HomeMy WebLinkAboutPW St. Resurfacing 2014-15; NOC Recorded0'r na
Agenda Item No: 3.f
Meeting Date: December 21, 2015
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Director of Public Works (SG)
City Manager Approval:
4...J
File No.: 16006.83
TOPIC: NOTICE OF COMPLETION FOR THE 2014-15 STREET RESURFACING
PROJECT
SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING 2014-2015 PROJECT,
CITY PROJECT NO. 11248, AND AUTHORIZE THE CITY CLERK TO FILE THE
NOTICE OF COMPLETION
RECOMMENDATION: Staff recommends that the City Council accept the Street Resurfacing 2014-
2015 project, and authorize the City Clerk to file a Notice of Completion
BACKGROUND: The 2014-15 resurfacing project included the resurfacing of 34 streets as listed on
Attachment A.
Based on state and local requirements, when a street, roadway or highway is altered or resurfaced curb
ramps must be provided where pedestrian walkways intersect the altered street. This project included
installation of twelve accessible curb ramps and associated storm drainage improvements.
The project was advertised in accordance with San Rafael's Municipal Code on June 29, 2015, and sealed
bids were publicly opened and read aloud on July 22, 2015 at 10:30 AM. On August 3, 2015, Ghilotti
Bros., Inc. was awarded the construction contract for the referenced project.
All work was completed within the number of working days allowed. Staff recommends acceptance of
the project and recordation of the Notice of Completion (Attachment B).
PUBLIC OUTREACH: In March 2015 letters were sent to the fronting property owners and residents of
each of the roadways proposed for resurfacing notifying them of the upcoming project. The purpose of
this coordination effort is to minimize sewer repairs within the roadway after resurfacing is complete, and
to minimize repair costs for property owners. In response to the City's letter, 62 property owners repaired
their sewer laterals, thereby reducing future street cuts in the roadway.
During construction, City staff updated a project -specific webpage daily with the Contractor's anticipated
schedule for the next few days. In addition, the City posted notices on NextDoor for particular
communities impacted by the resurfacing.
File No.: 4-4-669
Council Meeting: 12/21/2015
Disposition: Accepted
FOR CITY CLERK ONLY
l,, bu l dols
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS: Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion
upon acceptance of the improvements by the City. This acceptance initiates a time period during which
project subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the
contractor for the project work.
FISCAL IMPACT: Construction was completed within the originally authorized construction budget.
The total project cost, including advertisement, construction, and reimbursements, is $1,199,545.50 as
shown below.
Funding Sources:
Prqiect Funding Sources AllocationNotes
Listed in 2014/2015 CIP as .............................
............
"Street
Gas Tax Fund (Fund #206) $1,500,000 Resurfacing"
Listed in 2014/2015 CIP as "Street
Gas Tax Fund (Fund #206) $150,000 Resurfacing Curb Ramps"
Total Available Funds $1,650,000
Ex enses:
Design CostsAmount
............................... i............ ....
...
Already charged expenses subtotal (document reproduction, public
outreach notifications, environmental document and topographic survey) $32,087.05
Construction Costs
Amount
Actual construction contract amount based on measured quantities* $1,129,169.20
Contract change orders* $42,522.90
. .........-
Construction inspection services $31,833.00
Anticipated reimbursement from utility companies ®$41,025.00
Materials sampling and testing $4,958.30
Total Protect Cost $1,199,545.50
*Includes 5% retention to be paid 35 days after Notice of Completion is filed
The City's Street Resurfacing 2014-2015 project utilizes Gas Tax funds. The project was completed
within the City Council originally approved project budget of $1,650,000.
ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and
authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS:
A: List of Resurfaced Streets
B: Notice of Completion
ATTACHMENT A
LIST OF RESURFACED STREETS
City of San Rafael
2014-15 Street Resurfacing
Roadwav Seement
Surface Treatment
1.
Alasdair Court
between
Esmeyer Drive
and
End
Micro Surface
2.
Amalfi Place
between
Canal Street
and
End
AC Overlay
3.
Anchorage Court
between
Devon Drive
and
End
Micro Surface
4.
Bolanos Drive
between
Serra Way
and
End
AC Overlay
5.
Cabrillo Court
between
Duran Drive
and
End
AC Overlay
6.
Calafia Court
between
Serra Way
and
End
Micro Surface
7.
Canal Street
between
Kerner Boulevard
and
Bahia Way
AC Overlay
8.
Capri Court
between
Canal Street
and
End
AC Overlay
9.
Corte Pacheco
between
Nova Albion Way
and
End
AC Overlay
10.
Deer Park Avenue
between
Highland Avenue
and
Sea View Avenue
Micro Surface
11.
Deer Park Avenue
between
Highland Avenue
and
Locust Avenue
AC Overlay
12.
Devon Drive
between
Esmeyer Drive
and
Golden Hinde Blvd
Micro Surface
13.
Dianne Way
between
La Loma Court
and
End
AC Overlay
14.
Dias Way
between
Devon Drive
and
End
Micro Surface
15.
Diego Drive
between
Duran Drive
and
End
AC Overlay
16.
Duran Drive
between
Del Ganado Road
and
Patricia Way
Micro Surface
17.
Edgewood Way
between
Fairhills Drive
and
End
Micro Surface
18.
Embarcadero Way
between
Third Street
and
Mission Avenue
AC Overlay
19.
Fairhills Drive
between
Oakmont Avenue
and
End
Micro Surface
20.
Galleon Way
between
De La Guerra Rd.
and
Vallejo Way
AC Overlay
21.
Gold Hill Grade
between
Locust Avenue
and
East End
AC Overlay
22.
Highland Avenue
between
Jewell Street
and
Deer Park Avenue
Micro Surface
23.
Highland Avenue
between
Deer Park Avenue
and
Deer Park Avenue
Micro Surface
24.
Malone Lane
between
Devon Drive
and
End
Micro Surface
25.
Oakmont Avenue
between
Fairhills Drive
and
End
Micro Surface
26a.
Patricia Way
between
Las Collindas
and
East End
AC Overlay
26b.
Patricia Way
between
West End
and
Las Collindas
Micro Surface
27.
Pepper Way
between
Fairhills Drive
and
End
Micro Surface
28.
Rustic Way
between
Fairhills Drive
and
End
Micro Surface
29.
Sao Augustine Way
between
Nova Albion Way
and
End
Micro Surface
30.
Serra Way
between
Del Ganado Road
and
Montecillo Road
Micro Surface
31.
Tarragon Drive
between
Montecillo Road
and
Tamarack Drive
AC Overlay
32.
Terra Linda Drive
between
Esmeyer Drive
and
End
AC Overlay
33.
Vallejo Way
between
Duran Drive
and
End
AC Overlay
34.
Wakerobin Lane
between
Woodbine Drive
and
Whitewood Drive
AC Overlay
35.
Wildwood Way
between
Oakmont Avenue
and
End
Micro Surface
36.
Wisteria Way
between
Wakerobin Lane
and
Whitewood Drive
AC Overlay
37.
Woodbine Drive
between
Las Raposas Rd.
and
Whitewood Drive
AC Overlay
Record Without Fee,
Per GC 27383 and
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WI IOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 18th day of November, 2015 and accepted the 21st day of
December, 2015; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, CA 94901, a municipal corporation,
in the County of Marin, State of California, within the boundaries of which said work or improvement
was made upon land owned by said City and/or over which said City has an easement; that said work or
improvement is described as follows:
STREET RESURFACING 2014-2015
CITY PROJECT #11248
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
GHILOTTI BROS., INC.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on (Di - 2`1— , 20 1T'.
CITY OF SAN RAFAEL
A Municipal Qorporation
Qe-;�""
- - z �A-. ...-
By
DEAN ALLISON
Director of Public Works
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this day of Z EcErfBt R
20i� , by b EA u Px.t-/s oiv , proved to me on the basis of satisfactory evidence to be the person(s)
who appeared before me.
WITNESS my hand and official seal.
Signature �z' G • %e�.�
ESTHER C. BEIRNE
San Rafael City Clerk
File: 16.06.83
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) 4 CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #'
Date of Meeting: 12/21/2015
From: Dean Allison
Department: Public Works
Date: 12/2/2015
Topic: STREET RESURFACING 2014-2015
Subject: ACCEPT COMPLETION OF THE STREET RESURFACING 2014-2015 PROJECT,
CITY PROJECT NO. 11248, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION
Type: ❑ Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: Van Bach
® City Attorney
Remarks: LG -Approved 12/10/15 with minor changes.
® Author, review and accept City Attorney / Finance changes
Remarks: KM -Modification accepted 12-11-15
® City Manager
Remarks:
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 18th day of November, 2015 and accepted the 21st day of
December, 2015; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, CA 94901, a municipal corporation,
in the County of Marin, State of California, within the boundaries of which said work or improvement
was made upon land owned by said City and/or over which said City has an easement; that said work or
improvement is described as follows:
STREET RESURFACING 2014-2015
CITY PROJECT #11248
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
GHILOTTI BROS., INC.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on , 20
CITY OF SAN RAFAEL
A Municipal Corporation
By
DEAN ALLISON
Director of Public Works
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this day of ,
20 , by , proved to me on the basis of satisfactory evidence to be the person(s)
who appeared before me.
WITNESS my hand and official seal.
Signature
ESTI lER C. BEIRNE
San Rafael City Clerk
File: 16.06.83