The URL can be used to link to this page

Home My WebLink AboutPW Canal St. Pedestrian Safety; NOC Recordedcirr of Agenda Item No: 13 na Meeting Date: June 20, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Publi Works Prepared by: City Manager Approval • #L-t''--'iA . Director of Public Works (JD) File No. 18.10.14 SUBJECT: ACCEPT COMPLETION OF THE CANAL STREET PEDESTRIAN ACCESS AND SAFETY IMPROVEMENTS PROJECT, CITY PROJECT #11122, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: The Lifeline Transportation Program (LTP) is a federal funded program that supports projects to benefit low-income communities. These projects are intended to address locally prioritized transportation gaps and barriers with new or expanded services, or improved transportation choices, which provide low- income communities a "lifeline" to access employment, services, and other activities that are considered essential to daily life. The Canal Street Pedestrian Access and Safety Improvements Project was designed based on the needs identified in the Canal neighborhood's Community Based Transportation Plan (CBTP) that was adopted in 2006 and constructed as part of the LTP. This project included the construction of bulb -out sidewalks, curb and gutter along with storm drain modifications along Canal Street from Larkspur Street to Portofino Street. On September 4, 2008, the City Council approved Resolution Number 12812 and authorized the Public Works Director to enter an agreement with Alta Planning and Design to design the project. On October 4, 2010 the City Council adopted the project plans and specifications that were advertised in accordance with San Rafael's Municipal code and policies on November 24, 2010. Bids were opened on December 15, 2010 at 10:30 AM. The City Council adopted Resolution Number 13085 authorizing the City Manager and City Clerk to enter into an agreement with Able General Engineering Inc. (the low bidder) and construction commenced on January 31, 2011. FOR CITY CLERK ONLY File No.: L/—(n.2!9' Council Meeting: 6�20�� 0// Disposition: 4pp-e .'I S&ip �cc+2su u�cda�lo�- SAN RAFAEL CITY COUNCIL AGENDA REPORT / PaLre: 2 PROJECT UPDATE: Construction was completed (including all punch list items) on June 15, 2011. The engineer recommends acceptance of the project and recordation of a Notice of Completion. PROJECT SUMMARY: Project Revenue Source Federal Lifeline Transportation Program (LTP) Local Match J Total Budget Project Expenses CateLyory Design Printing Charges Construction Actual Contract Amount* Change Orders & Extra Work (See Below)* Amount Note(s) $336,000.00 This amount is 100% reimbursable $34,341.45 $370,341.45' Amount Subtotal Design I l esting (Compaction) Hydrant Relocation (MMWD) Subtotal Construction* Total Project Cost includes retention to be paid 35 days after Notice of Completion is filed. $50,781.15 $3,169.78 $53,950.90 $258,324.48 $47,711.82 $2,862.00 $7,492.25 $316,390.55 $370,341.45 During the course of the construction many changes were necessary to account for existing unmarked underground utilities. Utilities, such as a large PG&E gas facility that could not be moved, were marked in one position but turned out to be in another position when the road was excavated. Our engineer's, working closely with our contractor, adapted the plan to develop a product that fits the intent of the program. This particular area of San Rafael also has issues with storm water pooling. Modification to the curb, gutter and drainage systems were necessary to reduce ponding. These changes were required for the project and could not have been anticipated prior to breaking ground with the construction. The original construction amount approved by City Council was $301,049.00. An additional $15,341.55 was necessary to complete the project which is supported within the original budget and no additional funding is necessary. The following summarizes project milestones and working days: Working Item Date Days Date of Contract December 21, 2010 I - Date of Notice to Proceed I January 26, 2011 - Construction Work Commencement I January 31, 2011 1 - All Work Complete (including Punch List Items) I June 15, 2011 1 92 I � Working Days allowed by contract 1 50 Working Days allowed by change order I I 23 SAN ItAFAEL CITY COUNCIL AGENDA REPORT / Paye: 3 Non -Working Days due to weather j 19 Actual Working Days Allowed 92 All work was completed within the amount of working days specified. ANALYSIS: Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project sub -contractors may file Stop Notices seeking payment from the City out of the fiends owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Canal Street Pedestrian Access and Safety Improvement Project, (Project #11122) and authorize the City Clerk to file a Notice of Completion. ,PW RECORDING REQUESTED BY I 1111111111111111 I'll IN III When recorded mail to: 0 1 1-00:3 1 ::—>C—,7 Recorded HEC FEE City of San Rafael Official Records 1 Esther C. Beirne, City Clerk Co r�4larroi 1400 Fifth Avenue RICHARD N. MEIN I Assessor—Record?r I P. O. Box 151560 County Clerk I San Rafael, CA 94915-1560 I 02:I6pN 32-sun-2011 i Page I of I RECORDWlTHOI>tT FEE PER G.C. 27383 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: 0.00 NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 15th day of June, 2011 and accepted the 20th day of June 2011; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: LIFELINE TRANSPORTATION PROGRAM, CANAL STREET PEDESTRIAN ACCESS AND SAFETY IMPROVEMENT PROJECT PROJECT #11122 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is ABLE GENERAL ENGINEERING, INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on1/iv+-Q� ZZ , 20 CITY OF AN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this -7217D day of 0-Gwq , 20 // , before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose name (s)(9are subscribed to the within instrument and acknowled ed to me thatt h�/ she/ they executed the same in&/her/ their authorized capacity (ies), and that b3/her/their signature (s) on the instrument the person (s), or the entity upon behalf of which the person (s) acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY paragraph is true and�coxre�t., Signature ESTHEr�P, IN' f�;C`%ty Cferfc under the laws of the State of California that the foregoing File: 18.10.14 CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. IS• DATE OF MEETING: 6/20/21011 FROM DEPARTMENT: DATE Nader Mansourian Public Works June 15, 2011 TITLE OF DOCUMENT: ACCEPT COMPLETION OF THE CANAL STREET PEDESTRIAN ACCESS AND SAFETY IMPROVEMENTS PROJECT, CITY PROJECT #11122, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION File No. 18.10.14 Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGEDA ITEM: I/ City Manager (signature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature) Yi J