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HomeMy WebLinkAboutCS First Five Marin 2013c►rr of 3 d . �� Agenda Item No: Meeting Date: August 5, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Community Services Prepared by: Kelly Albrecht, Senior Supervisor City Manager Approvalt a a, r SUBJECT: Resolution approving a contract with First Five Marin (Marin Children's and Families Commission) to provide preschool services at Pickleweed Children's Center in the amount of $85,040 RECOMMENDATION: Staff recommends that the City Council adopt the resolution approving the contract to provide preschool services and authorizing the City Manager to sign designated contract documents with First Five Marin in the amount of $85,040.00 BACKGROUND: In 1988 California passed Proposition 10, the California Children and Families First Act, a tobacco surtax earmarked to fund programs that promote healthy early childhood development for children 0 to five years of age. First 5 Marin disperses Marin County's portion of Prop 10 funding. The City of San Rafael, Child Care Division has been a participant in the First Five Canal School Readiness project since 2002. The Canal neighborhood was identified as the area most in need of early childhood services in Marin County. The contract will provide funding to serve twenty preschoolers at Pickleweed Preschool for school year 2013-2014. ANALYSIS: Many children have no preschool experience when they enter kindergarten at Bahia Vista and San Pedro Elementary School. This grant helps reduce the disparity of children entering school without preschool experience. The program targets pre -literacy and literacy skill, social and emotional development, and extended opportunities for cognitive and creative exploration. This project links parents with services so they can access social and health services and the public school system. FISCAL IMPACT: The preschool classroom will be self-funded through the First Five grant. . OPTIONS: 1. Approve the contract. 2. Reject the contract and direct staff to alternative funding strategies ACTION REQUIRED: Adopt the resolution Encls. Resolution First 5 Program Contract Amendment FOR CITY CLERK ONLY File No.: 14--0 — 23Ik Council Meeting: AC;I�201 Disposition: K0J51--0LU-710N . t&9 -7v RESOLUTION NO. 13578 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING ENTERING INTO A ONE YEAR CONTRACT( FOR FISCAL YEAR 2013-2014) WITH FIRST 5 MARIN (MARIN CHILDREN AND FAMILIES COMMISSION) FOR PRESCHOOL SERVICES AT PICKLEWEED PRESCHOOL AND AUTHORIZING THE CITY MANAGER TO SIGN CONTRACT DOCUMENTS IN THE AMOUNT OF $85,040 WHEREAS, the City of San Rafael has been awarded a one year contract with The First 5 Marin (Marin children's and Families Commission) in the amount of $85,040; and WHEREAS, the City Council approves the contract and authorizes the City Manager to sign designated contract documents with First 5 of Marin (Marin Children's and Families Commission). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael enter into a contract in the amount of $85,040 with First 5 of Marin (Marin Children's and Families Commission) for Preschool Services, a copy of which is hereby attached and by this reference made a part thereof. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Mondav, the 5`h of August, 2013 by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, Connolly & Vice -Mayor Heller NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: McCullough & Mayor Phillips /46ftZa< • aceeg.e ESTHER C. BEIRNE, City Clerk FIRST 5 M A R 1 N CHILDREN AND FAMILIES COMMISSION Program Contract Amendment For Fiscal Year: Project Name: Pickleweed Preschool Contractor: City of San Rafael Start/End Dates of Original Contract: July 1. 2013 through June 30. 2014 Budget for Current Fiscal Year: $ 85.040 Contract Number: 21-009-10 This Contract Renewal Amendment is between First 5 Marin Children and Families Commission and City of San Rafael This Contract Amendment amends only the revised Exhibits A, (Attachments Al and A2) and Exhibit B, Attachment B. All and any other agreements executed under the original contract signed 6/22/11 are binding. The timelines of this contract amendment are from July 1. 2013 to June 30. 2014 Revised Exhibit A ? YES ® NO❑ • Attach Exhibit A/ Attachment Al & A2/ Scope of Work & Performance Measures Revised Exhibit B? YES❑ NO Attach Exhibit B/Attachment B1/ Program Budget changes Current Liability and Workers' Compensation Policies: Expiration Date — 6/30/2014 Will the Project involve use of a vehicle? YES Q NO • If yes, proof of automobile insurance is required immediately. The "Contractor' agrees to the following terms and conditions in order to receive funds from Marin Children and Families Commission. The "Contractor" will maintain a tobacco -free workplace The "Contractor" will not accept any funding from the tobacco industry, including event sponsorship and in-kind contributions. The "Contractor" will purchase equipment that meets all applicable safety laws and standards. Both parties confirm their acceptance of this Contract Amendment by signing below. CITY OF SAN RAFAEL , /�ame! 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M 00 c n y c 3 Ln E CL m w A O N A A N 0 d ca lu d 7 n A m A 3 m oa M n X c -0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 c to 4 PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services aLyreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the baa' contracting department. To be completed by Contracting Department: Project Manager: Kelly,Albrecht, Senior Supervisor ProjecName: First 5 Marin, Preschool services. Agendized for City Council Meeting of (if necessary): If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis. CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. ' DATE OF MEETING: August 5. 2013 FROM: Kelly Albrecht DEPARTMENT: Community Services DATE: July 17, 2013 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO ENTER INTO A ONE YEAR CONTRACT FOR FISCAL YEAR 2013-2014 WITH FIRST 5 MARIN (MARIN CHILDREN AND FAMILIES COMMISSION) FOR PRESCHOOL SERVICES AT PICKLEWEED CHILDREN'S CENTER PRESCHOOL IN THE AMOUNT OF $85,040 46rtment Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City Manager (signdture) NOT APPROVED APPROVED AS TO FORM: 1 �F-C City Attornoey (signatur) �