HomeMy WebLinkAboutFin Budget 2010carr oF�
Agenda Item No: 19
Meeting Date: July 6, 2010
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: FINANCE
Prepared by: Cindy Mosser, City Manager Approval: " F
Finance Director
SUBJECT: 1) RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN
RAFAEL BUDGET FOR FISCAL YEAR 2009-2010;
2) RESOLUTION ADOPTING CITY OF SAN RAFAEL BUDGET FOR
FISCAL YEAR 2010-2011;
3) RESOLUTION ADOPTING CAPITAL IMPROVEMENT PROGRAM;
4) RESOLUTION ADOPTING THE MEASURE S COMMITTEE REPORT
5) UPDATE ON ECONOMIC VITALITY PLAN;
6) UPDATE ON RECESSION ACTION PLAN.
RECOMMENDATION: ACCEPT REPORTS AND ADOPT RESOLUTIONS AS
PRESENTED.
BACKGROUND:
As you are aware, the City must adopt a balanced budget for all funds for this coming fiscal year.
This report will provide the City Council and community with some financial analysis, facts, and
information.
The past few years have been an extraordinary period of economic turmoil for our country, the
region and the City. The subprime lending crisis that triggered this recession has seen credit
frozen, home foreclosures and short sales, rising unemployment and bankruptcies, and closures
of several large and small companies. The Council has had to make major budget balancing
decisions since fiscal year 2008-2009. As the City headed into fiscal year 2009-2010, the mid-
year review revealed another multimillion dollar deficit. Since November 2009, the City has
held study sessions, budget workshops, public outreach meetings, and budget meetings outlining
service reductions, cost saving, and staffing losses. The Council's budget balancing decisions
from January 4, 2010 and January 26, 2010 have been implemented in the City's 2009-2010
budget. Major reductions including layoffs, furloughs, deferring equipment replacements,
deferring raises, and changing service hours were needed to balance fiscal year 2009-2010.
These actions taken provided balancing direction and have been built into fiscal year 2010-2011.
FOR CITY CLERK ONLY
File No.: q-2.SK
Council Meeting: 2D�fl
Disposition: K eSoG U % tON s
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 2
Prior to fiscal year 2004-2005, the City faced some serious structural budget deficits. In
November 2005, the citizens of San Rafael approved a .5 percent transaction and use tax. The
transactions and use tax (Measure S funds) has provided much needed relief to the City's
structural deficit. As part of the requirements of the ordinance, an independent citizen's
oversight committee is required to review the collection and expenditure of tax revenues. The
Measure "S" Oversight Committee established a baseline policy for their oversight role. Due to
the City's depressed financial situation, the Committee met on December 17, 2009, January 21,
2010, and February 22, 2010 to review the City's revised budget for fiscal year 2009-10. The
Committee also met on June 8t' and June 29`x' to discuss the proposed fiscal year 2010-2011
budget. I am including the Committee's reports (attached as Exhibit X & Exhibit XI) as part of
this staff report.
ANALYSIS:
THE 2010-2011 BUDGET - KEYFACTSAND FIGURES:
Overall Budget:
The total projected overall fiscal year 2010-2011 budget for the City is estimated to be
$75,450,198. This sum reflects all funds and operations for the City, inclusive of appropriations
of new resources for one time and capital projects (shown as $983,485 in the table below). A
final review of compensation costs, staffing levels, contractual commitments, and operating
expenses has been finalized by Finance Department staff, with involvement and input from all
City Departments.
A final Personnel Authorization schedule denotes that staffing levels across all Departments.
Exhibit VI defines the staffing be Department, and summarizes the significant declines made
over this past year in order to keep our budget in balance for both 2009-10 and 2010-11.
Revenue Trends:
The major sources of funds required to pay for all of the services provided to the community
continue to be taxes. Major tax trends for the upcoming year are highlighted as follows:
Sales Tax:
Sales tax trends are appearing slightly better than 2009. With the assistance of HdL Consultants,
we are estimating a slight increase to $14.6 million. As a reminder, the State had overpaid
$730,000 if the year ended June 30, 2009. This payment was refunded back to Sacramento in
this year's budget, and is not needed for next year. As the years have gone by, sales tax, our
largest tax revenue generator, became an increasing and necessary source of revenue for San
Rafael.
Property Tax:
The City's second largest tax generator is property tax. While we are not experiencing the depth
of property value declines as other areas of the state, we are not anticipating any major increases
either. Accordingly, we are keeping property taxes relatively flat. We estimate $13.5 million in
property tax revenues for fiscal year 2010-2011.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 3
Transaction & Use Tax (Also known as Measure S):
The voter -approved transaction and use tax took effect in April of 2006. This tax is used to
maintain essential City services. Another tough budget season would be even worse without
Measure S revenues. We are estimating the transaction and use tax to be approximately $5.8
million for fiscal year 2010-2011. Another reminder, this figure is far below the peak of over $7
million collected as recently as fiscal year 2007-2008.
Other notable revenues changes are presented below:
Paramedic Tax: In November of 2006, the citizens of San Rafael, CSA #13, CSA #19, and
Marinwood passed Measure P, which raised the tax rate cap to $85 per residential living
units and $0.11 per non-residential building square footage. To cover the proposed costs
of Emergency Medical Services for fiscal year 2010-11, we are proposing to raise the
rates to the cap of $85 per residential living unit and to $.11 per square foot for non-
residential buildings. Staff is bringing this action to the Council at the July 6, 2010
meeting. This action results in a $4 per year increase per household in the areas served
by our Paramedics.
Property Transfer Tax — Although this tax revenue is no where near the amount from several
years ago, we do expect approximately a 5% increase to $826,000 in fiscal year 2010-
2011.
Library Assessment Tax — In June 2010, the citizens of San Rafael passed Measure C. This
assessment will provide approximately $650,000 in revenues to support our beloved
Library by allowing for expanded hours, improved facilities equipment, materials, and
services for children, teens and adults.
Expenditure Asszanptions:
Currently, the City has estimated total appropriations of $75.5 million for fiscal year 2010-2011.
Several key elements have been included in building the "expense" side of the budget. The
following items are incorporated into the proposed appropriations for fiscal year 2010-2011:
➢ The Fire Association and Fire Chief Officers Units are under contract until June 30, 2011.
Their specific compensation package increases have been calculated into the salary and
fringe benefit totals of the Fire department's budget. The Fire Association has delayed
their increase by six months. All of the non -safety bargaining units and management
contracts lapse on June 30, 2011. No salary increases are included for these bargaining
units and they have agreed, once again, to a five percent reduction (furlough) in fiscal
year 2010-2011.
➢ No percentage increases for cost of living adjustments is included in the operating
expenses. The operating expenditures, for the most part, are held at the fiscal year 2007-
2008 levels. The only increases to operating expenditure are for known contract costs
like animal control with the Humane Society, Marinet costs for the Library, single audit
program charges due to grant compliance requirements, or other costs beyond our control
like fuel.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 4
➢ Vehicle replacement — The Fleet Committee meets periodically to review the fleet
inventory and the policies used to maintain the City's fleet inventory. We have
incorporated the $304,000 estimated cost in the Equipment Replacement Fund (see
EXHIBIT V). As a cost saving measure, all non -safety vehicles purchases are deferred
for one more year. Public Works is spearheading a full review of our fleet. We expect to
sell off several vehicles this summer and reduce our maintenance expenses as we head
into next year.
➢ For a second year, City facilities will be closed for 13 days to implement a furlough.
Effective July 2010 -June 2011, facility closures will be on the 2nd Monday of each
month, plus one other day in December. Police, Fire, Childcare and Parking Services
will remain in operation on these days. Examples of services not available on furlough
days include
• Planning
• Building and Fire Plans & Inspection
• Business License
• Code Enforcement
• Streets Maintenance
• Parks Maintenance
• Engineering
• Economic Development
• Finance, Legal, Human Resources, and all other administrative functions
Uncertainties still ahead:
The City may be impacted by actions taken by the State in order to balance their own budget.
Although the State does not appear to be threatening to take the Highway's users tax (gas tax
funds) from local agencies for fiscal year 2010-2011, their action of changing it to an excise tax
make this funding source vulnerable in the future. Many other subventions (Prop 42 local street
and road funds, booking fees and COPS) are other funds at risk. These uncertainties are
unresolved at the time of our budget adoption and are not included in the following budget
documents.
Fund Balances and Reserves:
Final review of the funds for fiscal year 2010-2011 revealed that the overall health of the funds is
sound. The appropriations and estimated revenues established in the proposed budget project
that each and every fund is in a positive fund balance status at the end of June 2011.
The City's General Fund accounts for most of the major services to our residents and businesses
(such as police, fire suppression and prevention, planning, building, library, parks, streets,
engineering, traffic enforcement and management, cultural programs). The General Fund
appropriation for fiscal year 2009-2010 is approximately $56.2 million. With all the
modifications, the following table illustrates a breakdown the City's total budget of $75.5 million
between the capital and operating budget and further illustrating the General Fund appropriation.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
CITY OF SAN RAFAEL
FISCAL YEAR 2010-2011
PROJECTED BUDGET FIGURES FY 2010-2011
Projected Budget
Total City Budget $75,450,198
Less: Capital and Special Project (983,485)
Total Operating Budget 74,466,713 {
FISCAL YEAR 2009-2010 AMENDMENTS:
Projecting the next budget requires the examination of current financing activity for both
operating functions and capital projects. As part of adopting the 2010-2011 budget, and
projecting ending balances, staff requests Council consideration of an amendment to the fiscal
year 2009-2010. Total appropriations, as listed on Exhibit II, for fiscal year 2009-2010 are
$83,697,210.
Revenues need to be modified, based upon changes in projections since last formally approved in
January 2010. These changes are codified in Exhibit III. Two categories are presented.
Category One represents the items recommended from the City Council actions since January
2010. Additional General and Non -General Fund changes are presented as Category Two.
Some changes to appropriations for 2009-2010 are also necessary. These changes are codified in
Exhibit IV. Two Categories are used in order to help classify changes since the last formally
approved appropriations to fiscal year 2009-2010 in January 2010. The two categories are
similar to the ones presented for the revenues. The actions listed as #1's reflect budget decisions
made from January through June. The great majority of changes impact the operating budgets of
primary service departments.
Five -Year Capital Improvement Program:
With input from all City departments, Public Works staff has formulated a comprehensive 5 -year
Capital Improvement Project (CIP) list. This document, as listed on Exhibit VII, identifies
projects that impact all segments of San Rafael's infrastructure, including but not limited to City
maintained roads, pedestrian and bicyclist facilities, traffic control networks, drainage systems,
buildings, parks, parking facilities, etc.
We have linked each project to a specific, often restrictive funding source. Stormwater fees, for
example, are earmarked for drainage system projects such as pump station renovations and storm
water system repairs. Construction Vehicle Impact Fees and Refuse Vehicle Impact Fees pay for
roadway projects; they cannot be used to paint the Falkirk Cultural Center. Revenues raised by
the Parking Division will pay for parking lot/structure repairs.
�
Less: Restricted Funds (Gas Tax, etc.)
(20,281,674)
General Fund Operating Budget
$54,185,039
Add: General Fund Program Support
� 2,027,200
Add: General Fund Projects
33,500
Total General Fund Appropriation
� $56,245,739
Projecting the next budget requires the examination of current financing activity for both
operating functions and capital projects. As part of adopting the 2010-2011 budget, and
projecting ending balances, staff requests Council consideration of an amendment to the fiscal
year 2009-2010. Total appropriations, as listed on Exhibit II, for fiscal year 2009-2010 are
$83,697,210.
Revenues need to be modified, based upon changes in projections since last formally approved in
January 2010. These changes are codified in Exhibit III. Two categories are presented.
Category One represents the items recommended from the City Council actions since January
2010. Additional General and Non -General Fund changes are presented as Category Two.
Some changes to appropriations for 2009-2010 are also necessary. These changes are codified in
Exhibit IV. Two Categories are used in order to help classify changes since the last formally
approved appropriations to fiscal year 2009-2010 in January 2010. The two categories are
similar to the ones presented for the revenues. The actions listed as #1's reflect budget decisions
made from January through June. The great majority of changes impact the operating budgets of
primary service departments.
Five -Year Capital Improvement Program:
With input from all City departments, Public Works staff has formulated a comprehensive 5 -year
Capital Improvement Project (CIP) list. This document, as listed on Exhibit VII, identifies
projects that impact all segments of San Rafael's infrastructure, including but not limited to City
maintained roads, pedestrian and bicyclist facilities, traffic control networks, drainage systems,
buildings, parks, parking facilities, etc.
We have linked each project to a specific, often restrictive funding source. Stormwater fees, for
example, are earmarked for drainage system projects such as pump station renovations and storm
water system repairs. Construction Vehicle Impact Fees and Refuse Vehicle Impact Fees pay for
roadway projects; they cannot be used to paint the Falkirk Cultural Center. Revenues raised by
the Parking Division will pay for parking lot/structure repairs.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
It is important to note that revenue projections beyond the new fiscal year (FY 10-11) are based
on currently available information that is subject to change. We have excluded any Proposition
1B and Proposition 42 funds beyond year one because they are vulnerable to state review and
possible takeaway. We have included Refuse Vehicle Impact Fees because our franchise
agreement with Marin Sanitary generates predictable revenues of approximately $200,000 per
year. We are also reasonably certain that the annual $300,000 we receive from the federal
Community Development Block Grant (CDBG) program for curb ramps will continue and have
included that amount throughout the five year cycle. Successful grants are shown as revenue,
primarily in year one. Examples are the five Non -Motorized Transportation Pilot Program
(NTPP) projects. In contrast, the $4.0 million needed to construct the Pickleweed Community
Center synthetic playing field is shown as a need in year two but without revenue. The project is
entirely dependent upon a successful State Park Bond Act 84 grant application.
We have included all projects, including those lacking sufficient funds, to underscore their
importance and also to demonstrate the significant gap between need and funding.
Cumulatively, these projects would cost almost $50,000,000 over five years. Our estimate of
available funds totals $27,000,000, leaving a shortfall of $23,000,000. These figures will
fluctuate as we identify new needs and as we are able to predict revenue more precisely but it is
almost certain that a multi-million gap will remain. Therefore, managing the 5 -year CIP list will
require an ongoing process of reprioritization and adjustment.
Capital projects for the upcoming year will be codified in City's budget after the Council takes
action on the Five -Year Capital Improvement Program.
Update to Recession Action Plan & Economic Vitalitv Plan:
In March 2009, staff prepared, and City Council adopted, a Recession Action Plan and an
Economic Vitality Plan to address the fiscal issues the City faced. The two documents provided
a comprehensive summary of the actions the City could take to best prepare for cutting
expenditures and increasing revenues and economic activity. These plans stand side by side and
are pursued simultaneously as economic growth is intimately linked with the City's ability to
provide services to the community. Exhibit VIII provides an update on the Recession Action
Plan from March 2009 -June 2010 and Exhibit IX summarizes Economic Development actions
during the same time period. In summary, the City has taken aggressive and comprehensive
actions to balance the General Fund budget. While the economic recession continues to be felt
in San Rafael, we are seeing economic development projects move ahead and businesses open in
spite of the poor economy. It shows that San Rafael continues to be an attractive market for new
investment.
FISCAL IMPACT:
By approving the Resolutions as presented, the Council is authorizing the levels of expenses,
within funds, for the 2010-2011 fiscal year. The total sum represents all assumptions outlined
and directions received with the Council up through the June 21" meeting.
The 2010-2011 Resolution also asks Council to "roll over" unspent capital project funds from
2009-2010 for projects that are not completed when the books are closed. As a reminder, capital
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paze: 7
project spending occurs each year by appropriating accumulated funds (traffic mitigation, for
example). Many projects carry over beyond the June 30th cutoff. By carrying over the unspent
portion of a project's budget into 2010-2011, staff is better able to match budgeted costs with
actual expenses. This action has no impact on the 2010-2011 appropriations figures illustrated in
Exhibit L The budget is prepared based on your Five -Year Areas of Emphasis and Priority,
Two -Year Key Efforts, community input and direction provided to staff over these past few
months.
OPTIONS:
The City Council can choose to either:
1) Accept the reports, recommendations and Resolutions as presented, or
2) Make modifications to the recommendations, which would result in a change in the total
revenue forecasts or appropriations.
ACTION REQUIRED:
Staff recommends Council accept the reports and adopt the Resolutions as presented.
ATTACHMENTS
WAManagement services- WorkFile Finance- WorkFile'.Council MateriatStaff Reports\2010'•CiW-10-11 city budget.doc
RESOLUTION NO. 13006
RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET
FOR FISCAL YEAR 2009-2010, TO BALANCE THE FISCAL YEAR 2009-2010
BUDGET
WHEREAS, the City Council approved Resolution 12784 adopting the fiscal year
2009-2010 budget; and
WHEREAS, the continued economic downturn requires updates to some City
operations; and
WHEREAS, the City Council approved Resolutions 12905 and 12908 amending
the fiscal year 2009-2010 budget; and
WHEREAS, it is the intention of this Council to review recommendations from
staff regarding the City's financial condition, including revenue projections and available
resources and provide funding for various ongoing, capital and other service needs; and
WHEREAS, the City Manager has submitted to the City Council a report outlining
the additional budget items; and
WHEREAS, after examination, deliberation and due consideration, the City
Council has approved the same report and recommendations.
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that
Resolution 12784 for fiscal year 2009-2010 is amended to adjust total revenues to
$82,507,704 as presented on EXHIBIT III of the staff report and to adjust total
expenditure to $83,697,210 as presented on EXHIBIT IV of this staff report.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Tuesday, the 6th of July 2010, by the following
vote, to wit:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS
Brockbank, Connolly, Levine & Mayor Boro
None
Heller
�zSt� e--, 4e-4e1,k .
ESTHER C. BEIRNE, City Clerk
WAManagement Services- WorkFile\Finance- WorkFile\Council Material\Resolutions\2010\CityWmend City budget
09-10 mid yr #3 7-6-10.doc
CITY OF SAN RAFAEL
BUDGET CHANGES
FISCAL YEAR 2009-10
REVENUE CHANGES
Grant & Project Changes (MTC SMART Station Planning, Street Design, ARRA-
HVAC, Falkirk painting) 1
Aquatic Program at Hamilton Pool 1
Charges for services (San Quentin, Fire Prevention, 401 H, Stormwater) 2
Grant & Project Changes (Street Resurfacing, CDBG, Vest Grant, Latchkey,
Peacock Gap Contributions, Marin Literacy) 2
Business License renewal fees reduction 2
MID -YEAR REVISED FOR FY 09-10 @ 1-26-2010
TWELVE-MONTH REVISED FOR_FY 09-10 @ 6-30-2010
EXHIBIT III
ALL
General
All
r-UNDS
Fund
Other
TOTAL
001
Funds
$ 1,325,662
$
1,325,662
$ 38,830
$
38,830
$ 47,680
$
(45,350)
$
93,030
$ 1,150,979
$
1,150,979
$ (88,252)
$
(88,252)
$
-
$ 2,474,899
$
(133,602)
$
2,608,501
$ 80,032,841
$
5L 211
$
27,689,630
$ 82,507,740
.�_
$
_f 52,209,609
$
30,298,131
W \Management services- WorkFile\Finance- WorkFile\Accounting and Budgeting\Budgets\09-11\09-11 Twelve Month\Exhibits for staff reports\adjust scheds CITY summ 09-10 6-30-10.xlsrevenue 09-10
6-30-10 7/1/201011:32 PM
CITY OF SAN RAFAEL
BUDGET CHANGES
FISCAL YEAR 2009-10
Grant & Project Changes (MTC SMART Station Planning, Street Design,
ARRA-HVAC, Falkirk painting)
Aquatic Program at Hamilton Pool
Grant & Project Changes (Street Resurfacing, CD13G, Vest Grant, Latchkey,
Peacock Gap -matches revenues)
Contractual Services (3rd party billing, San Quentin, Fire Prevention, Dental
Claims, Stormwater)
MID -YEAR REVISED FOR FY 09-10 @ 1-26-2010
TWELVE MONTH REVISED FOR FY 09-10 @ 6-30-2010
$
$
EXHIBIT IV
General All
TOTAL Fund Other
ALL FUNDS 001 Funds
1,357,162 $ 1,357,162
36,588 $ 36,588
903,020 $ (1,981) $ 905,001
354,715 $ (81,385) $ 436,100
2,651,485 (83,366) 2,734,851
81,045,725 $ 47,574,024 $ 33,471,701
83,697,210 1 471490,658 $ 36,206,552
W:\Management Services- WorkFile\Finance- WorkFile\Accounting and Budgeting\Budgets\09-11\09-11 Twelve Month\Exhibits for staff reports\adjust scheds CITY summ
7/1/2010 11:33 PM 09-10 6-30-10.xis
RESOLUTION NO. 13007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING THE BUDGET FOR THE FISCAL YEAR JULY 1,
2010 - JUNE 30, 2011 AND PROVIDING FOR THE APPROPRIATIONS
AND EXPENDITURE OF ALL SUMS SET FORTH IN SAID BUDGET IN
THE AMOUNT OF $75,450,198.
WHEREAS, the City Manager has submitted to the San Rafael City Council
a "PRELIMINARY PROGRAM OF MUNICIPAL SERVICES" as the Preliminary Budget for
the fiscal year July 1, 2010 - June 30, 2011; and
WHEREAS, after examination, deliberation and due consideration, the San
Rafael City Council has reviewed and modified the City Manager's Preliminary Budget;
and
WHEREAS, the City Council held public meetings on the Preliminary
Budget on June 7, and June 21, where all interested persons were heard; and
WHEREAS, it is the intention of this Council to adopt said Preliminary
Budget submitted by the City Manager as modified and amended by the Council as the
approved budget for the fiscal year 2010 - 2011; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2009 - 2010 to complete the balance of these
projects in the 2010 - 2011 fiscal year; and
WHEREAS, a copy of the proposed approved budget as presented on
Exhibit I of the staff report is on file with the City Clerk.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council
that
1. The proposed one-year budget for the City of San Rafael for the fiscal year July 1,
2010 through June 30, 2011, is hereby adopted as amended, totaling appropriations
CITY OF SAN RAFAEL
REVENUES
EXHIBIT I
GENERAL OPERATING FUNDS:
001 General Fund $52,376,478 $82,000 $52,458,478 $3,742,400 $56,200,878
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund
206 Gas Tax
207 Development Services
208 Child Care
210 Paramedic/EMS
222 Recreation Revolving
223 Household Haz. Waste Fund
227 Sewer Maintenance
228 Hazardous Materials Fund
235 Baypoint Lagoons L & L District
236 Loch Lomond Assessment District
240 Parkland Dedication
Street Mtce. & Cleaning Funds
Library Fund
Public Safety Fund
Traffic & Housing Mitigation Funds
Grant Funds
SPECIAL REVENUE & GRANT TOTAL
DEBT SERVICE FUNDS:
302 Financing Authority 1997 Bonds
304 Peacock Gap Assessment District
306 Mariposa Assessment District
DEBT SERVICE TOTALS
811,210
CAPITAL PROJECT FUNDS:
401
Capital Improvement
405
Open Space Acquisition
406
Bedroom Tax
407
Parks Capital Projects
Var.
Assessment District Projects
35,450
CAPITAL PROJECT TOTALS
811,210
0
811,210
600,000
1,411,210
1,408,410
0
1,408,410
0
1,408,410
35,450
0
35,450
0
35,450
3,328,650
0
3,328,650
130,000
3,458,650
5,785,000
0
5,785,000
0
5,785,000
2,393,470
0
2,393,470
1,277,200
3,670,670
1,391,660
0
1,391,660
0
1,391,660
2,278,650
0
2,278,650
0
2,278,650
1,000
2,300
3,300
0
3,300
25,800
0
25,800
0
25,800
35,200
0
35,200
0
35,200
0
0
0
0
0
$602,500
$0
$602,500
$0
$602,500
$883,200
$176,000
$1,059,200
$0
$1,059,200
$66,320
$3,750
$70,070
$65,000
$135,070
$21,000
$0
$21,000
$0
$21,000
619,140
222,000
841,140
95,500
936,640
$19,686,660
$404,050
$20,090,710
$2,167,700
$22,258,410
230,620
0
230,620
0
230,620
0
0
0
0
0
1,080
0
1,080
0
1,080
$231,700
$0
$231,700
$0
$231,700
0
0
0
0
0
5,470
0
5,470
0
5,470
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$5,470
$0
$5,470
$0
$5,470
Page 1 of 4
EXHIBIT I
CITY OF SAN RAFAEL REVENUES I
ENTERPRISE FUNDS:
501 Parking Services
ENTERPRISE FUND TOTALS
INTERNAL SERVICE FUNDS:
601 P.C. Replacement
602 Fire Equipment Replacement
603 Building Improvement
604 Employee Benefits
605 Liability Insurance
606 Workers Compensation Insurance
607 Dental Insurance
610 Print Shop & Mail
611 Employee Retirement
INTERNAL SERVICE TOTALS
CAPITAL PROJECT FUNDS:
600 Vehicle Replacement
608 Radio Replacement
609 Telephone
CAPITAL PROJECT TOTALS:
TRUST AND AGENCY FUNDS:
710 Business Improvement District
712 Library Fiduciary
711 Recreation Fiduciary
TRUST & AGENCY TOTALS
COMBINED FUNDS TOTALS
Less Interfund Transfers
Less Internal Service Charges
NET TOTALS FY 2010-2011
4,292,000
0
4,292,000
0
4,292,000
$4,292,000
$0
$4,292,000
$0
$4,292,000
449,170
0
449,170
0
449,170
122,890
0
122,890
0
122,890
118,360
0
118,360
100,000
218,360
3,020,470
0
3,020,470
0
3,020,470
1,719,430
0
1,719,430
0
1,719,430
1,831,110
0
1,831,110
0
1,831,110
508,460
0
508,460
0
508,460
0
0
0
0
0
4,200,000
0
4,200,000
0
4,200,000
$11,969,890
$0
$11,969,890
$100,000
$12,069,890
639,080
0
639,080
0
639,080
681,520
0
681,520
0
681,520
378,320
0
378,320
0
378,320
$1,698,920
$0
$1,698,920
$0
$1,698,920
39,590
0
39,590
0
39,590
0
0
0
0
0
0
0
0
0
0
$39,590
$0
$39,590
$0
$39,590
$90,300,708
$486,050
$90,786,758
$6,010,100
$96,796,858
(6,010,100)
($6,010,100)
(11, 637,389)
(11, 637, 389)
($11,637,389)
$78,663,319
$486,050
$79,149,369
$0
•'
Page 2 of 4
CITY OF SAN RAFAEL
CONSOLIDATED FUNDS SCHEDULE
GENERALC
001 General Fund 54,185,539 $33,000 $54,218,539 $2,027,200 $56,245,739
TING FUNDS:
APPROPRIATIONS
EXHIBIT I
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund
206 Gas Tax
207 Development Services
208 Child Care
210 Paramedic/EMS
222 Recreation Revolving
223 Household Haz. Waste Fund
227 Sewer Maintenance
228 Hazardous Materials Fund
235 Baypoint Lagoons L & L District
236 Loch Lomond Assessment District
240 Parkland Dedication
Street Mtce. & Cleaning Funds
Library Fund
Public Safety Fund
Traffic & Housinq Mitiqation Funds
Grant Funds
SPECIAL REVENUE & GRANT TOTAL
DEBT SERVICE FUNDS:
302 Financing Authority 1997 Bonds
304 Peacock Gap Assessment District
306 Mariposa Assessment District
DEBT SERVICE TOTALS
1,111,560
CAPITAL PROJECT FUNDS:
401
Capital Improvement
405
Open Space Acquisition
406
Bedroom Tax
407
Parks Capital Projects
Var.
Assessment District Projects
0
CAPITAL PROJECT TOTALS
1,111,560
324,740
1,436,300
0
$1,436,300
28,136
0
28,136
1,404,050
$1,432,186
0
0
0
0
$0
3,432,850
0
3,432,850
45,500
$3,478,350
5,552,800
0
5,552,800
190,000
$5,742,800
3,373,371
0
3,373,371
0
$3,373,371
1,331,720
0
1,331,720
0
$1,331,720
2,069,600
0
2,069,600
207,000
$2,276,600
0
3,200
3,200
0
$3,200
0
0
0
0
$0
50
0
50
0
$50
0
0
0
0
$0
$0
$0
$0
$0
$0
$807,079
$205,835
$1,012,914
$0
$1012,914
$153,549
$1,000
$154,549
$0
154,549
$68,970
$0
$68,970
$0
$68,970
$671,597
$242,210
$913,807
$41,000
$954,807
$18,601,282
$776,985
$19,378,267
$1,887,550
$21,265,817
147,460
0
147,460
1,750
$149,210
0
0
0
0
$0
0
0
0
0
$0
$147,460
$0
$147,460
$1,750
$149,210
0
73,500
73,500
0
$73,500
12,960
0
12,960
0
$12,960
0
0
0
0
$0
0
0
0
0
$0
0
0
0
0
$0
$12,960
$73,500
$86,460
$0
$86,460
Page 3 of 4
EXHIBIT I
CITY OF SAN RAFAEL I APPROPRIATIONS I
ENTERPRISE FUNDS:
501 Parking Services
ENTERPRISE FUND TOTALS
INTERNAL SERVICE FUNDS:
601 P.C. Replacement
602 Fire Equipment Replacement
603 Building Improvement
604 Employee Benefits
605 Liability Insurance
606 Workers Compensation Insurance
607 Dental Insurance
610 Print Shop & Mail
611 Employee Retirement
INTERNAL SERVICE TOTALS
CAPITAL PROJECT FUNDS:
600 Vehicle Replacement
608 Radio Replacement
609 Telephone
CAPITAL PROJECT TOTALS:
TRUST AND AGENCY FUNDS:
710 Business Improvement District
712 Library Fiduciary
711 Recreation Fiduciary
TRUST & AGENCY TOTALS
COMBINED FUNDS TOTALS
Less Interfund Transfers
Less Internal Service Charges
NET TOTALS FY 2010-2011
3,889,537
$3,889,537
358,880
365,000
33,780
3,183,830
1,560,057
1,984,919
501,600
0
0
$7,988,066
0
$0
0
0
100,000
0
0
0
0
0
0
$100,000
3,889,537
$3,889,537
358,880
365,000
133,780
3,183,830
1,560,057
1,984,919
501,600
0
$8,088,066
316,040
0
316,040
568,670
0
568,670
354,968
0
354,968
$1,239,678
$0
$1,239,678
39,580
0
39,580
0
0
0
0
0
0
$39,580
$0
$39,580
$86,104,102 $983,485 $87,087,587
$0
($11,637,389)
$74,466,713
Page 4 of 4
($11,637,389)
$983,485 $75,450,198
463,600:_.. $4,353,137
$463,600 �, $4,353,137
0 $358,880
0 $365,000
0 $133,780
0 $3,183,830
0 $1,560,057
0 $1,984,919
0 $501,600
0 $0
1,630,000 $1,630,000
$1,630,000 �,;7- $9,718,066
0 7 $316,040
0 $568,670
0 $354,968
$0 ® $1,239,678
W.
0 $39,580
0 $0
0 $0
$0 $39,580
$6,010,100 $93,097,687
($6,010,100) ($6,010,100)
($11,637,389)
$75,450,198
CITY OF SAN RAFAEL
PEVENUES
EXHIBIT II
FUNDS:
001
General Fund
$52,052,109
$81,500
$52,133,609
$3,088,448
$55,222,058
SPECIAL REVENUE & GRANT FUNDS:
205
Storm Water Fund
811,210
0
811,210
625,330
1,436,540
206
Gas Tax
1,451,294
3,123,070
4,574,364
0
4,574,364
207
Development Services
34,750
0
34,750
0
34,750
208
Child Care
3,264,390
0
3,264,390
0
3,264,390
210
Paramedic/EMS
5,791,000
0
5,791,000
0
5,791,000
222
Recreation Revolving
2,182,210
20,000
2,202,210
1,338,350
3,540,560
223
Household Haz. Waste Fund
1,391,660
0
1,391,660
0
1,391,660
227
Sewer Maintenance
2,087,840
0
2,087,840
0
2,087,840
228
Hazardous Materials Fund
1,000
2,300
3,300
0
3,300
235
Baypoint Lagoons L & L District
25,800
0
25,800
0
25,800
236
Loch Lomond Assessment District
34,800
0
34,800
0
34,800
240
Parkland Dedication
0
0
0
0
0
Street Mtce. & Cleaning Fund
$544,500
$0
$544,500
$68,790
$613,290
Library Fund
$240,436
$176,000
$416,436
$0
$416,436
Public Safety Fund
$66,320
$3,750
$70,070
$65,000
$135,070
Traffic & Housing Mitigation Funds
$21,000
$0
$21,000
$0
$21,000
Grant Funds
719,415
1,426,541
2,145,956
150,450
2,296,406
SPECIAL REVENUE & GRANT TOTAL
$18,667,625
$4,751,661
$23,419,286
$2,247,920
$25,667,206
DEBT SERVICE FUNDS:
302
Financing Authority 1997 Bonds
222,950
0
222,950
0
222,950
304
Peacock Gap Assessment District
0
0
0
0
0
306
Mariposa Assessment District
1,080
0
1,080
0
1,080
DEBT SERVICE TOTALS
$224,030
$0
$224,030
$0
$224,030
CAPITAL PROJECT FUNDS:
401
Capital Improvement
0
575,400
575,400
20,393
595,793
405
Open Space Acquisition
5,470
0
5,470
0
5,470
406
Bedroom Tax
0
0
0
0
0
407
Parks Capital Projects
0
0
0
0
0
Var.
Assessment District Projects
0
0
0
0
0
CAPITAL PROJECT TOTALS
$5,470
$575,400
$580,870
$20,393
$601,263
Page 1 of 4
CITY OF SAN RAFAEL
REVENUES
EXHIBIT II
ENTERPRISE FUNDS:
501 Parking Services
ENTERPRISE FUND TOTALS
INTERNAL SERVICE FUNDS:
601 P.C. Replacement
602 Fire Equipment Replacement
603 Building Improvement
604 Employee Benefits
605 Liability Insurance
606 Workers Compensation Insurance
607 Dental Insurance
610 Print Shop & Mail
INTERNAL SERVICE TOTALS
CAPITAL PROJECT FUNDS:
600 Vehicle Replacement
608 Radio Replacement
609 Telephone
CAPITAL PROJECT TOTALS:
TRUST AND AGENCY FUNDS:
710 Business Improvement District
712 Library Fiduciary
711 Recreation Fiduciary
TRUST & AGENCY TOTALS
COMBINED FUNDS TOTALS
Less Interfund Transfers
Less Internal Service Charges
NET TOTALS FY 2009-2010
4,036,000
0
4,036,000
0
4,036,000
$4,036,000
$0
$4,036,000
$0
$4,036,000
390,150
0
390,150
0
390,150
55,950
0
55,950
0
55,950
118,360
99,262
217,622
144,000
361,622
2,864,866
0
2,864,866
0
2,864,866
1,720,180
0
1,720,180
0
1,720,180
2,295,177
0
2,295,177
0
2,295,177
560,233
0
560,233
0
560,233
212,480
0
212,480
0
212,480
$8,217,396
$99,262
$8,316,658
$144,000
$8,460,658
133,840
0
133,840
0
133,840
681,520
0
681,520
0
681,520
378,320
0
378,320
0
378,320
$1,193,680
$0
$1,193,680
$0
$1,193,680
39,590
0
39,590
0
39,590
0
0
0
0
0
0
0
0
0
0
$39,590
$0
$39,590
$0
$39,590
$84,435,900
$5,507,823
$89,943,724
$5,500,761
$95,444,485
(5,500,761)
($5,500,761)
(7,435,984)
(7,435,984)
($7,435,984)
$76,999,917
$5,507,823
$82,507,740
$0I
� �
Page 2 of 4
CITY OF SAN RAFAEL
APPROPRIATIONS
EXHIBIT II
001
General Fund
53,764,652
$35,991
$53,800,643
$2,266,561
$56,067,204)
SPECIAL REVENUE & GRANT FUNDS:
205
Storm Water Fund
1,238,439
324,740
1,563,179
0
$1,563,179
206
Gas Tax
28,115
3,123,070
3,151,185
2,206,618
$5,357,803
207
Development Services
0
0
0
0
$0
208
Child Care
3,217,749
0
3,217,749
41,000
$3,258,749
210
Paramedic/EMS
5,401,344
0
5,401,344
190,000
$5,591,344'
222
Recreation Revolving
3,327,979
20,000
3,347,979
0
$3,347,979
223
Household Haz. Waste Fund
1,329,745
0
1,329,745
0
$1,329,745
227
Sewer Maintenance
1,885,066
0
1,885,066
189,600
$2,074,666 j
228
Hazardous Materials Fund
0
3,200
3,200
0
$3,200
235
Baypoint Lagoons L& L District
0
0
0
0
$0
236
Loch Lomond Assessment District
0
0
0
0
$0
240
Parkland Dedication
0
110,000
110,000
0
$110,000
Street Mtce. & Cleaning Fund
$55,911
$0
$55,911
$0
$55,911
Library Fund
$156,975
$219,610
$376,585
$0
$376,585
Public Safety Fund
$145,902
$1,000
$146,902
$0
$146,902 .
Traffic & Housing Mitigation Funds
$64,895
$46,075
$110,970
$0
$110,970
Grant Funds
$779,423
$1,637,152
$2,416,575
$342,649
$2,759,223
SPECIAL REVENUE & GRANT TOTAL
$17,631,543
$5,484,847
$23,116,390
$2,969,867
$26,086,257
DEBT SERVICE FUNDS:
302
Financing Authority 1997 Bonds
215,850
0
215,850
1,900
$217,750
304
Peacock Gap Assessment District
0
0
0
0
$0 .
306
Mariposa Assessment District
0
0
0
0
$0
DEBT SERVICE TOTALS
$215,850
$0
$215,850
$1,900
$217,750
CAPITAL PROJECT FUNDS:
401
Capital Improvement
0
646,474
646,474
0
$646,474
405
Open Space Acquisition
12,960
0
12,960
0
$12,960
406
Bedroom Tax
0
0
0
0
$0
407
Parks Capital Projects
0
0
0
0
$0
Var.
Assessment District Projects
0
0
0
0
$0
CAPITAL PROJECT TOTALS
$12,960
$646,474
$659,434
$0
$659,434
Page 3 of 4
CITY OF SAN RAFAEL
APPROPRIATIONS
EXHIBIT II
I
ENTERPRISE FUNDS:
501 Parking Services
ENTERPRISE FUND TOTALS
INTERNAL SERVICE FUNDS:
601 P.C. Replacement
602 Fire Equipment Replacement
603 Building Improvement
604 Employee Benefits
605 Liability Insurance
606 Workers Compensation Insurance
607 Dental Insurance
610 Print Shop & Mail
INTERNAL SERVICE TOTALS
CAPITAL PROJECT FUNDS:
600 Vehicle Replacement
608 Radio Replacement
609 Telephone
CAPITAL PROJECT TOTALS:
TRUST AND AGENCY FUNDS:
710 Business Improvement District
712 Library Fiduciary
711 Recreation Fiduciary
TRUST & AGENCY TOTALS
COMBINED FUNDS TOTALS
3,845,046
0
3,845,046
458,300
$4,303,346
$3,845,046
$0
$3,845,046
$458,300
$4,303,346
434,277
0
434,277
0
$434,277
65,000
0
65,000
0
$65,000
37,974
218,262
256,236
0
$256,236
2,845,543
0
2,845,543
0
$2,845,543.
1,562,210
0
1,562,210
200,000
$1,762,210
2,100,443
0
2,100,443
300,000
$2,400,443'
555,000
0
555,000
0
$555,000
209,846
0
209,846
0
$209,846'
$7,810,293
$218,262
$8,028,555
$500,000
$8,528,5551
414,040
0
414,040
0
$414,040
661,970
0
661,970
0
$661,970
351,685
0
351,685
0
$351,685
$1,427,695
$0
$1,427,695
$0
$1,427,695 1
39,580 0
0 0
0 0
$39,580 $0
$84,747,619 $6,385,574
39,580 0 $39,580
0 0 $0
0 0 $0_
$39,580 $0 $39,580
$91,133,193 $6,196,627 $97,329,821'
Less Interfund Transfers $0 ($6,196,627) ($6,196,627)
Less Internal Service Charges ($7,435,984) ($7,435,984) ($7,435,984)
NET TOTALS FY 2009-2010 $77,311,635 $6,385,574 $83,697,210 $0
Page 4 of 4
CITY OF SAN RAFAEL
SCHEDULE OF FLEET EQUIPMENT
FISCAL YEAR 2010/2011
Equipment
Number
Vehicle to be Replaced
Department
83
Dodge Van
Com.Srvc
138
Dodge Van
Com.Srvc
118
Horton Ambulance
Fire
12
Ford Explorer
Fire
15
Dodge 3500
Fire
EXHIBIT V
Individual
Total
Use Year Acquired
Replacement Cost
FY2010/2011
SRCC 1999
$ 32,000
SRCC 1999
32,000
Community Services Subtotal
$
64,000
Station #3 2004
$ 171,000
Oper 1999
$ 37,000
Station #1 1999
$ 32,000
Fire Subtotal
$
240,000
TOTAL FLEET VEHICLE EQUIPMENT ESTIMATED
EXPENSES $
304,000
General Notes:
The above -authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as
negotiated in employee agreements. The totals by department reflect a combination of full-time or permanent part-time positions
that are entitled to all or pro -rated benefits in accordance with the negotiated agreements for employees or individuals who are
under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal
employees that are utilized for short-term or specific reasons during the year.
CHANGES in FY 2008-2009 (Positions not filled or eliminated for FY2008-09)
City Clerk: Administrative Assistant to the City Clerk
Authorized Positions
Community Development: Code Enforcement Office; Planning
Projected
Technician
Revised
Revised
Change In Proj( Change In
% of Total
Deaartments
2008-2009
2009-2010
2009-2010 2010-2ut1 2010-2011
2010-2011
Community Development
27.50
21.75
(5.75)
21.75 -
5.6%
Community Services
64.20
61.40
(2.80)
61.40 -
15.7%
City Attorney
3.50
3.50
-
3.50 -
0.9%
City Clerk
2.00
2.00
-
2.00 -
0.5%
City Manager/Council
8.70
7.70
(1.00)
7.70 -
2.0%
Economic Development
5.00
5.00
-
5.00 -
1.3%
Finance
11.00
10.00
(1.00)
10.00 -
2.6%
Fire
77.00
75.00
(2.00)
75.00 -
19.2%
Library
24.20
22.09
(2.11)
22.09 -
5.7%
Management Services
33.68
31.68
(2.00)
31.68 -
8.1%
Police
104.00
90.00
(14.00)
90.00 -
23.0%
Public Works
75.80
60.80
(15.00)
60.80 -
15.6%
Grand Total 436.58
390.92
(45.66)
390.92 -
100.0%
Year over year change (8.50)
(45.66)
-
General Notes:
The above -authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as
negotiated in employee agreements. The totals by department reflect a combination of full-time or permanent part-time positions
that are entitled to all or pro -rated benefits in accordance with the negotiated agreements for employees or individuals who are
under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal
employees that are utilized for short-term or specific reasons during the year.
CHANGES in FY 2008-2009 (Positions not filled or eliminated for FY2008-09)
City Clerk: Administrative Assistant to the City Clerk
(1.00)
Community Development: Code Enforcement Office; Planning
Projected
Technician
(2.00)
Fire: Administrative analyst, Fire Dispatchers -3 eliminated
(4.00)
Library: Grant funded positions
2.50
Management Services -IT: Network Support Technician; OES
369.54
Coordinator established by contract
-
Police: Business Office Manager
(1.00)
Public Works: Street Maintenance Worker III, Parks
14.00
Maintenance Worker 1/11, Civil Engineer, Principal Civil
14.00
Engineer, City Traffic Engineer; establish SRSD District
436.58
Manager and Assistant Public Works Director
(3.00)
Total Changes over Adopted FY 2007-2008 1 (8.50)1
CHANGES in FY 2009-2010 (Positions eliminated or susuended for FY2009-101 or added due to reorganization
City Manager: Assistant to City Manager (1.00)
Community Development: Assistant Planner; Fire Prevention Inspector; Administrative
Assistant (.75 FTE); Transfer 2 Fire Inspector and a Deputy Fire Marshal to fire (5.75)
Community Services: Cultural Affairs Supervisor, Administrative Assistant II, Youth
Services Coordinator (.80 FTE) (2.80)
Finance: Accounting Assistant transferred to Fire for Ambulance Billing (1.00)
Fire: Administrative analyst, Administrative Chief Officer, Administrative Assistant to
the Fire Chief eliminated; EMS coordinator & Training officer added; Suspended
Training Officer (1/2010) & Firefighters -4; Fire Inspector (2) & Deputy Fire Marshal; add
Accounting Assistant for Ambulance Billing (2.00)
Library: Librarian 1/11 -.58; Library Aide - .53; Senior Library Assistant (2.11)
Management Services: Employee Benefits Manager; Network Support Technician (2.00)
Police: Suspending Police Officer -3; Police Dispatcher; Police Officers -3; Ranger
Marine; Personnel Manager; Dispatcher; Property Clerk; Police Officers -2; Evidence &
Property Tech (14.00)
Public Works:Operations and Maintenance Manager, Street Maintenance Supervisor, (15.00)
Total Changes over Revised FY 2008-2009 1 (45.66)1
EXHIBIT VI
Revised
Revised
Projected
Source of Funding of Positions:
2008-2009
2009-2010
2010-2011
City
415.20
369.54
369.54
Redevelopment Agency
7.38
7.38
7.38
San Rafael Sanitation District
14.00
14.00
14.00
436.58
390.92
390.92
EXHIBIT VI
RESOLUTION NO. 13008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING A FIVE-YEAR CAPITAL IMPROVEMENT
PROJECT (CIP) PLAN FOR FISCAL YEARS JULY 1, 2010 TO JUNE 30,
2011 THROUGH JULY 1, 2014 TO JUNE 30, 2015.
WHEREAS, the City Manager has submitted to the San Rafael City Council
a document entitled "CITY OF SAN RAFAEL 5 -YEAR CAPITAL IMPROVEMENT
PROJECT LIST"; and
WHEREAS, the document describes a wide range of capital projects,
consistent with current Council priorities, required to maintain and/or upgrade the City's
assets, including but not limited to City maintained roads, pedestrian and bicyclist
facilities, traffic control networks, drainage systems, buildings, parks, and parking
facilities; and
WHEREAS, the document further describes federal, state, regional and
local funding sources that may be utilized for said projects, recognizing that such revenue
projections are based on currently available information that is subject to change over the
next five years; and
WHEREAS, the project list may be modified and amended by the Council
as priorities and funding sources and amounts change over the five year life of the
document; and
WHEREAS, it is the intention of this Council to adopt said "CITY OF SAN
RAFAEL 5 -YEAR CAPITAL IMPROVEMENT PROJECT LIST" as submitted by the City
Manager.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council
that the City Council approves the document entitled "CITY OF SAN RAFAEL 5 -YEAR
CAPITAL IMPROVEMENT PROJECT LIST."
A
1 PROJECT TITLE
annual Street Resurfacing
3
4
Citv of San Rafael 5 -Year Capital Improvement Proiect List
B C D ( E I F I G H
PROJECT FY 2010-2011 FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014.2015
CATEGORY FUNDING SOURCES COSTHFUNDS) COSTHFUNDS) COSTHFUNDSj COSTHFUNDS) COSTUFUNDS)
Right of Way $1,500,000 $1,689,398 $1,000,000 $900,000 $1,600,000
Proposition 42 (Accumulated Previously) ($140,000)
Proposition 42 (FY 10-11) ($360,000)
Interfund Loan
Federal Grant (One Time)
Proposition 1B (Accumulated Previously)
8
$50,000
Local Measure A
9
$50,000
Construction Vehicle Impact Fees (Future)
30
($50,000)
Refuse Vehicle Impact Fees (Accumulated
10
ADA -DOJ
Previously)
11
Settlement
Net
12
Agreement
13 ungalow Ave. Reconstruction
Right of Way
ADA -DOJ Settlement Agreement (General
14 11146
Proposition 1B (Accumulated Previously)
15
$0
Nef
16
Right of Way
$0
17 Freitas Parkway -Las Gallinas
Right of Way
NTPP
18 11152
Proposition 42 (Accumulated Previously)
19
Local Measure A (Accumulated Previously)
20
Net
21
Freitas Parkway -Las Gallinas
Intersection Improvements
22 Design & Construction)
Right of Way
23
Traffic Mitigation Funds
24
Net
75 -
ADA -DOJ
Settlement
26 DA -DOJ Curb Ramps
Agreement
27 15006
Proposition 1B (Accumulated Previously)
28
$50,000
CDBG
29
$50,000
Net
30
($50,000)
($50,000)
($50,000)
ADA -DOJ
$0
ADA -DOJ Settlement Agreement
Settlement
$0
31 rojects
Agreement
32
ADA -DOJ Settlement Agreement (General
33
Net
34
$0
$0
35 NTPP-Francisco Blvd. East
Right of Way
$0
36 11114
NTPP
37
Net
($615,000)
($1,189,398)
($50,000)
($450,000)
($500,000) ($550,000)
($335,000)
$0 $0 $0
$350,000
($350,000)
$0 $0 $0
$795,620
($380,000)
($415,620)
$0 $0 $0
$300,000 $1,500,000
($300,000) ($1,500,000)
$0 $0 $0
($450,000)
($450,000)
$0
$0
$0
$0
EXHIBIT VII
I
NOTES
Consider transferring funds from Traffic
Mitigation Fund and using other future City funds
(e.g., Construction Vehicle Impact Fees, Refuse
Vehicle Impact Fees) to repay
Federal burtace I ransportation Program (tire)
funds; includes allocations from all Marin
jurisdictions except County, Novato; San Rafael
to repay other jurisdictions 80% of their
allocations ($519,426) using Construction
Vehicle Impact Fees; City nets $129,857 (20%)
FY 12-13, FY 13-14, FY 14-15 allocations assume
funds will be used for capital projects rather •-an
($450,000) in support of street maintenance operation
FY 10-11 funds will be used as STP grant m.
($650,000) needed above.
$335,000 currently assigned to "Street
Resurfacing Accumulated Previously", #11138
$500,000
Transfer from #11138
$0
$0
Assess UG impact
$0
$577,946 $300,000 $300,000 $300,000 $300,000
($77,946)
FY 10-11 projects combines 2 years of federal
Community Development Block Grant funds;
subsequent years require application for CDBG
($500,000) ($300,000) ($300,000) ($300,000) ($300,000) funds and Council approval
$0 $0 $0 $0 $0
$50,000
$50,000
$50,000
$50,000
$50,000
($50,000)
($50,000)
($50,000)
($50,000)
($50,000)
$0
$0
$0
$0
$0
$489,000
($489,000)
$0
$0
$0
$0
$0
Paae 1 of 7
A
I B
NTPP
PROJECT
1 PROJECT TITLE
CATEGORY
38
$362,000
39 TPP -Puerto Suello Hill
Right of Way
_±0A11115
$0
41
$0
42
$0 -
43
-NTPP-Mahon Creek Path Transit
44 Center Connector
Right of Way
45 11116
46
approx. $1,000,000 for construction
,T7-
48 NTPP-Northgate Gap Closure
Right of Way
411117
50
6-1-
iformation.
NTPP-Terra Linda/North San
$0
5_�afael Improvements
Right of Way
53 11118
$150,000
54
$150,000
55
56 Pt. San Pedro Medians Right of Way
57 11130
58
59
60 etaining Walls -#5 Fair Dr., #60 Right of Way
.§1,011147
62
63
64
Miscellaneous Curb & Gutter,
65 Sidewalk & ROW Projects Right of Way
66
67
68
69
7�rterial Undergrounding Right of Way
71
72
73
74
Citv of San Rafael 5 -Year Caaital Improvement Proiect List
C I D I E I F I G I H I
FY 2010-2011 FY 2011-2012 FY 2012-2013 FY,2013-2014° FY 2014420119
FUNDING SOURCES COSTKFUNDSJ COSTHFUNDSI COSTHFUNDS), COSTHFUNDSI COSTHFUNDS)
$1,200,000
NTPP ($600,000)
Safe Routes to Transit (Federal) ($600,000)
Net $0
$400,000
NTPP ($400,000)
Net $0
$60,000
Neighborhood Contributions & future
assessment levies
Net $60,000
$450,000
Proposition 42 (FY 10-11) ($100,000)
Construction Vehicle Impact Fees
(Accumulated Previously) ($350,000)
Net $0
Proposition 42 (FY 10-11)
Construction Vehicle Impact Fees
(Accumulated Previously)
Net
Rule 20A
Gas Tax
Stormwater Pump Station
75 Renovations Drainage
76 Stormwater Fees
77 Other Fees
78 Net
79
Storm Drain System CMP
80 eplacemenUUpgrades Drainage
81 Stormwater Fees
82 Other Fees
83 Net
$150,000
($120,000)
($30,000)
$0
$300,000
($300,000)
$0
$2,000,000
$2,000,000
EXHIBIT VII
NOTES
$01
$350,000
NTPP
($350,000)
Net
$0
B
$0
$362,000
NTPP
($362,000)
Net
$0
$400,000
NTPP ($400,000)
Net $0
$60,000
Neighborhood Contributions & future
assessment levies
Net $60,000
$450,000
Proposition 42 (FY 10-11) ($100,000)
Construction Vehicle Impact Fees
(Accumulated Previously) ($350,000)
Net $0
Proposition 42 (FY 10-11)
Construction Vehicle Impact Fees
(Accumulated Previously)
Net
Rule 20A
Gas Tax
Stormwater Pump Station
75 Renovations Drainage
76 Stormwater Fees
77 Other Fees
78 Net
79
Storm Drain System CMP
80 eplacemenUUpgrades Drainage
81 Stormwater Fees
82 Other Fees
83 Net
$150,000
($120,000)
($30,000)
$0
$300,000
($300,000)
$0
$2,000,000
$2,000,000
EXHIBIT VII
NOTES
$01
$01
$011
$0
$0
$0
B
$0
4
$0 "
$0 1
$0
$0 1
$0
$0 1
$0
$0 11
L
$0 -
1$60,000 for Assessment District formation,
$1,000,000 ;
approx. $1,000,000 for construction
Subject to Prop 218 vote for assessment district.
iformation.
$1,000,000
I
i
I
$0
$0
$0
I
$150,000 ,
$150,000
I
$150,000
$150,000
$150,000 1_ $150,000 $150,000 1_ $150,000 f
$5,500,000
($5.000.000)1
Use of Gas tax funds to meet City match
($500,0001 requirements.
$0 i_
Projected expenses far exceed revenue; consider
bonding or borrowing against City funds, e.g.,
$1,000,000 $600,000 $700,000 $500,000 iTraffic Mitigation Funds
($300,000)1 ($300,000)1 ($300,000)1 ($300000)'11
i I
$700,000 _ $300,000 $400,000 1 $200,000 fl
Projected expenses ($2,000,000 per year) far
exceed revenue; consider bonding or borrowing
$2,000,000 $2,000,000 $2,000,000 $2,000,000 !against City funds, e.g., Traffic Mitigation Funds
I I 1
$2,000,000 1 $2,000,000 i $2,000,000 1 $2,000,000
Paoe 2 of 7
Paae 3 of 7
City of San Rafael 5 -Year Capital Improvement Proiect List
EXHIBIT VII
A )
B
) C
( D (
E (
F (
G
H I
PROJECT
FY 2010=2011
FY 2011-2012
FY;112-2013
FY 2013-2014
"2014-2015
1 PROJECT TITLE
CATEGORY
FUNDING SOURCES
COSTI(FUNDSI COST/(FUNDS)
COSTI(FUNDS ), COSTUFUNDS1„ COSTHFUNDS1 NOTES
84
�.
Miscellaneous Storm Drain, Slide
85 Repair Projects
Drainage
$100,000
$100,000
$100,000
$100,000
$100,000
86
Stonnwater Fees
87
Net
I $100,000
$100,000 I
E700,000
E100,000
$100,000
_
88
89 Safe Pathways to School-
Traffic
$340,400
1
Transfer $86,338 from #11122, $4,662 from
#11138 (Street Resurfacing Accumulated
911124
Gas Tax (accumulated previously)
($90,400);
Previously)
91
Safe Pathways to School (Grant)
($250,000)
92
Net
( $0 ,
$0 1
$0
$0 ]
$0_I,
93
Safe Routes to School -Sun
94 Valley
Traffic
95 #11121
Safe
Safe Routes to School (Grant)
($363,179)1
96
Net
1 $0
$0
$011
$0
$0
97
Canal St. Pedestrian Access &
98 Safety Improvements
Traffic
$451,000
99 #11122
Gas Tax (accumulated previously)
($115,000)
100
Lifeline (Grant)
($336,000),
101
Net
1_ $0
$0 j
$0
_ $0 n
$0 `
102
103 iscellaneous Traffic Signal
Traffic
$200,000.
$200,000 1_
$200,000
$200,000
$200,000
104
Refuse Vehicle Impact Fees (Future)
($200,000)1
($200,000)1
($200,000)1
($200,000)
($200,000)1
105
Net
i $0
$0 1
$0
$0
$0
106
City -Owned
Consider dud work upgrades in FY 13-14;
107 City Hall HVAC Upgrades
Property
$630,400
$250,000
!beyond the scope of EECBG grant ($575,400)
111154
American Recovery & Reinvestment Act
($575,400)1
109
General Fund
($55,000)
1
110
Net
$Q
$0
$0 `
$250,000
$0
111
I
Council Chambers Technology
City -Owned
Capital construction only - full report coming to
112 Upgrades
Property
$33,500
City Council In August 2010.
Information Technology Computer
113 #11151
Replacement Fund
($18,500)!
114
Community Development Technology Fund
($15,000)
115
Net
S
$0
$0
$0
$0
116
City -Owned
Santa Margarita Park -Court
Property/ADA-
Reconstruction, ADA -DOJ
DOJ Settlement
117 Compliance
Agreement
$150,000
$50,000 from DOJ -ADA funds for Settlement
118 #11159
General Fund/DOJ Settlement Agreement
($50,000)1
,Agreement portion of project
119
State Bond Act 2004
120
Parkland Dedication Funds
($80,000)
121
Neighborhood Contributions
122
Tennis Key Funds
($20,000)!
123
Other Fees
124
Net
1 $0
$0 1
$0 "
$0
$0
Paae 3 of 7
A
B
$350,000
PROJECT
1 PROJECT TITLE
CATEGORY
125
Other?
City -Owned
$0
i
Property/ADA-
Boyd Park -Accessibility
DOJ Settlement
126 Upgrades
Agreement
127
$500,000
128
$500,000
129
($400,000)
r
00,000]'
00,000] i _
_ 400,000] 1, _
et
1 it
134
$100,000
City -Owned
135 alkirk Exterior Paint & Repair
Property
136 #11153
$0
137
$0
138
1 $0 $0
139
$0 p
140
141
72-
143
City -Owned
144 Freitas Park -Phase II
Property
145
146
147
148
149
150
151
152
City -Owned
153 Emergency Facility Repairs
Property
154
155
156
City -Owned
157 City Hall Irrigation Upgrades
Property
158
159
160
161
Victor Jones Park -Path of Travel,
City -Owned
162 DA Upgrades
Property
163
164
165
166
Gerstle Park Playground
City -Owned
167 Upgrades
Property
618
169
1 70
171
City -Owned
172 Schoen Park Improvements
Property
173
174
175
Citv of San Rafael 5 -Year Capital Imurovement Proiect List
C D ) E I F ) G H
FY2010=2011 FY2011-2012 FY2012-�P,13 FY'P13.2014 FY`2014=2015
FUNDING SOURCES COSTHFUNDSt COST/(FUNDS)} COSTRFUNDS) COSTUFUNDS) COSTHFUNDS)
I
ADA -DOJ Settlement Agreement (General
State Bond Act 2004
Parkland Dedication Funds
Neighborhood Contributions
Tennis Key Funds
Other Fees
Net
General Fund
State Bond Act 2004
Parkland Dedication Funds
Neighborhood Contributions
Tennis Key Funds
Other Fees
Net
General Fund
State Bond Act 2004
Parkland Dedication Funds
Neighborhood Contributions
Tennis Key Funds
Other Fees
Net
General Fund
Net
General Fund
Other?
Net
I
1 $0 $0 1 $0
$200,000
...... .... ( ($98,000)....,
($102,000){
1
EXHIBIT VII
NOTES
$250,000
($125,000)1 DOJ -ADA Settlement Agreement project
I
$01 $125,000
$0 $o ( $0 $0 1 $0
I
$175,000
I l
City to apply for remaining funds per capita grant
($50,000)1 allocation.
I ($100,000).1.
$350,000
J,
General Fund
($25,000)1
Other?
$0
i
$0
$0
$01
$0
$500,000
$500,000
$500,000
$500,000
$500,000
General Fund
($400,000)
100,000]11
00,000]'
00,000] i _
_ 400,000] 1, _
et
1 it
$0.. $0
$100,000
$80,000
................ ................. ..�
I
_........... $o
I
$100,000
$0
$01
$0
Pane 4 of 7
$350,000
Low priority, per Carlene McCart
General Fund
Other?
Net
$0 ` $0 (
7
$0_' $350,000
$0 'I
............. .........
$110,000 Low Priority, Per Carlene McCart
General Fund
OthNer?
.
et
$0 $0
$0.. $0
$110,000 °
$80,000
Parkland Dedication Funds
($80,000)1
Net
1 $0 $0
$0 $0
$0 p
Pane 4 of 7
I A
I B
I C
l
PROJE
F I G
_j_RROJECT TITLE
CATEGORY
FUNDING SOI
FY 2011-2012
City -Owned
176 TLCC Play Area, ADA Upgrades
Property
COST/1FUNDS) COST/(FUNDS) COSTI(FUNDS) NOTES
177
General Fund
1178
$130,000 `r
Other?
179
$0
Net
180
Bernard Hoffman Drainage &
City -Owned
181 Irrigation Upgrades
Property
182
$0
General Fund
1183
$0
Other?
184
l
Net
185
City -Owned
$0
186 Mahon Path Landscaping
Property
$0
187
General Fund
1188
Other?
1189
Net
1190
$800,000
$0
Peacock Gap Playground
City -Owned
$0
191 pqrades
Propertv
192
General Fund
1193
Other?
1194
iapplication
INet
119.5
$0 '
$0
I
Pickleweed Park Synthetic Field
City -Owned
$4,000,000
196 Desi
Property
1197 #11 Zn
State Park Bond Act 84
1198
Funding dependent upon successful grant
Net
1199
Pickleweed Park Synthetic Field-
City -Owned
$4,000,000
200 Installation & Outdoor
Property
1201
$175,000
State Park Bond Act 84
1202
Net
B St. Community Center Flooring
1203
City -Owned
Replacement
Propertl
1204
$0
Parkland Dedication Funds
1205
Net
1206
$250,000
City -Owned
$011
207 arks Pathway Resurfacing
Propertv
$250„000
208
General Fund
1209
Other?
1210
Net
211
Parking Lot
Reconstruction/
212 3rd & Cijos Reconstruction
Resurfacing
213
Parking Services Funds
214
Net
215
Parking Lot
Reconstruction/
216 5th & Lootens Resurfacing
Resurfacing
217
Parking Services Funds
218
Net
City of San Rafael 5 -Year Capital Imorovement Proiect List
EXHIBIT VII
l
l E 1
F I G
I
H I I
FY 2010-2011
FY 2011-2012
FY 2012-2019' �d42013-2014 X112014-2015
IRCES COSTI(FUNDS)
COST/(FUNDS)
COST/1FUNDS) COST/(FUNDS) COSTI(FUNDS) NOTES
$130,000 `r
$0
$0
$0
$0
$130,000
$250,000
$0
$0 !
$0
$0
$250,000
l
$250,000
$0
$0
$0 :
$0
$250,000
$800,000
$0
$0
$0
$0
$800,000
Funding dependent upon successful grant
$110,000
iapplication
$110,000
$0
I
$0 '
$0
I
$0
$4,000,000
Funding dependent upon successful grant
application
$4,000,000
$175,000
($175,00011
$0
$25,000
$250,000
$25,000
$011
$01
$01
$250„000
$250,000
($250,000
$0 $o $o $0 $0
I �
$100,000
($100,00011
$0 $01 $0 $0 $0
Paae 5 of 7
Page 6 of 7
EXHIBIT VII
I
NOTES
Citv of San Rafael 5 -Year Capital Improvement Project List
A
B
C
D E F G H
PROJECT
FY 2010-2011 FY 2011-2012 FY 2012.2013 FY 2013-2014 FY 2014-2015
1 PROJECT TITLE
CATEGORY
FUNDING SOURCES COSTUFUNDS1 COSTHFUNDS1,COST/(FUNDS1 COST/(FUNDSII,COST/(FUNDS)
219
�. .
Parking Lot
Reconstruction/
220 5th & D St. Resurfacing
Resurfacing
$75,000
221
Parking Services Funds
($75,000)
222
Net
$0 $0 $0 $0 $0
223
Parking Lot
Reconstruction/
224 5th & Menzies Resurfacing
Resurfacing
$50,000
225
Parking Services Funds
($50,000)
226
Net
$0 $OI $0 $0 $0
227
Parking Lot
Reconstruction/
226 5th & Garden Resurfacing
Resurfacing
$50,000
229
Parking Services Funds
($50,000)
230
Net
$0 $0 $0 $0 $0
231
Parking Lot
Parking Structure
Reconstruction/
232 Upgrade/Replacement Study
Resurfacing
$200,000
233
Parking Services Funds
($200000)
234
Net
$0 $01 $0 $01 $0
Page 6 of 7
EXHIBIT VII
I
NOTES
Citv of San Rafael 5 -Year Canital Imarovement Proiect List
A
B C
F )
PROJECT
1 PROJECT TITLE
CATEGORY FUNDING SOURCES
235
Refuse Vehicle Impact Fees (Future)
236
TOTAL PROJECT COST
237
Previously)
238
Fundina Sources
239
General Fund (Taxes)
240
NTPP (Grant)
241
Gas Tax (Accumulated Previously)
242
Gas Tax (Future)
F )
Refuse Vehicle Impact Fees (Accumulated
243
Previously)
244
Refuse Vehicle Impact Fees (Future)
FY'2Q13-2074
Construction Vehicle Impact Fees (ACUmulated
245
Previously)
246
Construction Vehicle Impact Fees (Future)
M247
Local Measure A (Accumulated Previously)
Local Measure A (Annual)
CDBG (grant)
Proposition 1B (Accumulated Previously)
Proposition 1B (Future)
Proposition 42 (Accumulated Previously)
EXHIBIT VII
D )
S
E )
F )
G )
H i I
2010-2011
FY 20111-2012
FY 2012=2p,13
FY'2Q13-2074
Fy 2014-201PCOSTNFUNDS)
Safe Routes to School (Grant)
COST/(FUNDS)
COST/(FUNDS)
COSTHFUNDS1
COSTNFUNDS) NOTES
$12,803,045
$13,019,398
$5;200,000
$11,000.000
$7,440,000 ��$49;^462.144315=Year Totali'Needj
10-11 Totals
11-12 Totals
12-13 Totals
Totals
14-15 Totals
$155,000
$100,000 1
-13-14
$100,000 1
$100,000
$100,000
$2,201,000.
$205,400
Gas Tax collected prior to FY 10-11
FY 13-14, FY 14-15 allocations assume funds will
be used for capital projects rather than in
$500,000
$500,000
lisupport of street maintenance operations
$335,000 currently assigned to "Street
$335,000
Resurfacing 09-10", #11138
$200,000
$200,000 I
$200,000
$200,000
$200,000
$380,000
$500,000)
$550,000
$450,000
$650,000
$415,620
i
"FY 12-13, FY 13-14, FY 14-15 allocations ase
!!funds will be used for capital projects rather than
$450,000
$450,000
$450,000 lin support of street maintenance operations
$500,000 $300,000 $300,000 $300,000 $300,000
$477,946
I
l _
$520,000
253
Proposition 42 (FY 10-11)
$580,000
254
Safe Routes to Transit (Federal)
_ T
$600,000
255
Stormwater Fees
_
$300,000$300,000 $300,000 $300,000
256
Safe Routes to School (Grant)
$363,179 r
257
Safe Pathways to School (Grant)
_
$250,000
256
Lifeline Project (Grant)
$336,000
259
American Recovery & Reinvestment Act (Grant)]
$575,400 o G
260
State Bond Act 2004
$148,000
C262
Parkland Dedication Funds $282,000 B $255,000 b
Neighborhood Contributions $25,000
263 Tennis Key Funds
Information Technology Computer
264 Replacement Fund
265 Community Development Technology Fund
266 Parking Services Funds
267 Traffic Mitigation Funds
268
Interfund Loan
269
Federal Grant (One Time)
270
State Park Bond Act 84 (Grant)
271
ADA -DOJ Settlement Agreement (General
272
PG&E Rule 20A
273
Totals
274
275
113udpetlFunding Gap
$20,000
$18,500
$15,000
$250,0001 $175,000
$300,000 $1,500,000
$615,000
$1,189,398
i
$50,000
1
4,569,398 $
I
$8,450,000
$100,000
I
$ 10,166,045 $
52,635,000
Paae 7 of 7
Future Proposition 1B allocations are
problematic in that are subject to state review
,and distribution
$380,000 collected through this date; should
receive $140,000 balance by mid-July
Proposition 42 allocations beyond FY 10-11 are
problematic in that are subject to state review
and distribution
$300,000
'City accumulated funds on hand for specific
$0 projects
City accumulated funds on hand for specifi,
projects
City accumulated funds on hand for specific
projects
I City accumulated funds on hand for specific
$300,000
iprojects
City accumulated funds on hand for specific
projects
Subject to formal approval by City Council as
part of FY 10-11 street overlay project.
$50,000`"
$50,000
. $175,000
$5,000,000
2,250,000 $
7,350,000
$ 2,675,000 [$27.01Z443115 -Year Total Avallable Fund
$2,950,000 0
$3;650,000
$4,765;000 $22;450,000 (5 -Year Total Shortf.
RESOLUTION -NO. 13009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN RAFAEL ADOPTING THE MEASURE'S'
COMMITTEE REPORT COVERING THE PROPOSED
FISCAL YEAR 2010-2011 GENERAL FUND BUDGET
WHEREAS, on November 8, 2005, the voters of San Rafael approved a
Transactions and Use Tax ("Measure S"). This measure amended the San Rafael
Municipal Code to establish a .5% retail transaction and use tax within the City of San
Rafael; and
WHEREAS, the enabling ordinance required the appointment of an independent
citizens' oversight committee that is required to review the collection and expenditure of
tax revenues collected under the authority of this ordinance; and
WHEREAS, on December 17, 2009, January 21, 2010 and February 22, 2010, the
Committee met and reviewed the City's General Fund Revised Budget for fiscal year 2009-
10 and preliminary budget for fiscal year 2010-2011; and
WHEREAS, the Committee noted that due to the depressed economy, the total
budgeted General Fund revenues for fiscal year 2009-2010 decreased for fiscal year
2008-2009 approximately 3 percent, and the mid -year revised budget for Measure S Tax
revenue for fiscal year 2009-2010 had decreased from the actual fiscal year 2008-2009 by
approximately 8 percent;
WHEREAS, the Committee also reviewed budgeted expenditures for three
departments (Fire, Police and Public Works) and noted considerable decrease in staffing
levels;
WHEREAS, on June 8, 2010 and June 29, 2010, the Committee met and reviewed
the City's Proposed General Fund Budget for fiscal year 2010-2011; and
WHEREAS, the Committee reviewed budgeted expenditures for three departments
(Fire, Police and Public Works) and expenditures were approximately equal to inflation
adjusted fiscal year 2005-2006 baseline;
WHEREAS, the Committee finds that Measure S revenues are being spent
consistent with the Transactions and Use Tax Ordinance; the Committee noted that even
with Measure S funding it was necessary to reduce some essential service levels due to
decline in General Fund revenues.
NOW, THEREFORE, BE IT RESOLVED, the San Rafael City Council adopts the reports
from the Measure 'S' Committee, which is attached as EXHIBIT X and EXHIBIT XI to the
Staff Report on file with the City Clerk.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Tuesday, the 6th day of July 2010, by the following
vote, to wit:
AYES:
COUNCILMEMBERS:
Brockbank, Connolly, Levine & Mayor Boro
NOES:
COUNCILMEMBERS:
None
ABSENT:
COUNCILMEMBERS:
Heller
ESTHER C. BEIRNE, City Clerk
RESOLUTION NO. 13008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING A FIVE-YEAR CAPITAL IMPROVEMENT
PROJECT (CIP) PLAN FOR FISCAL YEARS JULY 1, 2010 TO JUNE 30,
2011 THROUGH JULY 1, 2014 TO JUNE 30, 2015.
WHEREAS, the City Manager has submitted to the San Rafael City Council
a document entitled "CITY OF SAN RAFAEL 5 -YEAR CAPITAL IMPROVEMENT
PROJECT LIST"; and
WHEREAS, the document describes a wide range of capital projects,
consistent with current Council priorities, required to maintain and/or upgrade the City's
assets, including but not limited to City maintained roads, pedestrian and bicyclist
facilities, traffic control networks, drainage systems, buildings, parks, and parking
facilities; and
WHEREAS, the document further describes federal, state, regional and
local funding sources that may be utilized for said projects, recognizing that such revenue
projections are based on currently available information that is subject to change over the
next five years; and
WHEREAS, the project list may be modified and amended by the Council
as priorities and funding sources and amounts change over the five year life of the
document; and
WHEREAS, it is the intention of this Council to adopt said "CITY OF SAN
RAFAEL 5 -YEAR CAPITAL IMPROVEMENT PROJECT LIST" as submitted by the City
Manager.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council
that the City Council approves the document entitled "CITY OF SAN RAFAEL 5 -YEAR
CAPITAL IMPROVEMENT PROJECT LIST."
EXHIBIT X
City of San Rafael
Measure S Oversight Committee Report
February 22, 2010
City of San Rafael Measure S Oversight Committee (the Committee) reviewed the
budget effective on January 26, 2010 for the City of San Rafael at its meeting on
February 22, 2010 with particular attention to the budgeted expenditures for the
Police Department, Fire Department and Public Works Department which are
considered the core of the "essential services" contemplated under Measure S.
The Committee finds that, in the aggregate, the inflation adjusted expenditures for
the three "essential services" departments exceeds the 2005-2006 baseline year
total expenditures for these departments by $458,931. By this metric, Measure S
funds are being properly allocated. Nonetheless, due to operating cost increases
beyond inflation, and the shortfalls in all sources of city general fund revenues,
including the Measure S Transaction and Use Tax, it will not be possible to maintain
the level of "essential services" that are provided by these Departments.
Total General Fund revenue has dropped by approximately 3%, and the Measure S
Tax revenue has dropped by approximately 8.5 % compared to revenues in the
2008-9 budget year.
The Committee reviewed the budgeted expenditures for each of the three
departments and notes that, compared to the inflation adjusted actual expenditures
in the 2005 - 2006 baseline year, the budgeted expenses for the Police Department
exceeds the baseline expenditures by $1.9 million (total budgeted expenditures
equal $19,755,814); that of the Fire Department is $757,947 less (total budgeted
expenditures equals $13,204,387); and that of the Public Works Department falls
short by $663,558 (total budgeted expenditures equal $8,741,877).
By a different measure, staffing, there has been a considerable decrease in service
levels in police, fire and public works. In the base year, the core "essential service"
departments were staffed as follows:
Police: 105 Fire: 81 Public Works 78.8
Over the past several years while some positions remained on the books, positions
were frozen and unfilled, thus providing less actual service to the community. In the
action taken by the San Rafael City Council on January 26, 2010 staffing was further
reduced to:
Police: 90 Fire: 71 Public Works: 60.8
Therefore, in the opinion of the Committee, services are not being, and will not be,
maintained as contemplated by Measure S. While the Committee finds that Measure
S funds are being spent consistent with the Transaction and Use Tax ordinance, the
reduced revenue from Measure S, combined with the reduced general fund revenue
from all other sources, is insufficient to maintain "essential service" levels at the
base year level, or even at the level provided in the most recent budget year.
Respectfully submitted:
Approved:
Yes No
Larry Luckham, Chair ❑
e'A
J c ie Schmidt, Vice -Chair ❑
Cliff Detz, Committee ember ❑
Lisa Goldstein Fait, Committee Member ❑ ❑
�Q CL
Glady illilan elCommittee Member [ ❑
ack Nixon, mittee Member 0 ❑
Paula Kamena, Committee Member [O ❑
City of San Rafael
Measure S Oversight Committee Report EXHIBIT XI
June 29th, 2010
The City of San Rafael Measure S Oversight Committee (the Committee) reviewed
the budget effective on July 1, 2010 for the City of San Rafael at its meeting on June
29, 2010 with particular attention to the budgeted expenditures for the Police, Fire
and Public Works Departments which are considered the core of the "essential
services" contemplated under Measure S.
The Committee finds that, in the aggregate, the expenditures for the three "essential
services" departments is approximately equal to the inflation adjusted 2005-06
baseline year total expenditures for these departments. By this metric, Measure S
funds are being properly allocated. Nonetheless, due to operating cost increases
beyond inflation, and shortfalls in all sources of city general fund revenues,
including the Measure S Transaction and Use Tax, it will not be possible to maintain
the level of "essential services" that are provided by these departments, despite the
incorporation of additional efficiencies and the use of increased overtime.
Total General Fund revenue is projected to increase in budget year 2010-11 by
$978,821 compared to revenue in the 2009-10 budget year, but this increase is due
to the use of funds from the issuance of a pension obligation bond.
Therefore, in the opinion of the Committee, services are not being, and will not be,
maintained as contemplated by Measure S. While the Committee finds that Measure
S funds are being spent consistent with the Transaction and Use Tax ordinance, the
revenue from Measure S, combined with the general fund revenue from all other
sources, is insufficient to maintain "essential service" levels at the 2005-06 base
year level.
Respectfully submitted:
Approved:
Yes No
J� ie Schmidt, Chair ❑
La to am, Committee MemberED El
❑
G4,siland, Committee Member
(Co -Chair Lisa 44s Goldstein Fait and Committee Member Vickie Hatos were
absent/excused from this meeting)
EXHIBIT VIII
SAN RAFAEL
RECESSION ACTION PLAN
ACTIONS TAKEN JANUARY -JUNE 2010
Below is the fourth in a series of reports, defining progress on our Recesssion Action
Plan since its adoption in May 2009. This updates our December 2009 information and
reflects results for the period from January to June 2010. As a reminder, the
Principles for Budget Recovery are included, along with a short summary of actions to
date.
Principles for Budget Recovery
To meet our financial challenges, the City is taking steps that will keep our budget
balanced and in line with the City Council's goals and priorities. Budget actions will
also be guided by a series of long-standing financial management policies. The Council
has identified the following guidelines as we respond to the recession:
. Collaborate with neighboring governmental agencies to consolidate or regionalize
services to leverage resources and improve efficiency
*Reduce services, where necessary, after identifying the impacts and weighing the
reduction against other options
. Reject new services or projects if reduced staffing levels cannot manage the
workload
*Continually assess and improve efficiency in the delivery of services
*Manage the size and compensation of the workforce to best deliver services given
our current and anticipated financial realities
. Provide a responsible level of transition assistance to city employees who have
lost their jobs
• Seek additional revenues from all sources to meet the community's expectations
of a high level of service
ACTIONS IN PROGRESS LISTED IN RAPJEh STATUS AS OF JUKE 2010
_.
6 Aiw�ammma"im, I . -,M,
• Implementing an Economic Vitality Plan Commenced implementation of Economic Vitality
focusing on local business retention, Plan (see separate report)
expansion and attraction as well as job
development
• Pursuing Federal Stimulus actions and Secured $2 million to date in Federal Stimulus
other grants that can provide one time grants for one time resources for street
resources for projects and service needs resurfacing, energy efficiency improvements at
City Hall, and Police Citizens Academy and other
Police activities.
Pursuing additional grants where available and
stimulus funds if the amounts are large enough to
justify the significant staff time involved.
Examples include application for a State grant to
Recession Action Plar lune 2010 Progress Report Page 2
ACTIONS IM PMj&6j. JSTED ISTATUS AS OF JUNE 2010
61611W _AL W-1
- Continuing to suspend hiring of
positions whenever possible
- Offering early retirement packages
through incentives
pay for Pickleweed field renovation, and the use
of STP funds to provide pavement project
resources for fiscal year 2011-2012. Applications
for the painting of Falkirk and equipment for our
EOC were denied.
In January 2010, the Council eliminated 19.6 FTE
positions and an additional 6 FTE positions were
suspended bringing the total to 45.6 FTE in fiscal
year 2009-10 alone. The January 2010 actions
resulted in an approximate $2 million in on-going
savings.
Staff continues to suspend hiring wherever
possible. In addition, there are four "suspended"
(not seeking to fill due to budget) positions in
the Fire Dept. and three in the Police Dept.
Program completed. Created "Voluntary
Retirement Separation Program" resulting in 9
early retirements, saving approximately $900,000
annually through permanent elimination of these
positions.
- Offering employees the opportunity to Given the furlough, there is limited interest at
voluntarily reduce their work hours this time in additional time off without pay. The
opportunity to reduce hours further still exists.
• Reducing the workforce by laying off
employees through strategic planning
Implemented layoffs in January 2010 of an
additional 12 employees; provided transition
assistance to those who lost their jobs.
• Working with employees to develop a Furlough implemented for Fiscal Year 2009-10
furlough plan that includes a pay and will be continued in Fiscal Year 2010-11.
reduction and time off by closing City Includes 5% salary reduction for non -safety
Hall and other non-public safety facilities employees, saving approximately $450,000 per
on certain days fiscal year.
- Meeting with employee unions to Contract negotiations completed. No new salary
control costs by analyzing compensation increases were negotiated and all non -safety
levels, including possible reductions in groups will be participating in a second furlough
salaries or benefits year.
• Considering alternative work schedules Staff has investigated alternative work schedules
in order to save costs in place in other agencies but thus far the
bargaining units have not had an interest. Will
continue to consider.
- Maximizing opportunities to recover City will again this fiscal year review and set the
Recession Action Plan 'une 2010 Progress Report Page 3
ACTIONS INPROGRESS LISTED IN RAP STATUS AS OF JUNE 201
costs, such as changes in our paramedic fee schedule for cost recovery. Also, changes in
transport service ambulance transportation away from private
sector and back to City paramedics could
increase revenues by approx. $200,000 per year.
• Continuing to explore collaboration
opportunities with other public agencies
to maximize efficiency
• Other Actions to Reduce Expenditures or
increase revenues
The State's actions to again siphon off a portion
of each parking citation requires the City to
examine the needed revenues to make sure
Parking Services continues to be fully self
supported.
Continuing to work with Marinwood CSD to
determine if Fire operations can be restructured
to improve service and save expenses for both
entities. OES and Fire Battalion Chief services
agreements with City of Larkspur resulting in
cost sharing continued, as did the contracting out
of Fire Dispatching saving $225,000 annually.
City is currently providing Hamilton Pool
operations for the City of Novato. Initial
meetings have occurred with the two school
districts to explore possibilities of greater
collaboration and shared services.
• Measure C was passed by the citizens of San
Rafael and will increase library service
revenues by approximately $650,000 for the
next seven years.
• The City issued approximately $4.4 million in
bonds to fund the fiscal year 2010-11 MCERA
"normal cost" and create a "retirement
system fund" of additional savings for future
year increases.
• The City is in the process of issuing
approximately $5.5 million in tax revenue
anticipation notes which will steady our cash
flow as revenues are received by the City at
various points throughout the year while
expenditures are weekly.
• The City continued to make use of special
funds (such as Measure A) to meet General
Fund obligations where appropriate. The City
also continued to defer expenditures where
possible (such as to vehicle fleet
replacement), reduce contract services,
reduce supplies, etc.
City of San Rafael
Economic Vitality Workplan
Progress Report March 2009- June 2010
I. NEW DEVELOPMENT
a) West Francisco Boulevard (WFB).
b) East Francisco Boulevard (EFB).
c) Shoreline Center Completion.
d) Marin Square Area Redevelopment.
e) Completion of the San Rafael Corporate
Center.
f) Reuse of PG&E's 999 Third Street Site.
g) Caltrans Remnant Properties.
II. REUSE, RE -TENANTING AND REHABILITATION
a) Economic Study.
EXHIBIT IX
Project approved for New VW Et Audi facility but
progress continues to be delayed as applicant seeks
financin for construction.
Infiniti lealership opened in its new location.
Former Chrysler property is in contract for sale.
Negotiations underway for new tenants for former
GM site at Shoreline Center.
EIR has been certified for 137,000 sq. ft. retailer at
Shoreline. Target application under review for
design and environmental review. Formal hearings
with Planning Commission and City Council slated
for Fall.
No application received yet from new property
owner, Sutter Health.
Two new buildings and a parking structure have
been constructed. Leasing activity is underway.
Original two office buildings are 80% leased. City
Council approved extension of time to build out
remaining office building and parking structure;
construction of these last structures is not expected
to proceed quickly given market conditions.
PGEtE completed soil and groundwater testing and
will proceed with necessary reports and approvals.
It is anticipated this next phase will take close to a
year to complete.
TAM to coordinate with CalTrans and provide
remnant parcels once 101 Freeway project is
completed.
Report presented to City Council: (Completed items
italicized.)
• Prioritize attracting tenants to large retail sites.
• Developed Shop San Rafael Campaign.
• Improved Economic Development website.
• Consider re -use opportunities of office sites.
• Assist with training businesses on websites.
• Surveyed (interviewed) business community on
constraints.
• Improve perceptions of permit process.
• Coordinated with workforce development
efforts.
• Increase office occupancy, especially with green
office users.
• Coordinated with County wide energy
efficiency/retrofit efforts.
• Consider incentives for green businesses.
Economic Vitality Workplan
b) Re -tenanting Vacancies.
c) Rehabilitation of Northgate Mall.
d) "Marin Rocks" Exhibition.
e) General Plan Update.
III. SUSTAINABILITY MEASURES
a) Green Businesses.
b) Climate Change Action Plan Implementation.
Page 2
Mi Pueblo opened at the former Circuit site.
Arizmendi Bakery opened at Rafael Town Center.
Marin Arts Council opened on Fourth Street.
Room Art Gallery opened at former Papyrus.
Fourth St. retail vacancy tracking updated in
February.
Pizza Orgasmica and Kimballs approved for Fourth
Street locations. Negotiations underway for new
tenant in former Yardbird's site.
Information handouts for key sites have been
completed to assist potential tenants.
Commenced meetings to explore "business
incubators" in the hopes of creating jobs and filling
vacant office space in the long term as businesses
grow. Initial research indicates no City funds will be
required and instead City facilitation and
collaboration with local partners could result in a
San Rafael incubator of some kind.
Over 50 of the 65 stores and restaurants have been
opened. New Rite Aid completed. Forever 21
opened July 3rd
Marin History has submitted an application for
building permits at 850 Fourth Street for Marin
Music Center and its first exhibit "Marin Rocks".
No activity in this period in Economic Development.
Improved Economic Development webpage to
include promotion of green business certification
and resources.
Assisted with business outreach on potential
requirement for "green" food containers at food
outlets.
Created webpage for businesses which includes
links for the following :
• What Green Means to San Rafael
• Marin County Green Business Program
• San Rafael Climate Change Action Plan
• Green Resources
2
Economic Vitality Workplan
c) SMART.
d) Energy Efficient Decorative Lights.
e) Pedestrian and Bicycle Improvements and
Linkages.
f) "Greening" of Community Events.
IV. PROMOTIONS AND EVENTS
a) 10`" Anniversary of the re -opening of the Smith
Rafael Film Center.
b) West End Village Event.
c) Medway/Canal Grand Opening Event.
d) Public Arts Installation Program.
e) "Marin Rocks" Opening Event.
V. FISCAL STRATEGIES
a) Redevelopment Bonds.
b) Business Improvement District (BID) Strategy.
c) Financial Resource Development.
d) Emergency Preparedness/Business Recovery
Plan.
Page 3
Investigating the issues and alternatives on
Andersen Drive corridor and commenced Station
Area Planning for Downtown and Civic Center
stations. Hired rail consulting expertise to assist
with City's input and feedback into station
locations and operations. City study session to be
held on all SMART topics by September.
Completed. Installed LED twinkle lights in
Downtown street trees to save energy.
Completed business outreach for Non -motorized
pilot programs (NTPP).
Participated in discussions regarding "green" food
containers at events.
Participating in planning and implementation of
County's "Way to Go" program to promote non -
motorized access to Downtown events.
Completed. Assisted Film Center with a June
outdoor movie as well as "A" Street movie in
September.
Completed. July 2009 street festival was successful.
Also held two farmers market fall festivals in this
location in October 2009.
Event dropped.
Temporary art exhibit installed in Rafael Town
Center vacant retail window space.
New temporary public art installed in plaza and
other civic locations.
Opening date has not been established yet.
Interim Bond refunding completed. Any future bond
consideration will be tied to outcome of summer/fall
study session tied to Redevelopment origin, funding,
etc.
BID Subcommittee created and is working on a
restructuring plan.
ARRA funds have been secured for street repaving,
Police Citizens Academy, and energy efficiency
improvements for City Hall.
Get Ready for Business was held in April 2009.
3
Economic Vitality Workplan
e) Real Property Management.
VI. COMMUNICATION, EDUCATION Et OUTREACH
a) Communication to the Community
b) Managers of Vacant Property.
c) Re -Leasing Assistance.
Page 4
Business Strategy drafted for how to better prepare
and recover in the business sector. Task Force with
Chamber and BID has been created and working on
an implementation plan.
Pursuing possible acquisition of 1309 Fifth Avenue.
Legal analysis for disposal of Joseph Court Fire
Station has been requested.
Environmental testing of 519 Fourth Street is
complete and a final site closure letter has been
received. N
Participating in total of 23 Business Retention and
Expansion interviews with San Rafael Chamber, BID,
and Hispanic Chamber of Commerce of Marin.
Participating in San Rafael Connects.
Improved Economic Development website. Includes
Business Assistance and links to available properties.
Several larger sites in San Rafael are highlighted to
assist in business attraction to key retail locations.
In regular communication with owners/ managers of
former Yardbirds sites and former GM/Chevrolet.
City "Coffee and Codes" meeting are being
conducted to assist with information helpful for
releasing.
Coordinating with Planning staff, held several
meetings with commercial brokers to explain land
use application processes, City zoning and
regulations, etc.
4
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. 11
DATE OF MEETING: July 6, 2010
FROM: Cindy Mosser
DEPARTMENT: Finance
DATE: July 2, 2010
TITLE OF DOCUMENT: 1) Resolution Adopting Amendments to the City Budget for Fiscal Year 2009-
2010; 2) Resolution Adopting City Budget for Fiscal Year 2010-2011; 3) Resolution Adopting Five -Year
Capital Improvement Program; 4) Resolution Adopting Report from Measure 'S' Committee; 5) Update on
Economic Vitality Plan; 6) Update on Recession Action Plan
Dep ent Head (signature)
JUL 029010
r.ITYA I0RNEV
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL/ A €NCY APPROVED AS TO FORM:
AGEN A EM:
City Mand er (signature) ' I ' City Attorney (signature) /
NOT APPROVED
REMARKS: