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HomeMy WebLinkAboutCC Minutes 1988-06-20SRCC MINUTES (Regular, 6/20/88 Page 1 IN CONFERENCE ROOM 201 OF THE CITY OF SAN RAFAEL, MONDAY, JUNE 20, 1988 AT 7:00 PM. Regular Meeting: CLOSED SESSION 1. CLOSED SESSION TO DISCUSS LITIGATION AND LABOR NEGOTIATIONS - File 1.4.1.a No. 88-14(a) - (#1) - Jacqueline & Richard Seike vs. City of San Rafael. No. 88-14(b) - (#7). No. 88-14(c) - (#2) No reportable action was taken. IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, MONDAY, JUNE 20, 1988 AT 8:00 PM. Regular Meeting: Present: Lawrence E. Mulryan, Mayor Albert J. Boro, Councilmember Dorothy L. Breiner, Councilmember Gary R. Frugoli, Councilmember Joan Thayer, Councilmember Absent: None Also Present: Pamela J. Nicolai, City Manager; Gary T. Ragghianti, City Attorney; Jeanne M. Leoncini, City Clerk ORAL COMMUNICATIONS OF AN URGENCY NATURE: SEASTRAND SUBDIVISION, PARCEL "B", AP #16-301-21 - File 5-1-242 x 9-3-16 Attorney Terril Mason asked that City Attorney Ragghianti review this item on a procedural problem with the original approval of the Final Subdi- vision Map not conforming with the Tentative Map for Parcel "B", which designated the Parcel as a "private recreational area" and the Final Map not having such an approval or restriction. Mr. Mason mentioned a possible violation of the Subdivision Map Act under Government Code Section 66499.36. City Attorney Ragghianti indicated he will research if the Statute of Limitations in Government Code Section 66499.37 binds the City and if it does, if it precludes the City from recording a Notice of Violation. He noted Public Works indicated it would be 7 to 10 days before a Building Permit would be issued and that he would provide the Council with an opinion before that time. Councilmember Breiner asked that staff have a chronology of the history of the actions. Council set Special Meeting on Monday, June 27, 1988 prior to the Budget Hearing to receive the City Attorney's opinion on the Parcel "B" Seastrand Subdivision item. CONSENT CALENDAR Councilmember Breiner moved and Councilmember Thayer seconded, to approve the recommended action on the following Consent Calendar items: Item 2. Approval of Minutes of Regular Meetings of May 2 and 16, 1988 (CC) Recommended Action Approved Minutes as submitted. 3. Resolution Authorizing the City RESOLUTION NO. 7743 - AUTHORIZING Manager to Execute a Contract for THE CITY MANAGER TO EXECUTE CONTRACT Professional Services at Falkirk FOR PROFESSIONAL SERVICES AT FALKIRK (Cult.Affs.) - File 4-3-200 NOT TO EXCEED $2,000 WITH ABR ASSOCIATES SRCC MINUTES (Regular) 6/20/88 Page 1 4 1 4. on 0 7. go SRCC MINUTES (Regular 6/20/88 Page 2 Amendment to Inclusionary Housing Tri -Party Agreement Re Peacock Ridge Subdivision (P1) - File 5-1-307 Extension of Contract with Jeffrey C. Baird, General Plan Coordinator (P1) - File 4-3-150 Resolution Approving 1988/89 Latchkey Funds Contract for $48,780 with State Department of Education (Rec) - File 4-10-220 Authorization to Call for Bids for Pickleweed Park Improvements, Phase I Re Placement of Child Care Portables (Rec) - File 4-1-419 Authorization for Partial Closure of Fourth Street, Between Court and "B" Streets, on July 3, 1988, for Farmers' Market (RA) - File 11-19 9. Resolution of Appreciation for William H. Liskamm, FAIA, Retiring Member, Design Review Board (P1) - File 102 x 9-2-39 11. Resolution Appropriating Unappropriated Revenues (Fin) - File 8-5 12. Resolution Adopting the 1988/89 Proposition 4 Appropriation Limit (Fin) - File 8-5 x 8-14 14. Renewal of Workers' Compensation and Property Insurance Through the California Joint Powers Insurance Authority (CJPIA) (Fin) - File 4-10-202 x 7-1-31 16. Report on Fire Flow Program (CM) - File 9-3-31 x 151 17. Acceptance of Commission on Aging Area Plan on Aging for Marin County, Fiscal Year 1988-89 (CM) - File 199 RESOLUTION NO. 7744 - AUTHORIZING THE SIGNING OF AN AMENDMENT TO AN AGREEMENT WITH DIVIDEND DEVELOPMENT CORPORATION AND THE HOUSING AUTHORITY OF THE COUNTY OF MARIN (relating to sale of newly constructed residential units to low and moderate income families within the Peacock Ridge Subdivision - Re change in lots and recalculation of sales prices) RESOLUTION NO. 7745 - AUTHORIZING THE AMENDING OF AN AGREEMENT WITH JEFFERY C. BAIRD, GENERAL PLAN COORDINATOR (Fourth Amendment) (Extending Agreement through December 31, 1988) RESOLUTION NO. 7746 - APPROVING THE 1988-89 "LATCHKEY" FUNDS CONTRACT WITH THE STATE DEPARTMENT OF EDUCATION (In amount of $48,780) Approved staff recommendation to call for bids for Pickleweed Park Improvements Phase I. (Cost estimated at $171,375) Approved staff recommendation. Portion of street to be closed from 8:00 A.M. to 2:00 P.M. on Sunday, July 3, 1988. RESOLUTION NO. 7747 - RESOLUTION OF APPRECIATION FOR WILLIAM H. LISKAMM, FAIA, RETIRING MEMBER, DESIGN REVIEW BOARD. RESOLUTION NO. 7748 - CITY COUNCIL APPROPRIATING UNAPPROPRIATED REVENUES AS OF JUNE 30, 1988. RESOLUTION NO. 7749 - ESTABLISHING APPROPRIATIONS LIMIT FOR 1988/89 OF $20,545,770. RESOLUTION NO. 7750 - AUTHORIZING FINANCE DIRECTOR TO CONTRACT FOR PROPERTY INSURANCE AND WORKERS' COMPENSATION INSURANCE COVERAGE THROUGH THE CALIFRONIA JOINT POWERS INSURANCE AUTHORITY (through June 30, 1989). Approved staff recommendation, to request Marin Municipal Water District continue to administer fund and implement the fire flow program. Accepted report. 18. Claims for Damages: Approved City Attorney's recommendations for denial of a. Patricia Laxton (PW) of claims a and b. Claim No. 3-1-1303 b. Dependable Tire & Brake/ Thomas J. Vasconcellos (PW) Claim No. 3-1-1312 SRCC MINUTES (Regular) 6/20/88 Page 2 SRCC MINUTES (Regular) 6/20/88 Page 3 AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ABSTAINED: COUNCILMEMBERS: Frugoli (from Approval of Minutes of Regular Meeting of May 16, 1988 only, due to absence from meeting). 10. EXTENSION OF WORKERS' COMPENSATION CLAIMS ADMINISTRATION CONTRACT WITH SELF INSURERS SERVICE, INC. (SIS) (CM) - File 7-1-31 x 9-6-3 Councilmember Boro indicated he thought the overhead costs for SIS were extremely high when reviewing Exhibit "A" of the packet material which breaks out the costs for services. Assistant to the City Manager Golt indicated that SIS based their costs on the size of their clients, the number of claims and amount of time spent on cases. She felt that SIS costs were in line with what the City had been paying Jardine. The noticeable difference found in the SIS contract was that the salary cost, to reflect the increased hours - 34 hours per week from SIS as opposed to 27 hours per week from Jardine, left her to believe that the Jardine Claims' Management was very low in the market in terms of percentage of cost paid for benefits to their employees which was around 17 percent, far below the current market. She stated that the 30 percent cost for benefits that SIS pays seems to be competitive. RESOLUTION NO. 7751 - AUTHORIZING THE SIGNING OF A CONTRACT WITH SELF INSURERS SERVICE TO FUNCTION AS THE CITY'S WORKERS' COMPENSATION CLAIMS ADMINISTRATOR FROM JULY 1, 1988 THROUGH JUNE 30, 1989 (at cost of $50,000). AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 13. RESOLUTION ORDERING A JUDICIAL FORECLOSURE OF DELINQUENT ASSESSMENTS ON CANALWAYS PROPERTY (Fin) - File 9-3-20 Councilmember Frugoli ascertained from Finance Director Coleman that the total delinquent assessment figure is $58,175.83 and not $100,236.63 as originally noted in the staff report. He suggested that staff give a courtesy call to inform Canalways representatives who are subject to the delinquent assessment fees regarding the foreclosure. RESOLUTION NO. 7752 - ORDERING JUDICIAL FORECLOSURE OF DELINQUENT ASSESSMENTS PURSUANT TO THE IMPROVEMENT BOND ACT OF 1915, AND ORDERING THAT THE TAX COLLECTOR BE CREDITED WITH THOSE ASSESSMENTS. (Canalways Property) AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 15. SPECIAL MUNICIPAL ELECTION MATTERS; JUNE 7, 1988: (CC) - File 9-4 Councilmember Frugoli asked City Clerk Leoncini whether the Special Election costs were higher because of two ballot measures placed on the ballot rather than just one. She indicated the additional cost for two ballot measures rather than one was minor. Councilmember Frugoli mentioned he hoped subjects for Special Elections would be on the ballot only if they are beneficial to the City because of costs incurred. a. RESOLUTION NO. 7753 - RESOLUTION DECLARING CANVASS OF RETURNS AND RESULTS OF SPECIAL MUNICIPAL ELECTION (Consolidated with the Presidential Primary Election) HELD ON JUNE 7, 1988 SRCC MINUTES (Regular) 6/20/88 Page 3 SRCC MINUTES (Regular) 6/20/88 Page 4 b. ORDINANCE NO. 1545 - AN ORDINANCE OF THE PEOPLE OF THE CITY OF SAN RAFAEL AMENDING SECTIONS 3.28.040 AND 3.28.070 OF CHAPTER 3.28 OF THE SAN RAFAEL MUNICIPAL CODE, TO IMPOSE SPECIAL TAX FOR FUNDING OF PARAMEDIC SERVICE ON NON-RESIDENTIAL CLASSED STRUCTURES WITHIN THE CITY OF SAN RAFAEL Councilmember Frugoli moved and Councilmember Boro seconded, to adopt Resolution and accept report. AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 19. PRESENTATION OF RESOLUTION OF APPRECIATION TO WILLIAM H. LISKAMM, FAIA, RETIRING MEMBER, DESIGN REVIEW BOARD - File 102 x 9-2-39 Mayor Mulryan presented a Resolution of Appreciation to William H. Liskamm, FAIA, Retiring Member of the Design Review Board, who served for three years. 20. PUBLIC HEARING - UP86-101 & ED86-110 - APPEAL OF PLANNING COMMISSION'S DENIAL WITHOUT PREJUDICE OF A 17,160 SQUARE FOOT LIGHT INDUSTRIAL/BULK STORAGE FACILITY; 100 WINDWARD WAY; EXOGAN HOLDING N.V., OWNER: DAVID C. MATHEW, REP. AND APPELLANT; AP 9-330-03 (Pl) - File x 10-5 x 10-7 Mayor Mulryan declared the public hearing opened. Planning Director Moore stated staff was recommending that the Council adopt the Resolution denying the appeal and upholding the Planning Commission's decision of April 12, 1988, denying the project without prejudice. The primary concern about the project is that it is located in a traffic impacted area and this project along with development of another lot in the Windward Way Subdivision would result in the generation of more peak period trips than were historically generated by this site, which is the former location of the San Rafael Sanitation District's main treatment facility and a portion of the site which was also used as a target shooting range. Ms. Moore stated there was a project on another lot in the Subdivision that was approved by the Planning Commission and the rationale for the approval was that the land use designation was consistent with the General Plan, the proposed project met the City's design criteria and both the use and design were acceptable. Additionally, traffic analysis showed that the other project, a mini warehouse storage facility, would be within the historic trip generation of the site, 18 trips during the PM peak hour. Ms. Moore noted that the proposal submitted by the Applicant was a scheme whereby a mini warehouse storage facility would be closed during the PM peak period, thereby freeing up the availability of the historic PM peak generation trips for the adjacent property. The Planning Commis- sion was concerned about the enforceability of that over time and also the reliance on the particular first occupant of the proposed second building in the 17,160 square foot building. This site is zoned for office/industrial use but the first proposed tenant would be a local moving and storage company that would be a use generating signifi- cantly less traffic. Ms. Moore indicated this is within a traffic generated impacted area, one of the areas in the City where the Council is considering adopting a special priority projects procedure to determine which projects are able to proceed ahead. She suggested a consideration could be added that even if it is found that the traffic would be minimal, is it sufficient that it would be within the historic trip generation or a project Council might want to look at in context of other projects in the area. In all other respects, the project was deemed desirable and it is consistent with the General Plan land use designation, the zoning for the property, and the building is recommended for approval by the Design Review Board. She stated two main issues the Council should consider as a relationship between the two projects imposing on the previously approved project are, a use permit condition restrict- SRCC MINUTES (Regular) 6/20/88 Page 4 SRCC MINUTES (Regular) 6/20/88 Page 5 ing the hours such that it not be opened during the weekday PM peak period and that their useage would be significantly less in terms of traffic generation than the typical range of office/light/warehouse uses which could otherwise occupy the building. Ms. Moore mentioned a letter from the Appellant's Attorney summarizing the appeal with an accurate chronology of the project but noted that some of the points pertain to other parcels in the subdivision, and it is not possible to fully develop the subdivision and remain within the 18 historic PM peak trips. Attorney Peter Brekhus, representing the Appellant, gave the history of the project stating that the property was purchased in 1985 from the San Rafael Sanitation District which was rezoned for its present use. The Applicant has since paid close to $1 million on improvements of the property. He applied for permission to build these projects in December, 1986, and this matter has since been pending. He agreed at one time to continue the matter for 90 days at the City's request, and on April 12, 1988, the Planning Commission approved the mini storage project which is the 3106 Kerner property and denied without prejudice the bulk storage project for 100 Windward Way and that it is the 100 Windward Way property his client is concerned about. He indicated their study showed only 8 peak trips would be generated as opposed to staff's study that 13 peak trips would take place. He indicated under the General Plan, the Bellam Interchange should function at a Level of Service "D" and noting the area is operating at Level of Service "C", which is contrary to the projections made by staff. Mr. Brekhus stated his client proposes that the two sites be operated as follows: The bulk storage site at 13 peak trips be allowed to operate and that conditions of approval be based upon the Applicant agreeing to close the mini storage site from 3:30 PM to 6:30 PM during peak hours so the travel historically involved will not be a concern. In response to Mayor Mulryan's suggestion that Mr. Brekhus' client consider a covenant with the land that would be filed with the property so it could not be used for anything other than the proposed patterns of traffic, Mr. Brekhus stated they would be agreeable to this or other such reasonable alternative. To clarify a question on requiring a use permit for the project, City Attorney Ragghianti stated, if there is a Master Use Permit for this site, conditions can be inserted in the Master Use Permit that can regulate the density of all uses based upon trips allocated for that site, and that the use permit be recorded. Mr. Brekhus stated the approval of the project is consistent with the policies adopted, specifically with the LU -2 Policy under which the City commits itself to permitting the Applicant reasonable interim use of the property. He indicated this is an reasonable interim use of the project and pointed out this also conforms to the Land Use Policy C-7 which states if there are projects competing for approval with respect to areas having traffic problems, that the City will look to projects having low cost or affordable housing or high tax generation base. He pointed out that a significant portion of the site will be dedicated to low or moderate cost housing. Mr. Brekhus explained that the City could have approved bulk storage with the 14 historical trips with the Applicant stating they are under the historical trips and therefore entitled to the permit. He pointed out that Section 15006 of the CEQA suggests that an environ- mental review should not be used as a tool to deny projects, noting the section also provides that public agencies should reduce the delay and paperwork by urging applicants either before or after the filing of an application to revise projects to eliminate possible effects on the environment, thereby enabling the project to qualify for a Negative Declaration rather than an Environmental Impact Report. He indicated the project has been revised to eliminate the possible concern regarding the cumulative effect on the intersection in question. In summary, Mr. Brekhus stated that approval of the project as they propose it with the conditions for enforcement will insure that a SRCC MINUTES (Regular) 6/20/88 Page 5 SRCC MINUTES (Regular) 6/20/88 Page 6 portion of the area the City is concerned with will not generate any peak traffic. It will reduce the historical trips from that site as a whole from 18 down to 5. It fulfills the City's LU -2 Policy permitting a reasonable interim use of the property and also gives priority to a project which is producing low cost housing. Councilmember Boro understood that the trips are historical and that anything additional would then have to get in line with everything else at Kerner Boulevard. He indicated he is concerned about the future where the land could be sold or with a new tenant coming in and the idea of a covenant or something legally bound to that site is important. He noted if there is some way through deed restrictions or covenants where the traffic capacity could be assigned, he would be satisfied. Mayor Mulryan stated he understood the City Attorney's explanation that if a Master Use Permit procedure were used and for greater security that it be recorded with the land, the enforcement ability would be included. Mr. Ragghianti agreed and stated if it were recorded it would thereby place all individuals on constructive notice of the trip allocations with the site and also be a basis of testing of any complaints that the trips were exceeding the allocated trips. In response to Coucilmember Breiner's question concerning the two properties being under the same ownership and if it would become compli- cated if an application for a subdivision came up in the future, Mr. Ragghianti stated that the use permits run with the land as well regard- less of who is the owner of the property, so if another owner came in, he would be bound by the conditions attached to the permit which burdens the property. Councilmember Thayer indicated she understood that only one and one-half critical moves would be generated by this project, and Ms. Moore stated that is minimal and if Council has interest in approving the project, the matter should be referred to staff so they can generate the necessary change to the earlier Master Use Permit. There is a use permit for the site only because of the height of the building and not because of the proposed use, however, the Master Use Permit for the subdivision should be amended to call out the special regulations for these two parcels, add the requirement for a covenant running with the land and the Negative Declaration to be completed and brought to Council. Councilmember Frugoli asked if all properties are to be under the Master Use Permit, and Ms. Moore stated this use permit was done shortly after the zoning and the subdivision to make it easy to develop each parcel individually so there would not be a use permit process to go through each time. There being no other comments, Mayor Mulryan closed the public hearing. Councilmember Thayer moved and Councilmember Frugoli seconded, to grant the appeal and refer the project back to staff to work out the conditions as discussed with respect to the enforcement, conditions running with the land and filing for constructive notice purposes. AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 21. DISCUSSION RE ESTABLISHMENT OF SISTER CITY RELATIONSHIP WITH LONATE POZZOLA, PROVINCE OF VARESE, ITALY (CM) - File 128 City Manager Nicolai stated this request was submitted in a letter of May 20, 1988 by Ms. Teresa Dalessi, Secretary to the Lonatese Group of San Rafael. Because of the number of residents in San Rafael who have Italian heritage, Ms. Nicolai recommended that Council pursue the request. Mrs. Mary O'Brien, resident of San Rafael, urged Council to consider the establishment of a Sister City relationship with Lonate Pozzola, Province of Varese, Italy. SRCC MINUTES (Regular) 6/20/88 Page 6 SRCC MINUTES (Regular) 6/20/88 Page 7 Councilmember Frugoli moved and Councilmember Boro seconded, to have staff pursue establishment of a Sister City relationship with Lonate Pozzola, Province of Varese, Italy, with the date of September 29, 1988 targeted for completion. AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 22. COMMUNICATION FROM JOHN POWERS, DESIGN REVIEW BOARD MEMBER, REQUESTING CONSIDERATION OF WAIVING RESIDENCY REQUIREMENT TO SERVE ON THE DESIGN REVIEW BOARD (CC) - File 9-2-39 City Manager Nicolai stated that Mr. John Powers has moved outside the boundaries of the City of San Rafael. She indicated that a similar request came before Council a few years ago, and Council reconfirmed their policy that the person would need to live within the boundaries and not within the sphere of influence of the City in order to serve. Councilmember Breiner moved and Councilmember Frugoli seconded, not to waive the residency requirement, and that the City Clerk be directed to call for applications. AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None City Clerk to call for applications with deadline for receipt set for Tuesday, July 12, 1988 at 12:00 Noon. Interviews to be scheduled at a Special Meeting to be held on July 18, 1988 at 6:30 PM in Confer- ence Room 201. Council publically thanked Mr. Powers for his service on the Design Review Board. 23. STATUS REPORT ON RECONSTRUCTON OF FIRE DAMAGED BUILDING AT 1301/1309 FOURTH STREET (Pl) - File 3-3-44 Planning Director Moore indicated that at the direction of Councilmember Frugoli, a chronology of the project was made, noting the Council inquired about the status of the building and whether application had been presented for its reconstruction. Council took action to designate the building as dangerous and ordered it to be demolished, but held enforcement in abeyance because of the property owner's actions. The owner filed a Design Review application on February 29, 1988, and while it was technically complete, it did not have enough detailed site and architectural detail to enable staff to submit it to the Cultural Affairs Commission and Design Review Board. Ms. Moore indicated she was informed today, that partial detailed plans needed for this type of review have been submitted and will be forwarded to the Cultural Affairs Commission and Design Review Board. Perry Litchfield, Attorney for the applicant, stated he was concerned about the building also due to the fact that almost a year has gone by with no construction, and indicated that fault can probably be placed on many shoulders as to why it has not proceeded. He stated they essentially put in what was the "old building" in identi- cal form prior to the fire, noting they were asked to give additional work on the plan and it was at that point that an interested citizen presented a 1910 circa photo of what the building looked like prior to the war which was completely different than what was there before the fire took place. They then made new plans to follow a design to follow that course which has taken a considerable amount of time. Mr. Litchfield indicated his biggest concern in going through this process is the fact that before the fire the standard for the building was a basic stucco building, and now going back to the year 1910 which shows a nicely framed Victorian from the Italian Era buildng, there is a markedly different cost factor in construction prices between the two. He stated the owner's desire is to preserve the historical nature of the building but the problem is they have requested that within the same square footage, 7 -two bedroom units be built on the upper level. He stated the records are not clear as to what existed SRCC MINUTES (Regular) 6/20/88 Page 7 SRCC MINUTES (Regular) 6/20/88 Page 8 before the fire, noting his clients bought the building about one to two years before the fire occurred and the only people who could verify this are all in litigation because of the fire. Ms. Moore stated parking requirements are a part of the project. She noted there are ways to research what the historic use was at the time of the fire. At this point, the parking is "grandfathered" for whatever the intensity was on the second floor, and if they propose additional intensity they would either have to provide the parking by paying in -lieu fees or secure a parking variance, noting the research for the upstairs use will continue. Ms. Moore stated the Design Review application will not be taken into consideration in terms of the merits of the proposed design while Mr. Litchfield is linking the upstairs use to their ability to render the exterior. Councilmember Frugoli noted Council has always stated that they would like to have more family type units in the downtown area and indicated this should be handled administratively. He also asked that this build- ing be reconstructed before the Christmas Season. Council directed staff to bring this item back to Council at meeting of July 5, 1988. There being no further business, the meeting was adjourned. JEANN �LEONCINI��Axy Clerk APPROVED THIS DAY OF 1988 MAYOR OF THE CITY OF SAN RAFAEL SRCC MINUTES (Regular) 6/20/88 Page 8