HomeMy WebLinkAboutSPJT Minutes 1986-06-30%RA/SRCC MINUTES (Special int) 6/30/86 Page 1
In the Webb Room of the San Rafael Public Library, Monday, June 30,
1986, at 7:30 PM.
Special Joint Meeting: Present: Lawrence E. Mulryan, Mayor/Agency
San Rafael City Council/ Chairman
San Rafael Redevelopment Dorothy L. Breiner, Member/Councilmember
Agency Gary R. Frugoli, Member/Councilmember
Richard Nave, Member/Councilmember
Absent: Jerry Russom, Member/Councilmember
Also Present: Pamela J. Nicolai, Executive Director/City Manager;
Jeanne M. Leoncini, Agency Secretary/City Clerk;
Ransom Coleman, Finance Director
RE: BUDGET HEARINGS- CONTINUATION OF PRELIMINARY 1986/87 BUDGET -
File 8-5 x R-103
CITY ATTORNEY - File 9-3-16
City Manager Nicolai stated that the City Attorney's proposed budget
reflected a lower salary for the City Attorney than was approved in
January to increase the salary of the Deputy City Attorney, who is being
advanced to Assistant City Attorney. An increase in salary for the
Secretary's position was also discussed, with City Manager Nicolai
indicating that she was recommending this be considered at a later
date as part of an overall Clerical study.
City Attorney Ragghianti indicated that when he came to the City of San
Rafael there were two fulltime people in the City Attorney's office,
the Assistant City Attorney and one secretary, with one parttime Deputy
City Attorney. Shortly after, it was suggested by the former Assistant
City Attorney that Deputy City Attorney Mary Casey, who was working 20
hours per week at $15.00 per hour, be made fulltime (which was done
in March 1985).
Mr. Ragghianti proposed that his salary be increased back up to what it
had been before so that he could pay his Associate, who began in
January 1986, and who averages 26 hours per month, at $50 per hour.
This was not approved.
After discussion, Councilmember Breiner moved and Councilmember Frugoli
seconded, and unanimously approved the City Attorney's budget for a
total of $168,298.
PLANNING
Planning Director Moore stated that there were no increases in salary
and that the proposed budget reflected the cost of a full year funding
for reclassifying an Associate Planner to a Principal Planner and
miscellaneous salary adjustments that were approved in January for a
total of $404,183.
Mayor Mulryan asked Ms. Moore if the figures for 1985/86 and 1986/87
included the cost of the General Plan work and she replied that it did
not, and that the monies for the work on the General Plan Revision would
come from Revenue Sharing.
Councilmember Breiner inquired as to when the traffic generation issue
will be addressed, and Ms. Moore replied that it will be discussed at
the Public Hearing on the General Plan Revision to be held July 2, 1986.
Councilmember Nave moved and Councilmember Breiner seconded, and
approved the Planning Department budget of $515,468.
PUBLIC WORKS - Consolidated
Public Works Director Bernardi stated that the budget reflects an
increase of $26,000. Personnel increases were approved by Council in
January 1986 and contracted positions are being paid for by either the
Redevelopment Agency or the San Rafael Sanitation District.
SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 1
!A/SRCC MINUTES (Special J nt) 6/30/86 Page 2
Administrative/Engineering
Mr. Bernardi stated that the Assistant Director of Public Works has
transferred from the Land Development Division to Administrative/
Engineering Division which caused the budget increase.
Re Capital Outlay, two 35 mm cameras and 2 drafting machines are being
requested for a total of $1,700.
The comprehensive mapping of City -owned and maintained facilities
(including storm drains, sanitary sewers and traffic control devices,
etc.) is not included in this budget but will come under Worthy but
Unfunded items.
Mr. Bernardi pointed out that Council has authorized proposals for the
pavement management program and staff felt that rather than put a lot of
money into the overlay program this year without having precise plans
for the whole City, it would be best to spend about $80,000 to have the
plans developed and computerized to assist staff in future years
regarding funding. Mr. Bernardi stated that this program will quantify
the condition of the streets. The $300,000 for the program is listed
under the Gas Tax budget.
Councilmember Breiner asked when the mapping of the sanitary sewers and
storm drains would be completed, and Mr. Bernardi responded about one
year.
Street Maintenance Consolidated
Mr. Bernardi stated that the amount requested has decreased because
the Sanitary Sewer Maintenance has been shifted and a new division has
been created dealing with sanitary sewers in general, the gravity
system the City owns and maintains and all of the San Rafael Sanitation
District facilities which is now one division.
The projected cost by activity for 1985/86 is $1,476,800 and for the
year 1986/87, $1,350,802.
Mr. Bernardi stated that this division eliminates the $206,000 to
reflect the lower rate for street lighting. Staff is in the process of
negotiating with PG&E to arrive at a final price for the purchase of
lights. Eventually the City will need the money to pay the balance
between what has already been paid and what is owed in the future.
Staff is also requesting various pieces of equipment totaling $13,900.
Sanitary Sewers
Mr. Bernardi stated that the budget reflects the shifting of the
positions from the Street Maintenance Division to create a new
division, adding the San Rafael Sanitation District position. The
Sanitation District approved the addition of an additional Maintenance
Worker III position 4 months ago which is reflected in the budget.
The District reimburses the City by $129,000.
Garage
Mr. Bernardi stated that there are lower retirement and salary
costs because of turnovers and employees coming in at a lower grade.
With the new computized gasoline allocation system, staff has been
able to reduce the account by $15,000.
Electrical Maintenance
Mr. Bernardi stated that they will continue for the first 6 months
without people in these positions. Last year, the work needing to
be done was done through a contractural arrangement and worked very
well. Approximately $80,000 was spent through an outside contract as
opposed to the $107,000 budgeted for salaries.
Mr. Bernardi suggested that staff may need to have someone to keep
track of the contractors hired not only for the electrical work/
signal maintenance, but also for the street lighting.
SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 2
SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 3
Councilmember Breiner pointed out on page 47, under "Description of
Activities", 5th sentence, description of "City -owned street lights"
should be eliminated, and Mr. Bernardi agreed.
Land Development
Mr. Bernardi stated that there is one less position because the
Land Development Engineer has been reclassified, lowering the
number of personnel to 5. Also, there are 2 parttime positions, Plan
Check Engineer and a half-time subdivision Plan Check Engineer with
another half-time Engineer doing field inspections.
Parks
Mr. Bernardi requested funds for Capital Outlay on the proposed budget
in amount of $11,050 and equipment for the San Rafael High School pool
which as time goes on will need additional equipment every year as this
is one of the facilities that was not well maintained before the City
took over maintenance.
In response to a question from Councilmember Nave, Mr. Bernardi replied
that preliminary projections have been done and 10 new areas will be on
line this year, including Peacock Gap Neighborhood Park, and additional
personnel will be needed.
Councilmember Frugoli asked if the Conservation Corps would be used for
the maintenance of the parks and street islands. Mr. Bernardi stated
that the program will be split with some trees being trimmed in the
middle of July and the last half of the contract will be in the fall.
The Conservation Corps maintains 350 trees for the department and
mentioned they could also be utilized for the parkways and islands.
Mayor Mulryan asked why the idea of broadening the use of the
Conservation Corps to actual park and ongoing park maintenance had not
been investigated, and City Manager Nicolai stated that she had just
seen the communication from them today; therefore, it was the first
time it had been made available to them.
Councilmember Frugoli suggested having $10,000 put into this program,
and Mayor Mulryan asked that Public Works Director Bernardi look into
this, and bring back a report to Council.
Street Trees, Islands & Parkways
Mr. Bernardi stated that there are two additional people which
Council added to take care of the downtown parking structures, parking
lots and new areas to be constructed this summer. The Department is
also requesting replacement items for worn out equipment.
Councilmember Frugoli moved and Councilmember Nave seconded, and
unanimously approved the consolidated budget of the Public Works
Department in amount of $4,291,005.
FIRE DEPARTMENT - Consolidated
City Manager Nicolai stated that the budget for the Fire Department is
status quo, with a reduction in Capital Outlay.
Fire Chief Marcucci commented that following the submittal of the
budget, the possibility of reorganization within the department is
being studied without requiring additional funding, and indicated that
he would come back to Council within a month or so with a detailed
report.
Paramedics
Fire Chief Marcucci indicated that he, along with Finance Director
Coleman, have completed negotiations with the County of Marin,
and have reached agreement on a figure of $20.30 per dwelling unit to
fund paramedics. (Paramedic Service Area B).
SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 3
SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 4
Councilmember Frugoli moved and Councilmember Breiner seconded, and
unanimously approved the consolidated budget of the Fire Department in
the amount of $5,004,749. (City - $3,980,731, CSA #19 - $560,985 and
Paramedics - $463,033).
PARKING MANAGEMENT SERVICES
City Manager Nicolai stated that the parking meter service is a
consolidation of the meter enforcement on a contractural basis listed
in the Police Department's budget.
Additional funds are required for part-time repair work in amount of
$700 and less funds are requested for part-time garage attendants
($3,200) since they are no longer required on Saturdays.
Councilmember Frugoli moved and Councilmember Nave seconded, and
unanimously approved the Parking Management Services budget for
$248,600.
NONDEPARTMENTAL BUDGET
Finance Director Coleman stated that this covers two budgets, the
Nondepartmental and Bond Schedule also considered to be Nondepartmental.
There is no major change in the Nondepartmental other than liability
insurance. Last year the cost was estimated to be $120,000, but now
the cost is $265,000 on an annual premium, based on the current payroll
for the self-insured fund.
Mayor Mulryan commented that nothing reflected the workers
compensation exposure and Mr. Coleman replied that it will be looked
into, as well as the liability fund. Mr. Colemen indicated he will
come back to Council to address the issue of reserves probably needed
for both liability and workers compensation funds. Presently, $800,000
for workers compensation is available, and one year ago close to
$1,000,000 was available. There are funds for workers compensation
administration in amount of $25,000.
Bond Retirement
Mr. Coleman stated that this budget was reduced by $100,000, leaving
the Open Space Bonds and Terra Linda Recreation Bonds outstanding.
Councilmember Breiner moved and Councilmember Frugoli seconded, and
unanimously approved the Nondepartmental budget in the amount of
$604,200.
PUBLIC FACILITY MAINTENANCE FUND
City Manager Nicolai stated that this fund anticipated that $250,000
annually would be allocated to the Public Facilities Maintenance Fund
due to the expected loss of Revenue Sharing funds, so that a fund could
be built up similar to the
Vehicle Replacement Fund. However, it is recommended that this year's
budget be $275,000 to cover what needs to be done. Ms. Nicolai
mentioned the various departments needing repairs and that there is an
agreement with Marin Heritage to extend the electrical system from
Falkirk's Main House to the Green House which is estimated will cost
approximately $10,000.
Councilmember Breiner moved and Councilmember Nave seconded, and
unanimously approved the Public Facility Maintenance Fund in amount of
$275,000.
GAS TAX PROGRAM
Finance Director Coleman stated that this budget is appropriating all
funds available from Gas Tax for the coming year.
Councilmember Frugoli moved and Councilmember Nave seconded, and
unanimously approved the Gas Tax budget in amount of $691,000.
SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 4
'..RA/SRCC MINUTES (Special Ju1.nt) 6/30/86 Page 5
REDEVELOPMENT AGENCY - File R-103
Consolidated
Executive Director Nicolai stated that the budget reflected sale of
bonds in June 1985, with allocated personnel remaining the same but that
the administrative costs are higher reflecting positions in Engineering
and Administration. As has been done in past years, various departments
perform various services for the Redevelopment Agency and those
percentages and expense are being allocated to the Redevelopment Agency
and reimbursed back to the City.
In response to Member Breiner's question on improvements for Andersen
Drive being consistent with the storm drain plan, Mr. Bernardi stated
that Andersen Drive and the Storm Drainage Master Plan will be done
concurrently. The West Francisco Paving and West Francisco Storm
Drainage are presently under design.
About $4,000,000 is allocated for real estate acquisition.
Member Frugoli moved and Member Breiner seconded, and unanimously
approved the Consolidated Redevelopment Agency budget in amount of
$8,479,000.
PUBLIC HEARING -REVENUE SHARING - File 8-9 x R-103
Chairman Mulryan declared the public hearing opened.
Executive Director Nicolai stated that this possibly would be the last
of Revenue Sharing projects and gave a briefing of the Capital Outlay
items requested to be funded totalling $485,000, as listed in the
Proposed Budget.
There being no further comments, Chairman Mulryan closed the
public hearing.
Member Frugoli moved and Member Nave seconded, to approve the 1986-87
Revenue Sharing Program Summary.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: Russom
WORTHY BUT UNFUNDED - File 8-5
Executive Director Nicolai stated that other than the personnel positions
discussed, the East San Rafael Jitney Bus has been discussed in concept
and need not be acted upon tonight because not enough work has been done
on this.
Rental Rebate - It was suggested that $15,000 be allocated to the
Rental Rebate program which was the same as last year, and could
be done through the Redevelopment Agency.
Member Frugoli moved and Member Nave seconded, to allocate $15,000
toward the Rental Rebate Program from the Redevelopment Agency.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: Russom
Mediation Services - After discussion, Member Frugoli moved and Member
Breiner seconded, to allocate $7,500 to the Mediation Services.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: Russom
SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 5
.._.RA/SRCC MINUTES (Special Ju-Lnt) 6/30/86 Page 6
Executive Director Nicolai stated that Member Russom had submitted
correspondence requesting consideration of funds to be allocated for
the Community Health Center of Marin, and suggested that this be
addressed at a future Council meeting due to his absence tonight.
She mentioned that other requests would be considered at a later date
as well.
There being no further business, the meeting was adjourned.
JEANNE NY. � LEONCINI, Agency Secretary/
City Clerk
APPROVED ON THIS DAY OF 1986
CHAIRMAN/MAYOR OF THE CITY OF SAN RAFAEL
SRRA/SRCC MINUTES (Special Joint) 6/30/86 Page 6