HomeMy WebLinkAboutCC Resolution 11153 (Traffic Signal System & Intersection Impr.)RESOLUTION NO. 11153
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ENTER INTO AN
AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. TO DESIGN
TRAFFIC SIGNAL SYSTEM AND INTERSECTION IMPROVEMENTS FOR THE
INTERSECTIONS OF:
1) NOVA ALBION WAY AND LAS GALLINAS AVENUE
2) NOVA ALBION WAY AND ARIAS STREET
3) NORTHGATE DRIVE AND LOS RANCHITOS ROAD
4) LINCOLN AVENUE AND LINDEN LANE -LINDEN LANE (CUL DE SAC)
WHEREAS, routine traffic monitoring and review of citizen's request by
the Traffic Coordinating Committee; it is recommended that above intersections be
signalized based on traffic engineering studies and professional judgment; and
WHEREAS, the design will include intersection modification to
accommodate projected traffic volume and patterns, and
WHEREAS, the project cost for design and construction for the
intersections of Nova Albion Way and Las Gallinas Avenue, Nova Albion Way and Arias
Street, and Northgate Drive and Los Ranchitos Road be allocated from the North San
Rafael traffic mitigation fund; and the design and construction for the intersection of
Lincoln Avenue- Linden Lane -Linden Lane (cul de sac) be allocated from the Downtown
traffic mitigation fund; and
WHEREAS, construction of the project requires outside professional
engineering services for the design of the project; and
WHEREAS, staff received a proposal from Kimley-Horn and Associates
Inc. for professional traffic and civil engineering services for the project.
lGiNAL ����3
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
San Rafael that the Scope of Services for Kimley-Horn and Associates is accepted and
Council does hereby authorize the Public Works Director to enter into Professional
Services Agreement with Kimley-Horn and Associates for professional engineering
services in a form approved by the City Attorney and in an amount not to exceed $64,800
for professional services listed in exhibit A".
I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of
the Council of said City on the 5th day of August, 2002, by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Asl k M. r
JE �L+ M. LEON INI, City Clerk
AGREEMENT
FOR PROFESSIONAL SERVICES WITH KIMLEY-HORN AND ASSOCIATES,
INC. TO DESIGN TRAFFIC SIGNAL SYSTEM AND INTERSECTION
IMPROVEMENTS FOR THE INTERSECTIONS OF:
1. NOVA ALBION WAY AND LAS GALLINAS AVENUE
2. NOVA ALBION WAY AND ARIAS STREET
3. NORTHGATE DRIVE AND LOS RANCHITOS ROAD
4. LINCOLN AVENUE AND LINDEN LANE -LINDEN LANE
(CUL DE SAC)
This Agreement is made and entered into this 5`h day of August, 2002, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Kimley-Horn and
Associates, Inc. (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, on August 5, 2002, staff reported to City Council that
traffic signal installation at the above intersections is justified or will be justified in
the next two years. Staff obtained the City Council authorization to enter into an
agreement with Kimley-Horn and Associates to design a traffic signal system and
intersection modification for the above intersections; and
WHEREAS, construction of the project requires outside
professional engineering services for the design of the project; and
WHEREAS, staff received a proposal from Kimley-Horn and
Associates Inc. for professional traffic and civil engineering services for the
project.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY. The City Manager shall be the representative of the CITY
for all purposes under this Agreement. The City Engineer is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all
aspects of the progress and execution of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of
this Agreement for CONTRACTOR. Anush Nejad is hereby designated as the PROJECT
DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the
execution of this Agreement require a substitute PROJECT DIRECTOR for any reason,
�3 4
the CONTRACTOR shall notify the CITY within ten (10) business days of the
substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties as described in Exhibit "A",
attached and incorporated herein.
3. DUTIES OF CITY.
CITY shall perform the duties as described in Exhibit "A", attached and
incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by
CONTRACTOR, CITY shall pay CONTRACTOR as described in Exhibit "A", attached
and incorporated herein, in an amount not to exceed $64,800.
Payment will be made monthly upon receipt by PROJECT MANAGER of
itemized invoices submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence on the execution of this
agreement and shall end upon completion of the work, but no later than June 30, 2003.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without
cause upon thirty (30) days written notice mailed or personally delivered to the other
Ply
B. Cause. Either party may terminate this Agreement for cause upon
fifteen (15) days written notice mailed or personally delivered to the other party, and the
notified party's failure to cure or correct the cause of the termination, to the reasonable
satisfaction of the party giving such notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination,
neither party shall incur additional obligations under any provision of this Agreement
without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY
documents or materials provided to CONTRACTOR and any and all of
CONTRACTOR's documents and materials prepared for or relating to the performance of
its duties under this Agreement, shall be delivered to CITY as soon as possible, but not
later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in
connection with the performance of its duties under this Agreement, shall be the sole
property of CITY. CITY may use said property for any purpose, including projects not
contemplated by this Agreement, provided however, that CITY idemnifies
CONTRACTOR from and against all liability for any such reuse without the written
consent of CONTRACTOR.
INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY,
or its agent, for inspection and audit, all documents and materials maintained by
CONTRACTOR in connection with its performance of its duties under this Agreement.
CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or
inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this
Agreement nor the performance of any of their respective obligations hereunder, without
the prior written consent of the other party, and any attempt to so assign this Agreement
or any rights, duties or obligations arising hereunder shall be void and of no effect.
10. INSURANCE.
A. During the term of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
1. A comprehensive general liability insurance policy in the
minimum amount of one million ($1,000,000) dollars per occurrence for death, bodily
injury, personal injury, or property damage;
2. An automobile liability (owned, non -owned, and hired
vehicles) insurance policy in the minimum amount of one million ($1,000,000) dollars
per occurrence;
3. If any licensed professional performs any of the services
required to be performed under this Agreement, a professional liability insurance policy
in the minimum amount of one million ($1,000,000) dollars to cover any claims arising
out of the CONTRACTOR's performance of services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by section
10 A., shall also meet the following requirements:
1. The insurance shall be primary with respect to any
insurance or coverage maintained by CITY and shall not call upon CITY's insurance or
coverage for any contribution;
2. Except for professional liability insurance, the insurance
policies shall be endorsed for contractual liability and personal injury;
3. Except for professional liability insurance, the insurance
policies shall be specifically endorsed to include the CITY, its officers, agents,
employees, and volunteers, as additionally named insureds under the policies.
4. CONTRACTOR shall provide to PROJECT MANAGER,
(a) Certificates of Insurance evidencing the insurance coverage required herein, and (b)
specific endorsements naming CITY, its officers, agents, employees, and volunteers, as
additional named insureds under the policies.
5. The insurance policies shall provide that the insurance
carrier shall not cancel, terminate or otherwise modify the terms and conditions of said
insurance policies except upon thirty (30) days written notice to CITY's PROJECT
MANAGER;
6. If the insurance is written on a Claims Made Form, then,
following termination of this Agreement, said insurance coverage shall survive for a
period of not less than three years;
7. The insurance policies shall provide for a retroactive date
of placement coinciding with the effective date of this Agreement;
8. The insurance shall be approved as to form and sufficiency
by PROJECT MANAGER and the City Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and
other applicable laws and regulations, and as necessary to protect both CONTRACTOR
and CITY against all liability for injuries to CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and
the City Attorney.
11. INDEMNIFICATION.
CONTRACTOR shall indemnify, release, defend and hold harmless
CITY, its officers, agents, employees, and volunteers, against any claim, demand, suit,
judgment, loss, liability or expense of any kind, including reasonable attorney's fees and
administrative costs, to the extent arising out of or resulting in any way, in whole or in
part, from any acts or omissions, intentional or negligent, of CONTRACTOR or
CONTRACTOR'S officers, agents and employees in the performance of their duties and
obligations under this Agreement.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on
the basis of age, sex, race, color, religion, ancestry, national origin or disability in
connection with or related to the performance of its duties and obligations under this
Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal,
state and local laws, ordinances, codes and regulations, in the performance of its duties
and obligations under this Agreement. CONTRACTOR shall perform all services under
this Agreement in accordance with these laws, ordinances, codes and regulations.
CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers,
agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or
regulations by CONTRACTOR.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this
Agreement, to create in any third party, any benefit or right owed by one party, under the
terms and conditions of this Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given
under this Agreement, including any notice of change of address, shall be in writing and
given by personal delivery, or deposited with the United States Postal Service, postage
prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as
of the date of personal delivery, or if mailed, two days after the deposit with the United
States Postal Service. Notice shall be given as follows:
TO CITY: David M. Bernardi, Director of Public Works
(Project Manager)
City of San Rafael
1400 Fifth Ave. (P.O. Box 151560)
San Rafael, CA 94915-1560
TO CONTRACTOR: Anush A. Nejad, P.E.
Project Director
Kimley-Horn and Associates, Inc.
5776 Stoneridge Mall Road, Suite 1,K, -X'0
Pleasanton, CA 94588
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement,
CONTRACTOR, its officers, agents and employees shall act in the capacity of an
Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY
expressly intend and agree that the status of CONTRACTOR, its officers, agents and
employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached,
and all documents expressly incorporated by reference, represent the entire Agreement of
the parties with respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior
agreements, oral or written, regarding the subject matter between the CONTRACTOR
and the CITY.
C. No other agreement, promise or statement, written or oral, relating
to the subject matter of this Agreement, shall be valid or binding, except by way of a
written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or
modified except by a written amendment to this Agreement signed by the
CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this
Agreement, and the terms and conditions of the attached exhibits or the documents
expressly incorporated by reference, the terms and conditions of this Agreement shall
control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY
under any ordinance, agreement, contract or resolution for any unpaid taxes, fees,
licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term,
covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not
be deemed to be a waiver of any other term, covenant, condition, ordinance, law or
regulation, or of any subsequent breach or violation of the same or other term, covenant,
condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this
Agreement, shall not be deemed to be a waiver of any preceding breach or violation by
the other party of any term, condition, covenant of this Agreement or any applicable law,
ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and
conditions of this Agreement, or arising out of the performance of this Agreement, may
recover its reasonable costs (including claims administration) and attorney's fees
expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this
Agreement, a CITY business license as required by the San Rafael Municipal Code.
CONTRACTOR shall pay any and all state and federal taxes and any other applicable
taxes. CONTRACTOR's taxpayer identification number is 56-088-5615, and
CONTRACTOR certifies under penalty of perjury that said taxpayer identification
number is correct.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
day, month and year first above written.
CITY OF SAN RAFAEL
City Manager
ATTEST:
CONTRACTOR
/j
By: ..�
NameA
: nush A. ejad % '
Title: Associate
[�Kimley-Horn
=n and Associates, Inc.
July 5, 2002
Mr. Nader Mansourian, P.E.
City Traffic Engineer
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915
5
RECEIVED
JUL 8 2002
PUBLIC WORKS DEPT
CITY OF SAN RAFAEL
M
Suite 260
5776 Stoneridge Mall Road
P easanton, California
94588
via fax (13 pp.) — (415) 485-3334 and US Mail
RE: Proposal for Professional Engineering Services for Intersection Improvements
Dear Mr. Mansourian:
Kimley-Horn and Associates, Inc., is pleased to submit this scope of services for traffic signal
design services in the City of San Rafael. Design services will include preparation of plans,
specifications and estimates for new traffic signal installations and associated intersection
modifications at three locations.
The enclosed Scope of Services is based upon our meeting of June 27. It presents our detailed
scope of work, proposed schedule and fee estimate for each project separately. You will note
that we intentionally applied the same schedule duration for each project, to give you an
indication of our expected timeline. We intend to work with you to develop a mutually
acceptable master schedule that reflects your implementation priorities.
We look forward to the opportunity to work with you on this project. If you have any
questions, please do not hesitate to call me at (925) 463-5640.
Very truly yours,
KIMLEY-HORIVAIVDASSOCIATES, EVC.
A46K"'�--
Paul J. Krupka, P.E.
Senior Engineer
Enclosure: Scope of Services
EXHIBIT
TEL 925 463 5640
A
FAX 925 463 5641
SCOPE OF SERVICES
PROFESSIONAL ENGINEERING SERVICES FOR INTERSECTION
IMPROVEMENTS
Kimley-Horn and Associates
July 3, 2002
PROJECT 1: NOVA ALBION WAY / ARIAS STREET AND NOVA ALBION WAY / LAS
GALLINAS AVENUE
PROJECT UNDERSTANDING
The following points summarize Project 1.
Traffic Signal Design for Arias/Nova Albion Way and Nova Albion Way/Las Gallinas:
• Concept Design Report outlining assumptions and design intent.
• Traffic signal design including signal poles, vehicle and pedestrian displays, safety lighting,
conduits, pull boxes, controller and service cabinets, and conductor and equipment schedules;
• Minor civil improvements design for wheelchair ramps at crosswalk termini and associated corner
details;
• Signal interconnects between the traffic signals of Arias/Nova Albion Way, Nova Albion Way/Las
Gallinas, and Las Gallinas/Freitas Parkway.
SCOPE OF WORK
Task 1 — Field Review/Meet with City
KHA will meet with the City and conduct a field review of the project area to collect necessary
information for project design. KHA will prepare a photo -log of the project area and collect
intersection turning movement counts, as -built drawings and utility information.
Deliverable:
• Photo -Log
Task 2 — Prepare 35% Concept Plans and Estimates
KHA will prepare concept plans to show the proposed improvements, including locations of signal
equipment, cabinet locations, conduits, interconnect conduits, and striping. KHA will assess pedestrian
crossing requirements and consider installing countdown pedestrian signals. Preliminary estimates of
probable costs will be developed based on the concept plans.
KHA will contact the utility companies to obtain utility information in the project area. The assumptions
and design intent will be summarized in a Concept Design Report.
Deliverables:
• Concept Design Report
• Three (3) sets of Concept Plans and Estimate of Probable Cost
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
• Utility Coordination Letters
Task 3 — Prepare 65% Plans, Specifications, and Estimates
KHA will prepare plans, specifications, and estimates of probable costs for the project. The plans will
show the proposed intersection layout, signal details, and equipment/conductor schedules. Plans will be
sent to the City and Utility companies for review.
Special provisions will be prepared based on a City -supplied template (in electronic format). These will
be prepared to be consistent with the City's standard practice, such that they can be easily inserted into
the contract documents prepared by the City.
Deliverable:
• Three (3) sets of the Plans, Specifications, and Estimates (to City and utility companies)
Task 4 — Prepare 95% Plans, Specifications, and Estimates
Based on the 65 % comments from the City, KHA will prepare the 95 % PS&E package.
Deliverable:
• Three (3) sets of the Plans, Specifications, and Estimates
Task 5 — Prepare Final 100% Plans, Specifications, and Estimates
Based on the 95 % comments from the City, KHA will prepare the Final 100 % PS&E package.
Deliverable:
Three (3) pre -final review sets of Plans, Specifications, and Estimates
Final Plans in Mylar Format
Final Specifications and Estimates of Probable Cost in Hardcopy Format
Task 6 — Bidding and Construction Support Services
KHA will be available to support the City of Rafael during the bidding and construction phases of the
project. Typical services include:
• Answer questions during bidding process
• Respond to Contractor's Request for Information
• Design Recommendations
• Field Review
Kimley-Horn and Associates, Inc. Page 2
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
0 Response to Contractor's Change Order Request
Services for the Construction Phase will be provided on a time and materials basis, using KHA's
standard billing rates.
SCHEDULE
KHA is prepared to begin work immediately upon receipt of the notice to proceed (NTP), and will
endeavor to meet the City's scheduling needs. The proposed milestone schedule for the project is
summarized below.
Deliverable
Submit 35% Concept Plans
Submit 65% PS&E
Submit 95% PS&E
Submit Final 100% PS&E
STAFFING
Time
4 weeks from NTP
2 weeks from 35% review comments
2 weeks from 65% review comments
1 week from 95% review comments
KHA will assign Paul Krupka, C.E., T.E. as Project Manager and Engineer of Work, and Steve Chan,
E.E. as the Project Engineer for this project.
FEE PROPOSAL
KHA will provide the services outlined in the scope of services on a time and materials basis for a not
to exceed amount of $28,500.00. The following table shows the estimated level of effort.
Kimley-Horn and Associates, Inc. Page 3
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
Level of Effort Estimate
Task
Krupka
Chan
Anard
Clerical
Total
Task 1- Feld ReAe%dWeet Qty
4
8
8
2
22
Task 2 - 350/6 C rept Plans
4
8
60
2
74
Task 3 - 65% PS&E
8
12
27
2
49
Task 4 - 950/6 PS&E
8
8
12
2
30
Task 5 -100% PS&E
4
4
8
2
18
Task 6 - Design Services Bid/ConsInd
4
6
10
Total Horan
32
46
115
10
203
Rate
I
$160$140
I
$105
I
I I
Labor Fee
$5,120
$6,440
$12,075
$780
$24,415
In -House EVenses (Telephone, Fax, Mleage, Copies,
Computer,
etc)
$1,100
Direct FVenses (Blueprints, etc) $1,185
Computer at $15/h= $1,800
Total $28,500
Services beyond the estimated level of effort will be provided as additional services, after authorization
from the City. Other direct expenses, if any are necessary, will not be incurred without the City's
authorization.
The proposed fee is based on the assumption that the City of San Rafael will be responsible for bidding,
advertisement, contract administration, signal timing and programming. Services other than those set forth
in the Scope of Services shall constitute extra services. Extra services, such as attendance at meetings other
than those included in the Scope of Services and changes in project location, shall be performed only with
the City's authorization, and for additional fees to be negotiated prior to authorization. Fees will be invoiced
monthly based upon the percentage of the services completed as of the invoice date.
Kimley-Horn and Associates, Inc. Page 4
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
PROJECT 2: NORTHGATE DRIVE / LOS RANCHITOS ROAD
PROJECT UNDERSTANDING
The following points summarize Project 2.
Median Relocation and Traffic Signal Modification Design
• Concept Design Report outlining assumptions and design intent;
• Median relocation (on Northgate Drive approach to Los Ranchitos), using existing construction
control;
• Traffic signal design including signal poles, vehicle and pedestrian displays, safety lighting,
conduits, pull boxes, controller and service cabinets, and conductor and equipment schedules;
• Installation of automatic pedestrian detection to enhance handicapped accessibility;
• Minor civil improvements design for wheelchair ramps at crosswalk termini and associated corner
details.
SCOPE OF WORK
Task 1 — Field Review/Meet with City
KHA will meet with the City and conduct a field review of the project area to collect necessary
information for project design. KHA will prepare a photo -log of the project area and collect
intersection turning movement counts, as -built drawings and utility information.
Deliverable:
• Photo -Log
Task 2 — Prepare 35% Concept Plans and Estimates
KHA will prepare concept plans to show the proposed improvements, including locations of signal
equipment, cabinet locations, conduits, and striping. KHA will assess the viability and desirability of
installing video detection at this location. Preliminary estimates of probable costs will be developed
based on the concept plans.
KHA will contact the utility companies to obtain utility information in the project area. The assumptions
and design intent will be summarized in a Concept Design Report.
Deliverables:
• Concept Design Report
• Three (3) sets of Concept Plans and Estimate of Probable Cost
• Utility Coordination Letters
Kimley-Horn and Associates, Inc. Page 5
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
Task 3 — Prepare 65% Plans, Specifications, and Estimates
KHA will prepare plans, specifications, and estimates of probable costs for the project. The plans will
show the proposed intersection layout, signal details, and equipment/conductor schedules. Plans will be
sent to the City and Utility companies for review.
Special provisions will be prepared based on a City -supplied template (in electronic format). These will
be prepared to be consistent with the City's standard practice, such that they can be easily inserted into
the contract documents prepared by the City.
Deliverable:
• Three (3) sets of the Plans, Specifications, and Estimates (to City and utility companies)
Task 4 — Prepare 95% Plans, Specifications, and Estimates
Based on the 65 % comments from the City, KHA will prepare the 95 % PS&E package.
Deliverable:
• Three (3) sets of the Plans, Specifications, and Estimates
Task 5 — Prepare Final 100% Plans, Specifications, and Estimates
Based on the 95% comments from the City, KHA will prepare the Final 100% PS&E package.
Deliverable:
Three (3) pre -final review sets of Plans, Specifications, and Estimates
Final Plans in Mylar Format
Final Specifications and Estimates of Probable Cost in Hardcopy Format
Task 6 — Bidding and Construction Support Services
KHA will be available to support the City of Rafael during the bidding and construction phases of the
project. Typical services include:
• Answer questions during bidding process
• Respond to Contractor's Request for Information
• Design Recommendations
• Field Review
• Response to Contractor's Change Order Request
Kimley-Hom and Associates, Inc. Page 6
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
Services for the Construction Phase will be provided on a time and materials basis, using KHA's
standard billing rates.
SCHEDULE
KHA is prepared to begin work immediately upon receipt of the notice to proceed (NTP), and will
endeavor to meet the City's scheduling needs. The proposed milestone schedule for the project is
summarized below.
Deliverable
Submit 35% Concept Plans
Submit 65% PS&E
Submit 95% PS&E
Submit Final 100% PS&E
STAFFING
Time
4 weeks from NTP
2 weeks from 35% review comments
2 weeks from 65% review comments
1 week from 95% review comments
KHA will assign Paul Krupka, C.E., T.E. as Project Manager and Engineer of Work, and Steve Chan,
E.E. as the Project Engineer for this project.
FEE PROPOSAL
KHA will provide the services outlined in the scope of services on a time and materials basis for a not
to exceed amount of $19,400. The following table shows the estimated level of effort for Project 2.
Kimley-Horn and Associates, Inc. Page 7
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
Level of Effort Estimate
Task
Krupka
Chan
Anani
Clerical
Total
Task 1 -Field ReAev✓MmA City
4
4
4
2
14
Task 2 - 35% Concept Plans
4
8
24
2
38
Task 3 - 65% ME
4
8
24
2
38
Task 4 - 959/6 ME
2
8
12
2
24
Task 5 -100% PS&E
2
4
8
2
16
Task 6 - Design Services Bid/ConstiW
4
6
10
0
Total Hags
20
38
72
10
140 J
Rte
I
$160
I
I
I I
tabor Fee
$3,200
$5,320
$7,560
$780
$16,860
In -House Fpenses (Telephone, Fax, Mleage, Copies,
Computer,
etc)
$1,037
Direct Expenses (Blueprints, etc) $503
Computer at $15mour $1,000
Total $19,400
11
Services beyond the estimated level of effort will be provided as additional services, after authorization
from the City. The fee includes labor cost, direct expenses and computer expenses incurred in
performing these services. Other direct expenses, if any are necessary, will not be incurred without the
City's authorization.
The proposed fee is based on the assumption that the City of San Rafael will be responsible for bidding,
advertisement, contract administration, signal timing and programming. Services other than those set forth
in the Scope of Services shall constitute extra services. Extra services, such as attendance at meetings other
than those included in the Scope of Services and changes in project location, shall be performed only with
the City's authorization, and for additional fees to be negotiated prior to authorization. Fees will be invoiced
monthly based upon the percentage of the services completed as of the invoice date.
Kimley-Hom and Associates, Inc. Page 8
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
PROJECT 3: LINCOLN AVENUE / LINDEN LANE — LINDEN LANE
PROJECT UNDERSTANDING
The following points summarize Project 3.
Traffic Signal Design
• Concept Design Report outlining assumptions and design intent;
• Traffic signal design including signal poles, vehicle and pedestrian displays, safety lighting,
conduits, pull boxes, controller and service cabinets, and conductor and equipment schedules; this
assumes that a single traffic signal would be used at this location;
• Minor striping and signing modifications within the intersection limits and approaches;
• Minor civil improvements design for wheelchair ramps at crosswalk termini and associated corner
details.
SCOPE OF WORK
Task 1 — Field Review/Meet with City
KHA will meet with the City and conduct a field review of the project area to collect necessary
information for project design. KHA will prepare a photo -log of the project area and collect
intersection turning movement counts, as -built drawings and utility information.
Deliverable:
• Photo -Log
Task 2 — Prepare 35% Concept Plans and Estimates
KHA will prepare concept plans to show the proposed improvements, including locations of signal poles,
cabinet locations, conduits, interconnect conduits, and striping. Preliminary estimates of probable costs
will be developed based on the concept plans.
KHA will contact the utility companies to obtain utility information in the project area. KHA will contact
Caltrans to obtain the Route 101 HOV Lane Gap Closure Project plans to identify any potential conflicts.
KHA will assess various traffic control and access options to serve the two Linden Lane approaches. The
assumptions and design intent will be summarized in a Concept Design Report.
Deliverables:
• Concept Design Report
• Three (3) sets of Concept Plans and Estimate of Probable Cost
• Utility Coordination Letters
Kimley-Horn and Associates, Inc. Page 9
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
Task 3 — Prepare 65% Plans, Specifications, and Estimates
KHA will prepare plans, specifications, and estimates of probable costs for the project. The plans will
show the proposed intersection layout, signal details, and equipment/conductor schedules. Plans will be
sent to the City and Utility companies for review.
Special provisions will be prepared based on a City -supplied template (in electronic format). These will
be prepared to be consistent with the City's standard practice, such that they can be easily inserted into
the contract documents prepared by the City.
Deliverable:
• Three (3) sets of the Plans, Specifications, and Estimates (to City and utility companies)
Task 4 — Prepare 95% Plans, Specifications, and Estimates
Based on the 65 % comments from the City, KHA will prepare the 95 % PS&E package.
Deliverable:
• Three (3) sets of the Plans, Specifications, and Estimates
Task 5 — Prepare Final 100% Plans, Specifications, and Estimates
Based on the 95% comments from the City, KHA will prepare the Final 100% PS&E package.
Deliverable:
• Three (3) pre -final review sets of Plans, Specifications, and Estimates
• Final Plans in Mylar Format
• Final Specifications and Estimates of Probable Cost in Hardcopy Format
Task 6 — Bidding and Construction Support Services
KHA will be available to support the City of Rafael during the bidding and construction phases of the
project. Typical services include:
• Answer questions during bidding process
• Respond to Contractor's Request for Information
• Design Recommendations
• Field Review
• Response to Contractor's Change Order Request
Kimley-Horn and Associates, Inc. Page 10
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
Services for the Construction Phase will be provided on a time and materials basis, using KHA's
standard billing rates.
SCHEDULE
KHA is prepared to begin work immediately upon receipt of the notice to proceed (NTP), and will
endeavor to meet the City's scheduling needs. The proposed milestone schedule for the project is
summarized below.
Deliverable
Submit 35% Concept Plans
Submit 65% PS&E
Submit 95% PS&E
Submit Final 100 %PS&E
STAFFING
Time
4 weeks from NTP
2 weeks from 35% review comments
2 weeks from 65% review comments
1 week from 95% review comments
KHA will assign Paul Krupka, C.E., T.E. as Project Manager and Engineer of Work, and Steve Chan,
E.E. as the Project Engineer for this project.
FEE PROPOSAL
KHA will provide the services outlined in the scope of services on a time and materials basis for a not
to exceed amount of $16,900. The following table shows the estimated level of effort for Project 3.
Kimley-Horn and Associates, Inc. Page 11
Scope of Services
Professional Engineering Services for Intersection Improvements
July 3, 2002
Level of Effort Estimate
Task
Krupka
Chan (
Anani
Clerical
Total
Task 1- Feld Rev mMbet Qty
4
4
4
2
14
Task 2 - 351/6 Concept Plans
2
6
16
2
26
Task 3 - 65% PS&E
2
6
24
2
34
Task 4 - 95% PS&E
2
6
12
2
22
Task 5 -100% PS&E
2
4
8
2
16
Task 6 - Design Servioes Bid/Construct
4
6
10
0
Total Haus
16
32
64
10
122
Rate
I
$160
I
$140
I
$78
I I
Labor Fee
$2,560
$4,480
$6,720
$780
$14,540
In -House Expenses (Telephone, Fax, Mleage, Copies,
Computer, etc)
$894
Direct Expenses (Blueprints, etc) $466
Computer at $15tmr $1,000
Total $16,900
Services beyond the estimated level of effort will be provided as additional services, after authorization
from the City. Construction support services (Task 8) will be provided on a time -and -materials basis for
a not -to -exceed cost of $1,500 (included in the total fee quoted). The fee includes labor cost, direct
expenses and computer expenses incurred in performing these services. Other direct expenses, if any are
necessary, will not be incurred without the City's authorization.
The proposed fee is based on the assumption that the City of San Rafael will be responsible for bidding,
advertisement, contract administration, signal timing and programming. Services other than those set forth
in the Scope of Services shall constitute extra services. Extra services, such as attendance at meetings other
than those included in the Scope of Services and changes in project location, shall be performed only with
the City's authorization, and for additional fees to be negotiated prior to authorization. Fees will be invoiced
monthly based upon the percentage of the services completed as of the invoice date.
S:\Marketing\Proposals\SanRafael\san rafael proposal 3 final sos rl.doc
Kimley-Horn and Associates, Inc. Page 12
FROM 'Abercrombie Ins
FAX NO. :9043966137 Sep. 19 2002 11:17RM P5
DATE
,ACORD CERTIFICATE OF LIABILITY INSURANCE
09/199
/2002
PRODUCER
ABiERCR02-MIE INSURANCA AGENCY, INC.
P, O. BOX 5857
JACKSONVILLE FL 32247-5857
INSURED
KIMLEY^HORN AND ASSOCIATES, INC.
P O BOX 33068
THIS CERTIFICATE IS ISSUED AS A MATTER O INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, - EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURERA. TRAVELERS PROPERTY CASUALTY INS COMPANY
INSURER D:
INSURER C:
INSURER 0•
RALEIGH NC 27636-306 INSURER E.
COVERAGES
THE, POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WlITH RESPECT TO WHICH THIS CERTIFICATE MAY BF -ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
/1GGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I SRPOLICY EFFECTIVE POLICY EXPIRATION
1 TYPEOFINBURANCE POLICY NUMBER DA 1M DITY) OA (MMIDDreA
GENERAL LIABILITY LIMITS
A P-630-315X3Q76-TIL-02 09�01�%002 0901/20031,000,000EACH OCCURRENCE I
X COMMERCIAL GENERAL LIAOWTY I FIRS DAMAGE (MY one fro) I 500,000
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DESCRIPTION OF OPERATIONSILOCATIONWEHICLESIEXCLUBIONS ADDED RY ENDORBEMENTISPECIAL PROVISIONo
PROJECT, PJK/BM-097023006-INTERB6CTION n4PROVE2MNTS AT 4 I1'1'JiTi,R38CTION9 FOR SAN AAFAiL. THE CSTY, ITS oE'sTCERs,
KRZ&GEI'9, ARY.OYE6S 6 VOLUNTEERS ARE AM'L INSUREDS FOR C1;FLIRAL G AUTO LIABa,ITY ONLY TOR THIS PRO=CT. ALL POLICIES
AR& t?AIIQAAY .
CERTIFICATE HOLDER I XI ADDITIONAL INSURED; INSURER LETTER.- CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES OE CANCELLED BEFORE THE
EYPIRA710M DATE THgREOP, THE 13BUING INSURER WILL EKMt&OJfil4MM01 MAIL
CITY OF SAN RAFAEL 30 DAYS WR"TEN NOTICE TO THE CERTTFICATB HOLDER NAMED TO THE LEFT, KWX
ATTN: DAVID M. BERNARD, AI�ifKIXKdLA)Ilii�fl�MJl)IiCXO[l(aPt)tXIXa61M)()fHAM)061M14>fNE
P O BOX 151560/1400 FIFTH AVEC I4X�(
SAN RAFAEI, AUTHORIZE EPRESFA
CA 94915-1560
CORD 26-S (7197) / 1- • r,
`Iw IN5025S (1,eiDl.ot ELECTRONIC LASER FORMS. INC. _/eo0)7r7�S ®ACORO CORPORATION 1988
Page, T o(2
GENERAL AGGREGATE I
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PROJECT, PJK/BM-097023006-INTERB6CTION n4PROVE2MNTS AT 4 I1'1'JiTi,R38CTION9 FOR SAN AAFAiL. THE CSTY, ITS oE'sTCERs,
KRZ&GEI'9, ARY.OYE6S 6 VOLUNTEERS ARE AM'L INSUREDS FOR C1;FLIRAL G AUTO LIABa,ITY ONLY TOR THIS PRO=CT. ALL POLICIES
AR& t?AIIQAAY .
CERTIFICATE HOLDER I XI ADDITIONAL INSURED; INSURER LETTER.- CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES OE CANCELLED BEFORE THE
EYPIRA710M DATE THgREOP, THE 13BUING INSURER WILL EKMt&OJfil4MM01 MAIL
CITY OF SAN RAFAEL 30 DAYS WR"TEN NOTICE TO THE CERTTFICATB HOLDER NAMED TO THE LEFT, KWX
ATTN: DAVID M. BERNARD, AI�ifKIXKdLA)Ilii�fl�MJl)IiCXO[l(aPt)tXIXa61M)()fHAM)061M14>fNE
P O BOX 151560/1400 FIFTH AVEC I4X�(
SAN RAFAEI, AUTHORIZE EPRESFA
CA 94915-1560
CORD 26-S (7197) / 1- • r,
`Iw IN5025S (1,eiDl.ot ELECTRONIC LASER FORMS. INC. _/eo0)7r7�S ®ACORO CORPORATION 1988
Page, T o(2
Sep -19-2002 08.49am From- T-048 P.001/001 F-488
.ORD_ CERTIFICA'i E OF LIABELITY INSL DANCEI 9/19102ntu /DDIM
rltonlresa TIM CERTIFICATE IS ISSUED As A IVL.TP : R OF INFORMATION
BB&T Insurance Services, Inc. ONLY AND CONFERS NO RIGIM UPGr I THE CERTIFICATE
7823 National Service Road HOLDER. THIS CERTIFICATE DOES '4C1' AD'IEND, EXPEND OR
2nd Floor ALTER THE COVERAGE AFFORDED 13Y 1 I._(: POLICIES BELOW.
Greensboro, NC 27419 INSURF'nc AFFORDING OW fUGE
INSUReRA: Security Insurance Co of Hartf, —J
Klmley-Horn and Associates, Inc. — — — - -- -
INSURBR B:
Attn- Mindy Zuni INSUMC: ---
PO Box 33068 TsuRBRD: -- --- --�- - - -- -. -
Raleigh, NC 27636
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TIV; POLICIES UI'" INSURANCIE LISTED 01:10W HAVE DEEM (!:SUED TO THE INSURED NAMED ABOVE POR THE POLICY PER10D ' HDI. _TTM. NOTWITI-ISTANDI NC
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PJKISMC - 097023004 - Intersection Improvements at 4 Intersections for San Rafael
ChRT[rICATEHOLDER I In DDM3NALriSIMXX):DiSITUALETIEft:
City of San Fafael
Att: David M. Bernardi, Director
Public Works
P O Box 15160
1400 Fifth Avenue
San Fafael. CA 94915.1560
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