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Home My WebLink AboutCC SA Minutes 2016-02-16IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Tuesday, February 16, 2016 ti�lim S'il± i�f 5lurin Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Vice -Mayor Colin Councilmember Bushey Councilmember McCullough Absent: Councilmember Gamblin Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS - 5:00 PM Mayor Phillips announced Closed Session items: CLOSED SESSION — THIRD FLOOR CONFERENCE ROOM — 5:00 PM 2. Closed Session: a. Conference with Legal Counsel - Government Code Section 54956.9(d)(1) - Existing Litigation Allied Property and Casualty Insurance Company v. City of San Rafael Marin Superior Court Case No. CIV 1404542 b. Conference with Labor Negotiators - Government Code Section 54957.6 Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore Negotiating Team: Jim Schutz, Cristine Alilovich, Deirdre Dolan, Mark Moses, Robert Epstein Employee Organizations: All Bargaining Units C. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code §54956.9(d)(2) and e(5): Number of Cases Unknown Citv Attornev Robert Epstein announced that no reportable action was taken in closed session OPEN TIME FOR PUBLIC EXPRESSION — 7:00 PM Walter Cox addressed Council regarding oversized vehicle parking on Brookdale Avenue Leslie Simons addressed Council regarding Whistlestop project Liza Wazniak addressed Council regarding Whistlestop project Joe O'Hehir addressed Council regarding Whistlestop project Lori Schifrin addressed Council regarding Pacifics' parking Jennifer Numainville addressed Council regarding Community Center revitalization SPECIAL PRESENTATION: 3. Special Presentation: a. Presentation of Resolution of Appreciation to Employee of the Fourth Quarter, Omar Garcia, Facilities Repair, who was unable to attend the City Council Meeting of February 1, 2016 Mavor Phillips presented the Resolution of Appreciation to Omar Garcia Omar Garcia, Public Works Facilities Repair CONSENT CALENDAR: 4. Consent Calendar Items: Councilmember Bushey moved and Councilmember Colin seconded to Approve Consent Calendar Items: a. Approval of Minutes of Regular City Council / Successor Agency Meeting of Monday, February 1, 2016 (CC) Minutes 02/01/2016 Approved as submitted b. Call for Applications to Fill One Four -Year Term on the San Rafael Fire Commission to the End of March, 2020, Due to the Expiration of Term of Aaron Golbus (CC) — File 9-2-5 Fire Commission Vacancv Approved staff recommendation C. Resolution Authorizing the City Manager to Execute an Agreement with Redwood Sports and Entertainment, LLC for the Use of Albert Park Baseball Field and Stadium for Professional Minor League Baseball 2016 — 2018 (CS) — File 9-3-66 Albert Park Baseball Field RESOLUTION 14067 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH REDWOOD SPORTS AND ENTERTAINMENT, LLC FOR THE USE OF ALBERT PARK BASEBALL FIELD AND STADIUM FOR PROFESSIONAL MINOR LEAGUE BASEBALL 2016 - 2018 2 d. Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Kimley-Horn and Associates in an Amount of $18,320 for Additional Work Related to the Tam Grant for the Full or Partial Relocation of the San Rafael Transit Center Due to the Impact of Smart Rail Operations, and Approving and Authorizing the City Manager to Execute a Supplemental, Non -Grant Funded Professional Services Agreement with Kimley-Horn for Additional Work on that Project, and Rescinding City Council Resolution No. 14041 (ED) — File 4-3-589 Transit Center Relocation RESOLUTION 14068 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES IN AN AMOUNT OF $18,320 FOR ADDITIONAL WORK RELATED TO THE TAM GRANT FOR THE FULL OR PARTIAL RELOCATION OF THE SAN RAFAEL TRANSIT CENTER DUE TO THE IMPACT OF SMART RAIL OPERATIONS, AND APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A SUPPLEMENTAL, NON -GRANT FUNDED PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN FOR ADDITIONAL WORK ON THAT PROJECT, AND RESCINDING CITY COUNCIL RESOLUTION NO. 14041 e. Resolution Approving and Authorizing the City Manager to Execute a Professional Services Agreement with Robert A. Karn & Associates, Inc. for the Design of the 2015- 2016 Street Resurfacing Curb Ramps Project, in an Amount not to Exceed $45,320 (PW) — File 4-3-611 St. Resurfacinq Curb Ramps RESOLUTION 14069 - RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ROBERT A. KARN & ASSOCIATES, INC. FOR THE DESIGN OF THE 2015-2016 STREET RESURFACING CURB RAMPS PROJECT, IN AN AMOUNT NOT TO EXCEED $45,320 AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Gamblin PUBLIC HEARING: 5. Public Hearing: a. Resolution Calling a Special Municipal Election to be Held on June 7, 2016 and Ordering the Submission of a Ballot Measure to Increase and Renew a Special Library Services Parcel Tax to the Qualified Voters of the City of San Rafael at that Election (Lib) — File 9-4 Proposed June Ballot Measure - Library Sarah Houqhton, Library Director, presented the staff report Mavor Phillips Councilmember Colin Councilmember Colin / Sarah Houghton Councilmember Colin / Robert Epstein, City Attorney Mavor Phillips declared the public hearing opened Jeff Schoppert, San Rafael Public Library Foundation Sean Prendiville, Library Board of Trustees Glena Coleman, Special Library Parcel Tax Committee member There being no further comment from the audience, Mayor Phillips closed the public hearing Councilmember McCullough Councilmember Bushev Councilmember Bushey moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION 14070 - RESOLUTION 1. CALLING A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, JUNE 7,2016; AND 2. ORDERING THE SUBMISSION OF A PROPOSITION OF LEVYING A SPECIAL LIBRARY SERVICES PARCEL TAX TO THE QUALIFIED VOTERS OF THE CITY OF SAN RAFAEL AT THE SPECIAL MUNICIPAL ELECTION TO BE HELD ON JUNE 7,2016; AND 3. REQUESTING CONSOLIDATION WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; AND 4. REQUESTING ELECTION SERVICES BY THE REGISTRAR OF VOTERS; AND 5. REQUESTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS OF THE MEASURE AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Gamblin OTHER AGENDA ITEMS: 6. Other Aqenda Items: a. Informational Report on Proposed 2016 City Council Sustainability Priorities (CM) — File 13-1 Sustainabilitv Priorities Cory Bvtof, Volunteer & Sustainability Program Coordinator, presented the staff report Mavor Phillips Councilmember Bushev / Cory Bvtof Councilmember McCullough / Cory Bvtof Councilmember Colin 4 Cory Bvtof Mavor Phillips / Cory Bvtof Mavor Phillips Mavor Phillips invited public comment Bill Carnev, Sustainable San Rafael Councilmember Colin moved and Councilmember Bushey seconded to accept report Accepted report AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Gamblin b. Resolution Accepting a Proposal From DC Electric Group, Inc. for the Advance Material Procurement of Traffic Signal Poles for the Tamalpais Avenue Queue Cutter Improvements Project, City Project No. 11272, in the Amount of $63,705.00, and Authorizing the City Manager to Execute the Purchase Agreement (PW) — File 4-3-611 Queue Cutter Improvements Citv Manager Jim Schutz Hunter Younq, Public Works Assistant Civil Engineer, presented the staff report Mavor Phillips / Hunter Youna Councilmember Colin / Hunter Youna Councilmember Bushev / Hunter Youna Councilmember Bushev / Hunter Youna Dean Allison, Public Works Director Councilmember Bushev / Hunter Youna Councilmember McCullough / Dean Allison Councilmember McCullouah / Dean Allison Councilmember McCullouah / Hunter Youna Mavor Phillips invited public comment; however, there was none Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution 5 RESOLUTION 14071 - RESOLUTION ACCEPTING A PROPOSAL FROM DC ELECTRIC GROUP, INC. FOR THE ADVANCE MATERIAL PROCUREMENT OF TRAFFIC SIGNAL POLES FOR THE TAMALPAIS AVENUE QUEUE CUTTER IMPROVEMENTS PROJECT, CITY PROJECT NO. 11272, IN THE AMOUNT OF $63,705.00, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE AGREEMENT AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Gamblin CITY MANAGER'S REPORT: 7. Citv Manager's Report: • City Manaqer Jim Schutz announced a kick-off meeting for upcoming labor negotiations with all bargaining units would be held tomorrow morning, February 17, 2016 at 11:00 in the Council Chambers. He also announced that newly hired Director of Homeless planning and Outreach Services, Andrew Henning, would commence work with the City of San Rafael on March 7, 2016. COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Reports on Meetings and Conferences Attended at Citv Expense) 8. Councilmember Reports: • Councilmember Colin reported on her attendance at the Homeless Policy Steering Committee last week. • Councilmember McCullough reported that Marin Clean Energy staff and Executive Director have encouraged all councilmembers of participating jurisdictions to subscribe to Marin Clean Energy. • Mavor Phillips • Mavor Phillips reported on the following o Discussions at a recent homelessness meeting; o Introduction of Assemblymember Marc Levine at a "Right to Die" meeting held in the Council Chambers; o BioMarin Ribbon Cutting for expansion of their facility; o Facilities design plans; o Dinner with former Councilmember Barbara Heller, President of the Villa Marin Board of Directors. SAN RAFAEL SUCCESSOR AGENCY 9. Consent Calendar: - None ADJOURNMENT: 8:30 PM ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2016 GARY O. PHILLIPS, Mayor 0