the "Eligible Projected Construction Cost per Square
Foot" figure (5C) by the total number of square feet of new construction:
6) The Eligible Projected Construction $ISF: > $ 285 ISF
Multiplied By (Re-enter 5C)
7) The Square Footage of New Construction: > 3,876 SF
Equals
8) The Eligible Projected Construction Cost: > $ 1,104,660
If the projected construction cost estimated by the project architect is lower than the figure in Line 8, the applicant shall use the lower figure as the
normal public construction cost in the applicant's area.
A 10% project contingency amount is allowed and is calculated by multiplying the total Eligible Projected Construction Cost by 10%:
9) Eligible Contingency: (10% of Line 8) > $ 110,466
Version 1.3 (5/30/02) 23
Comparable Public Construction Approach:
As an alternate to the Construction Cost Index approach to estimating normal construction costs in the applicant's area, the applicant may employ a local public construction cost
comparison approach to calculate the Eligible Projected Construction Cost figure. (See section 20436 (c) (3)]. List a minimum of three comparable public construction projects that
have been bid within the applicant's County within three years of the Board's deadline for application.
Comparable public construction projects are public libraries, community colleges, post offices, museums, courthouses, city halls, auditoriums, convention centers, civic centers, senior
citizens centers, public schools, and recreation centers.
The costs listed shall be for construction of the building only and exclusive of any site acquisition, demolition, development, utilities, or landscaping; surface and under
building parking; works of art; shelving; furniture; built-in service desks, counters, workstations, or other casework; movable equipment; or architectural and
engineering fees.
Construction
Project Date Bid Cost/SF
A. > $ ISF
B. > $ ISF
C. > $ ISF
D. > $ ISF
E. TOTAL > $ ISF ; I
10) Locally Determined Comparable Cost per Square Foot ($/SF):
> $ ISF Divided by > _ > $ 0 ISF
Re-enter Line E # of Projects Locally Determined Comparable
Cost per Square Foot
OWEN•..
The "Locally Determined Comparable Cost per Square Foot" (10) figure may be increased by 1/5 percent per month for each month from January
1, 2002, through to the estimated mid -point of construction of the project.
Multiply the number of Months (11A) times .002 (1/5%) to get an inflation factor (11B). Multiply the inflation factor (11B) times the "Locally Determined Comparable Cost
per Square Foot" rigure (11C) to get the 'Additional Cost per Square Foot" figure (11D):
Number Inflation Locally Determined
11) A. of Months: > _ X .002 = B. Factor: > X C. Comparable $ISF: > 0 ISF = D. > $ ISF
(115%) (Re-enter 10)
���{�i;,-_,�,,�ln LiF:• f� �r�i
Adding the resulting 'Additional Cost per Square Foot" figure (12A) to the "Locally Determined Construction Cost per Square Foot" figure (12B) gives
the "Eligible Projected Construction Cost per Square Foot' hgure (12C):
Additional Locally Determined Eligible Projected
12) A. Cost/SF: > $ ISF + B. Construction $ISF: > 0 ISF = C. Construction $ISF: > $ ISF
(Re-enter 11 D) (Re-enter 11C)
LMI L F�yys ^ ;f#rn531 v t ayr ` v-. f" .
The "Eligible Projected Construction Cost" is calculated by multiplying the "Eligible Projected Construction Cost per Square Foot"
figure (12C) times the square footage of new construction:
13) The Eligible Projected Construction $ISF:
Multiplied By
> $ ISF
(Re-enter12C)
14) The Square Footage of New Construction: > SF
Equals
15) The Eligible Projected Construction Cost: > $
If the projected construction cost estimated by the project architect is lower than the figure in Line 15, the applicant shall use the lower
figure as the normal public construction cost in the applicant's area.
A 10% project contingency amount is allowed and is calculated by multiplying the total Eligible Projected Construction Cost by 10%:
16) Eligible Contingency: (10% of Line 15) > $
Version 1.3 (5/30/02) 24
Library Project Budget (All projects except Multipurpose Projects)
If there are no costs in any line item below for the project, specify by putting a zero "0" in the blank provided.
Version 1.3 (5/30/02) 25
Eligible
Ineliqible
1)
New Construction.......................................................................
> $
$
2)
Remodeling Construction............................................................
> $
$
3)
Contingency..............................................................................
> $
$
4)
Appraised Value of Building..........................................................
> $
$
5)
Appraised Value of Land.............................................................
> $
$
6)
Site Development .................................................. I....................
> $
$
7)
Site Demolition...........................................................................
> $
$
8)
Site Permits & Fees....................................................................
> $
$
9)
Site Option to Purchase Agreement ...............................................
> $
$
10)
Furnishings & Equipment Costs ....................................................
> $
$
11)
Signage....................................................................................
> $
$
12)
Architectural & Engineering Costs ..................................................
> $
$
13)
Construction Cost Estimator Fees .................................................
> $
$
14)
Interior Designer Fees.................................................................
> $
$
15)
Geotechnical/Geohazard Reports .................................................
> $
$
16)
Hazardous Materials Consultant Fees ...........................................
> $
$
17)
Energy Audit, Structural Engineering, Feasibility & ADA Studies..........
> $
$
18)
Library Consultant Fee................................................................
> $
$
19)
Construction Project Management ................................................
> $
$
20)
Other Professional Fees..............................................................
> $
$
21)
Local Project Administration Costs ................................................
> $
$
22)
Works of Art..............................................................................
> $
$
23)
Relocation Costs & Moving Costs ..................................................
> $
$
24)
Acquisition of Library Materials.....................................................
> $
$
25)
Other (Specify):
> $
$
26)
Other (Specify):
> $
$
27)
Other (Specify):
> $
$
28)
TOTAL PROJECT COSTS: ..........................................................
> $
$
Version 1.3 (5/30/02) 25
Sources of Project Revenue (All projects except Multipurpose Projects)
29)
State Matching Funds (65% of Line 281 Eligible Costs) ............................ . .............................
> $
30
Local Matching Funds Line 28 Eligible Costs minus Line 29
>
[Must also equal the total of Lines 31- 35]
Sources of Local Matching Funds:
31) City..........................................................................................
>
$
32) County.....................................................................................
>
$
33) Special District..........................................................................
>
$
34) Private.....................................................................................
>
$
35) Other (Specify):
>
$
36)
Local Credits [Land2 and A&E Fees]..........................................................................
> $
37)
Adjusted Local Match [Line 30 minus Line 36]....................................................................
> $
38)
Supplemental Local Funds [Same as Line 28 ineligible].........................................................
> $
39)
TOTAL PROJECT INCOME: [Add Lines 29, 30, and 38] .......................................................
> $
1 Up
to a maximum of $20,000,000
2 Land
credit is not allowed for land acquired by funds from the "Class Size Reduction Kindergarten -University Public Education Facilities Bond Act of 1998" [See
Education Code section 19995 (c) which references Part 68 (commencing with section 100400 of the Education Code)]
Projected Library Operating Budget
(New Public Libraries, including Conversion Projects exceaMultipurpose Projects)
INITIAL
START-UP
EXPENDITURES
EXPENSES
ANNUAL EXPENSES
11•
Salaries/Benefits >
$
$
2•
Facilities Costs >
$
$
Insurance
Maintenance [Including Custodial, Trash, Landscaping. etc.]
Security
Utilities
Other (Specify):
3•
Equipment & Supplies Costs >
$
$
Equipment
Supplies
4.
Materials >
$
$
Books, AV, Magazines, & Newspapers
Electronic Services & Subscriptions
Other Formats
5.
Other Allocations (As applicable to the proposed project) >
$
$
Administrative/Business Office
Branch Operations
Circulation Services
Facilities & Capital Coordination
Program Planning
Technical Services
Other (Specify):
6.
Miscellaneous (Other) >
$
$
7•
TOTAL EXPENDITURES: >
$
$
Version 1.3 (5/30/02) 26
Multipurpose Project Budget (With Library Project Budget) (Multipurpose Projects Only)
If there are no costs in any line item below for the project, specify by putting a zero "0" in the blank space provided.
1 Library means that portion of the project that provides space for the delivery and support of public library direct services, including joint use school library services
(co -location or joint venture).
2 "Other" uses means any other space that does not provide for the delivery and support of public library direct services.
Version 1.3 (5/30/02) 27
A
B
C
D
E
Library'
Library Portion
Library
Library
OthW
Dedicated
of Common
Total
Total
Total
Line Items:
Eligible
Eligible
Eligible
Ineliqible
Ineliqible
1. New Construction
$
151,060
$
312,910
$
463,970
$
0
$
615,030
2. Remodeling Construction
$
204,116
$
422,812
$
626,928
$
0
$
831,045
3• Contingency
$
45,723
$
94,713
$
140,436
$
0
$
186,159
4. Appraised Value of Building
$
0
$
0
$
0
$
0
$
0
5. Appraised Value of Land
$
0
$
0
$
0
$
0
$
0
6. Site Development
$
79,346
$
164,360
$
243,706
$
0
$
323,051
7. Site Demolition
$
8,900
$
18,436
$
27,336
$
0
$
36,236
8. Site Permits & Fees
$
0
$
0
$
0
$
0
$
0
9. Site Option Agreement
$
0
$
0
$
0
$
0
$
0
10. Furnishings & Equipment Costs
$
23,100
$
47,850
$
70,950
$
0
$
94,050
11. Signage
$
938
$
1,942
$
2,880
$
0
$
3,817
12. Architectural & Engineering Fees
$
109,743
$
227,326
$
337,069
$
0
$
446,813
13• Construction Cost Estimator Fees
$
2,948
$
6,107
$
9,056
$
0
$
12,004
14. Interior Designer Fees
$
0
$
0
$
0
$
0
$
0
15. Geotechnical/Geohazard Reports
$
1,015
$
2,103
$
3,118
$
0
$
4,132
16. Hazardous Materials Consultant Fees
$
462
$
957
$
1,419
$
0
$
1,881
17. Energy Audit, Structural, ADA, &
Engineering Feasibility Studies
$
13,559
$
28,087
$
41,645
$
0
$
55,205
18. Library Consultant Fees
$
14,400
$
0
$
14,400
$
0
$
0
19. Construction/Project Management
$
0
$
0
$
0
$
0
$
0
20. Other Professional Fees
$
0
$
0
$
0
$
0
$
0
21. Local Project Administration Costs
$
0
$
0
$
0
$
0
$
0
22• works of Art
$
0
$
0
$
0
$
0
$
0
23. Relocation Costs & Moving Costs
$
0
$
0
$
0
$
6,338
$
8,402
24. Acquisition of Library Materials
$
0
$
0
$
0
$
25,000
$
0
25. Other (Specify):
$
0
$
0
$
0
$
0
$
0
26. Total Project Costs:
$
655,310
$
1,327,603
$
1,982,913
$
31,338
$
2,617,825
1 Library means that portion of the project that provides space for the delivery and support of public library direct services, including joint use school library services
(co -location or joint venture).
2 "Other" uses means any other space that does not provide for the delivery and support of public library direct services.
Version 1.3 (5/30/02) 27
Sources of Multipurpose Project Revenue (Multipurpose Projects Only)
27. State Matching Funds (65% of Line 26 total eligible costs').......................................................... > $ 1,288,893
28. Local Matching Funds............................................................................................. > $ 694,020
(Column C, Line 26 minus Line 27. Must also equal the total of Lines 29 -33.1
Sources of Local Matching Funds:
29. City ... ....................................................................................... > $ 694,020
30. County..................................................................................... > $ 0
31. Special District.......................................................................... > $ 0
32. Private..................................................................................... > $ 0
33. Other (Specify): > $ 0
34. Local Credits [Land2 and A&E Fees].......................................................................... > $ 50,509
35. Adjusted Local Match (Line 28 minus Line 34).................................................................... > $ 643,511
36. Supplemental Local Funds (Same as Line 26 Library (D) and Other (E) Total Ineligible) ........................ > $ 2,649,163
37. TOTAL PROJECT INCOME: (Add Lines 27,28 and 36) ....................................................... > $ 4,632,076
' Up to a maximum of $20,000,000
i Land credit is not allowed for land acquired by funds from the "Class Size Reduction Kindergarten -University Public Education Facilities Bond Act of 1998"(See
Education Code section 19995 (c) which references Part 68 (commencing with section 100400 of the Education Code)]
Projected Library Operating Budget (Multipurpose New Construction and Conversion Projects Only)
INITIAL
START-UP
EXPENDITURES EXPENSES
1 • Salaries/Benefits
2. Facilities Costs
Insurance
Maintenance [Including Custodial, Trash, Landscaping, etc.]
Security
Utilities
Other (Specify):
3. Equipment & Supplies Costs
Equipment
Supplies
4• Materials
Books, AV, Magazines. & Newspapers
E ectronic Services & Subscriptions
Other Formats
5. Other Allocations (As applicable to the proposed project)
Administrative/Business Office
Branch Operations
Circulation Services
Facilities & Capital Coordination
Program Planning
Technical Services
Other (Specify):
6. Miscellaneous (Other)
7• TOTAL EXPENDITURES:
Version 1.3 (5/30/02)
$
ANNUAL
EXPENSES
28
Financial Capacity (New Construction and Conversion Projects Only)
Applicants with new public library projects shall describe their financial capacity to open and maintain operation of the proposed
library including anticipated revenue sources for library operations support.
D -' xP ti -s rw`"_a i r� .5v��,. �'":'; Fps,
0 @ i r
Provide the timetable for the proposed project.
Show estimated dates of completion for future activities, as well as actual dates for activities already completed.
ACTIVITY
DATE
1 • Planning and Land Use Permits Obtained (If Applicable)
>
n/a
2. Site Acquired (Obtain Possession by Purchase, Donation or Lease)
>
06/01/83
3. Schematic Plans Completion
>
06/01/03
4. Design Development Plans Completion
>
12/01/03
5. Working Drawings (90%) Completion
>
05/01/04
6. Construction Documents Completion
>
07/01/04
7. Project Advertised for Bids
>
07/01/04
8. Start of Construction
>
09/10/04
9• Estimated Mid -Point of Construction
>
03/10/05
10. Completion of Construction
>
09/10/05
11. Opening of Library Building to the Public
>
11/10/05
12. Final Fiscal & Program Compliance Review Completed
>
01/10/06
Version 1.3 (5/30/02) 29
SIGNATURES
The parties below attest to and certify the accuracy and truthfulness of the application for California Reading and Literacy
Improvement and Public Library Construction and Renovation Bond Act of 2000 funds. If the application is successful, the applicant
agrees to execute the project on the basis of the application data provided herein including all supporting documents.
AUTHORIZED OFFICIAL OF THE APPLICANT JURISDICTION
Signature of Mayor, Chairperson of Board of Supervisors, or Head of District, authorized to make application for the local
jurisdiction.
> Albert J. Boro
agnature-'
Name (type)
March 21, 2003
Date
> Mayor, City of San Rafael
Title (type)
ATTEST: ,-` �Y ,
I t .v . er
LIBRARY DIRECTOR OF THE OPERATING LIBRARY JURISDICTION
I hereby affirm that the library jurisdiction, for which I am the administrative agent, approves of the application and will op.;rate the
facility as a public library after its completion.
> '3-1Z40eJ
/ Signatuk
> Vaughn Stratford
Name (type)
March 21, 2003
Date
> Library Director, City of San Rafael
Title (type)
• SUBMIT COMPLETED APPLICATION FORM AND SUPPORTING DOCUMENTS ACCORDING TO
INSTRUCTIONS IN SECTION 20440
• MAIL APPLICATION AND SUPPORTING DOCUMENTS TO:
Bond Act Fiscal Officer
Office of Library Construction
1029 J Street, Suite 400
Sacramento, CA 95814-2825
Version 1.3 (5/30/02) y 30