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HomeMy WebLinkAboutSPJT Minutes 1986-06-30%RA/SRCC MINUTES (Special int) 6/30/86 Page 1 In the Webb Room of the San Rafael Public Library, Monday, June 30, 1986, at 7:30 PM. Special Joint Meeting: Present: Lawrence E. Mulryan, Mayor/Agency San Rafael City Council/ Chairman San Rafael Redevelopment Dorothy L. Breiner, Member/Councilmember Agency Gary R. Frugoli, Member/Councilmember Richard Nave, Member/Councilmember Absent: Jerry Russom, Member/Councilmember Also Present: Pamela J. Nicolai, Executive Director/City Manager; Jeanne M. Leoncini, Agency Secretary/City Clerk; Ransom Coleman, Finance Director RE: BUDGET HEARINGS- CONTINUATION OF PRELIMINARY 1986/87 BUDGET - File 8-5 x R-103 CITY ATTORNEY - File 9-3-16 City Manager Nicolai stated that the City Attorney's proposed budget reflected a lower salary for the City Attorney than was approved in January to increase the salary of the Deputy City Attorney, who is being advanced to Assistant City Attorney. An increase in salary for the Secretary's position was also discussed, with City Manager Nicolai indicating that she was recommending this be considered at a later date as part of an overall Clerical study. City Attorney Ragghianti indicated that when he came to the City of San Rafael there were two fulltime people in the City Attorney's office, the Assistant City Attorney and one secretary, with one parttime Deputy City Attorney. Shortly after, it was suggested by the former Assistant City Attorney that Deputy City Attorney Mary Casey, who was working 20 hours per week at $15.00 per hour, be made fulltime (which was done in March 1985). Mr. Ragghianti proposed that his salary be increased back up to what it had been before so that he could pay his Associate, who began in January 1986, and who averages 26 hours per month, at $50 per hour. This was not approved. After discussion, Councilmember Breiner moved and Councilmember Frugoli seconded, and unanimously approved the City Attorney's budget for a total of $168,298. PLANNING Planning Director Moore stated that there were no increases in salary and that the proposed budget reflected the cost of a full year funding for reclassifying an Associate Planner to a Principal Planner and miscellaneous salary adjustments that were approved in January for a total of $404,183. Mayor Mulryan asked Ms. Moore if the figures for 1985/86 and 1986/87 included the cost of the General Plan work and she replied that it did not, and that the monies for the work on the General Plan Revision would come from Revenue Sharing. Councilmember Breiner inquired as to when the traffic generation issue will be addressed, and Ms. Moore replied that it will be discussed at the Public Hearing on the General Plan Revision to be held July 2, 1986. Councilmember Nave moved and Councilmember Breiner seconded, and approved the Planning Department budget of $515,468. PUBLIC WORKS - Consolidated Public Works Director Bernardi stated that the budget reflects an increase of $26,000. Personnel increases were approved by Council in January 1986 and contracted positions are being paid for by either the Redevelopment Agency or the San Rafael Sanitation District. SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 1 !A/SRCC MINUTES (Special J nt) 6/30/86 Page 2 Administrative/Engineering Mr. Bernardi stated that the Assistant Director of Public Works has transferred from the Land Development Division to Administrative/ Engineering Division which caused the budget increase. Re Capital Outlay, two 35 mm cameras and 2 drafting machines are being requested for a total of $1,700. The comprehensive mapping of City -owned and maintained facilities (including storm drains, sanitary sewers and traffic control devices, etc.) is not included in this budget but will come under Worthy but Unfunded items. Mr. Bernardi pointed out that Council has authorized proposals for the pavement management program and staff felt that rather than put a lot of money into the overlay program this year without having precise plans for the whole City, it would be best to spend about $80,000 to have the plans developed and computerized to assist staff in future years regarding funding. Mr. Bernardi stated that this program will quantify the condition of the streets. The $300,000 for the program is listed under the Gas Tax budget. Councilmember Breiner asked when the mapping of the sanitary sewers and storm drains would be completed, and Mr. Bernardi responded about one year. Street Maintenance Consolidated Mr. Bernardi stated that the amount requested has decreased because the Sanitary Sewer Maintenance has been shifted and a new division has been created dealing with sanitary sewers in general, the gravity system the City owns and maintains and all of the San Rafael Sanitation District facilities which is now one division. The projected cost by activity for 1985/86 is $1,476,800 and for the year 1986/87, $1,350,802. Mr. Bernardi stated that this division eliminates the $206,000 to reflect the lower rate for street lighting. Staff is in the process of negotiating with PG&E to arrive at a final price for the purchase of lights. Eventually the City will need the money to pay the balance between what has already been paid and what is owed in the future. Staff is also requesting various pieces of equipment totaling $13,900. Sanitary Sewers Mr. Bernardi stated that the budget reflects the shifting of the positions from the Street Maintenance Division to create a new division, adding the San Rafael Sanitation District position. The Sanitation District approved the addition of an additional Maintenance Worker III position 4 months ago which is reflected in the budget. The District reimburses the City by $129,000. Garage Mr. Bernardi stated that there are lower retirement and salary costs because of turnovers and employees coming in at a lower grade. With the new computized gasoline allocation system, staff has been able to reduce the account by $15,000. Electrical Maintenance Mr. Bernardi stated that they will continue for the first 6 months without people in these positions. Last year, the work needing to be done was done through a contractural arrangement and worked very well. Approximately $80,000 was spent through an outside contract as opposed to the $107,000 budgeted for salaries. Mr. Bernardi suggested that staff may need to have someone to keep track of the contractors hired not only for the electrical work/ signal maintenance, but also for the street lighting. SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 2 SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 3 Councilmember Breiner pointed out on page 47, under "Description of Activities", 5th sentence, description of "City -owned street lights" should be eliminated, and Mr. Bernardi agreed. Land Development Mr. Bernardi stated that there is one less position because the Land Development Engineer has been reclassified, lowering the number of personnel to 5. Also, there are 2 parttime positions, Plan Check Engineer and a half-time subdivision Plan Check Engineer with another half-time Engineer doing field inspections. Parks Mr. Bernardi requested funds for Capital Outlay on the proposed budget in amount of $11,050 and equipment for the San Rafael High School pool which as time goes on will need additional equipment every year as this is one of the facilities that was not well maintained before the City took over maintenance. In response to a question from Councilmember Nave, Mr. Bernardi replied that preliminary projections have been done and 10 new areas will be on line this year, including Peacock Gap Neighborhood Park, and additional personnel will be needed. Councilmember Frugoli asked if the Conservation Corps would be used for the maintenance of the parks and street islands. Mr. Bernardi stated that the program will be split with some trees being trimmed in the middle of July and the last half of the contract will be in the fall. The Conservation Corps maintains 350 trees for the department and mentioned they could also be utilized for the parkways and islands. Mayor Mulryan asked why the idea of broadening the use of the Conservation Corps to actual park and ongoing park maintenance had not been investigated, and City Manager Nicolai stated that she had just seen the communication from them today; therefore, it was the first time it had been made available to them. Councilmember Frugoli suggested having $10,000 put into this program, and Mayor Mulryan asked that Public Works Director Bernardi look into this, and bring back a report to Council. Street Trees, Islands & Parkways Mr. Bernardi stated that there are two additional people which Council added to take care of the downtown parking structures, parking lots and new areas to be constructed this summer. The Department is also requesting replacement items for worn out equipment. Councilmember Frugoli moved and Councilmember Nave seconded, and unanimously approved the consolidated budget of the Public Works Department in amount of $4,291,005. FIRE DEPARTMENT - Consolidated City Manager Nicolai stated that the budget for the Fire Department is status quo, with a reduction in Capital Outlay. Fire Chief Marcucci commented that following the submittal of the budget, the possibility of reorganization within the department is being studied without requiring additional funding, and indicated that he would come back to Council within a month or so with a detailed report. Paramedics Fire Chief Marcucci indicated that he, along with Finance Director Coleman, have completed negotiations with the County of Marin, and have reached agreement on a figure of $20.30 per dwelling unit to fund paramedics. (Paramedic Service Area B). SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 3 SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 4 Councilmember Frugoli moved and Councilmember Breiner seconded, and unanimously approved the consolidated budget of the Fire Department in the amount of $5,004,749. (City - $3,980,731, CSA #19 - $560,985 and Paramedics - $463,033). PARKING MANAGEMENT SERVICES City Manager Nicolai stated that the parking meter service is a consolidation of the meter enforcement on a contractural basis listed in the Police Department's budget. Additional funds are required for part-time repair work in amount of $700 and less funds are requested for part-time garage attendants ($3,200) since they are no longer required on Saturdays. Councilmember Frugoli moved and Councilmember Nave seconded, and unanimously approved the Parking Management Services budget for $248,600. NONDEPARTMENTAL BUDGET Finance Director Coleman stated that this covers two budgets, the Nondepartmental and Bond Schedule also considered to be Nondepartmental. There is no major change in the Nondepartmental other than liability insurance. Last year the cost was estimated to be $120,000, but now the cost is $265,000 on an annual premium, based on the current payroll for the self-insured fund. Mayor Mulryan commented that nothing reflected the workers compensation exposure and Mr. Coleman replied that it will be looked into, as well as the liability fund. Mr. Colemen indicated he will come back to Council to address the issue of reserves probably needed for both liability and workers compensation funds. Presently, $800,000 for workers compensation is available, and one year ago close to $1,000,000 was available. There are funds for workers compensation administration in amount of $25,000. Bond Retirement Mr. Coleman stated that this budget was reduced by $100,000, leaving the Open Space Bonds and Terra Linda Recreation Bonds outstanding. Councilmember Breiner moved and Councilmember Frugoli seconded, and unanimously approved the Nondepartmental budget in the amount of $604,200. PUBLIC FACILITY MAINTENANCE FUND City Manager Nicolai stated that this fund anticipated that $250,000 annually would be allocated to the Public Facilities Maintenance Fund due to the expected loss of Revenue Sharing funds, so that a fund could be built up similar to the Vehicle Replacement Fund. However, it is recommended that this year's budget be $275,000 to cover what needs to be done. Ms. Nicolai mentioned the various departments needing repairs and that there is an agreement with Marin Heritage to extend the electrical system from Falkirk's Main House to the Green House which is estimated will cost approximately $10,000. Councilmember Breiner moved and Councilmember Nave seconded, and unanimously approved the Public Facility Maintenance Fund in amount of $275,000. GAS TAX PROGRAM Finance Director Coleman stated that this budget is appropriating all funds available from Gas Tax for the coming year. Councilmember Frugoli moved and Councilmember Nave seconded, and unanimously approved the Gas Tax budget in amount of $691,000. SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 4 '..RA/SRCC MINUTES (Special Ju1.nt) 6/30/86 Page 5 REDEVELOPMENT AGENCY - File R-103 Consolidated Executive Director Nicolai stated that the budget reflected sale of bonds in June 1985, with allocated personnel remaining the same but that the administrative costs are higher reflecting positions in Engineering and Administration. As has been done in past years, various departments perform various services for the Redevelopment Agency and those percentages and expense are being allocated to the Redevelopment Agency and reimbursed back to the City. In response to Member Breiner's question on improvements for Andersen Drive being consistent with the storm drain plan, Mr. Bernardi stated that Andersen Drive and the Storm Drainage Master Plan will be done concurrently. The West Francisco Paving and West Francisco Storm Drainage are presently under design. About $4,000,000 is allocated for real estate acquisition. Member Frugoli moved and Member Breiner seconded, and unanimously approved the Consolidated Redevelopment Agency budget in amount of $8,479,000. PUBLIC HEARING -REVENUE SHARING - File 8-9 x R-103 Chairman Mulryan declared the public hearing opened. Executive Director Nicolai stated that this possibly would be the last of Revenue Sharing projects and gave a briefing of the Capital Outlay items requested to be funded totalling $485,000, as listed in the Proposed Budget. There being no further comments, Chairman Mulryan closed the public hearing. Member Frugoli moved and Member Nave seconded, to approve the 1986-87 Revenue Sharing Program Summary. AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: Russom WORTHY BUT UNFUNDED - File 8-5 Executive Director Nicolai stated that other than the personnel positions discussed, the East San Rafael Jitney Bus has been discussed in concept and need not be acted upon tonight because not enough work has been done on this. Rental Rebate - It was suggested that $15,000 be allocated to the Rental Rebate program which was the same as last year, and could be done through the Redevelopment Agency. Member Frugoli moved and Member Nave seconded, to allocate $15,000 toward the Rental Rebate Program from the Redevelopment Agency. AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: Russom Mediation Services - After discussion, Member Frugoli moved and Member Breiner seconded, to allocate $7,500 to the Mediation Services. AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave & Chairman/ Mayor Mulryan NOES: MEMBERS/COUNCILMEMBERS: None ABSENT: MEMBERS/COUNCILMEMBERS: Russom SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 5 .._.RA/SRCC MINUTES (Special Ju-Lnt) 6/30/86 Page 6 Executive Director Nicolai stated that Member Russom had submitted correspondence requesting consideration of funds to be allocated for the Community Health Center of Marin, and suggested that this be addressed at a future Council meeting due to his absence tonight. She mentioned that other requests would be considered at a later date as well. There being no further business, the meeting was adjourned. JEANNE NY. � LEONCINI, Agency Secretary/ City Clerk APPROVED ON THIS DAY OF 1986 CHAIRMAN/MAYOR OF THE CITY OF SAN RAFAEL SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 6