HomeMy WebLinkAboutCM St. Vincent de Paul Grant AgreementGRANT AGREEMENT
BETWEEN THE CITY OF SAN RAFAEL
AND ST. VINCENT DE PAUL SOCIETY OF MARIN COUNTY
THIS GRANT AGREEMENT is made and entered into this day of
�) 0 /0 � , 2016, by and between the City of San Rafael, a California
charter city (hereinafter referred to as "CITY"), and the St. Vincent de Paul
Society of Marin County, a 501(c)(3) organization (hereinafter referred to as "ST.
VINCENT'S"), collectively the "Parties".
WHEREAS, ST. VINCENT'S and CITY, through its Police Department and
its Department of Homeless Planning and Outreach, are participants in the Marin
Homeless Outreach Team ( "HOT Team"), a cooperative effort of local
government and nonprofit service agencies working to assist homeless
individuals by coordinating, collaborating, and assessing appropriate housing
and/or supportive services related to obtaining housing, including outreach, case
management, emergency shelter, employment services, benefits assistance,
medical and/or behavioral health services, life skills classes, and housing search
assistance; and
WHEREAS, the HOT Team presently also includes representatives from
Community Action Marin, Ritter Center, Marin County Housing Authority, the
County of Marin's Probation Department and its Department of Health and
Human Services division on Mental Health and Substance Use Services, and
others; and
WHEREAS, at present, each agency participating in the HOT Team
provides funding for its own participation in the HOT Team; and
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Final: June 16, 2016 Page 1
WHEREAS, in furtherance of the work of the HOT Team, St. Vincent's
also administers the "HOT Fund," a fund dedicated for use in assisting individual
clients of the Marin HOT team as they journey out of homelessness, including
providing such things as supplies to encourage art or music interests, and gifts in
recognition of goals achieved; and
WHEREAS, expenditures from the HOT Fund are agreed upon by the
HOT participating agencies as they discuss how to assist specific clients, and it is
appropriate for all participating agencies to contribute funds to the HOT Fund;
and
WHEREAS, CITY, as a member of the HOT Team, wishes to contribute
funds to the HOT Fund;
STATEMENT OF AGREEMENT
NOW, THEREFORE, it is mutually agreed and understood by the Parties
as follows:
1. CITY shall grant to the HOT Fund the sum of $2,000 from City's
Homeless Initiative Budget funds, by check made payable to the HOT Fund, care
of ST. VINCENT'S, within thirty (30) days following the date of this Grant
Agreement.
2. ST. VINCENT'S shall keep accurate records of the receipt and deposit
of all grant funds provided by CITY, and shall use such funds only for the
authorized purposes of the HOT Fund.
3. All notices under this Agreement shall be in writing (unless otherwise
specified) delivered to the parties by hand, by commercial courier service, or by
United States mail, postage prepaid, addressed to the parties at the addresses
set forth below or such other addresses as the Parties may designate by notice.
Final: June 16, 2016 Page 2
For CITY: Andrew Hening
Director of Homeless Planning & Outreach
1400 Fifth Avenue
San Rafael, CA 94901
Phone: (415) 485-3055
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For ST. VINCENT'S: Christine Paquette
Executive Director
Address for checks:
P.O.Box 150527 San Rafael, CA 94915
4. The terms and provisions of this Grant Agreement shall extend to and
be binding upon and inure to the benefit of any assignee or legal successor to
any of the Parties to this Grant Agreement.
WHEREFORE, this Grant Agreement is executed by the duly authorized
representatives of each of the Parties, as of the date first set forth above.
ST. VINCENT DE PAUL SOCIETY OF
r a
By:
Christine Paquette, Executive D
CITY OF SAN RAFAEL
By:AtA
J M HUTZ, 'y anager
Attest:
By:
ESTHER BEIRNE, City Clerk
Approved as to Form:
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B L j iw,`,
LISA A. GOLDFIEN, A sistant City Attorney
Final: June 16, 2016 Page 3
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services agreements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible
Description
Completion
Department
Date
1
City Attorney
Review, revise, and comment on draft
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agreement.
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2
Contracting Department
Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3
Contracting Department
Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
NK
Ordinance*).
4
City Attorney
Review and approve form of agreement;
bonds, and insurance certificates and
endorsements.
/
5
City Manager / Mayor / or
Agreement executed by Council authorized
Department Head
official.
6
City Clerk
City Clerk attests signatures, retains original
agreement and forwards copies to the
I �o I (o ,
contracting department.
To be completed by Contracting Department:
Project Manager: Andrew Hening Project Name: Grant Agreement with St. Vincent De
Paul Society of Marin County — HOT Team
Agendized for City Council Meeting of (if necessary): gJX FPPC: ❑ , check if required
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.