HomeMy WebLinkAboutSPJT Minutes 1986-06-26SRRA/SRCC MINUTES (Special Joint) 6/26/86 Page 1
In the Webb Room of the San Rafael Public Library, Thursday, June 26,
1986, at 7:30 PM.
Special Joint Meeting: Present: Lawrence E. Mulryan, Mayor/Agency
San Rafael City Council/ Chairman
San Rafael Redevelopment Dorothy L. Breiner, Member/Councilmember
Agency Gary R. Frugoli, Member/Councilmember
Richard Nave, Member/Councilmember
Jerry Russom, Member/Councilmember
Also Present: Pamela J. Nicolai, City Manager/Executive Director;
Jeanne M. Leoncini, City Clerk/Agency Secretary;
Ransom E. Coleman, Finance Director
RE: BUDGET HEARINGS -PRELIMINARY 1986/87 BUDGET - File 8-5
Mayor Mulryan called the meeting to order, calling upon City Manager
Nicolai for her overview of the budget.
Ms. Nicolai stated that the proposed 1986/87 budget reflects an increase
to the General Fund revenue base by 4.2 percent, projecting the general
health of the economy, decline in interest rates, impact of the Corte Madera
Village Shopping Center and Mervyn's, increase in property tax bases, due
to the completion of R.A.B. Motors and McPhail's Home Improvement Center,
with some increase in revenue from the Redevelopment Agency reimbursing
the City for the administrative and engineering costs of this program.
Passage of Ballot Measure re increasing the Proposition 4 revenue limit
will allow revenue to increase for the next four years. Also, the City
was without liability insurance for five months before becoming a member
of a self-insurance pool, effective June 1, 1986.
Although the General Fund revenue remains stable in operating costs, the
funding of capital improvements is becoming a significant problem. The
annual use of Gas Tax revenue for the street overlay program is down causing
the program to be underfunded as compared to past years. In addition,
the storm of February of this year created expenses of $1.6 million.
The overall General Fund Expenditure; program is down by 2.1 percent over
last year due to a decrease in four funds: Public Facilities Maintenance;
Bond Retirement; Revenue Sharing and Gas Tax.
The General Fund budget which operates the City's programs is up 2.7 percent
over the last fiscal year, reflecting negotiated salary increases for the
Police Department which has approximately one-third of the City's employees.
The other departments' salaries reflect projected merit step increases.
In the Worthy but Unfunded list, Ms. Nicolai stated that the City has its
own needs, and that if revenue is available, outside agencies would
also be considered. Three requests have been received in advance, they are
the Mediation Services, Rental Rebate and the San Rafael Jitney Bus, to
be discussed at the second part of the budget hearings.
Finance Director Coleman gave a summation of the financial picture, stating
that last year the estimated budget for the General Fund was $17,717,000.
This year it will be around $17,705,000. The estimated sales tax this year
will be about 4.6 percent above last year. Some factors influencing the
sales tax are the Village Shopping Center and new Corte Madera Shopping
Center along with Mervyn's. Another impact is the decrease of gasoline
prices. Property tax is projected at a 10 percent increase.
CITY COUNCIL
City Manager Nicolai stated that there were no major changes in the City
Council budget.
Councilmember Breiner moved and Councilmember Frugoli seconded, and unani-
mously approved the City Council's proposed budget for a total of $51,517.
CITY CLERK
City Manager Nicolai stated that the City Clerk's department basically
had the same staffing level with two changes in personnel. One, that the
Deputy City Clerk's position be reclassified to the same level as the
Administrative Secretary which was not done during the labor negotiations.
Also, that the City Clerk be given a five percent merit increase.
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Councilmember Frugoli moved and Councilmember Nave seconded and unanimously
approved the budget of the City Clerk's Department for a total of $121,840,
plus a five percent merit increase for the City Clerk.
CITY MANAGER
City Manager Nicolai stated that the City Manager's Office had no change
in personnel with the training account being reduced by $5,000.
Councilmember Breiner moved and Councilmember Frugoli seconded and unani-
mously approved the City Manager's Office budget for a total of $253,798.
PERSONNEL
City Manager Nicolai stated that the Personnel budget is also status quo
regarding staffing, with additional request of $4,000 for advertising and
recruiting.
Ms. Nicolai stated that this department is understaffed and with the number
of employees in the City, recruiting and other issues, she suggested hiring
a Personnel Analyst, perhaps part-time to begin with, to assist with the
work.
Council suggested having the new Personnel Officer review the operation
and give her input to Council on what the Personnel Department's needs
would be, before considering this request further.
Councilmember Breiner moved and Councilmember Frugoli seconded,and unani-
mously approved the budget for the Personnel Department for a total of
$120,053.
FINANCE
City Manager Nicolai stated that the only modification made in the Finance
Department is the reclassification of the PBX position to Clerk -Typist
II.
Councilmember Russom moved and Councilmember Frugoli seconded, and unani-
mously approved the Finance Department budget for a total of $291,787.
PARKING CITATIONS - FINANCE
Finance Director Coleman indicated that one of the Cashier Clerk's positions
in the Parking Citations Division was reclassified to Senior Cashier Clerk.
Councilmember Breiner moved and Councilmember Nave seconded, and unanimously
approved the Parking Citation Division of the Finance Department
for a total of $36,110.
GENERAL SERVICES
City Manager Nicolai stated that General Services includes both Central
Services and Building Maintenance. In answer to a question by Councilmember
Breiner re monitoring costs for utilities, Ms. Nicolai responded that
PG&E did come in to discuss having an energy efficient study made. Staff
will look into the study and will come back to Council with recommendations
from PG&E.
Councilmember Russom moved and Councilmember Frugoli seconded, and unani-
mously approved the General Services budget for a total of $773,170.
RECREATION
Finance Director Coleman informed Council that Recreation's Consolidated/
Revolving Budget's total should read $1,382,672 and gave a revised break-
down of the figures by category.
Recreation Director McNamee gave a report on several areas within the
Recreation Department.
Councilmember Breiner was concerned about operating two swimming pools
and suggested looking into the cost of having a solar system installed
and that a report be brought back to Council at a future date.
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Councilmember Breiner inquired about the vehicle being used for Pickleweed
Community Center, and Ms. McNamee stated that the pickup truck would be
used as double duty for the use of staff at Pickleweed, the custodian,
secretary and supervisor for daily business.
Councilmember Nave addressed the budgeted $5,000 for a speaker system
at the ("B" Street) San Rafael Community Center, stating that the present
system is not working well and suggested that staff investigate having
a speaker system of a better quality because the present system is not
compatible. Councilmember Breiner asked staff to report back to Council
before anything is done.
Councilmember Nave also brought attention to the way the fees are
being charged to the public for use of the ("B" Street) San Rafael
Community Center. He suggested that when the Master Fee Schedule is revised,
that everything within the hall be included in one fee rather than charging
for individual uses within the hall.
Councilmember Nave commented that the cost of $430 for ten games in the
Athletic Department is too high and suggested he would like to at least
hold the fee to that amount or have the fee decreased.
Councilmember Russom moved and Councilmember Frugoli seconded,and unani-
mously approved the Recreation Department's Consolidated General Fund budget
for a total of $361,431 with the understanding that the speaker system
budget be increased if necessary for one of better quality and to be brought
back to Council before installation.
Councilmember Breiner moved and Councilmember Frugoli seconded,and unani-
mously approved the Consolidated Revolving budget for the Recreation
Department for a total of $1,382,672.
LIBRARY
City Manager Nicolai stated that the library staff remains the same with
a request for an increase in the part-time help of $24,000 reflecting salary
increases granted in January and additional hours for the Library Assistants
and number of paging hours, with previous approval by Council of a Librarian
II to to a Librarian III.
Library Director Stratford stated that video cassettes will be funded by
the Friends of the Library and hopefully will support itself through
rental fees.
Councilmember Breiner moved and Councilmember Nave seconded and unanimously
approved the Library budget for a total of $617,007 (to include $14,000
from the Davidson Bequest for acquisition of books as part of
the total budget).
CULTURAL AFFAIRS
City Manager Nicolai stated that there were modest changes and reorganiza-
tion of staff, creating a fulltime Cultural Affairs Supervisor.
Councilmember Russom moved and Councilmember Breiner seconded and unani-
mously approved the Cultural Affairs budget for a total of $121,706.
POLICE
City Manager Nicolai stated that most of the budget is the same as the
previous year, with a request for an additional Records Clerk; a slight
increase in the Major Crimes Task Force of $3,060 and $5,280 for the City's
share of the C -CAP Program. There also is a $4,000 increase for office
supplies with no other major changes.
Mayor Mulryan inquired of Police Chief Ingwersen as to what was being done
about the traffic gridlock in the downtown area.
Councilmember Frugoli suggested having an officer at a fixed post from
4:30 to 6:30 PM every night on Mission and Irwin Streets.
After discussion, Police Department was directed to have a police officer
placed at the intersections with gridlock problems from 4:30 PM to 6:30
PM on a trial basis for 30 to 60 days.
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Councilmember Russom inquired of Chief Ingwersen on the status of the
downtown foot patrol, and Chief Ingwersen responded that his department
is down by nine positions but that the foot patrol is being manned three
to five days per week.
Councilmember Frugoli moved and Councilmember Nave seconded and unanimously
approved the budget for the Police Department with the additional Records
Clerk position, for a total of $5,096,765.
There being no further business, the meeting was continued to June 30,
1986.
JEANNE M. &ONCINI, Cit Clerk/Agency Secretary
APPROVED THIS DAY OF 1986
MAYOR/CHAIRMAN OF THE CITY OF SAN RAFAEL
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