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HomeMy WebLinkAboutSPCC Minutes 1989-06-26'SRRA/SRCC MINUTES (SL cial Joint) BUDGET'HEARII. 6/26/89 Page 1 IN THE WEBB ROOM OF THE SAN RAFAEL PUBLIC LIBRARY, MONDAY, JUNE 26, 1989 AT 7:00 PM. Special Joint Meeting: Present: Lawrence E. Mulryan, Chairman/Mayor San Rafael City Council/ Albert J. Boro, Member/Councilmember San Rafael Redevelopment Dorothy L. Breiner, Member/ Agency Councilmember Gary R. Frugoli, Member/Councilmember Joan Thayer, Member/Councilmember Absent: None Also Present: Pamela J. Nicolai, Executive Director/City Manager; Jeanne M. Leoncini, Agency Secretary/City Clerk; Ransom E. Coleman, Finance Director 1. BUDGET HEARING - PRELIMINARY 1989/90 BUDGET - File 8-5 x R-103 Executive Director/City Manager Nicolai stated the proposed budget for 1989/90 represents a.balanced budget, and highlighted a projected surplus from the current year's budget due to unusual circumstances. In January, 1989 a hiring freeze was implemented due to a projected shortfall in revenues, with 30 positions frozen. As the revenue picture brightened, 9 positions were later recommended to remain frozen for the proposed budget with the rest of the positions to be filled. She noted some of the savings were related to salary savings for those positions budgeted but not filled for a period of time. Sales Tax Revenues - projected at 2.5 percent. Property Taxes - Any increase in this revenue source depends on the volume of real estate sales with last year being very active due to prices escalat- ing 30 percent, generating 2 percent Property Tax. The net result showed the City had approximately $750,000 in reserves and it was recommended that this year's reserve be carried over to next year for Special Projects. Ms. Nicolai concluded, that the budget as presented, is a balanced budget. REVENUE ESTIMATE DETAIL - PAGE 7 Finance Director Coleman stated there are no new revenue sources anticipated for the coming year, and reported information on the following: Property Tax Property Tax is doing well due to new sales in the real estate market. This year's property tax is slightly under 8%, noting the budget will assume an 8% increase for next year. Sales Tax Sales Tax shows an increase of about 4% this year as opposed to 2% a year ago, noting the budget is based on a 4% increase for next year. Licenses and Permits There is an increase in revenues this year. Last year it was estimated at $350,000 but will end up with approximately $600,000 this year. Estimates for next year will decrease because the revenue which was spread over one or two years came in earlier. Fines, Forfeitures & Penalties Additional revenue is expected from Vehicle Code Fines because of the anticipated increase in enforcement. Interest Earnings Will be slightly less than this year. SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/26/89 Page 1 r SRRA/SRCC MINUTES (Special Joint) BUDGET HEARINu 6/26/89 Page 2 Revenue from Other Aqencies Motor Vechicle In Lieu Fees is expected to reach over 6s; this figure is supplied to the City of San Rafael by the State of California. Miscellaneous Revenue from Other Agencies This represents revenues from the Redevelopment Agency which is paid to the City as a reimbursement for certain City expenditures. Charqes for Current Services No specific major increase. The largest item is the Sanitary District which is an offset for the budget item appearing under the Public Works Department in amount of $398,000. Parking District Fund No change. Gas Tax Fund Estimate in amount of $659,000 is from the State report. Recreation Department Estimate of $1,788,451 indicates where they are currently in their program and hope to be next year. General Obliqation Bond Fund This is an override tax the City levees each year to pay for the Terra Linda Open Space Bonds. ADMINISTRATION & MANAGEMENT SERVICES CITY COUNCIL - PAGE 11 Executive Director/City Manager Nicolai stated this budget reflects salaries and fringe benefits for the Mayor and four Councilmembers with minimal supplies and services that include travel, conference and miscellaneous such as subscriptions or memberships to various organizations. Member/Councilmember Frugoli moved and Member/Councilmember Breiner seconded, to tentatively approve the City Council Budget in the amount of $60,012.00. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None CITY CLERK - PAGE 16 Executive Director/City Manager Nicolai stated this budget is status quo. She noted employees represented by MAPE will begin the second year of a two-year contract, and negotiated salary increases and fringe benefits are included. She indicated this is not the case with the Police and Fire Departments, noting these units are in negotiations, with their budgets only reflecting step increases. In Services and Supplies, there is a slight decrease in Advertising, which is unpredictable, depending on Ordinances to be passed and legal notices to be published. Member/Councilmember Frugoli inquired about personal computers and Ms. Nicolai stated staff has been working with Facilities Management for the past five years, noting the City has a main frame computer where some of the central functions are on. As departmental functions are added, staff is looking at the efficiency of the main frame with a committee looking at the criteria for purchasing PC's including software and hardware, to be compatible with the system. Ms. Nicolai stated a specific brand has not been selected, but would need to be IBM compatible and have option flexibilities to interact with the existing computer. SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/26/89 Page 2 SRRA/SRCC MINUTES (; �cial Joint) BUDGET HEARI 6/26/89 Page 3 Member/Councilmember Boro stated he supports having 13 PC's budgeted. for all City departments but expects to see efficiencies in productivity and some kind of reduction overall in the City next year. Member/Councilmember Boro moved and Member/Councilmember Frugoli seconded, to tentatively approve the City Clerk's budget in amount of $160,140. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None CITY ATTORNEY - PAGE 15 Executive Director/City Manager Nicolai stated the City Attorney's budget reflects the reorganization which occurred during the last year when a half time Deputy City Attorney was included. She noted City Attorney Ragghianti reduced his salary and a new Assistant City Attorney was hired. Their budget is basically status quo from decisions made earlier in the year, and include $2,000 for travel and $1,150 for subscriptions. Staff is asking for two personal computers, one to be used by the Assistant City Attorney. In response to Member/Councilmember Breiner's question as to what the travel expense would be used for, City Attorney Ragghianti stated it would be used for travel for the Assistant City Attorney to attend League of California Cities seminars, Legislative Conferences and continued education courses and seminars. He noted their deparment is isolated, having no professional groups in Marin County for Attorneys to attend other than going to Contra Costa County or other Bay area communities to attend seminars. As a result, the Assistant City Attorney needs to travel in order to attend education seminars. Member/Councilmember Thayer moved and Member/Councilmember Breiner seconded, to tentatively approve the City Attorney's budget in amount of $237,620. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None CITY MANAGER - PAGE 12 Executive Director/City Manager Nicolai stated the primary element is to have a Risk Analyst position instead of having an Administrative Assistant. The budget therefore reflects the salaries involved, including services and Supplies of $5,000 with P & F Safety Services which leads into the Risk Management program covering training, auditing of workers' compensation, liability and hazards in the community. After further discussion on having more administrative assistance and having the Risk Analyst position on a less than full-time basis, Ms. Nicolai stated their intent is to hire someone who would not only specialize in one area but be utilized in other areas, freeing up time now being used by Assistant to the City Manager Suzanne Golt. She stated in the first year someone is needed to get the programs in Risk Management implemented, indicating there would be no restrictions to use that person on other general needs. In response to Member/Councilmember Frugoli's concern on having two personal computers in the City Manager's Office, Assistant to the City Manager Golt stated because of the volume of work, the personal computers would be used by the whole staff. Member/Councilmember Frugoli moved and Member/Councilmember Boro seconded, to tentatively approve the City Manager's budget in amount of $315,314. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/26/89 Page 3 SRRA/SRCC MINUTES (S��cial Joint) BUDGET HEARII,, 6/26/89 Page 4 FINANCE - PAGE 18 Finance Director Coleman stated staff is unchanged and the budget is status quo and asked for two personal computers, noting they are behind two years in the conversion to PC's, and that the work is being done manually. In response to Member/Councilmember Boro's question on which PC's will be used, Mr. Coleman stated they will be using IBM PC's because of their compatibility with the State. In response to Member/Councilmember Breiner's question as to any additional steps that could be taken to improve the percentage of overdue fines, Mr. Coleman stated it would depend on how far one chooses to reach out. He noted several instances such as a a large group leaving the State making it nearly impossible to find; another group using rental cars; people who do not pay for various reasons and who try to get around it by selling the vehicle prior to registration or do not register the vehicle when it is purchased from another person. He indicated he is trying to work something out with the Police Department future use, noting a recommendation will be made to Council sometime in the future. Member/Councilmember Boro asked Mr. Coleman to explain "fixed assets". Mr. Coleman stated the report was recently released and the information is being sorted out, noting one of the primary objectives is to implement an on-going system in reporting fixed assets, hoping it could be done on a PC based program which will keep tract of the "ins and outs". Member/Councilmember Breiner moved and Member/Counclmember Boro seconded, to tentatively approve the Finance Department's budget in amount of $414,676. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None PERSONNEL - PAGE 20 Executive Director/City Manager Nicolai stated the Personnel Department is status quo and reflects one additional half time position. A year ago, the City Manager's Office had two clerical positions with one centralized word processing position. As the new word processing system materialized and the old system was phased out, the clerical position in Central Services was more effectively split between Personnel and Purchasing, noting purchas- ing has been without clerical help for two years. This year's budget there- fore, splits that position and downgrades it from a Secretary's position to a Clerk Typist, noting it is not a new position in the budget. Member/Councilmember Breiner moved and Member/Councilmember Thayer seconded, to tentatively approve the Personnel budget in amount of $187,488. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None CENTRAL SERVICES - PAGE 22 Executive Director/City Manager Nicolai stated this budget reflects the deletion of the Word Processing Operator and the addition of a half-time Typist Clerk II who will spend half-time in Personnel. Supplies and Services reflect a decrease of $44,000 in Utilities with an increase of $35,000 in Communications both resulting from the installation of the Centrex telephone system. She noted $50,000 is requested for CMSI computer contract for 1989/90, partly to purchase a separate piece of hardware for the Police Department. Member/Councilmember Breiner mentioned she had discussed with the City Manager tracking of utility usage including telephones to try to reduce costs. In response to Member/Councilmember Breiner's question on the work being done by the City's janitorial service, Assistant to the City Manager Golt replied staff will be reviewing their contract. SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/26/89 Page 4 SRRA/SRCC MINUTES (S' tial Joint) 6/26/89 BUDC -0 HEARING Page 5 Member/Councilmember Frugoli moved and Member/Councilmember Breiner seconded, to tentatively approve the Central Services budget in amount of $770,367. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None CULTURAL SERVICES LIBRARY - PAGE 25 Executive Director/City Manager Nicolai stated the Library's budget is status quo regarding the number of employees, with salaries reflecting a two-year salary contract. There is an increase in the book budget over last year, some increases in audio-visual, contractural and building mainte- nance. Ms. Nicolai requested the book budget be supplemented from the Davidson Fund. Another inclusion into the budget is a contract with Marin County to provide bookmobile service to the Canal area on a bi-monthly basis. In response to Chairman/Mayor Mulryan's query about the Library having non-English books available, Library Director Stratford stated they have a Spanish speaking Librarian who will staff the bookmobile, and one of their objectives is to acquire more Spanish language material, noting the Children's section of the libarary already has a collection. Mr. Stratford added they also have a Vietnamese speaking Library Assistant, and hope to have him out on the bookmobile in the future. In response to Member/Councilmember Breiner's suggestion about getting more large type print materials for the community, Mr. Stratford noted every year the Lions Club donates money to the Library for purchase of large print books, and stated within the last year a grant from the State was received for $5,000. Member/Councilmember Boro moved and Member/Councilmember Breiner seconded, to tentatively approve the Library budget in amount of $742,357. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None CULTURAL AFFAIRS - PAGE 28 Executive Director/City Manager Nicolai stated this department is status quo in number of employees with a slight reduction in Services and Supplies for Utilities and Printing, with no Capital Outlay requested. Library Director Stratford stated they have received $41,000 in grant funds from the Marin Community Foundation and the Cowell Foundation. Member/Councilmember Breiner moved and Member/Councilmember Frugoli seconded, to tentatively approve the Cultural Affairs budget in amount of $134,312. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None TRANSPORTATION & ENVIRONMENTAL SERVICES PLANNING - PAGE 36 Executive Director/City Manager Nicolai stated Planning Department is status quo in full-time positions, including a half-time position being reclassified to an Assistant Planner -Traffic Technician to be funded jointly by Planning, Public Works and the Redevelopment Agency because of the inter -relationship function. Salaries and wages reflect the negotiated salary increases with some money included for a part-time intern. This department has been using a student intern for the last year which was funded from some positions not filled at that time. Ms. Nicolai asked that this be continued, including an increase in overtime pay for the amount of time staff works on various meetings. She stated with the change of the Planning Director, the auto allowance changed from having an assigned SRRA.SRCC MINUTES (Special Joint) 6/26/89 BUDGET HEARING Page 5 SRRA/SRCC MINUTES (S,.,cial Joint) BUDGET HEARIle- 6/26/89 Page 6 car to an allowance. There are funds within the Services and Supplies area for continuing some of the projects to implement the General Plan programs, primarily the $47,000 for the Zoning Ordinance revision. Most of the dollar amounts in the budget relate to special projects needing outside contracting of specialists, or extraordinary printing/mailing costs for that particular project. She noted funds have been developed to track expenses of a particular project allocated in the budget. Ms. Nicolai stated Planning is requesting four MacIntosh Computers and a laser printer with one-half to be paid for by the Public Works Department. Member/Councilmember Thayer suggested that another Code Enforcement Officer is needed in the Planning Department, because of the volume of work projected by this office. Ms. Nicolai stated there is a half-time person working with the Code Enforce- ment Officer, noting this person is working almost 100% on enforcement of business licenses. They are looking at possibly extending the Assistant's time, noting instead of adding time to him, they are reducing the amount of his clerical work with the Finance Department helping in this area, indicating she will continue to look into the Code Enforcement Officer's workload. Member/Councilmember Frugoli suggested this item come back to Council to possibly upgrade the Assistant's position to a second full-time position in the Code Enforcement Officer's section of the Planning Department. Member/Councilmember Boro asked Mr. Pendoley about the amount of hours used in Annual Tracking of Housing Activity and Housing Element Update, and Mr. Pendoley replied 70 hours would be involved with 40 hours required by the Housing Consultant. Regarding Joint Open Space Maintenance, Mr. Pendoley explained staff hours are not included in this budget, noting this is done by management staff. Mr. Boro mentioned three items on page 4 of Mr. PendoleyyIs memorandum: Tree Preservation Ordinance, Hillside Site Design Standards and Montecito Neighborhood Plan. Mr. Pendoley stated monies are not budgeted for these items, stating these are priorities in the General Plan, but that time and monies are not available. He explained the largest block of time that might come up, is work with the Citizens Advisory Committee on the St. Vincent's/Silveira property, and if this does not come to pass, staff could probably work on several other projects, but noted he is not optimistic. In response to Member/Councilmember Thayer's question on Hillside Design Standards, Mr. Pendoley replied this would be more than just a Slope Ordinance, indicating there are many ways of looking at this Ordinance. Mr. Pendoley stated when the Slope Ordinance was amended in April, 1989, there was a one-year "sunset" put on it with a specific provision that it may be extended for another year thereafter, anticipating review of the schedule more closely during the budget hearings. Member/Councilmember Breiner encouraged Council to find the necessary funding to begin work on the Slope Ordinance. In response to question from Member/Counclmember Boro, Mr. Pendoley estimated the $15,000 to $25,000 needed to work on the Slope Ordinance, would address several different types of slope situations, provide a set of architectural guidelines and drawings, some better guidelines on grading and possibly having some zoning information as well. He noted the General Plan provides for some land use designations for hillsides, but that they might need to "marry" them with zoning. Member/Councilmember Boro moved and Member/Councilmember Breiner seconded, to have Mr. Pendoley put together an RFP with points just made and have them sent out then brought back to Council for review. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None Member/Councilmember Frugoli moved and Member/Councilmember Breiner seconded, to tentatively approve the Planning Department's budget in amount of $759,688. SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/26/89 Page 6 SRRA/SRCC MINUTES (: :cial Joint) BUDGET HEARI 6/26/89 Page 7 Mr. Ned Turkinqton, proponent for the Citywide Citizens Maintenance for Trees, stated their committee takes exception to the Memorandum of May 15, 1989 written by the Planning Commission. He noted although it was stated several times throughout the 14 page document, that they thought there was certainly a need for preservation of air, light and view, they cited possibilities that would add substantially to the budget which would make it not cost effective at this time, of which he took exception. He stated as far as implementation or enforcement of the proposed Ordinance, which he noted was written by Mr. William Bullard who has written similar tree ordinances for four other communities, that the claimant who was protesting a violation would, at its origin, have to apply in writing to the City Zoning Administrator or Code Enforcement Officer with a filing fee of $50. The written request would be accepted anytime during the calendar month, but only between the first and fifth of each month would an onsite inspection be made, so that you would be grouping all of the kinds of disputes under one umbrella, once a month. Secondly, he noted there was a statement to the effect that the "grand- fathering" of such a claim would be a burden and difficult to substantiate and cost a considerable amount of time and staff expense. Mr. Turkington indicated if a claimant is going to make an official written claim to the City, it is his burden of responsibility to show by historical data, photographs, or by claims that are made by at least two witnesses, that the "grandfather" did exist. He noted this is not a burden to the City of San Rafael. As far as the appeals process is concerned, he mentioned going through Marin Mediation, but on the third time around, when it comes back on appeal, there would be no appeal allowed in person or an appeal would not be allowed unless there was new evidence. He noted the Courts stand to take a fourth step which is the claimant's dispute for remedy,, mentioning it would not be the Planning Comnission or the City Coun. 1 who would have to devote any time to the appeal process unless there is substantial new evidence that can be presented and then only in writing. He noted they propose to implement this with a joint citizens and staff conference committee that would convene as soon as possible, that would have a budget not -to exceed $2,500, and the joint citizens committee would iron out the "nuts and bolts", such as who pays for tree maintenance of air, light and view, or removal, the complainant or the owner, and noted that the City proceed on a basis that if for any reason there is an inordinant amount of claims, if the claims exceed the budget and the budget is no longer effective or real, that in 12 months it (Tree Ordinance) would die a natural death. Mr. Turkington stated they are being denied by substan- tial sums of money the real value of their property because of the obstruc- tion of extremely valuable views which were part of the reason for people purchasing the properties originally, and asked that a Tree Ordinance be enacted. Member/Councilmember Boro stated he acknowledged Mr. Turkington's presence before Council many times regarding a Tree Ordinance, noting Mr. Turkington has been led to believe that something was going to happen regarding the Tree Ordinance. He further noted that depending on how the year progresses, the best Council can do is ask the Planning Department to update the Council on the Priority One Project List bi-monthly and rank them, so Mr. Turkington could have an idea as to where he stands regarding the Tree Ordinance, and that Mr. Pendoley would be the contact person. Ms. Jodie Becker stated the Marin County Mediation Services will contribute whatever assistance necessary toward the Tree Ordinance. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None Mr. Douglas Colbert also spoke about Terra Linda's interest in a Tree Ordinance. SAFETY SERVICES POLICE DEPARTMENT - PAGE 59 Executive Director/City Manager Nicolai stated the Police Department's budget reflects the reinstatement of two of the previously three frozen positions, including Council action taken earlier this year on the Crime Analyst position. With the anticipated retirement of one of the Captains, SRRA/srcc minutes (Special Joint) BUDGET HEARING 6/26/89 Page 7 SRRA/SRCC MINUTES (Sp cial Joint) BUDGET HEARIN 6/27/89 Page 8 the proposed budget reflects a new organization where the Captain's position is proposed to be eliminated and two non -sworn supervisory positions created with money from the Captain's position, one a Dispatch Supervisor and the other, a Records Clerk Supervisor. She noted the Police and Fire Department budgets do not reflect any negotiated salary increases, but will reflect an increase based on the number of employees in that department who will have step increases during the year. Also there is an increase for a non -parking enforcement officer. She stated one of the existing parking enforcement officers spent almost full time on abandoned vehicles and almost a third of the staff could be out ticketing which affects the amount of revenue generated by parking violations. She noted they are proposing a contract position that would not be permanent and have no benefits, but would handle only abandoned vehicles and free up the other employee to work on the meters, noting the revenue by having the person back on the meters will cover the expense for the person handling the abandoned vehicles. In response to Member/Councilmember Frugoli's question as to whether the non -funded position is the Warrant Officer position, Police Chief Ingwersen answered affirmatively, noting if the position were to be funded it would be a patrol position. Member/Councilmember Breiner suggested that when the Police rescue boat helps boaters in distress, that some cost be recovered. She asked staff to find out from the Coast Guard Auxillary, what their charges are and its basis, mentioning in the past the Coast Guard used to do the rescuing, noting the City has now assumed this responsibility. Chairman/Mayor Mulryan asked staff to have a log of calls available for Council, so the reasons could be reviewed. Member/Councilmember Frugoli indicated he did not agree they should charge people for emergency services, that the City has the responsibility to provide service to people and related this to the Fire Department services. Police Chief Ingwersen stated Officer Mark Hedeen, who operates the patrol boat,is out on the water 500 of his time patrolling while he spends the other 50o patrolling open space, noting he has two Marine volunteers with him on the boat on Saturdays and Sundays. Member/Councilmember Boro stated he admired what Chief Ingwersen is doing in order to fill two new positions, but asked what will happen this time next year once the automated record management information system is completed? Police Chief Ingwersen cited the efficiency of having accurate information; the workload in the records and dispatch areas continuing to grow; laws being passed to increase certain types of records and indicating this is a 7 day a week, 24 hour operation with only seven people who go on vacations and take sick time leave. He stated they do not Iiave the staff to meet the needs, and added demands for services continue to increase. In response to a question by Member/Councilmember Frugoli if there are other personnel on the Major Crimes Task Force, Chief Ingwersen responded negatively, stating recruiting is going on at present, with the Task Force having two people and one officer position. John Gladstein, Attorney representing the Police Department spoke on their behalf and the need for three positions to be filled. Chairman/Mayor Mulryan stated the Council's admiration, trust and faith in the Police Department is long standing, noting they realize the extremely high degree of service and professionalism the Police Department brings to the San Rafael community. He stated they are presently in the midst of negotiations and hope the process continues to a good end as it has in the past. Victoria DeWitt, resident in West End neighborhood spoke on locked keys in cars, parking meters and abandoned cars, and patrol officers. Member/Councilmember Frugoli mentioned with the three positions taken out of the budget last year, in effect, the manpower is limited, noting that the patrol officer is needed. SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/26/89 Page 8 .SRRA/SRCC MINUTES (: cial Jonit) BUDGET HEARI. 6/26/89 Page 9 Member/Councilmember Frugoli moved and Member/Councilmember Thayer seconded, to conceptually approve the Police Department's budget of $6,092,776, including adding three positions back into the budget, and that these three positions be funded, and accept the Police Chief's proposal of reliev- ing one Captain's position and having two Supervisors one Dispatch Supervisor and one Records Clerk Supervisor. Member/Councilmember Boro stated the budget for last year and approved at this time, was roughly $20,500,000 and the budget shown on page 3 shows $22,109,000 which does not include increases for the Fire and Police Depart- ments. He noted at this rate the budget is over by 8%, suggesting if it went up to 10% each year, the City would not have the revenues to support the budget. His point was that the numbers do not track with the revenues, noting a more creative way will need to be found to gain some efficiencies. He stated he supports Member/Councilmember Frugoli's motion, but would like to have a subcommittee made up from the Council and the City Manager to devise different ways to do the same job being done now but in a more efficient manner. Chairman/Mayor Mulryan agreed with Member/Councilmember Boro's idea of having a budget subcommittee made up of members of the Council and staff to help bring the Council along throughout the year, but stated he had a problem with adding another person to this budget proposal without further consideration. He indicated he would need to know more about the services the City would not have if they approved the budget's proposal as presented by the City Manager's Office. Police Chief Ingwersen stated he requested the one position in his original budget submission to the City Manager's Office, the restoration of the three positions, plus 16 other positions. Member/Councilmember Frugoli reflected on the property taxes that will be increased with new developments, justifying the hiring of another person in the Police Department, which would bring the department back to the level of service they would feel comfortable with. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None NON -DEPARTMENTAL - PAGE 81 Executive Director/City Manager Nicolai stated there is a Marin County Council of Mayors and Councilmembers subcommittee working on several items including the animal control item. She indicated the City is paying a premium per capita expenditure for animal control compared to other counties, noting other cities are paying in the area of $1.60 per capita for animal control even if they contract with agencies such as the Marin Humane Society and San Rafael is paying $4.00 per capita. Ms. Nicolai referred to the Employee Recognition Program, stating a Manage- ment Subcommittee is working on developing a program to informally recognize employees on a regular basis, giving certificates for various categories. Member/Councilmember Frugoli moved and Member/Councilmember Breiner seconded, to conceptually approve the Nondepartmental Budget as listed on pages 80 and 81, in amount of $902,500. AYES: MEMBERS/COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: None There being no further business, the meeting was adjourned. JEANNE .-LEONCINIAge cy Secretary/ City Clerk APPROVED THIS DAY OF CHAIRMAN/MAYOR OF THE CITY OF SAN RAFAEL SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/26/89 Page 9