HomeMy WebLinkAboutPW SRTS Woodland Avenue Sidewalk Improvement Projectarrvo� Agenda Item No: 5
naopt Meeting Date: April 4, 2011
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Publics
Prepared by:
Public Works Director (IGVI)
-City Manager Approval 1M
File No.: 18.10.16
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL AWARDING A CONTRACT FOR WOODLAND AVENUE
SIDEWALK IMPROVEMENTS FOR LAUREL DELL ELEMENTARY
SCHOOL, A SAFE PATHWAYS TO SCHOOL PROJECT, PROJECT NO.
11124, TO GIHLOTTI BROTHERS, INC., IN THE AMOUNT OF $164,669.00
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution awarding the contract to Ghilotti Brothers,
Inc. in the amount of $164,669.00.
BACKGROUND:
On February 190', 2008 the City Council adopted Resolution No. 12431 which approved an agreement
with the Transportation Authority of Marin (TAM) for the safe pathways project at Laurel Dell
Elementary School otherwise known as the Woodland Avenue Sidewalk Improvements for Laurel Dell
Elementary School. This project includes the installation of more than 1,000 feet of sidewalk and the
installation of curb ramps along Woodland Avenue between Lovell Avenue and Lindaro Street.
The engineer's estimate was $220,000. The following twelve bids were received:
NAME OF BIDDER
AMOUNT
Ghilotti Brothers, Inc.
$164,669.00
Ghilotti Construction, Inc.
$192,401.50
Able General Engineering, Inc.
$198,150.13
Rosa Brothers Construction
$199,524.00
Team Ghilotti, Inc
$209,732.00
Fieldstone Construction Co.
$218,253.00
Kat Construction
$228,293.50
California Contractors
$237,057.14
Coast Construction
$239,864.00
NorCal Concrete Inc.
$251,568.00
Two of the twelve submitted bids we filled out incorrectly and were not accepted as a compliant bid. In
addition, the low bidder made a mathematical error in their bid such that the unit prices were used to
calculate their total.
FOR CITY CLERK ONLY
File No.: 4 —I -&.?, 6
Council Meeting: 4I4% i
Disposition: P6504.v-i-1veJ l_../�s
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
This project which is funded through a Safe Routes to Schools Program (SR2S) utilizing Measure A
funding addresses the installation of the sidewalk and ramps along this roadway. The existing crosswalks
on Woodland Avenue do not meet current accessibility code requirements. Upgrading these crosswalks
would require full reconstruction of the roadway and its drainage systems which would exceed the
allocated budget. It is anticipated that the improvements to the roadway crosswalks and drainage systems
in this area will be included in future Capital Improvement projects.
ANALYSIS:
The City has received a $250,000 allocation from Measure A through the Transportation Authority of
Marin for this Safe Routes to School Project.
The bid from Ghilotti Brothers, Inc. of $164,669.00 falls within the allocated project budget. A
contingency greater than the normal 10% is recommended for this project based on the fact that there are
many utilities within this roadway and that there exact location may conflict with the work.
FISCAL fiNIPACT:
To date, a total of $16,313.81 has been charged to this project for the project design. The remaining
project costs include construction work to be performed by Ghilotti Brothers, Inc. a 15% construction
contingency, and some plan and specification reproduction costs resulting in a remaining project cost of
$233,686.19 and a total project cost of $250,000. The following table summarizes the costs which are
associated with this project:
Category -Eden Expense Code Amount
Already Charged Expenses
Surveying
Design
Printing Services
Already Charged E.rpenses
Subtotal
Remaining Expenses
Constriction
Construction Management
Remaining Expenses SubTotal
Total Project Cost
Note(s)
$11,000.00 Phil Danskin & Associates
5,115.00 KimLey Horn Associates
1,989.81 ARC
$16,313.81
$164,669.00 Base Bid Contract Amount
25,331.00 Contingency (approximately 15%)
43,686.19
$233,686.19
$250,000.00
We therefore request that the Council approve a total project cost of $250,000 from the following funding
sources:
Source Amount Note(s)
Safe Routes to Schools Grant (SR2S) $250,000.00
Total Available Funds $250,000.00
OPTIONS:
The Council can choose not to award the contract and direct Staff to rebid the project. If the project is
rebid, loss of the SR2S funding is likely.
ACTION REQUIRED:
Adopt Resolution awarding contract to Ghilotti Brothers, Inc. in the amount of $164,669.00.
hnclosures
1. Resolution
2. Agreement
RESOLUTION NO. 13125
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AWARDING A CONTRACT FOR THE WOODLAND AVENUE SIDEWALK
IMPROVEMENTS FOR LAUREL DELL SCHOOL, A SAFE PATHWAYS TO
SCHOOLS PROJECT, PROJECT NO. 11124, TO GHILOTTI BROTHERS, INC., IN
THE AMOUNT OF $164,669.00
WHEREAS, on the 171h day of March, 2011, pursuant to due and legal notice published
in the manner provided by law, inviting sealed bids or proposals for the work hereinafter
mentioned, as more fully appears from the Affidavit of Publication thereof on file in the office of
the City Clerk of the City of San Rafael, California, the City Clerk of said City did publicly open,
examine, and declare all sealed bids or proposals for doing the following work in said City, to
wit:
"Woodland Avenue Sidewalk Improvements for Laurel Dell School, a Safe Pathways to
School Project"
Project No. 11124
in accordance with the plans and specifications therefore on file in the office of said City Clerk;
and
WHEREAS, the bid of Ghilotti Brothers, Inc., at the unit prices stated in its bid was and
is the lowest and best bid for said work and said bidder is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael,
that the bid of Ghilotti Brothers, Inc. is hereby accepted at said unit prices and that the contract
for said work and improvements is hereby awarded to Ghilotti Brothers, Inc at the unit prices
mentioned in said bid.
IT IS FURTHER ORDERED AND RESOLVED that the Public Works Director and
the City Clerk of said City be authorized and directed to execute a contract with Ghilotti
Brothers, Inc, in a form approved by the City Attorney, for said work and to return the bidders
bond upon the execution of said contract.
RESOLVED, FURTHER, that the Public Works Director is hereby authorized to take
any and all such actions and make changes as may be necessary to accomplish the purpose of this
resolution.
City of San Rafael ♦ California
Form of Contract Agreement
for
N),'oodland Avenue Sidewalk Improvements for
Laurel Dell School, Project No. 11124
This Agreement is made and entered into this 4th day of April, 2011 by and between the City of San
Rafael (hereinafter called City) and Ghilotti Brothers, Inc. (hereinafter called Contractor).
Witnesseth, that the City and the Contractor, for the considerations hereinafter named, agree as follows:
I - Scope of the Work
The Contractor hereby agrees to furnish all of the materials and all of the equipment and labor necessary,
and to perform all of the work shown on the plans and described in the specifications for the project
entitled: Woodland Avenue Sidewalk Improvements for Laurel Dell Elementary School, Project No.
11124, all in accordance with the requirements and provisions of the Contract Documents as defined in
the General Conditions which are hereby made a part of this Agreement. The liability insurance provided
to City by Contractor under this contract shall be primary with respect to any other insurance available to
the City.
II - Time of Completion
(a) The work to be performed under this Contract shall be commenced within SEVEN (7) CALENDAR
DAYS after the date of written notice by the City to the Contractor to proceed.
(b) "Notice to Proceed" will signify the beginning of the work.
(c) All work shall be completed within 30 WORKING DAYS for the base bid items, and with such
extensions of time as are provided for in the General Conditions.
IIl - Liquidated Damages
It is agreed that, if all the work required by the contract is not finished or completed within the number of
calendar days as set forth in the contract, damage will be sustained by the City, and that it is and will be
impracticable and extremely difficult to ascertain and determine the actual damage which the City will
sustain in the event of and by reason of such delay; and it is therefore agreed that the Contractor will pay
to the City, the sum of $500 for each and every calendar day's delay in finishing the work in excess of the
number of calendar days prescribed above; and the Contractor agrees to pay said liquidated damages
herein provided for, and further agrees that the City may deduct the amount thereof from any moneys due
or that may become due the Contractor under the contract.
IV - The Contract Sum
The City shall pay to the Contractor for the performance of the Contract the amounts determined for the
total number of each of the units of work in the following schedule completed at the unit price stated.
The number of units contained in this schedule is approximate only, and the final payment shall be made
for the actual number of units that are incorporated in or made necessary by the work covered by the
Contract.
Page 1
Total Base Bid = 164,669.00
V - Progress Payments
(a) On not later than the 6th day of every month the Public Works Department shall prepare and submit
an estimate covering the total quantities under each item of work that have been completed from the
start of the job up to and including the 25th day of the preceding month, and the value of the work so
completed determined in accordance with the schedule of unit prices for such items together with
such supporting evidence as may be required by the City and/or Contractor .
(b) As soon as possible after the preparation of the estimate, the City shall, after deducting previous
payments made, pay to the Contractor 90% of the amount of the estimate as approved by the Public
Works Department.
(c) Final payment of all moneys due shall be made within 15 days after the expiration of 35 days
following the filing of the notice of completion and acceptance of the work by the Public Works
Department.
(d) The Contractor may elect to receive 100% of payments due under the contract from time to time,
Without retention of any portion of the payment by the public agency, by depositing securities of
equivalent value with the public agency in accordance with the provisions of Section 4590 of the
Page 2
Unit
Item
Description
Quantity
Measure
Unit Cost
Total
1
Mobilization (Not to exceed 3% of the Base Bid)
1
LS
2,000
2,000.00
2
Signs and Traffic Control
1 —
LS
3,000
3,000.00
3
Clearing and Grubbing
1
LS
6,100
6,100.00
4
Excavation
115
CY
150
17,250.00
5
Minor Concrete - Minor Structures
-
-
a. Type A Curb and Gutter
113
LF
31
3,503.00
b. Type A Modified Curb and Gutter
161
LF
31
4,991.00
c. Curb and Gutter Transition
92
LF
30
2,760.00
d. 4 Inch Thick PCC Sidewalk
4269
SF
12
51,228.00
e. 6 Inch Thick PCC Sidewalk
524
SF
14
7,336.00
f. Curb Ramp - Case A
2
EA
1,200
2,400.00
g. Curb Ramp - Case C
1
EA
1,400
1,400.00
h. Curb Ramp - Case C Modified Downturn
1
EA
2,700
2,700.00
i. Curb Ramp - Case F
5
EA
900
4,500.00
j. Curb Ramp - Case G
3
EA
1,100
3,300.00
k. Curb Ramp - Case CM
2
EA
1,200
2,400.00
I. Cobblestone Hardscape
128
SF
35
4,480.00
Furnish and install ADA Truncated Domes on
6
Existing Curb Ramps
68
SF
20
1,360.00
7
Furnish and Install Trench Drains with Grates
1
LS
12,000
12,000.00
8
Furnish and Install Sidewalk Underdrain
1
LS _
1,000
—
1,000.00
-- —
9
-- -- _....-........._...........__..
Asphalt Concrete
-
Full Depth AC section - 3/4" Max. Aggregate
a. (10.5" thick)
112
Ton
170
19,040.00
_
Full Depth AC section - 1/2" Max. Aggregate (1.5"
b. thick)
16
Ton
160
2,560.00
10
_
Wood Fence
24
LF
40
960.00
11
Furnish and Install Tree Root Guard
186
LF
16
2,976.00
12
Signs and Striping
1
LS
5,425
5,425.00
13
Pothole Existing PG&E utilities
1
LS
-
-
Total Base Bid = 164,669.00
V - Progress Payments
(a) On not later than the 6th day of every month the Public Works Department shall prepare and submit
an estimate covering the total quantities under each item of work that have been completed from the
start of the job up to and including the 25th day of the preceding month, and the value of the work so
completed determined in accordance with the schedule of unit prices for such items together with
such supporting evidence as may be required by the City and/or Contractor .
(b) As soon as possible after the preparation of the estimate, the City shall, after deducting previous
payments made, pay to the Contractor 90% of the amount of the estimate as approved by the Public
Works Department.
(c) Final payment of all moneys due shall be made within 15 days after the expiration of 35 days
following the filing of the notice of completion and acceptance of the work by the Public Works
Department.
(d) The Contractor may elect to receive 100% of payments due under the contract from time to time,
Without retention of any portion of the payment by the public agency, by depositing securities of
equivalent value with the public agency in accordance with the provisions of Section 4590 of the
Page 2
Government Code. Such securities, if deposited by the Contracor, shall be valued by the City's
Finance Director, whose decision on valuation of the securities shall be final.
VI - Acceptance and Final Payment
(a) Upon receipt of written notice that the work is ready for final inspection and acceptance, the Engineer
shall within 5 days make such inspection, and when he finds the work acceptable under the Contract
and the Contract fully performed, lie will promptly issue a Notice of Completion, over his own
signature, stating that the work required by this Contract has been completed and is accepted by him
under the terns and conditions thereof, and the entire balance found to be due the Contractor,
including the retained percentage, shall be paid to the Contractor by the City within 15 days after the
expiration of 35 days following the date of recordation of said Notice of Completion.
(b) Before final payment is due the Contractor shall submit evidence satisfactory to the Engineer that all
payrolls, material bills, and other indebtedness connected with work have been paid, -except that in
case of disputed indebtedness or liens the Contractor may submit in lieu of evidence of payment a
surety bond satisfactory to the City guaranteeing payment of all such disputed amounts when
adjudicated in cases where such payment has not already been guaranteed by surety bond.
(c) The Contractor shall provide a "Defective Material and Workmanship Bond" for 50% of the Contract
Price, before the final payment will be made.
(d) The making and acceptance of the final payment shall constitute a waiver of all claims by the City,
other than those arising from any of the following: (1) unsettled liens; (2) faulty work appearing
within 12 months after final payment; (3) requirements of the specifications; or (4) manufacturers'
guarantees. It shall also constitute a waiver of all claims by the Contractor, except those previously
made and still unsettled.
(e) If after the work has been substantially completed, full completion thereof is materially delayed
through no fault of the Contractor, and the Engineer so certifies, the City shall, upon certificate of the
Engineer, and without terminating the Contract, make payment of the balance due for that portion of
the work frilly completed and accepted.
Such payment shall be made under the terms and conditions governing final payment, except that it shall
not constitute a waiver of claims.
IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute
this Agreement the day and year first written above.
ATTEST:
iz s7t"-
Esther C. Beirne
City Clerk
c - . �9e, R,,,'
APPROVED AS TO FORIM:
— C,-- ) 9,.; A 'e"--c-&�
Robert F. Epstein
City Attorney
File No.: 18.10.16
CITY OF SAN RAFAEL:
',`� -- -'
Nader 11ansourian
Public Works Director
CONTRACTOR: GHILOTTI BROS., INC.
MICHAEL k. GHIf0M
KESIDEINTrI EASURER
Page 3
—-"MON GHILO-1 OP ID: SD
ACORO' I DATE (MM/DDnrYYY)
�� CERTIFICATE OF LIABILITY INSURANCE 04/14/11
PRODUCER 707-782-9200 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Don Ramatici Insurance, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
51 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 5
Petaluma, 51 84953 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Paul Ramatici
INSURERS AFFORDING COVERAGE NAIC #
INSURED Ghilottl Bros. Inc. INSURER A National Union Fire Ins. of PA 19445
525 Jacoby Street
San Rafael, CA 94901 I INSURER B. Granite State Insurance Co. 23809
INSURER c• Everest National Insurance Co. 0120
I INSURER D- Continental Insurance Company 5289
I INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRpOD'1{ POLICY EFFECTIVE POLICY EXPIRATION
LTR /NSRtTYPF OF INSURANnu POLICY NUMBER nATE IMM/OD/YYYY1 DATE fMMIDD/YYYY1 LIMITS
GENERAL LIABILITY
I EACH OCCURRENCE
$
2,000,00
A X COMMERCIAL GENERAL LIABILITY 4581591
10!01110 10/01111 I PREM SES Eecoccurence)
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=CLAIMS MADE rK OCCUR
I MED EXP (Any one person)
$
6,
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I PERSONAL 6 ADV INJURY
s
2,000,00
X Cntrctl/XCU Incl. INDEP. CONTRACTORS INCL.
I GENERAL AGGREGATE
$
4,000,00
GEN'L AGGREGATE LIMIT APPLIES PER
I PRODUCTS - COMP/OP AGG
$
4,000,00
I Xl PFO �1
Empl Liab
1,000,00
POLICY Loc
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
$
1,000,00
B X ANY AUTO 8263687
10/01/10 10/01111
(Ea accident)
ALL OWNED AUTOS
BODILY INJURY
$
SCHEDULED AUTOS
(Per person)
_
X HIRED AUTOS
BODILY INJURY
I
3
X
NON-OWNED AUTOS
(Per accident)
X
Ded. $1000 APD
PROPERTY DAMAGE
$
(Per accident)
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
S
ANY AUTO
I OTHER THAN EA ACC
AUTO ONLY: AGG
$
S
I
10,000,00
EXCESS / UMBRELLA LIABILITY
EACH OCCURRENCE
$
C _X]OCCUR EICLAIMS MADE 7107000453101
10/01/10 10/01/11 I AGGREGATE
$
10,000,00
I
DEDUCTIBLE
I
$
RETENTION $ 10,000
$
WORKERS COMPENSATION
X WC STATULIMS I IO R
ANDYIN EMPLOYERS' LIABILITY
A ANY PROPRIETOR/PARTNER/EXECUTIVF 014770860
10/01110 10/01/11 E.L. EACH ACCIDENT
$
1,000,00
OFFICEWMEMBER EXCLUDED? FN—
(Mandatory In NH)
E.L. DISEASE - EA EMPLOYEE
$
1,000,00C
Kee, descnbe under
SPECIAL PROVISIONS below
E.L. DISEASE - POLICY LIMIT
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1,000,00
OTHER
D InstallationFltr IM2090343506
10/01/10 10/01/11 At Site
100,00
Direct Phys. Loss
Deduct
2,60
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
RE: Operations of the Named Insured for the Certificate Holder.
Job: Woodland Ave. Sidewalk Improvements for Laurel Dell Elementary School,
Project No. 11124 / GBI #11407
`Ten day notice would be sent on non payment.
30'X97838(04/08)/87837(04108)/90633(LF)/SPEC IAL
CERTIFICATE HOLDER
CANCELLATION
SANRAF4
SHOULDANY OFTHEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THEEXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL MAIL 30'
DAYS WRITTEN
City of San Rafael
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, FAIR
I6A;R9N I OF
UFNi *9
99
County of Marin, its officers,
IMPON 110 9111 OR
agents & employees
�
PO Box 151560
AUTHORIZED REPRESENTATIVE
!San Rafael.. CA 94915
ACORD 25 (2008/01)
®1988-2009 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
NOTEPAD:
nc.
HOLDER CODE SANRAF4
INSURED'S NAME Ghllottl Bros., Inc.
nd aggr ed that the Cittvv of gap R
nts a�ic�emDlovees. ark addition
id County
GHILO-1
OP ID: SD
PAGE 2
DATE 04114111
This endorsement, effective 12:01 A.M.
policy No. 4581591
by National Union Fire Ins. Co. of PA
ENDORSEMENT
10/01110 forms a part of
Issued to Ghliottl Bros., Inc,
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES, OR CONTRACTORS -
SCHEDULED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
SCHEDULE
NAME OF PERSON OR ORGANIZATION:
As Required by Written Contract or Agreement
(if no entry appears above, information required to complete this endorsement will be shown in the
Declarations as applicable to the endorsement.)
A. SECTION II — WHO IS AN INSURED is amended to include as an insured;
The person or organization shown in the schedule, but only with respect to liability arising
out of your ongoing operations performed for that additional insured.
B. With respect to the insurance afforded to these additional insureds, SECTION I -
COVERAGES, COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY, 2. -
Exclusions, Is amended to include the following additional exclusion;
This insurance does not apply to "bodily injury" or "property damage" occurring after:
(1) all work, including materials, parts or equipment furnished in connection with such
work, on the project (other than service, maintenance or repairs) to be performed by or
on behalf of the additional Insured(s) at the site of the covered operations has been
completed; or,
(2) that portion of "your work" out of which the injury or damage arises has been put to its
Intended use by any person or organization other than another contractor or
subcontractor engaged in performing operations for a principal as a part of the same
project.
All other terms and conditions remain unchanged.
97838 (4/08) Includes copyrighted materlal of
Insurance Services office, Inc., with Its permission
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ENDORSEMENT
This endorsement, effective 12:01 A.M. 10/01110 forms a part of Policy
No. 4581591 issued to Ghilotti Bros., Inc, by National Union fire Ins. Co. of PA
ADDITIONAL INSURED— OWNERS, LESSEES, OR CONTRACTORS — COMPLETED
OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
SCHEDULE
NAME OF ADDITIONAL INSURED PERSON OR ORGANIZATION:
As Required by Written Contract or Agreement
LOCATION AND DESCRIPTION OF COMPLETED OPERATIONS:
ADDITIONAL PREMIUM:
(If No entry appears above, information required to complete this endorsement will be
shown in the Declarations as applicable to this endorsement.)
SECTION II — WHO IS AN INSURED is amended to include as an insured;
The person or organization shown in the Schedule, but only with respect to liability
arising out of "your work" at the location designated and described in the schedule
of this endorsement performed for that additional insured and included in the
"products -completed operations hazard".
All other terms and conditions remain unchanged.
97837 (4108) Includes copyrighted material of
Insurance services Office, Inc., with its permission.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement, effective 12:01 A.M. 10101110 forms part of Policy
No. 4581591 issued to Ghilotti Bros., Inc. by National Union Fire Ins. of PA
PRIMARY COVERAGE FOR SPECIFIED PERSONS OR
ORGANIZATIONS NAMED AS ADDITIONAL INSUREDS -
ONGOING AND COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
The following paragraph is added to SECTION II — WHO IS AN INSURED and applies only to
persons or organization we have added to your policy as additional insureds by
endorsement to comply with insurance requirements of written contracts relative to: a) the
performance of your ongoing operations for the additional insureds; or b) "your work"
performed for the additional insureds and included in the "products -completed operations
hazard":
This insurance is primary over any similar Insurance available to any person or organization
we have added to this policy as an additional insured. However, this insurance is primary
over any other similar insurance only if the additional insured is designated as a named
insured in the Declarations of the other similar insurance. We will not require contribution
of limits from the similar insurance if the insurance afforded by this endorsement is
primary.
This insurance is excess over any other valid and collectible insurance, whether primary,
excess, contingent or on any other basis, if it is not primary as defined in the paragraph
above.
All other terms and conditions of the policy are the same.
90633 (3/06)
RECEIVED
APR 21 2011
CITY ATTORNEY
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services agreements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible
Description
Completion
Department
Date
1
City Attorney
Review, revise, and comment on draft
agreement.
2
Contracting Department
Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3
Contracting Department
Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
Ordinance*).
4
City Attorney
Review and approve form of agreement;
�r� h-�-�✓.
bonds, and insurance certificates and
endorsements.
5
City Manager / Mayor / or
Agreement executed by Council authorized
Department Head
official.
6
City Clerk
City Clerk attests signatures, retains original
agreement and forwards copies to the
/
contracting department.
11
LAI
To be completed by Contracting Department: %-7
Project Manager: v �c e �r d vt'l G�7� Project Name: PJ/IC 6&6_4(IL
Agendized for City Council Meeting o /(f necessary):
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO.
DATE OF MEETING: 04/04/2011
FROM: NADER MANSOURIAN
DEPARTMENT: PUBLIC WORKS
R['C"OVED
DATE: 03/21/2011
MAR 2 5 2011
TITLE OF DOCUMENT:
CITY ATTORNEY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AWARDING A CONTRACT
FOR THE WOODLAND AVENUE SIDEWALK IMPROVEMENTS FOR LAUREL DELL ELEMENTARY
SCHOOL, A SAFE PATHWAYS TO SCHOOL PROJECT, PROJECT NO. 11124, TO GHILOTTI
BROTHERS, INC., IN THE AMOUNT OF $164,669.00. (BID OPENING HELD ON THURSDAY, MARCH
17, 2011.
Department Head (signature)
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
n,ic zt.6&I
City Manager (signature)
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
LZ. )F.,
City Attorney (signature)
File No.: 18.10.16
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ENDORSEMENT REVISED
This endorsement, effective 12:01 A.M. 10/01/10 forms a part of Policy
No. 4581591 issued to Ghilotti Bros., Inc. by National Union fire Ins. Co. of PA
ADDITIONAL INSURED- OWNERS, LESSEES, OR CONTRACTORS - COMPLETED
OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
SCHEDULE
NAME OF ADDITIONAL INSURED PERSON OR ORGANIZATION:
As Required by Written Contract or Agreement
LOCATION AND DESCRIPTION OF COMPLETED OPERATIONS:
Woodland Ave. Sidewalk Improvements for Laurel Dell Elemetary School
Project No. 11124
ADDITIONAL PREMIUM:
(If No entry appears above, information required to complete this endorsement will be
shown in the Declarations as applicable to this endorsement.)
SECTION II —WHO IS AN INSURED is amended to include as an insured;
The person or organization shown in the Schedule, but only with respect to liability
arising out of "your work" at the location designated and described in the schedule
of this endorsement performed for that additional insured and included in the
"products -completed operations hazard".
All other terms and conditions remain unchanged.
97837 (4/08) Includes copyrighted material of
Insurance Services office, Inc, with its permission.
CITY OF SAN RAFAEL
OPENING OF SEALED BIDS
RE: Woodland Avenue Sidewalk Improvements for
Laurel Dell Elementary School
PROJECT NO. 11124
Date of Bid Opening: Thursday, March 17, 2011@ 10:30 a.m.
NAME OF BIDDER AMOUNT
Able General Engineering, Inc. $198,149.94
5715 Sebastopol Avenue
Sebastopol, CA 95472
California Constructors $237,057.14
319 Willard Avenue
Richmond, CA 94801
Coast Construction $239,864.00
Fieldstone Construction Co. $218,253.00
5915 Faught Road
Santa Rosa, CA 95403
Ghilotti Bros., Inc. $166,669.00
525 Jacoby Street
San Rafael, CA 94901
Ghilotti Construction Company $192,401.50
246 Ghilotti Avenue
Santa Rosa, CA 95407
J.J.R. Construction, Inc.
1120 Ninth Avenue
San Mateo, CA 94402
KAT Construction, Inc.
$214,063.50
P.O. Box 214265
Sacramento, CA 95821
Nor -Cal Concrete
$251,568.00
P.O. Box 521
Suisun, CA 94585
Northwest General Engineering
$197,156.00
P.O. Box 11099
Santa Rosa, CA 95406-1099
Rosas Brothers Construction
$199,524.00
P.O. Box 7862
Oakland, CA 94601
Team Ghilotti, Inc.
$209,732.00
2531 Petaluma Blvd., South
Petaluma, CA 94952
ENGINEER'S ESTIMATE: $220,000.00
PW Woodland Avenue Sidewalk Improvements
CITY OF
Mayor
Albert J. Boro
Council Members
Greg Brockbank
Damon Connolly
Barbara Heller
Marc Levine
PUBLIC WORKS - ADMIN/ENGINEERING: (415) 485-3355 FAX: (415) 485-3334
FAXED, E-MAILED AND MAILED
January 24, 2011
P. O. No. 00449
File No: 18.10.16
Independent Journal
P. O. Box 6150
Novato, CA 94949
FAX NO: 382-1535
Attn: Donna Lazarus
Re: NOTICE INVITING SEALED PROPOSALS -
WOODLAND AVENUE SIDEWALK IMPROVEMENTS FOR
LAUREL DELL ELEMENTARY SCHOOL
PROJECT NO: 11124
Enclosed is one copy of Notice Inviting Sealed Proposals for Public Works entitled:
"Woodland Avenue Sidewalk Improvements For Laurel Dell Elementary School".
Please publish the enclosed notice on January 28, 2011 and furnish us with Galley Proof
and Proof of Publication in duplicate.
Thank you for your cooperation in this matter.
Sincerely yours,
Kevin McGowan
Assistant Public Works Director. City Engineer
KM:dw
Enclosure (1)
cc: Esther C. Beirne, City Clerk (2 copies -w. encls.)
Project Engineer (w/encl.)
Administrative Assistants(2) (w./encl.)
111 Morphew Street, P. O. Box 151560, San Rafael, CA 94915-1560
CITY OF SAN RAFAEL - DEPARTMENT OF PUBLIC WORKS
NOTICE INVITING SEALED PROPOSALS FOR PUBLIC WORKS
Notice is hereby given that the City of San Rafael Department of Public Works will receive bids
for furnishing all labor, materials, equipment and services for
WOODLAND AVENUE SIDEWALK IMPROVEMENTS FOR
LAUREL DELL ELEMENTARY SCHOOL
PROJECT NO. 11124
Project Description:
This project consists of all the associated work described in the attached specifications and
plans and the provisions of this document for excavation, removal of existing concrete
sidewalk, driveway, and curb and gutter and construction of new sidewalk, driveway, curb
and gutter, and curb ramps located on Woodland Avenue between Lovell Avenue and
Lindaro Street in San Rafael, California.
Each bid shall be in accordance with the plans and specifications adopted by the City of San
Rafael City Council on January 18, 2011, and other contract documents, now on file with the
City Clerk, City Hall, San Rafael, California; and may be examined and copies may be obtained
at the Department of Public Works, I I I Morphew Street, P. O. Box 151560, San Rafael, CA
94901. Cost shall be Fifty Dollars ($50.00) per set, non-refundable. Cost of mailing sets shall
be an additional Ten Dollars ($10.00) per set.
Bidders are hereby notified that pursuant to Section 1770 of the Labor Code of the State of
California, the City of San Rafael has ascertained the general prevailing rate of per diem wages
and rates for legal holiday and overtime work in the locality where the work is to be performed
for each craft or type of workmen or mechanics needed to execute the contract which will be
awarded the successful Bidder. The prevailing rates so determined by the City are on file in the
office of the City Clerk, copies of which are available to any interested party on request.
Each bid shall be made out on the form to be obtained at the Department of Public Works, 1 1 1
Morphew Street, San Rafael, California 94901 and shall be accompanied by cash, certified check
or bidder's bond for ten percent (10%) of the amount of bid, made payable to the order of the
City of San Rafael; shall be sealed and filed with said City Clerk, 1400 Fifth Avenue, City
Hall, Room 209. San Rafael. California 94901 on or before March 17, 2011 at 10:30am.
fhe City reserves the right to reject any or all bids or to waive any informality in a bid.
ESTHER C. BEIRNE
City Clerk
Dated: Januar) 28. 201 1
Marin Independent Journal
150 Alameda del Prado
PO Box 6150
Novato, California 94948-1535
(415) 382-7335
legals®marinij.com
SAN RAFAEL,CITY OF
PO BOX 151560/CITY CLERK, DEPT OF PUBLIC
WORKS,1400 FIFTH AVE
SAN RAFAEL CA 94915-1560
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Marin
FILE NO. 0003843581
I am a citizen of the United States and a resident of the County
aforesaid: I am over the age of eighteen years, and not a party to
or interested in the above matter. I am the principal clerk of the
printer of the MARIN INDEPENDENT JOURNAL, a newspaper of
general circulation, printed and published daily in the County of
Marin, and which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of Marin,
State of California, under date of FEBRUARY 7, 1955, CASE
NUMBER 25566; that the notice, of which the annexed is a printed
copy (set in type not smaller than nonpareil), has been published in
each regular and entire issue of said newspaper and not in any
supplement thereof on the following dates, to -wit:
1/2812011
I certify (or declare) under the penalty of perjury that the foregoing
is true and correct.
Dated this 31 t day of January: 2011
.;JV'k-S
Signature
PROOF OF PUBLICATION
Legal No. 0003843581
CITY OF SAN RAFAEL -
DEPARTMENT OF PUBLIC WORKS
NOTICE INVITING SEALED PROPOSALS FOR
PUBLIC WORKS
Notice Is hereby given that the City of San Rafael
Department of Public Works will receive bids for
fumishing all labor, materials, equipment and
services for
WOODLAND AVENUE SIDEWALK IMPROVEMENTS
FOR LAUREL DELL ELEMENTARY SCHOOL
PROJECT NO. 11124
Protect Description:
This project consists of all the associated work
described In the attached specifications and plans
and the provisions of this document for excava-
tion, removal of existing concrete sidewalk, drive-
way, and curb and gutter and construction of new
sidewalk driveway, curb and gutter, and curb
ramps located on Woodland Avenue between
Lovell Avenue and Undaro Street in San Rafael,
California.
Each bld shall be in accordance with the plans and
gecifications adopted by the City of San Rafael
City Council on January 1B 2011, and other con-
tract documents now on file with the City Clerk,
City Hall San Rafael, California; and may be exam-
ined ana copies may be obtained at the Deppart-
ment of Public Works, 111 Morphew Street F. O.
Box 151560, San Rafael, CA 94901. Cost shall be Flf-
ty Dollars (550.00) per set, non-refundable. Cost of
mailing sets shall be an additional Ten Dollars
($10.00) per set
Bidders are hereby notified that pursuant to Sec-
tion 1770 of the tabor Code of the State of Califor-
nia, the City of San Rafael has ascertained the gen-
eral prevailing rate of per them wages and rates
for legal holiday and overtime work In the locality
where the work Is to be performed for each craft
or type of workmen or mechanhcs needed to exe-
cute the contract which will be awarded the suc-
cessful Bidder. The prevailing rates so determined
by the City are on file In the office of the City Clerk
copies of which are available to any interested
party on request
Each bid shall be made out on the form to be ob.
tained at the De artment of Public Works, 111
Mo hew Street, San Rafael, California 94901 and
shall be accompanied by cash, certified check or
bidder's bond for ten percent 10% of the amount
of bid made payable to the order of the City of San
Rafael; shall be sealed and filed with said City
Ralf t& California 1400 o9490Avenue, City
before March 17 2011
at 10,30am.
The City reserves the ri ht to reject any or all bids
or to waive any informality in a bid.
/s/Esther C. Belme
ESTHER C. BEIRNE
City Clerk
Dated: January 28, 2011
no. 121 January 28, 2011
CA