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PW CIP FY2016-17 to FY2018-19CITY OF Agenda Item No: S.d Meeting Date: June 20, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: '�`� � City Manager Approval: Interim Director of Public Works File No.: 01.15. TOPIC: 3 -YEAR CAPITAL IMPROVEMENT PROGRAM SUBJECT: RESOLUTION OF THE CITY OF SAN RAFAEL APPROVING SAN RAFAEL'S 3 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016/17 THROUGH 2018/19. RECOMMENDATION: Adopt the Resolution BACKGROUND On June 6, 2016 the Public Works Department made a presentation to the City Council seeking Council's feedback regarding specific projects to be included in the final Capital Improvement Program document. The City Council's comments have been incorporated into this staff report, including the referenced tables, which constitutes the City of San Rafael's Capital Improvement Program for fiscal year 2016/17 through 2018/19. CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) is a planning document developed by the Department of Public Works to manage new construction projects and improvements to the City's infrastructure. The general categories within the CIP have been modified this fiscal year to reflect the following: • City -Owned Properties (COP) • Parks (P) • Drainage (D) • Right -of -Way (R/W) Parks projects occupy their own category to improve coordination with the Community Services Department and the City's Parks and Recreation Commission. In addition, Traffic projects are now included into the Right -of -Way section of this report. FOR CITY CLERK ONLY File No.: 9-3-40.2 Council Meeting: 06/20/2016 Disposition: Resolution 14144 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2 CIP FUNDING SOURCES CIP projects are funded from several different sources, as summarized by the following table: _Category Fundins Source(s) City -Owned Parking Services Properties Building Fund #603 Fund #501 Grants &Contributions Parkland Building Fund Grants & Parks Measure A Fund #241 Dedication Fund # 240 #603 Contributions Drainage Storm Drain Fund #205 Additional allocations may be needed Right -of -Way Gas Tax Fund #206 * Grants I Traffic Mitigation Fees —Fund 246 * * In addition to traditional Gas Tax revenues, several other sources contribute to the Gas Tax Fund: Construction Vehicle Impact Fees, Refuse Vehicle Registration Fees, and federal Community Development Block Grants. All are assigned to the Gas Tax Fund because their use is restricted to right-of-way projects. ** Traffic Mitigation Fees may only be used for projects identified in Exhibit 21 of Policy 6A of General Plan 2020. Federal and state grant opportunities have decreased over the past 5 years while grant management requirements have increased significantly. This complexity equates to detailed documentation and paperwork that is highly staff intensive. In some cases, small grants available to local jurisdictions are so staff intensive that they are no longer cost effective. Nevertheless, the Department of Public Works continues to seek federal and state grants to support our infrastructure and to meet the City's goals and objectives. CIP PROJECTS COMPLETED IN FY2015/16 Over the last fiscal year, Department of Public Works has faced many challenges which have impacted our ability to complete projects originally listed in last year's CIP. Staffing shortfalls and large scale projects such as the Sonoma -Marin Area Rail Transit (SMART) have required significantly more staff time than originally anticipated. Filling vacant Engineering Division positions has also been challenging. Nevertheless, DPW completed 30 projects last year as shown in Table 1 attached to this report. Of particular interest are the following: 1. H Street Roadway Improvement Project 2. Street Resurfacing and Curb Ramps 3. 400 Canal Pump Station The following important smaller scale projects were also finalized: 1. Rapid Flashing Rectangular Beacons at Second Street and East Street 2. B Street Community Center Siding Replacement 3. Boyd Park Restroom Demolition 4. David Court and Convent Court Drainage Improvements 5. Bret Hart Catch Basin Repairs SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 ACTIVE CIP PROJECTS Currently, staff is managing 35 capital projects with a wide range of complexity. They are prioritized according to safety issues, grant deadlines and the extended time frames (i.e., several years) needed to complete some of the projects. Table 2 lists active CIP projects. Over the last year, the City has initiated a large number of highly complex projects which require a significant amount of time to manage. Most relate to SMART initiating rail service to San Rafael and establishing future service from San Rafael. The following active projects anticipate SMART service starting at the end of 2016: 1. Regional Transportation System Enhancement Program 2. San Rafael Quiet Zones 3. Tamalpais Queue Cutters 4. MERA Tower Retrofit 5. Andersen Drive At Grade Crossing 6. Francisco Blvd. West Realignment 7. Second to Rice Multi -Use Pathway In addition, the Department of Public Works continues to manage the following important projects: 1. Grand Avenue Pedestrian Bridge 2. Terra Linda Recreation Center Pool House 3. Victor Jones Park Path of Travel Improvements 4. Rossi Pump Station 5. Second and Grand Intersection Improvements FY 2016/17 CIP DEVELOPMENT Project List Development The FY2016/17 list of potential projects was developed by identifying projects from last year that were not addressed and discussing potential projects with other City departments. These are then listed and rated in Table 3. This year the projects were independently rated by the Department of Public Works. Public Works then contacted each department to confirm prioritization rankings. Project Estimating and Budget Analysis The Department of Public Work reviews and estimated the cost of all high priority projects. Since these projects have not been designed, the estimates developed at this phase are approximations. Many experience dramatic cost variations as designs are developed. Undergrounding projects, building projects are good examples of these types of projects in that all details are not known at this early planning stage. Refer to Table 4, includes a list of proposed projects and their approximate cost, project description are listed per category to be considered within the three-year planning window of the CIP. Project Staffing Allocation The Department of Public Works analyzed the projects listed in Table 4 to determine if current staffing levels can accommodate the additional work. Over the last year, 2.4 Full Time Equivalents (FTE) were assigned to the CIP. Consultant staff, the equivalent of 1.1 FTE, augmented in-house staff for strategic projects. DPW anticipates backfilling its vacant engineering positions by July 2016, bringing the total staff allocation to 3.55 FTE. Table 5 was SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 4 developed to analyze whether this staffing allocation can accommodate the projects recommended in Table 4. The analysis of staff allocation tends to change drastically throughout the year. Some projects encounter challenges that are not initially anticipated such that more staff allocation is necessary. It is important to note that Table 5 is simply an estimate based on our current knowledge of the proposed projects. Based on the analysis of the proposed projects, we estimate a staff allocation of 3.2 FTE will be needed. An additional .8 FTE will be needed for consultant support. Essentially, we are able to accommodate the work load noted in Table 4 with these resources. In the past the Engineering Division designed and performed construction inspection for projects. An engineer could design and manage no more than 3 projects at one time. In recent years, the volume and complexity of projects has changed this dynamic. Our engineers now spend significantly more time managing projects and less time designing. Typically, an engineer cannot manage more than 6 projects at one time. This includes small projects that may not have a high cost but requires equivalent time to manage. The Department of Public Works also analyzed the work load based on the number of projects managed by each engineer. Table 1 lists completed FY2015/16 projects. Of the 30 projects noted, 16 were not identified in the original CIP document. Identifying new projects throughout the year is not uncommon; however, based on the staffing allocation analysis, adding additional projects necessarily impacts those originally identified. If an emergency project is added, a project listed in the CIP must be postponed or reprioritized. DPW has not had adequate staffing over the last five years to manage the CII' plus unanticipated projects. Staff will work with the new Public Works Director to analyze staffing levels and make recommendations, such as additional assistance in engineering, to improve project delivery. DISCUSSION There are several factors that influence the Capital Improvement Program which require discussion this year. The following topics impact decisions as to which projects are selected and how the Public Works Department addresses the City's infrastructure needs. Infrastructure Life Expectancy and Planning Project Funding Staff Allocation Project Selection Infrastructure Life Expectancy and Planning The City of San Rafael maintains over 30 facilities. Many were built in the 1950's and 1960's. They are heavily utilized by the general public and show significant wear and tear. Our community centers are utilized almost continuously. Playing fields and Parks see similar use. Unfortunately, our buildings, parks, drainage systems and roadways are all showing significant wear and tear. In addition, codes and standards have changed since our facilities were constructed. Modifications to current facilities may be required based on access requirements, technology needs, and safety modifications. Buildings and infrastructure do have a life expectancy. Systems wear out and need to be replaced. A prime example is Fire Station #1, a circa 1916 -era building now scheduled for replacement. The recession in 2008 reduced the work force required to identify infrastructure needs and the funding to undertake repairs. Since that time, our capital improvement program and the identification of projects to be addressed has been forced to be more reactive rather than SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 5 proactive. For example, we have seen a significant number of roof repairs, siding repairs, playground repairs and related needs on previous CIP's. Since we know that buildings and their systems degrade and need consistent upkeep, it is important to formulate a plan that anticipates when replacement is needed instead of reacting to failures. To that end, staff recommends a comprehensive analysis of all City facilities to identify the current status of building systems such as HVAC, roof life expectancy, interior and exterior painting, electrical needs as well as the ultimate life expectancy of the entire facility. The data will be used as a planning tool to anticipate repairs and to identify funding, or reduce costs, for larger more expensive modifications. This study will give the City the ability to know when systems need replacement and will allow public officials to make informed decisions about the cost of the repair rather than reacting to a significantly more costly crisis and being surprised when a system failure impacts City programs and services. Ideally our buildings and infrastructure needs should be reassessed every 3 to 5 years with the report findings brought to the City Council for consideration. This model also needs to be utilized in examining other City systems as well. The City has 19 miles of Corrugated Metal Pipe (CMP) systems which convey storm water to pump stations and ultimately the bay. In May 2016 a CMP system failed at the corner of Canal and Larkspur streets. This 60 -inch culvert was installed in 1958 and had deteriorated significantly. A similar proactive initiative has been added to the CIP Right -of -Way section to study existing CMP's throughout the City and formulate a strategic plan for their repair. With limited staff and funding, Public Works has only been able to react to CMP failures instead of being proactive and having a plan to replace these systems before they fail. Project Funding Building Fund: This year the Building Fund allocation is: Cateeory Fund 603 Allocation City Owned Property (COP) $560,000 Parks (P) $606,500 Total $1,166,500 Storm Drain Fund: As in past years, the Storm Drain Fund (#205) receives annual revenues of approximately $785,000. This funding is utilized exclusively for the operation and maintenance of our 12 stormwater pump stations. These pump stations vary in age but all need constant maintenance due to frequent damage from continuous use during the rainy season. In order to fully assess the adequacy of each pump, they are pulled from the station and dismantled to dislodge debris, examine impellers and other vulnerable components. The majority of storm drain funding is allocated to this purpose. In FY 15/16, approximately 95% ($683,000) of the Storm Drain Maintenance division's $720,000 budget was dedicated to pump repair and maintenance. Since the majority of the storm drain fund is utilized for the operations and maintenance, there is little capital funding for repairing failed systems. This year we are aware of 5 drainage repair projects listed in Table 1. We are recommending the identification of an alternative funding source for existing and future stormwater capital projects. In addition, since failures in storm drain Corrugated Metal Pipe (CMP) system will continue to occur we recommend identifying a future funding source for this important infrastructure need as well. Completing a study of the entire CMP system will help Public Works identify problem areas for repair and to possibly combine roadway work with the required storm drain work. Public Works will request an SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 6 analysis of the Gas Tax fund by the City attorney's office to determine the feasibility of that strategy. This year we are recommending that the projects in the drainage category be supported by an additional allocation of $345,000. We recommend the same strategy for future projects in this category. Gas Tax: Roadway projects are primarily supported by the Gas Tax Fund and state and federal grants. Gas tax is a percentage tax on each gallon of gas purchased in San Rafael. Fuel efficient vehicles are utilizing less gas but continue to drive on our roads, leading to wear and tear. Our planning should incorporate the downward trend in Gas Tax revenue and the uncertainty of state and federal efforts to identify supplemental roadway funds. In addition, several new projects have been added to the Right -of -Way category of the CIP, among them the Sidewalk Repair Program. Currently, the City has not finalized its policy regarding sidewalk replacement. A line item has been added in anticipation of some action by the City such as utilizing saw cutting or removal of trees to allow for sidewalk work to occur. Showing this in the CIP does not commit the City to action although the information underscores the importance of this issue and the need to plan for a future capital outlay. Staff Allocation As noted, our Engineering Division has had several vacancies over the past year, which has affected the City's ability to deliver projects. If these positions are filled, we should be able to address the projects listed in Table 5. It is important to note that the emergency projects that come to our attention throughout the year will impact our ability to complete these projects. Project Selection While important, some projects listed on last year's CIP are not recommended for inclusion in this year's CIP, for a variety of reasons. These and other projects are listed below, with additional information: Citv Owned Property Proiect Name Comment Several other projects at this center are recommended in this year's CIP. This project rated lower on priority list (Table 3); however, Terra Linda Community Center staff can pursue a bid for this work at the same time as the Hardscape Repair replacement of the Pool Deck project to achieve an economy of scale. (Based on June 6, 2016 City Council Meeting this project has been added to the 2016/17 Capital Improvement Program) Fifth and Garden Resurfacing This project was superseded by higher priority projects. Menzies Parking Lot This parking area may be used for a temporary fire station while the Improvements and Resurfacing Public Safety Building is being constructed. Resurfacing should occur after the Public Safety Building is completed. Fire Station 2 Resurfacing This fire station is being replaced. Resurfacing at this time is therefore not cost effective. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7 Parks Proiects Proiect Name Comment We are recommending inclusion of the Bret Hart Restroom Project in this year's CIP because it is funded through Measure A. The Boyd Park Restroom is a similar project. It is currently not included in this year's CIP although this may be a good time to couple the Boyd Park Restroom work with Bret Hart to receive a better price. The Boyd Park Restroom has several sanitary facility challenges. The City Council may choose to add this project with funding from the Building Fund # 603.(Based on June 6, 2016 City Council Meeting this project has been added to the 2016/17 Capital Improvement Program) Drainage Proiects Proiect Name Comment This project includes the replacement of a failing Corrugated Metal Fairhills Drive Slide Repair Pipe (CMP) in the back of a private residence. This project has poor access and can affect the property owner's patio. Based on recent #7 Beechwood Culvert collapsed culverts on Canal and Larkspur Streets, we recommend Replacement that the priority should be to repair systems under main roadways that can impact entire neighborhoods. We recommend addressing this project after an examination of the entire system on Canal Bungalow Avenue Street. If no additional work is needed on the Canal Street project Reconstruction staff will pursue the replacement of the culvert at #7 Beechwood. This project was not included in last year's CIP, although it is Spinnaker Point Salt Marsh important to Spinnaker Point and Baypoint homeowners. Remediation Restoration of the east marsh is estimated to cost more than $4,000,000. No City funds are currently allocated for this project. In accordance with new State requirements, the City will need to install storm drain filtration systems to prevent debris and garbage MCSTOPPP — Storm Drain from entering the Bay. We have several thousand catch basins and Filtration Systems providing filtration for all these will be costly. This is an unfunded mandate from the State. This project was added to the CIP in anticipation of implementation in FY 17/18. Sea Level Rise Vulnerability The City is working closely with the County of Marin regarding the Study BayWave project. Further detailed engineering surveys are recommended in FY 17/18 Right of Wav Proiects Proiect Name Comment This project is being studied. Slope inclinometers have been Fairhills Drive Slide Repair installed and will be examined in a year to determine the amount of movement on this road. Following completion of the full study, a repair will be pursued if needed. Bungalow Avenue is an older roadway in San Rafael. It utilizes non-standard curbs and gutters, which pose significant problems. Vehicles passing each other tend to drive in the gutter areas which Bungalow Avenue are so low that some vehicles bottom out. Replacing the curb and Reconstruction gutter was originally investigated and found to be possible but would require lowering the roadway. With older roadways we have found that the utilities tend to be fairly shallow, meaning that a full reconstruction of the roadway, curb and gutter and sidewalk will SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8 Belvedere & Tiburon Streets Intersection Improvements City of San Rafael Sidewalk Replacement Program Transit Center Relocation OPTIONS require lowering utilities as well. Repairing this short section of Bungalow will be costly and will require a significant amount of time. This project has been reprioritized over the last few years just based on complexity and cost, which is estimated to be more than $800,000. Staff recommends postponing this project due to higher right-of-way priorities. A portion of the total funding will be placed in the project budget annually until sufficient funds are available to construct the project which is estimated to occur in FY20/21. Additional annual funding is to be added in order to have sufficient funds in FY20/21 This project includes adding sidewalk, curb and gutter, bulb outs and signage. Staff recommends postponing this project due to other higher priority needs. This project involves replacing sidewalks throughout the San Rafael. Currently, the City is working with community groups to develop a policy to determine the extent of property owner and City involvement. The CIP document contains a placeholder of potential City fiscal commitment which will be revised based on the final policy adoption. This project was added to Table 4 based on comments from the June 6, 2016 Council meeting. This project involves the relocation of the Bettini Transit Center. It is anticipated that Golden Gate Transit will led in acquiring funding and constructing the project. City Staff are involved with the project; however, the City does not anticipate allocating funds for this project. 1. The Council may approve the Resolution as presented, accepting the recommendation to initiate the projects listed within in this report specifically noted on Table 4 Proposed Capital Improvement Program for Fiscal Year 2016/17 to 2018/19. 2. The Council may direct staff to modify the projects listed in Table 4 and direct staff to resubmit the Report at a later Council meeting. RECOMMENDED ACTION Adopt the resolution approving San Rafael's 3 -Year Capital Improvement Program for Fiscal Years 2016/17 Through 2018/19 ATTACHMENTS Resolution Table 1 — FY 15/16 Completed Project Table 2 — Active Projects Table 3 —Project Listing & Priority Rating Table 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to Fiscal Year 2018/19 Table 5 — FYI 6/17 Public Works Work Allocation Exhibit A — CIP Process Schematic RESOLUTION NO. 14144 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING SAN RAFAEL'S 3 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2016/17 THROUGH 2018/19. WHEREAS, the Interim Public Works Director has submitted to the San Rafael City Council a staff report which includes Table 4 — "Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19"; and WHEREAS, the document describes a wide range of capital projects consistent with current Council priorities, which include but are not limited to City Owned Property, Parks, Drainage and Right -of -Way projects; and WHEREAS, Table 4 further describes the estimated project costs that may be utilized for said projects, recognizing that such estimates are based on currently available information that is subject to change over the next three years; and WHEREAS, the Capital Improvement Program may be modified and amended by the Council as priorities and funding sources and amounts change over the three-year life of the document; and WHEREAS, it is the intention of this Council to adopt said "City of San Rafael 3 -year Capital Improvement Program" based on Table 4 included in the staff report as submitted by the Interim Public Works Director; and WHEREAS, the Capital Improvement budget will be adopted with the fiscal year 2016/17 budget; and WHEREAS, fiscal modifications that may be made to the Capital Improvement budget prior to the acceptance of the fiscal year 2016/17 budget will be brought to the attention of the City Council during the budget approval process. NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that the City Council approves the City of San Rafael 3 -Year Capital Improvement Program for Fiscal Year 2016/17 to 2018/19 based on Table 4 included in the staff report, which is on file with the City Clerk. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 20th day of June, 2016, by the following vote, to wit: AYES: COUNCILMEMBERS: Gamblin, McCullough & Vice -Mayor Colin NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Bushey and Mayor Phillips abbi.R 't-_ . g ESTHER C. BEIRNE, City Clerk File No.: 01.15 TABLE 1 2015/16 Completed Proiects City -Owned Properties Projects Project Department CIP TL Community Garden ADA Upgrades CS Not in CIP City Plaza Bench Replacement ED 14/15 CIP Third and A Ramp Repair DPW Not in CIP Boyd Park Bathroom Demo CS Not in CIP Library Space Planning Library Not in CIP Albert Park Field Light Repair CS 15/16 CIP Multiuse Pathway Repairs DPW Not in CIP B St Community Center Siding Replacement CS 13/14 CIP Fire Station Apparatus Floor Heathers (5 F 14/15 CIP Stations) DPW 14/15 CIP Fire Station Drill Tower Repair F 14/15 CIP Fire Station Speaker System Upgrade F 15/16 CIP Drainage Projects Department CIP Project Department CIP 400 Canal Pump Station DPW 14/15 CIP Jessup at East Street DPW Not in CIP David Court and Convent Court DPW Not in CIP Main Drive Drainage Repairs DPW Not in CIP Bret Harte Catch Basin Repairs DPW Not in CIP Canal and Larkspur Emergency Storm Drain DPW Not in CIP Repairs Right -of -Way Projects Department CIP Project Department CIP Bellam/Windward ADA Parking Installation DPW Not in CIP San Rafael Avenue Curb Ramps DPW Not in CIP ADA -DOJ Curb Ramps 2014/15 DPW 14/15 CIP Francisco Boulevard East and West Bump DPW 14/15 CIP Repairs Street Resurfacing Curb Ramps 2014/15 DPW 14/15 CIP Fairhills Street Light Retaining Walls DPW 15/16 CIP H Street Roadway Improvement Project DPW 15/16 CIP Street Resurfacing 2014/15 DPW 14/15 CIP RRFB Installation (Two locations - 2nd & DPW Not in CIP Mission) Traffic Project Department CIP Fifth & Cottage RRFB Installation DPW Not in CIP Baypoint HOA Lighting Replacement DPW Not in CIP Radar Feedback Signs — Point San Pedro Road DPW 15/16 CIP Traffic Signal LED Group Relamping DPW 14/15 CIP Civic Center/McInnis Traffic Signal Upgrades DPW Not in CrP TABLE 2 2016/17 Capital Improvement Program Active Proiects City -Owned Property Project Name Department CIP Status Citywide Security System CM Not on CIP Construction Phase: updating the panic button systems for counters at City facilities. City Building Solar Upgrades CM 15/16 CIP Design Phase: Installation of Solar (Study) panels on five City Facilities. Three facilities to proceed prior to City Hall. Shoreline Park Bathroom Demo CS Not on CIP Design Phase: Bay Conservation and Development Commission (BCDC) is asking to reopen the existing restroom. Relocation of this facility may be necessary. Currently it is closed and is an area for illicit activities. Albert J. Boro Community Center CS 15/16 CIP Design Phase: Sealing the roof is Re -Roof anticipated prior to solar panel installation. Terra Linda Recreation Center Pool CS 15/16 CIP Construction Phase: Reconstruction of House the Pool House restroom facility and addition of a classroom. Completion anticipated in June 2016. Victor Jones Path of Travel CS 15/16 CIP Design Phase: Upgrade to the existing Improvements play structure and accessibility components within the park. City Staff working closely with residents and design team to develop alternatives that match the available budget. Fifth & C Parking Garage Structural Parking 15/16 CIP Design Phase: Design of seismic Modifications improvements for this structure. Construction to follow in future fiscal years. Replace Windows and Sliding doors F 15/16 CIP Design Phase: Replacement of at Fire Stations 4 and 5 Windows at Station 54. Security Locks, Lighting and Video F 15/16 CIP Design Phase: Improvements to existing System for Fire Stations security systems at Station 54. Drainage Project Name I Department I CIP I Status Rossi PumpStation DPW 13/14 CIP Construction: Right -of -Way Project Name Department CIP Status PTAP (Pavement Management DPW Not on CIP Design: MTC supported analysis rating Technical Assistance Program) of all City roads. Baypoint HOA Street Light DPW Not on CIP Construction: Addition of two specialty Replacements street lights at the entrance to the Baypoint neighborhood. Modification of the MOU is needed. Brookdale Avenue Retaining Wall DPW 13/14 CIP Design: Repair of the existing road with the installation of a retaining wall. Grand Avenue Bridge DPW 15/16 CIP Design: Installation of a separated pedestrian bridge adjacent to Grand Avenue over the San Rafael Canal. Finalizing environmental. Grant funding becomes available next FY. Southern Heights Bridge DPW 15/16 CIP Design: Replacement of a deteriorated Replacement wooden bridge. Received Design funding from the state. Recently selected design firm and will start the design process in FYI 6/17. Civic Center Drive Improvements DPW Not on CIP Design: Assist with the County of Marin's project to reconstruct Civic Center Drive from the rail station to Peter Behr Drive. County anticipates starting construction in July 2016. ADA -DOJ Curb Ramps 2015/16 DPW 15/16 CIP Construction: Installation of curb ramps within the City. Contractor work for this year is almost complete. Del Presidio Blvd - Pt San Pedro DPW 15/16 CIP Construction: Resurfacing of Del Resurfacing Presidio occurred in the fall of 2015. Resurfacing Point San Pedro Road from Riviera to Biscayne to occur later this summer. Bonded wearing surface to be used on Point San Pedro Road. Fairhills Drive Slide Investigation DPW 15/16 CIP Design: Investigate several area of settlement on the roadway. Geotechnical investigation continuing with survey analysis and slope meters over the next 6 months. First Street at Mahon Creek Wall DPW 15/16 CIP Design: Geotechnical investigation Repair occurring in May 2016. A minor repair may be pursued for this small wall failure next to the creek. Hetherton Street Resurfacing DPW Not in CIP Design: Resurfacing of Hetherton Street due to significant wear and tear observed over the last year. DPW examining the cost to determine if it can be included in the current resurfacing. Merrydale Pathway North Connector DPW 15/16 CIP Design: Installation of a pathway connection between Las Gallinas Avenue and the Civic Center SMART station. Obtaining a consultant to assist with the design of the interim, striping, solution and long term design. Street Resurfacing 2015/16 DPW 15/16 CIP Design: Finalizing planset for the work. Tamalpais Avenue Queue Cutter DPW 15/16 CIP Construction: Installation of additional Improvements signals at Mission, Fifth and Fourth Streets crossings with the rail. Project recommended by the CPUC to improve safety. Ghilotti Brothers moving forward the construction. Anticipate completion at the end of the summer 2016. Second and Grand Intersection DPW 15/16 CIP Design: Removal of islands and Improvements improvements to the intersection pedestrian movements as well as vehicle alignment improvements are included with this project. Right of Way acquisition is necessary. This project is anticipated to start prior to the Grand Avenue Bridge project. 171 Southern Heights Road Repair DPW Not on CIP Design: Installation of a small retaining wall to support the road. Anticipate construction in the summer of 2016. North San Pedro and Los Ranchitos DPW Not on CIP Construction: Installation of a ne Signal upgrades cabinet near to coordinate rail and signal operation. Traffic Project Name Department CIP Status Regional Transportation System DPW 13/14 CIP Construction: Installation of 19 new Enhancements signals controller systems near the rail crossings to coordinate and communicate with SMART rail systems. Construction 50% completed. Downtown Station Area Parking DPW 14/15 CIP Active: Wayfinding study to be Utilization and Wayfinding Study completed in May 2016. Freitas/Las Gallinas Intersection DPW 14/15 CIP Design: Widening and improvements at Improvements the Las Gallinas and Freitas intersection. Project was bid in April 2016. Conflicts with Las Gallinas Valley Sanitary District require this construction to be rescheduled to the summer of 2017. Andersen Drive At -Grade Crossing DPW 14/15 CIP Design: Installation of an at -grade Improvements crossing at the rail crossing of Andersen Drive. Consultant preparing the designs for the project. The City's staff is working with SMART and CPUC. Transit Center Relocation Study DPW 14/15 CIP Design: This project includes examining the relocation of the Bettini Transit Center when rail construction starts for the Larkspur extension. Coordination with Golden Gate Transit, Marin Transit, and SMART are occurring. City Staff is working on several model runs to examine the impact of modifying current operations and relocating the current transit center. Uncontrolled Crosswalk DPW Not on CIP Design: Installation of Rectangular Improvements Rapid Flashing Beacons at high priority mid -block crossings. Examination of intersections to determine the next crossing to address. MERA Tower Retrofit DPW 15/16 CIP Design: Installation of relay equipment on the Dollar Hill tower to allow signals in Downtown to controlled remotely. Reinforcement of the current tower is needed. Construction to occur in the late summer of 2016. TABLE 3 Project Listing & Priority Rating Project Name Category Dept Total Terra Linda Pool Deck Replacement/Repair COP CS 31 Station 55 Parking Lot Reconstruction COP FR 30 City Hall Generator COP DPW 29 Terra Linda Recreation Center Re -Roof COP CS 29 City Hall Accessibility Improvements COP DPW 27 Repaint City Library - Interior COP LIB 26 Fifth and C Parking Garage Structural Modifications COP PS 25 Library Restroom Addition COP LIB 24 Space Consolidation for 519 4th Street COP PD 24 TLCC Hardscape Repair Replacement COP CS 23 5th & Garden Resurfacing COP PS 22 City Hall 3rd Floor and Hallway Recarpeting COP CD 22 Menzies Resurfacing COP PS 21 Parkside Interior Painting COP CS 21 B Street Community Center Parking Lot Resurfacing COP CS 21 Fire Station Generator COP FR 21 B Street Community Center Re -Roof (City Solar Project) COP CS 20 Re -carpeting City Hall, Public Works, Community Centers COP DPW 20 City Hall & Library Lighting and Landscaping Improvements COP LIB 20 3rd and Lootens Parking Structure Repairs COP PS 18 3rd and A Street Parking Structure Repairs COP PS 18 3rd and C Street Parking Structure Repairs COP PS 18 Resurface City Hall Parking Lots, Lower and Upper COP PD 17 Corporation Yard 2nd Floor Carpeting COP DPW 15 Albert J Boro Electrical Upgrades COP LIB 15 Re -roof Downtown Library COP LIB 14 B Street Concrete Entrance Reconstruction COP CS 13 Library Book Shelving Replacement COP LIB 12 Enclose Library Children's Patio COP LIB 10 Canal Street CMP Replacement D DPW 29 Spinnaker Point Salt Marsh Remediation D DPW 28 7 Beechwood Culvert Repair D DPW 27 San Rafael Shoreline Sea Level Vulnerability Study D DPW 24 MCSTOPPP - Catch Basin Trash Capture D DPW 18 Happy Lane Storm Drain Abandonment D DPW 9 Schoen Park Improvements P Park 31 Victor Jones Park Path of Travel Improvements P Park 31 Albert Park Playground Structure P Park 31 Gerstle Park Playground Improvements P Park 31 Peacock Gap Playground Improvements P Park 31 Sun Valley Park Playground Improvements P Park 31 Bret Hart Restroom P Park 25 Boyd Park Restroom P Park 25 Santa Margarita Park Court Reconstruction P Park 23 Starkweather Park Improvements P Park 21 Gerstle Park Playground Improvements P Park 18 TLCC Play Area and Access Improvements P Park 18 Bernard Hoffman Drainage and Irrigation Improvements P Park 15 TABLE 3 Project Listing & Priority Rating Project Name Category Dept Total Andersen drive At -Grade Crossing Improvements RW DPW 32 Southern Heights Bridge Replacement RW DPW 31 Restriping Andersen Bike Lanes RW DPW 30 Grand Avenue Pedestrian Bridge RW DPW 29 2nd & 3rd Street Queue Cutters RW DPW 29 City Sidewalk Replacement Program RW DPW 29 Safe Routes to School — Davidson Phase 2 RW DPW 28 201 D Street Driveway and Sidewalk Improvements RW DPW 26 NTPP-Francisco Blvd. East Sidewalk Widening RW DPW 25 2nd and Grand Intersection Improvements RW DPW 24 Fairhills Drive Slide Repair RW DPW 24 Merrydale North Pathway Development RW DPW 22 West End/Marquad Bulb Out and Bicycle Improvements RW DPW 22 G Street Improvements RW DPW 21 Traffic Cabinet Controller Upgrades RW DPW 20 Belvedere/Alto/Tiburon Intersection Improvements RW DPW 20 Third Street Improvements - Grand to Miracle Mile RW DPW 20 2nd to Andersen Multi -Use Pathway RW DPW 19 Third & Grand Traffic Signal Modification RW DPW 17 City Hall Parking Lot Resurfacing RW DPW 17 2°a Street to Andersen Multi Use Path RW DPW 17 2°a & G Street Intersection Improvements RW DPW 17 Grand Avenue Sidewalk RW DPW 16 Mission Avenue Sidewalk RW DPW 16 Elm and Grand Avenue Sidewalk RW DPW 16 Bellam Blvd. Sidewalk Widening RW DPW 16 Bungalow Avenue Reconstruction RW DPW 14 Aerial Undergrounding RW DPW 13 TABLE 4 - Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Capital Improvement Program -Funding Summary CIP Funding Summary Available From Previous Fund Source Fiscal Years FYI 6/17 Total Available Building Fund 603 $450,000 $1,166,500 $1,616,500 Parking Services Fund 501 $40,625 $40,625 Parks Measure A Fund 241 $387,000 $128,000 $515,000 Parkland Dedication Fund 240 $200,000 $200,000 Drainage Fund 205 $792,000 $792,000 General Fund 001 Available From Previous $345,000 $345,000 Gas Tax Fund 206 $450,000 $3,000,000 $3,450,000 Traffic Mitigation Fund 246 $387,000 $120,000 $120,000 Other - Grants/Donations $4,440,617 $4,440,617 Total $11,519,741 City Owned Property Available From Previous Fund Source Fiscal Years FYI 6/17 Total Available Building Fund 603 $450,000 $560,000 $1,010,000 Parking Services Fund 501 $40,625 $40,625 Other - Grants/Donations $200,000 $200,000 Total $1,250,625 Parks Available From Previous Fund Source Fiscal Years FYI 6/17 Total Available Parks Measure A Fund 241 $387,000 $128,000 $515,000 Building Fund 603 $606,500 $606,500 Parkland Dedication Fund 240 $200,000 $200,000 Other Funds $10,000 $10,000 Total $1,331,500 Drainage Available From Previous Fund Source Fiscal Years FYI 6/17 Total Available Drainage Fund - Fund 205 0 $792,000 $792,000 General Fund 001 $345,000 $345,000 Total $1,137,000 Right of Way E Available From Previous Fund Source Fiscal Years FY16/17 Total Available Gas Tax Fund 206 $450,000 $3,000,000 $3,450,000 Traffic Mitigation Fund 246 $120,000 $120,000 Other - Grants/Donations $4,230,617 $4,230,617 Total $7,800,617 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Citv-Owned Prouerty Fiscal Year 2016/17 Projects listed in the City -Owned Property category are necessary to maintain and improve the City's Buildings, Parking lots and infrastructure. The City of San Rafael has 24 Buildings. Project in this category are intended to maintain and improve current infrastructure that facilitates the best level of service possible for our Public facilities. Revenue Fund Source Available Previous FYI 6/17 Total Available Fiscal Years Building Fund — Fund 603 $450,000 $560,000 $1,010,000 Parking Services Fund — Fund $40,625 $40,625 501 Other — Grants/Donations $200,000 $200,000 Total $1,250,625 Anticipated Expenditures Project Name Fund FYI 6/17 FY17/18 FY18/19 Description Source Source Emergency Fund 603 $250,000 $250,000 $250,000 This line item is for Facility Repair & Fund 501 emergency work that Misc. Repairs Other is needed on City Total Total $250,000 $250,000 $250,000 facilities throughout the year. Project Name Fund FY16/17 FY17/18 FY 18/19 Description Source Station 55 Parking Fund 603 $60,000 The driveway at Lot Reconstruction Fund 501 Station 55, Glenwood Other is in need of Total $60,000 replacement. Project Name Fund FY 16/17 FY17/18 FY 18/19 Description Source City Hall Fund 603 The Generator at the 150,000 Generator & Fund 501 City Hall is the F Switch Gear Other original antiquated $200,000 Total system. This system $350,000 should be replaced in conjunction with the switch gear which is supported by a PG&E Loan Table 4 -Page 2 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FY 16117 FY17/18 Source Library Painting Fund 603 $60,000 Fund 501 Other Total $60,000 Project Name Fund FYI 6/17 FY17/18 Source Fifth & C Parking Fund 603 Garage Structural Fund 501 $40,625 $251,875 Modifications Other Total $40,625 $251,875 Project Name Fund FYI 6/17 FY17/18 Source Source City Hall Fund 603 $50,000 Accessibility Fund 501 Improvements Other Total 1 $50,000 Project Name Fund FY 16/ 17 FY 17/ 18 Source Terra Linda Pool Fund 603 $200,000 Deck Replacement Fund 501 /Repair Other Total $200,000 Project Name Fund FY16/17 FY17/18 Source Terra Linda Fund 603 $70,000 Recreation Center Fund 501 Roof Repair Other Total $70,000 FY18/19 Description This project includes repainting portions of the interior of the Library. FY18/19 Description This project includes seismic upgrades to the parking structure. FYI 8/19 Description This project includes lights, handrails and other access improvements. FY18/19 Description The concrete around the pool is cracked and deteriorated and causing problems for patrons. This project replaces the pool deck. FYI 8/19 Description This project includes the re -roofing and repair of the Terra Linda Community Center. Table 4 -Page 3 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Parkside Interior Painting Fund Source Fund 603 Fund 501 Other Total Project Name Fund Source Facility Fund 603 Assessment Study Fund 501 Other Total Project Name Fund Source Fifth and Garden Fund 603 Parking Lot Fund 501 Resurfacing Other Other Total Project Name Fund Source B Street Fund 603 Community Center Fund 501 Parking Lot and 3rd Floor Other Resurfacing Total Project Name Fund Source City Hall Fund 603 Concierge Area Fund 501 and 3rd Floor Other Recarpeting Total FYI 6/17 $50,000 $50,000 FYI 6/17 $60,000 $60,000 FYI 6/17 FYI 6/17 FYI 6/17 FY17/18 FY18/19 Description This project includes repainting the interior heavily utilized area of the Parkside facility FY 17/18 FY18/19 Description This project involves developing a working document which details when replacement of existing infrastructure such as roofs, HVAC, siding, hardscape, floors are needed for City Buildings. FY17/18 FY18/19 Description This parking services $50,000 project includes resurfacing a parking $50 000 lot. FY17/18 FYI 8/19 Description $110,000 This project includes grinding and resurfacing the existing parking area $110,000 of the Community Center FY17/18 FYI 8/19 $60,000 $60,000 Description This project includes improvements to the entrance area of City Hall and re -carpeting the 3rd floor of City Hall including the stair area. Table 4 -Page 4 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FY16/17 FY17/18 FY 18/19 Description Source Library Restroom Fund 603 $100,000 This project includes Addition Fund 501 improving the present Other restrooms in the Total $100,000 library to be more accessible. This project is dependent on the library redevelopment. Project Name Fund FY 16117 FY17/18 FY18/19 Description Source Terra Linda Fund 603 $60,000 This project includes Recreation Center Fund 501 the repair of the Hardscape Repair Other concrete basketball Total $60,000 area behind the TL Community Center Project Name Fund FYI 6/17 FY17/18 FY18/19 Description Source Terra Linda Pool Fund 603 $70,000 The current electrical House Electrical Fund 501 panel in the pool Upgrades Other house built in the Total $70,000 early 1950's is corroded and in need of replacement. Fund Source FYI 6/17 FY17/18 FYI 8/19 Sub -Total Fund 603 $1,010,000 $490,000 $350,000 Sub -Total Fund 501 $40,625 $301,875 Sub -Total Other $200,000 Total $1,250,625 $791,875 $350,000 Number of Project 1 10 1 5 1 1 Table 4 -Page 5 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Parks Fiscal Year 2016/17 Projects listed in the Parks category are necessary to maintain and improve the City's Parks. The City of San Rafael has 25 Parks and Parkettes, which are smaller parks, maintained by the Department of Public Works. Project in this category are intended to maintain and improve current infrastructure that facilitates the best level of service possible for our Parks. Revenue Fund Source Available Previous Fiscal Years FYI 6/17 Total Available Parks Measure A $387,000 $128,000 $515,000 Building Fund — Fund 603 $606,500 $606,500 Parkland Dedication - Fund $200,000 $200,000 240 Other Funds $10,000 $10,000 Total $1,331,500 Anticipated Expenditures Project Name Fund FYI 6117 FY17/18 FY18/19 Description Source Miscellaneous Measure A This project includes Parks Repairs Fund 603 addressing Fund 240 $100,000 $100,000 $100,000 emergency work Other necessary to keep our Total $100,000 $100,000 $100,000 park infrastructure functioning throughout the year. Project Name Fund FYI 6/17 FY17/18 FYI 8/19 Description Source Victor Jones Park Measure A $100,000 This project includes Path of Travel Fund 603 F$_306,500 accessibility and Improvements Fund 240 1 I playground Other $10,000 I improvements to Total $416,500 Victor Jones Park in Glenwood. Project Name Fund FYI 6/17 FY17/18 FY18/19 Description Source Bret Hart Measure A $250,000 This project includes Restroom Fund 603 the installation of a Fund 240 new restroom facility Other at Bret Park. Total $250,000 Table 4 -Page 6 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FYI 6117 FY17/18 FY 18/19 Description Source Albert J Boro Measure A $25,000 $25,000 $25,000 This project includes Community Center Fund 603 setting aside funding Synthetic Field Fund 240 in order to develop Other I funding to support Total $25,000 $25,000 $25,000 the installation of a synthetic field estimated at over $2 million Project Name Fund FY 16/17 FY17/18 FY18/19 Description Source Schoen Park Measure A $90,000 This project includes Playground Fund 603 r the replacement of Equipment Fund 240 the playground Other I structure and access Total $90,000 improvements to this park. Project Name Fund FYI 6/17 FY17/18 FY18/19 Description Source Albert Park Measure A $50,000 This project includes Improvements Fund 603 r$50,000 the replacement and Fund 240 r $100,000 expansion of the Other r playground structure Total $200,000 and improvements to the general area around the play structure at Albert Park. Project Name Fund FY 16117 FY17/18 FYI 8/19 Description Source Boyd Park Measure A This project includes Restroom Fund 603 $250,000 the installation of a Fund 240 new restroom facility Other I at Boyd Park as well Total $250,000 as sanitary connection improvements. Table 4 -Page 7 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FYI 6117 FY17/18 FY18/19 Description Source Sun Valley Park Measure A $40,000 This project includes Playground Fund 603 the replacement and Structure Fund 240 expansion of the Other I playground structure Total $40,000 I at Sun Valley Park. Project Name Fund FYI 6/17 FY17/18 FY 18/19 Description Source Gerstle Park Measure A $40,000 This project includes Playground Fund 603 the replacement and Structure Fund 240 I expansion of the Other I playground structure Total $40,000 I at Gerstle Park. Project Name Fund FYI 6/17 FY17/18 FY18/19 Description Source Startkweather Park Measure A $50,000 This project includes Improvements Fund 603 improvements to this Fund 240 shoreline path with Other signage and exercise Total $50,000 areas. Project Name Fund FYI 6117 FY17/18 FY18/19 Description Source Peacock Gap Measure A This project includes Playground Fund 603 $40,000 the replacement and Structure Fund 240 expansion of the Other playground structure Total $40,000 at Peacock Gap Park. Project Name Fund FY 16117 FY11/18 FY 18/19 Description Source Santa Margarita Measure A This project includes Court Replacement Fund 603 $60,000 the replacement of Fund 240 I the current tennis Other I court and providing Total $60,000 an accessible path to these facilities. Table 4 -Page 8 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Fund Source I FYI 6/17 Measure A $515,000 Sub -Total Fund 603 $606,500 Sub -Total Fund 240 $200,000 Sub -Total Other $10,000 Total $1,331,500 Number of Project FY17/18 FY 18/19 $155,000 $25,000 .................................................... $ $100,000 $100,000 $100,000 .................................................... $255,000 $2250001 51 31 2 Table 4 -Page 9 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Drainage Fiscal Year 2016/17 Projects listed in the Drainage category are to provide safe and adequate drainage systems for the City of San Rafael. The City of San Rafael has 12 Storm Drain Pump Stations and an extensive network of drainage culverts and open channel facilities to control storm water. Project in this category are intended to maintain and improve current infrastructure that facilitates the best level of service possible and minimize flooding. Revenue Fund Source Available Previous FY16/17 Total Available MJ � Fiscal Years Drainage Fund — Fund 205 $0 General Fund Allocation (GF) Anticipated Expenditures Project Name Fund FY 16/ 17 FY 17/ 18 Source Emergency Misc. Fund 205 $65,000 $65,000 Drainage, Slide GF F$35,000 $35,000 Repair Projects Other Total $100,000 $100,000 $792,000 $792,000 $345,000 $345,000 Total $1,137,000 FY18/19 Description $65,000 $35,000 $100,000 Project Name Fund Source Storm Water Fund 205 Operations & GF Misc. Materials Other and Equipment Total FYI 6/17 FY17/18 FYI 8/19 $727,000 $727,000 $727,000 $727,000 $727,000 $727,000 This project is for emergency storm water facility repairs and slide repairs that may arise during the fiscal year. Description This project includes maintenance of our 12 pump stations. This includes replacement of motors and equipment drain low areas in the City. Table 4 -Page 10 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Sea Level Rise Vulnerability Study Fund Source Fund 205 GF Other Total FY17/18 FY18/19 Description This new project is $60,000 an engineering study of the City's $60,000 infrastructure along to shoreline to determine where future improvements can be made to protect against sea level rise. Project Name Fund FY16/17 FY17/18 Source Canal Street CMP Fund 205 Replacement GF $250,000 Other Total $250,000 Project Name Fund Source Corrugated Metal Fund 205 Pipe (CMP) GF Assessment Study I Other Total FYI 8/19 Description FY16/17 I FY17/18 FYI 8/19 $60,000 This project includes the replacement of the CMP system that feeds into the Canal Pump Station Description This project includes performing a detailed study of the City's CMP network in order to develop a priority list for repairs. Priority shall be given to larger pipe systems which require an engineering plan for replacement. Table 4 -Page 11 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FYI 6117 FY17/18 FY18/19 Description Source #7 Beechwood Fund 205 This project Culvert Repair GF $350,000 includes the Other replacement of a Total $350,000 failed culvert system. Project Name Fund FYI 6117 FY17/18 FY18/19 Description Source Spinnaker Point Fund 205 This project Salt Marsh GF includes restoration Remediation Other $250,000 $3,750,000 of the east marsh Total $250,000 $3,750,000 area to a more natural/tidal system. It is anticipated that this project will be supported by an assessment district or grant funding if available. No City Funds are currently allocated for this project. Project Name Fund FY16/17 FY17/18 FYI 8/19 Description Source MCSTOPPP — Fund 205 This project Storm Drain GF $250,000 $250,000 includes adding Filtration Systems Other I filtration system on Total $250,000 $250,000 our storm drain system to filter litter from entering the Bay. Fund Source FY16/17 FY17/18 FY 18/19 Sub -Total Fund 205 I $792,000 $792,000 $792,000 Sub -Total GF $345,000 $695,000 $285,000 Sub -Total Other $250,000 $3,750,000 Total $1,137,000 $1,737,000 $4,827,000 # Projects 1 3 1 5 1 2 1 Table 4 -Page 12 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Richt-of-W av Fiscal Year 2016/17 Projects listed in the Right of Way category are necessary to maintain and improve the City's 175 miles of roadways. The City of San Rafael also maintains 86 traffic signals as well as signage and infrastructure to support the facilities within the road Right -of -Way. Revenue Fund Source Available Previous FY16/17 Total Available Fiscal Years Gas Tax — Fund 206 $450,000 $3,000,000 $3,450,000 Traffic Mitigation Funds — $120,000 $120,000 Fund 246 Other — Grants/Donations $4,230,617 $4,230,617 Total $7,800,617 Anticipated Expenditures Project Name Fund FYI 6/17 FY17/18 FY18/19 Description Source Miscellaneous Fund 206 $250,000 $250,000 $250,000 This project includes Right -of -Way Fund 246 miscellaneous project Repair Other in the right of way Total $250,000 $250,000 $250,000 which are minor in nature. Project Name Fund FYI 6/17 FY17/18 FY18/19 Description Source Andersen Drive At Fund 206 This project includes Grade Crossing Fund 246 installing all signal Improvements I Other I $1,502,061 and infrastructure as Total $1,502,061 well as obtaining CPUC approval to utilize an at grade crossing on Andersen Drive prior to rail service starting from San Rafael to Larkspur. Table 4 -Page 13 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund $1,500,000 $1,500,000 Source Grand Avenue Fund 206 Pedestrian Bridge Fund 246 Improvements Other Total Project Name Fund Source Street Resurfacing Fund 206 Fund 246 Other Total Project Name ADA DOJ Curb Ramps Fund Source Fund 206 Fund 246 Other Total Project Name Fund $1,500,000 $1,500,000 Source Second and Grand Fund 205 Intersection Fund 246 Improvements Other Total FYI 6/17 $100,000 $1,282,000 $1,382,000 FYI 6/17 $1,500,000 $1,500,000 FYI 6/17 150,000 100,000 $250,000 FYI 6/17 $308,444 $485,556 $794,000 FY17/18 FY18/19 Description This project includes the installation of a separated pedestrian bridge next to the existing Grand Avenue over the San Rafael Canal. FY17/18 FY18/19 Description $1,500,000 $1,500,000 This is the City's annual resurfacing $516,000 project. The City $1,500,000 $2,160,000 applied for additional OBAG2 for local streets and roads for FY18/19 FY17/18 FY18/19 Description 150,000 150,000 This project includes the installation of 100,000 100,000 curb ramps in $250,000 250,000 compliance with the Department of Justice settlement. This work is partially supported by a Community Development Block grant. FY17/18 FY18/19 Description This project includes improvements to the intersection at 2"a and Grand. Removal of islands and signal improvements are includes with this work. Table 4 -Page 14 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FY17/18 FY 18/19 $700,000 $1,040,000 $700,000 $1,040,000 Source Southern Heights Fund 206 Bridge Fund 246 Replacement Other I $500,000 Total FY16/17 I FY17/18 FY18/19 $561,000 $1,372,000 $561,000 $1,372,000 Project Name Fund FY16/17 FY17/18 Source Fairhills Drive Fund 206 $200,000 Slide Repair Fund 246 Other Total $200,000 Description This project is fully supported by a bridge replacement grant and includes replacing a timber bridge on Southern Heights. The consultant and staff will coordinate with Residents prior to initiating the design. FYI 8/19 Description Project Name Fund Source Merrydale Fund 206 Pathway North Fund 246 Connector Other Total FYI 6/17 FY17/18 FY 18/19 $700,000 $1,040,000 $700,000 $1,040,000 $60,000 1 1 $60,000 Project Name Fund FYI 6/ 17 FY 17/ 18 Source G Street Fund 206 I $500,000 Improvement I Fund 246 Proj ect Other Total $500,000 This project is currently being studied. Funding noted is a place holder if the study determines that construction is necessary. Description This project the extension of the promenade from Las Gallinas to the Civic Center SMART station. The City allied for but not received OBAG2 funding for this project. FY18/19 Description This project includes the examining and reconstruction the drainage systems on G street and then resurfacing the road. Table 4 -Page 15 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FY 16117 Source Third Street Fund 206 Improvements — Fund 246 Grand to Miracle Other Mile Fund 206 FY16/17 I FY17/18 FY18/19 Description $300,000 Total 1 $300,000 Project Name Fund FYI 6/17 Source Bungalow Avenue Fund 206 $140,000 Reconstruction Fund 246 Other Total $140,000 This project includes examining Third $1,500,000 $8,000,000 Street from Grand to Miracle Mile to $1,500,000 $8,000,000 determine what improvement can be accommodated in this corridor such as drainage, widening, bicycle access and resurfacing of the roadway. FY17/18 FY18/19 Description $140,000 $140,000 $140,000 $140,000 This resurfacing project requires the removal of existing antiquated curb and gutter, lowering the road section, lowering utilities and then resurfacing the roadway. Approximately $300,000 is available and $140,000 set aside annually Project Name Fund FY 16117 FY17/18 FYI 8/19 Description Source Third & Grand Fund 206 $37,500 I $262,500 This project includes Intersection Fund 246 signal improvements Improvements Other to the Third and Total $37,500 I $262,500 I Grand Intersection. Project Name Fund FY 16117 FY17/18 FYI 8/19 Description Source Radar Feedback Fund 206 $60,000 I $60,000 $60,000 This project includes Signs & Mid- Fund 246 installation of solar Block Crosswalk Other radar feedback signs Flashing Signs and rapid flashing Total $60,000 $60,000 $60,000 beacons at mid -block crossings to improve pedestrian and traffic safety. Table 4 -Page 16 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FYI 6117 FY17/18 FY 18/19 Description Source Traffic Signal Fund 206 $100,000 $100,000 $100,000 This project includes Controller Fund 246 updating the 86 Upgrades Other traffic signals within Total $100,000 I $100,000 $100,000 I San Rafael. Project Name Fund FYI 6/17 FY17/18 FY18/19 Description Source Transit Center Fund 206 This project involves Relocation Fund 246 the relocation of the Other Bettini Transit Total Center. The design and the construction are led by Golden Gate Transit; however, City Staff are involved with this project. No City fiscal allocation is expected for this project. This $30,000,000 will take many years to design and construct. Project Name Fund FY16/17 FY17/18 FY18/19 Description Source Bellam/Andersen Fund 206 $50,000 $350,000 This project includes Intersection Fund 246 sidewalk and signal Improvements Other I improvements to the Total $50,000 $350,000 intersection of Andersen and Bellam. Table 4 -Page 17 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 Project Name Fund FY16/17 FY17/18 FY18/19 Description I $1,500,000 $516,000 Source I $4,292,000 $9,305,000 Total $7,556,561 I $10,298,500 $13,711,000 2id to Andersen Fund 206 This project is Multi -Use Fund 246 composed of the Pathway Other I $1,320,000 $1,205,000 installing a multi -use Total $1,320,000 $1,205,000 path from 2nd Street to Andersen Drive parallel with the Rail tracks. The City applied for but has not received an OBAG2 grant for the project. A local match is required for these funds however no City funds are currently allocated for this project. Project Name Fund FYI 6117 FY17/18 FY18/19 Description Source Second and Third Fund 206 This project includes Street Queue Fund 246 $120,000 I $1,500,000 the installation of Cutters Other signals at Third and Total $120,000 $1,500,000 Second Street to prevent motorist from stopping on the rail tracks. Evaluation of whether these signals are needed will be performed prior to committing design and construction funds. Project Name Fund FY 16117 FY 17/18 FY 18/19 Description Source City of San Rafael Fund 206 $300,000 $300,000 This project involves Sidewalk Fund 246 replacement of Replacement Other sidewalks within the Program City of San Rafael. Total I1 $300,000 $300,000 Fund Source FY16/17 FY17/18 FY18/19 Sub -Total Fund 603 $3,205,944 I $4,506,500 $3,890,000 Sub -Total Fund 246 I $120,000 I $1,500,000 $516,000 Sub -Total Other I $4,230,617 I $4,292,000 $9,305,000 Total $7,556,561 I $10,298,500 $13,711,000 Table 4 -Page 18 of 19 TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19 # Projects 1 14 I 16 I 10 Table 4 -Page 19 of 19 2016/17 Work Loading # Project Status Category Staff 11 Regional Transportation System Enhancemen Construction Traffic HY 53 MERA Tower Retrofit Bid Traffic HY 106 Tamalpais Avenue Queue Cutter Improvemer Construction R/W HY 110 Restriping Andersen Bike Lanes Design R/W HY AJB Turn Structure Demolition Design Drainage HY 520 Fairhills Drive SD Improvements Design Drainage HY 2nd and 3rd Queue Cutter Improvements New R/W HY Terra Linda Pool Deck Replacement New COP HY Canal Street CMP Replacement New Drainage HY 27 Brookdale Avenue Retaining Wall Design R/W JS 29 Grand Avenue Bridge Design R/W JS 31 Southern Heights Bridge Replacement Design R/W JS 34 Freitas/Las Gallinas Intersection Improvemen Design Traffic JS 118 2nd and Grand Intersection Improvements Design R/W JS 119 171 Southern Heights Road Repair Design R/W JS 111 Installation of Sharrow - Previously Paved Roz Design R/W JS 51 Uncontrolled Crosswalk Improvements Design Traffic JS Downtown Station Area Parking and Wayfind6Design Traffic JS North San Pedro and Los Gallinas Signal Upgr. Design Traffic JS Traffic Signal Controller Upgrades New R/W JS City Hall Accessibility Improvements New COP JS 50 Transit Center Relocation Study Design Traffic KM 100 SMART Multi -Use Path Study I Design COP IKM Tota = Delta #Projects Total = Delta #Projects Total = Delta #Projects TABLE 5 Detail Estimated Work Loading FY15/16 FY16/17 FY17/18 c = v u o v M v M n M c �° v u o v v Q 73 73 a LA o z o � a a Ln o z o L 0.5 0.5 0.5 0.5 0.251 0.1 0.1 0.05 0.05 0.151 0.25 0.15 0.3 0.30.35 0.51 0.1 0.11 0.15 0.35 0.3 0.3 0.3 0.3 0.3 0.5 0.5 0.5 0.5 0.2 0.2 0.2 0.4 0.4 0.4 0.4 0.15 0.35 0.35 0.35 0.3 0.3 0.15 0.15 0.15NO.8 0.85 0.85 0.85 0.85 0.85 0.85 0.85 0.8 0.85 0.85 0.85 0.65 0.85 0.85 0.85 0.1 0.35 0.11 0.11 0.11 0.11 0.11 0.31 0.31 0.31 0.3 0.1 0.1 0.1 0.1 0.1 0.3 0.3 0.3 0.3 0.45 0% 0% 0% 0% 0% 0% 0% 5% 0% 0% 0% 20%0% 0%0% 40% 75% 75% 75% 75% 75% 55% 55% 55% 55%3 0.05 4 3 3 4 3 3 3 3 3 3 3 2 2 2 2 1 1 1 1 1 1 1 1 1 0.05 0.05 0.05 0.15 0.15 0.15 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.1 0.1 0.1 0.1 0.1 0.1 0.05 0.05 0.05 0.15 0.15 0.15 0.15 0.15 0.15 0.05 0.1 0.05 0.05 0.05 0.1 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.1 0.1 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.1 0.2 0.15 0.2 0.2 0.2 0.2 0.2 0.1 0.15 0.15 0.1 0.15 0.1 0.1 0.1 0.1 0.1 0.1 0.15 0.15 0.15 0.051 0.051 0.051 0.4 0.4 0.45 0.4 0.4 0.4 0.4 0.4 0.2 0 0 0 0 0.05 0.15 . 0.1 0.1 0.05 0.05 0.1 0.1 0.1 0.1 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.051 0.05 0.1 0.051 0.1 0.45 0.45 0.45 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 5% 5% 0% 5% 5% 5% 5% 5% 25% 45% 45% 45% 45% 7 5 5 5 41 1 5 5 5 5 6 6 5 6 4 4 5 3 3 3 3 3 4 0 0 0 0 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.05 0.05 0.05 0.05 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0% 0.15 0% 0.15 0% 0.15 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 10% 10% 10% 10% 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 FY15/16 FY16/17 FY17/18 LU F- w F- w F- fo 4° 4° `4� fo bn 1.00 0.50 1.25 0.10 0.20 0.10 0.25 0.02 0.40 0.20 1.45 0.12 - - 0.10 0.01 0.10 0.05 - - - - - - 1.80 0.15 3.00 0.25 1.00 0.08 2.20 0.18 - - 1.70 0.14 1.05 0.09 0.85 0.83 0.32 0.10 0.05 0.65 0.05 - - 0.05 0.03 0.65 0.05 1.00 0.08 0.15 0.08 0.70 0.06 0.40 0.03 0.05 0.03 0.25 0.02 1.35 0.11 0.25 0.13 1.45 0.12 0.20 0.02 0.20 0.10 0.25 0.02 - - 0.15 0.01 - - - - 0.20 0.02 0.10 0.01 0.05 0.03 0.05 0.00 - - 0.05 0.03 - - 0.45 0.04 - - 0.55 0.05 0.45 0.45 L.0.25 0.10 0.05 0.60 0.05 0.60 0.05 0.20 0.10 1.20 0.10 0.80 0.07 0.15 0.15 0.12 # Project 2016/17 Work Loading Status Category Staff 67 City Building Solar Upgrades (Study) Design COP 69 Rossi Pump Station Construction Drainage 82 Albert J. Boro Community Center Re -Roof Bid COP 90 Victor Jones Path of Travel Improvements Design COP 103 Netherton Street Resurfacing Design R/W 105 Street Resurfacing 2015/16 Design R/W 71 Del Presidio Blvd - Pt San Pedro Resurfacing Construction R/W Pavement Management Technical Assistant P Design R/W Street Resurfacing 2016/17 New R/W 2016/17 ADA/DOJ Curb Ramps New R/W Sealevel Rise Vulnerability Study New Drainage Station 55 Parking Lot Reconstruction New COP 201 D Street Driveway and Sidewalk Improve) Design RW G Street Improvement Project New R/W Third and Grand Intersection Improvements New R/W Bret Hart & Boyd Park Restroom New P Library Painting New COP Parkside Interior Painting New COP Spinnaker Point Salt Marsh Remediation New D 3rd Street Improvements Grand to Miracle M New R/W Second to Adersen MUP New R/W SG SG SG SG SG SG SG SG SG SG SG SG SG TABLE 5 Detail Estimated Work Loading FY15/16 FY16/17 FY17/18 v u o v M v M n M c �° v u o v v C a Ln O z o; Lf 2 a 2;; a Ln O z o;Lf 0.201 0.151 0.201 0.15 0.1s 0.1s 0.1s 0.1s 0.15 0.20 0.20 0.20 0.10 0.10 0.10 0.10 0.10 0.10 0.03 0.051 0.031 0.03 0.031 0.051 0.051 0.051 0.051 0.151 0.151 0.251 0.251 0.151 0.151 0.15 0.05 0.05 0.05 o.os o.lo 0.30 0.15 0.20 0.30 0.30 0.30 0.301 0.301 0.301 0.301 0.251 0.251 0.301 0.301 0.301 0.301 0.30 0.151 0.151 0.151 0.15 0.15 0.30 0.30 0.25 0.101 0.05 0.10 0.101 0.051 0.051 0.051 I 1 0.101 0.20 Total = 0.85 0.85 0.85 0.85 0.85 0.85 0.85 0.65 0.75 0.60 0.75 0.80 0.75 0.45 0.45 0.45 0.30 0.40 0.05 0.05 0.05 0.05 0.10 0.10 0.00 0.00 Delta 0% 0% 0% 0% 0% 0% 0% 20% 10% 25% 10% 5% 10% 40% 40% 40% 55% 45% 80% 80% 80% 80% 75% 75% 85% 85% #Projects 6 8 8 9 9 6 6 6 5 3 3 3 3 2 2 2 1 1 0 0 0 0 0 0 0 0 V -Assist / ' 0.1 0.1 0t1O 1 1 0.11 0.4 0.4 0.4 0.4 0.4 0.1 0.4 0.4 0.4 0.4 0.41 V -Assist /f 0.05 0.05 0.0.050.050.050.2 0.10 0.02 0.10 0.05 0.10 0.02 0.10 0.02 0.10 0.021 // 0.15 0.301 0.301 0.301 0.251 0.251 0.301 0.301 0.301 0.301 0.30 0.151 0.151 0.151 0.15 0.15 0.30 0.30 0.25 0.101 0.05 0.10 0.101 0.051 0.051 0.051 I 1 0.101 0.20 Total = 0.85 0.85 0.85 0.85 0.85 0.85 0.85 0.65 0.75 0.60 0.75 0.80 0.75 0.45 0.45 0.45 0.30 0.40 0.05 0.05 0.05 0.05 0.10 0.10 0.00 0.00 Delta 0% 0% 0% 0% 0% 0% 0% 20% 10% 25% 10% 5% 10% 40% 40% 40% 55% 45% 80% 80% 80% 80% 75% 75% 85% 85% #Projects 6 8 8 9 9 6 6 6 5 3 3 3 3 2 2 2 1 1 0 0 0 0 0 0 0 0 V -Assist / ' 0.1 0.1 0t1O 1 1 0.11 0.4 0.4 0.4 0.4 0.4 0.1 0.4 0.4 0.4 0.4 0.41 V -Assist /f 0.05 0.05 0.0.050.050.050.2 0.11 0.11 0.1 0.2 0.1 0.4 0.4 0.4 0.4 V -Assist // 0.15 0.15 0. 0.2 0.2 0.15 0.4 0.35 0.35 V -ASSISI 0.15 0.15 0.4 0.4 0.110.110.110.2 0.2 0.2 V -Assist i� / 0.05 0.151 0.251 0.11 0.11 0.05 0.05 0.05 0.05 Total = 0.00 0.00 0.45 0.85 0.85 0.55 0.85 0.80 0.80 0.60 0.60 0.20 0.80 0.80 0.80 0.80 0.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Delta 85% 85% 40% 0% 0% 30% 0% 5% 5% 25% 25% 65% 5% 5% 5% 5% 45% 85% 85% 85% 85% 85% 85% 85% 85% 85% #Projects 0 0 4 5 5 3 3 3 3 2 2 2 2 2 2 2 1 0 0 0 0 0 0 0 0 0 V -Associate ' 0.1 0.11 0.11 0.11 1 1 1 0.11 0.11 0.11 0.11 0.11 0.11 0.11 0.11 0.11 0.11 0.11 0.1 V -Associate 0.15 0.15 0.15 0.15 0.2 0.2 0.2 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.110.110.110.2 0.2 0.2 V -Associate 0.05 0.05 0.05 0.05 0.11 0.11 0.11 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.11 0.11 0.11 0.1 0.110.1 Total = 0.00 0.00 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.00 0.00 Delta 30% 30% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 30% 30% #Projects 0 0 3 3 3 3 2 2 2 3 3 3 3 3 3 3 3 3 3 3 3 2 2 2 0 0 FY15/16 FY16/17 FY17/18 LU w w I- I- I- 4° 4 � bn 0.35 0.18 1.10 0.09 0.40 0.20 0.80 0.07 - - 0.10 0.01 0.08 0.04 1.24 0.10 0.30 0.03 0.05 0.03 0.25 0.02 - - 0.45 0.23 1.40 0.12 0.20 0.10 0.30 0.03 0.07 0.04 0.06 0.01 - - 1.70 0.14 1.20 0.10 1.60 0.13 - - - - 0.50 0.04 0.10 0.05 0.15 0.01 - - 0.30 0.03 - 0.85 0.75 0.17 3.30 0.28 1.20 0.10 1.65 0.14 0.80 0.07 1.85 0.15 - - 0.95 0.08 0.40 0.03 0.68 0.17 0.90 0.08 0.70 0.06 1.95 0.16 1.50 0.13 0.75 0.06 0.80 0.07 0.30 0.25 TABLE 5 Detail Estimated Work Loading 2016/17 Work Loading 46 1 Andersen Drive Rail Crossing Improvements 1 Design 1 Traffic 1 NM Total = Delta #Projects 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.41 0.4 0.4 0. 0.00 0.00 FY15/16 0.00 0.00 0.00 0.00 0.00 FY16/17 0% 0% 0% o% o% 0% o% 0% o% 0% o% 0% o% 0% 0% 0% 0% 0% 40% FY17/18 # Project Status Category Staff > C 75a 01 Q 4J p > z U o ° 0 a 3 _ a Q 4J > U o z o ° a 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 Ln 0.15 0.15 0.15 0.15 0.155 0.15 0.15 0.15 - 0.15 0.15 Ln - Consultants 0.11 9% 19% 19% 19% 19% 19% 19% 19% 19% 19% 91 5th & C Parking Garage Structural Modifcatio Design COP SP 0.05�05.055 5% 5% 0.055 0.055 0.055 0.055 0.055 0.055 0.051 1 1 86 Terra Linda Recreation Center Pool House Construction COP SP 0.301 1 1 1 1 1 1 1 11 1 1 1 1 1 1 36 City Hall Generator Replacement & switch Gey Not Started COP SP 0.20 0.20 0.20 0.20 0.20 .255 0.25 0.2-51 0.251 0.2551 92 Replace Windows and Sliding doors at Fire Stc Not Started COP SP 0.08 0.08 0.08 0.08 93 Security Locks, Lighting and Video System for Not Started COP SP 0.08 0.08 k.08 0.08 Schoen Park Playground Equipment New P SP 0.08 0.08 0.0810.1010.10 0.101 Albert Park Playground Equipment New P SP 0.0810.08 0.08 0.10 0.10 0.101 TL Pool Hardscape and TLCC Basketball Ct. New COP SP 0.05 0.10 0.10 0.10 0.10 0.10 Total = 0.50 0.550 0.550 0.550 0.50 0.50 0.50 0.50 0.50 0.50 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Delta o% o% o% o% o% o% o% o% o% o%l 255% 255% 550% so% 550% so% 550% so% 550% so% 550% so% 550% 550% so% so% #Projects a s s s s s s a a a 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 46 1 Andersen Drive Rail Crossing Improvements 1 Design 1 Traffic 1 NM Total = Delta #Projects 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.41 0.4 0.4 0. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0% 0% 0% o% o% 0% o% 0% o% 0% o% 0% o% 0% 0% 0% 0% 0% 40% 40% 40% 40% 40% 40% 40% 40% 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 01 01 0 0 0 0 0 0 0 101 Fairhills Drive Slide Investigation Design R/W AH 102 First Street at Mahon Creek Wall Repair Design R/W AH Grant Assistance Design R/W AH 104 Merrydale Pathway North Connector Design R/W AH Total = Delta #Projects 0.05 0.01 0.01 0.01 0.01 10.01 10.01 10.01 10.01 10.01 10.01 10.01 1 0.01 1 0.01 0.05 o.os 0.00 V -Assistant 0.20 0.10 0.20 0.04 0.04 2.70 0.05 0.05 0.05 0.10 0.10 0.10 0.10 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.25 0.25 0.15 0.15 0.15 0.15 0.155 0.15 0.15 0.15 0.155 0.15 0.15 0.15 0.155 .35 0.35 0.35 0.35 0.15 0.35 0.35 0.35 0.35 0.20 0.20 0.20 0.11 9% 19% 19% 19% 19% 19% 19% 19% 19% 19% 19% -5% s% 5% 5% 5% 5% s% 5% -15% -15% 4 4 4 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 FY15/16 FY16/17 FY17/18 LU w w F- F- F- 4° 4° 4° ao 0.10 0.05 0.40 0.03 0.55 0.28 - - 2.25 0.19 0.15 0.08 0.15 0.01 0.15 0.08 0.15 0.01 - - 0.53 0.04 - - 0.53 0.04 0.05 0.03 0.50 0.04 0.50 0.38 0.40 0.40 0.13 1 0.80 0.40 4.80 0.40 1.60 0.13 0.06 0.03 0.12 0.01 JS 0.45 0.04 0.02 0.04 0.00 0.75 0.17 0.10 0.05 o.os 0.00 V -Assistant 0.20 0.10 0.20 0.02 2.70 0.23 0.20 0.03 0.23 HY 0.85 0.83 0.32 JS 0.45 0.45 0.25 SG 0.85 0.75 0.17 KM 0.15 0.15 0.12 V -Assistant 0.68 0.17 V - Associate 0.30 0.25 Subtotal Staff 2.30 3.15 1.28 SP 0.50 0.38 - N M 0.40 0.40 0.13 AH 0.20 0.03 0.23 Subtotal Consultants 1.10 0.81 0.355 Total 3.40 3.96 1 1.63 Develop the LIST of potential projects for next FY CIP 'r Department Directors meet with DPW to review the CIP list and prioritize all the CIP projects for next Fiscal Year. DPW develops a Prioritized List of Proiects Capital Improvement Program (CIP) Process Past Years CIP Projects Scheduled for Next Year's CIP Projects not completed last Fiscal Year City Department Directors provide a list of NEW projects. Proiect Estimates DPW examines the list of projects and provides a rough estimate of the project cost. Budget DPW, working with the Department of Finance examines the available budget for each category to determine if enough funding is available for requested projects. Staffing Allocation DPW examines the existing work loading to determine if proposed projects can be accomplished with current staffing. Projects rated by 5 categories — Safety, Required by Law, Will Cause a Safety Issue if not addressed, Meets City Goals, Aesthetics DPW develops the Draft CIP Document for review. Draft is reviewed by Department Directors and the City Manager The Recommended CIP Document if brought to the City Council for Review to be included into next Fiscal Years Budget ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 6/20/2016 From: Kevin McGowan Department: Public Works Date: 6/9/2016 Topic: 3 -YEAR CAPITAL IMPROVEMENT PROGRAM Subject: RESOLUTION OF THE CITY OF SAN RAFAEL APPROVING SAN RAFAEL'S 3 - YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2016/17 THROUGH 2018/19. Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ® Finance Director Remarks: Approved -Van Bach ® City Attorney Remarks: LG -Approved 6/10/16. ® Author, review and accept City Attorney / Finance changes Remarks: KM - Approved 6-13-16 ® City Manager Remarks: