HomeMy WebLinkAboutSPJT Minutes 1987-06-22REVISED
SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/22/87 Page 1
In the Webb Room of the San Rafael Public Library, Monday, June 22, 1987
at 7:30 PM.
Special Joint Meeting: Present:
San Rafael City Council/
San Rafael Redevelopment Agency
Lawrence E. Mulryan, Chairman/
Mayor
Dorothy L. Breiner, Member/
Councilmember
Gary R. Frugoli, Member/
Councilmember
Richard Nave, Member/Councilmember
Maynard H. Willms/Member/
Councilmember
Absent: None
Also Present: Pamela J. Nicolai, Executive Director/City Manager;
Jeanne M. Leoncini, Agency Secretary/City Clerk
Ransom. E. Coleman, Finance Director
RE: BUDGET HEARINGS - PRELIMINARY 1987/88 BUDGET - File 8-5 x R-103
City Manager/Executive Director Nicolai gave a brief overview of the follow-
ing: Public Works/Planning Departments; Personnel Department; Falkirk;
Police and Fire Departments; Revenue Sharing; Gas Tax and Redevelopment,
indicating the Worthy But Unfunded List and Outside Requests would be
discussed at the continued meeting scheduled for Tuesday, June 23, 1987.
Finance Director Coleman stated the current Revenue is lZ percent higher
than last year. An 8 percent increase is expected in the coming year in the
ongoing revenues with the major increases coming from property tax, sales
tax and business license tax. Revenue from other agencies will be up 11
percent due primarily to the Motor Vehicle In -Lieu Fees provided by the
State of California.
Mr. Coleman stated there is an item not included in the budget and referred
to a letter received from the State of California where they are reimbursing
the City for storm related damages in the amount of $503,000. Some of
the funds have been expended and the rest will cover three other projects
in the future.
CITY COUNCIL
City Manager/Executive Director Nicolai stated the City Council budget
was status quo with the exception of a request for $1,275 in the Supplies
and Services classification to cover the purchase of centennial coins
for various awards and presentations.
Mayor Mulryan indicated that all motions will be tentative approvals,
with final approval to be made at a later City Council meeting.
Member/Councilmember Frugoli moved and Member/Councilmember Breiner seconded,
to approve the budget for the City Council in the amount of $55,031.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
CITY CLERK
City Manager Nicolai stated a slight increase in retirement costs is requested
because of a change in personnel from two part-time people job -sharing
one position to one full time employee.
In the Supplies and Services classification a request for $6,400 is asked
for microfilming of Ordinances, Resolutions and deeds. In the Capital
Outlay classification, funds for a 3 -drawer fireproof filing cabinet are
requested.
SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/22/87 Page 1
SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/22/87 Page 2
ELECTIONS - File 9-4
$15,000 is requested to provide funds for the Municipal election to be
held on November 3, 1987 for the positions of Mayor, two Councilmembers,
City Attorney and City Clerk.
Member/Councilmember Frugoli moved and Member/Councilmember Willms seconded,
to approve the City Clerk's budget in the amount of $145,935 and $15,000
for the Elections budget.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
CITY ATTORNEY
City Manager Nicolai stated there are no changes in personnel. In the
Salaries and Wages classification, the increased costs reflect Cost of
Living increases, step increases and/or merit increases for the Assistant
City Attorney and Department Secretary. Additional funds are requested
in the Supplies and Services for books and publications in amount of $1,000
and contractural costs for litigation services of $500.
Ms. Nicolai indicated liability, workers compensation and outside counsel
are not reflected in the budget.
Member/Councilmember Breiner asked to have the City Attorney's budget
reflect the total legal costs to the City in the future.
Member/Councilmember Breiner moved and Member/Councilmember Frugoli seconded,
to approve the City Attorney's budget in the amount of $193,220.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
CITY MANAGER
City Manager Nicolai stated in the Supplies and Services classification,
employee training has been reduced from $10,000 to $7,000 and the budget
for contractual services has been reduced from $4,800 to $3,225 due to
an increase in Legislative Tracking costs and a MCCMC contribution for
same. In the Capital Outlay classification, there is a request for $250
for a desk chair.
Member/Councilmember Willms moved and Member/Councilmember Nave seconded,
to approve the City Manager's budget in the amount of $264,373.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryabn
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
FINANCE
Finance Director Coleman stated in the Supplies and Services an additional
$6,000 is included for audit services reflecting fee increases and costs
previously charged to Revenue Sharing and the Parking District now budgeted
in the Finance Department. The Printing Account has been increased by
$600 for various forms, receipts, checks, etc. In the Capital Outlay
classification, a request for $1,550 is asked to cover costs for shelving,
a typewriter, calculator and a filing cabinet.
Member/Councilmember Breiner inquired about enforcement of business licenses
and Mr. Coleman responded that this is handled through the Code Enforcement
Officer, adding if a license is not paid on time a penalty would be charged.
Discussion was held on a mandatory policy of charging a fee to contractors
and subcontractors from out of town who do busines in San Rafael. Mr.
Coleman indicated his department is working with Public Works Director
Bernardi on this.
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Member/Councilmember Breiner moved and Member/Councilmember Nave seconded,
to adopt the Finance Department's budget in amount of $334,508 and $40,870
for the Parking Citations budget.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
PERSONNEL DEPARTMENT
City Manager Nicolai stated the change in staff in the Personnel Department
includes the current Personnel Officer who has been promoted to Assistant
to the City Manager and the vacancy which has been filled by a Personnel
Analyst. An additional $2,033 is requested for temporary help during
vacation coverage.
Assistant to the City Manager Golt stated the significant change is in
the Services and Supplies classification, where funds are requested for
an Employee Assistance Program which is aimed at providing support to
employees needing family counseling and other types of counseling, including
stress. The employer would contract for services and pay a certain fee
per employee, or something along those lines. The services, for example,
would offer free counseling up to perhaps three visits and if the employee
required additional support he/she would pay for the visits. Ms. Golt
indicated this type of program has been around for 20 years.
Member/Councilmember Frugoli agreed with the program but was unsure if
every employee should join the program. He stated there are 335 employees
and not every employee would need to utilize the program and suggested
the program should be available to all employees on an "as needed" basis.
Ms. Nicolai stated she would review various aspects of the terms and would
bring a report back to Council with a specific program.
After further discussion, Member/Councilmember Willms moved and Member/
Councilmember Nave seconded, to approve the Personnel Department budget
in the amount of $153,478.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
GENERAL SERVICES
City Manager Nicolai stated this is a consolidation of the Building Mainte-
nance, Duplicating and Purchasing Divisions with no changes.
In Capital Outlay classification, funds are requested for a postage meter
at the cost of $8,374 and a steno chair at cost of $250, totaling $8,624.
Member/Councilmember Breiner asked if there are funds in the budget to
have the rug located in the lobby of City Hall replaced. Ms. Nicolai
responded there are no funds available at this time.
Member/Councilmember Breiner also mentioned that she would like to have
monitoring of fire hydrants that are leaking in the downtown area.
Member/Councilmember Frugoli moved and Member/Councilmember Breiner seconded,
to approve the General Services' budget in the amount of $798,270.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
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RECREATION DEPARTMENT
City Manager Nicolai reviewed the Recreation Consolidated/Revolving account
which includes all programs which generate funds to cover themselves.
Included is an expenditure to provide the program and create enough revenue
to offset its expense. She stated additional funds are being requested
for a part-time maintenance worker at the Terra Linda Recreation Center.
Ms. Nicolai indicated $900 is proposed for the computer phone lines for
the San Rafael Community Center and $400 proposed for computer lines at
Terra Linda Recreation Center, with utility costs for an air conditioner
at Terra Linda Recreation Center at $1,000. Also, a pest control program
at Terra Linda for $900 is proposed and miscellaneous janitorial supplies
for Terra Linda at $600.
The Capital Outlay classification funds requested are for 4 tables, 60
stacking chairs and a coffee urn for the total of $3,756.
Member/Councilmember Breiner moved and Member/Councilmember Frugoli seconded,
to approve the Recreation Department's budget in the amount of $1,620,015
for the Consolidated/Revolving account and $396,146 in the Consolidated
General Fund account.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
LIBRARY
City Manager Nicolai stated one increase is for a consolidation of miscella-
neous hours for a library assistant which adds up to a full time position.
Under Supplies and Services classification, funds are requested for an
Information Center, 4 chairs and modular steel shelving at a total cost
of $6,533.
Member/Councilmember Breiner moved and Member/Councilmember Nave seconded,
to approve the Library budget for the amount of $694,095.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Chairman/Mayor Mulryan inquired of Library Director Stratford if he was
working with the County in exploring the possibility of having a joint
library facility. Director Stratford responded he has no information at
this time but will follow up and bring a report back to Council at a later
time.
CULTURAL AFFAIRS/FALKIRK
City Manager Nicolai stated the budget reflects a slight reduction in
staff of a Curator, reducing 4 days per week to 2 days per week which
is caused by the incumbent requesting a leave of absence.
Under Capital Outlay classification, funds requested are for 2 file cabinets,
a light table, a papercutter and a desk chair totaling $900.
After discussion regarding the Curator's position being reduced to 2 days
per week, staff was directed to change the 2 days per week back to 4 days
per week and that a guest Curator be considered on a contract basis with
no benefits involved.
Mrs. Betty Mulryan, resident of San Rafael, urged Members/Councilmembers
to continue to fund an increase in the budget for Falkirk.
Member/Councilmember Breiner moved and Member/Councilmember Nave seconded,
to restore the Curator position at the same hours as it was last year
with staff to work out the details, and approve the Cultural Affairs/Falkirk
budget of $122,077 with this addition.
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AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Chairman/
Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Member/Councilmember Frugoli directed staff to bring a report back to
the Council at a later time on grant requests being pursued.
City Manager Nicolai stated there were two minor changes in the budget,
the one quarter expense of the Traffic Technician and the reclassification
of one of the Associate Planners to a Senior Planner for advanced planning.
Under Capital Outlay classification, funds for computer upgrade for 3
computers and office remodeling are requested for a total of $6,550.
Member/Councilmember Willms questioned the $10,000 increase in the Fringe
Benefits classification. Finance Director Coleman explained that the
costs for new people being hired in the Planning Department would have
an impact on medical coverage because some may opt to be covered under
the Blue Cross Plan which is higher than Kaiser. He also stated when
new employees are now hired, Medicare costs are included which was not
done before; also, retirement costs will be higher because of higher salaries
Member/Councilmember Frugoli suggested the possibility of utilizing a
Community Services Director position in the City of San Rafael to consoli-
date the Redevelopment and Planning Department functions. He suggested
having this possibility looked into for 1988.
Planning Commissioner Cohen commented on the Worthy But Unfunded request
for an Assistant Planner, stating the workload will increase with the
General Plan and urged the Members/Councilmembers to consider funding
this position.
Member/Councilmember Breiner moved and Member/Councilmember Willms seconded,
to approve the Planning Department budget for the amount of $598,927.
There being no further business, Chairman/Mayor Mulryan continued the
hearings to the meeting of June 23, 1987.
JEA T"E�-M. LEONCIftI
Agency Secretary/City Clerk
APPROVED ON THIS DAY OF 1987
CHAIRMAN/MAYOR OF THE CITY OF SAN RAFAEL
SRRA/SRCC MINUTES (Special Joint) BUDGET HEARING 6/22/87 Page 5