HomeMy WebLinkAboutSPJT Minutes 1984-06-28SRCC/SRRA MINUTES (Special Joint) 6/28/84 Page 1
In the Webb Room of the San Rafael Public Library, Thursday, June 28, 1984,
at 7:30 PM.
Special Joint Present: Lawrence E. Mulryan, Mayor/Agency Chairman
Meeting: (Arrived @ 8:05 PM)
Dorothy L. Breiner, Acting Mayor/Agency Member
Gary R. Frugoli, Councilmember/Agency Member
Richard Nave, Councilmember/Agency Member
Jerry Russom, Councilmember/Agency Member
Also Present: Robert F. Beyer, City Manager/Executive Director
Jeanne M. Leoncini, City Clerk/Agency Secretary
Peter J. Muzio, City Attorney/Agency Attorney
CITY COUNCIL
RE: Ouliuh,r, FY 1984/85 - File 8-5
Acting Mayor Breiner indicated that Mayor Mulryan had been detained
and would be arriving shortly.
Assistant City Manager Nicolai summarized the proposed Public Works'
budget for each of the divisions; Administration/Engineering, at
$551,309; Street Maintenance, at $1,495,717; Land Development, at
$234,232; Parks, at $522,889; Street Trees, Islands and Parkways, at
$402,670; and Garage, at $489,171.
City Manager Beyer indicated that a letter had been received from
Kathy Campbell, Executive Director of the Canal Community Alliance,
requesting additional street sweeping in the Canal area.
Acting Mayor Breiner asked if sidewalk repair was to fall under the
Public Facility Maintenance Fund, and City Manager Beyer responded
that this has not been proposed. Presently there is a program to re-
pair sidewalks where they are found to be a liability, with some of
the repairs being done in-house and some contracted out.
Acting Mayor Breiner also asked for a report back to Council on the
Residential Building Report relating to costs and how the program is
handled. (Mayor Mulryan arrived at meetinE)
City Manager Beyer discussed the creation of a Public Facility Mainten-
ance Fund, indicating that if the MVL (Motor Vehicle License) funds
become available, the Council may wish to take a portion of those funds
to create the Public Facility Maintenance Fund. Mr. Beyer suggested
that this matter be brought back to Council at a future date for dis-
cussion, in the context if Jarvis IV passes, regarding the sidewalk
and street tree maintenance programs.
Discussion was held on the merits of funding the Conservation Corps,
who are assigned specific projects, vs. summer hiring of teenagers
directly by Public Works to work on islands and drainage ditches,
clearing weeds.
Councilmember Russom asked Public Works Director Bernardi to explain
the street sweeping problem in the Canal area, Mr. Bernardi indicated
the main problem is the significant increase of parked cars at curb-
side so that the sweepers cannot operate effectively, and the fact that
there is no place where the cars can be moved.
Mr. Bernardi gave a breakdown of the schedule of the street sweepers,
indicating that the Canal area is swept every 4 to 6 weeks. The
Downtown area is swept 3 nights a weeks, and the other 2 nights for
the rest of the City.
Councilmember Frugoli suggested that Public Works be given an addi-
tional position to be divided half-time as a sweeper and half-time for
maintenance.
City Manager Beyer suggested that Council delay this decision for a
later date at which time a specific proposal with other options can be
made. Suggestion was accepted by Council.
Councilmember Nave discussed the need for a new turf mower. City
Manager Beyer responded that the reason it is not in the budget is
because of other priorities; however, he is aware of the need.
SRCC/SRRA MINUTES (Special Joint) 6/28/84 Page 1
SRCC/SRRA MINUTES (Special Joint) 6/28/84 Page 2
Councilmember Russom asked Public Works Director Bernardi about the
allocation for open space maintenance. Director Bernardi responded
that it is in the Parks Division's budget, and that it covers manpower
allocations. They have budgeted for slide repairs for the upcoming
fiscal year in the open space area, and drainage repairs are dealt
with on a case-by-case basis where there is fear of erosion.
City Manager Beyer indicated that basically, he had the departments
submit their budgets within the parameters set, then requested the
departments to submit a worthy but unfunded list in case the MVL funds
became available. Thus',. there were some needs presented by staff that
were not in the budget.
Councilmember Frugoli moved and Councilmember Breiner seconded, for
concept approval of the Public Works Department budget, totaling
$3,796,023.
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom and Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Assistant City Manager Nicolai summarized the Police Department budget,
indicating that the Administrative Division showed a one-half position
reduction of a Records Clerk (anticipating retirement) which was
budgeted last year. In Safety Services' fringe benefit area there is
an increase in the retirement based on the actuarial study. Services
are up in communications by $3,000; Maintenance of equipment $4,000
and the Major Crimes Task Force $50,000; an increase of approximately
$10,000.
Councilmember Frugoli stated that San Rafael has the right attitude
in adding the $10,000 for crime prevention, and the City should be
commended for their efforts.
Assistant City Manager Nicolai discussed a capital outlay request for
a portable burglar alarm system, indicating the system is portable
and can be installed in a merchant's shop easily. Should the merchant
be burglarized, the alarm broadcasts a message letting the Police
Department know there is a robbery taking place. Cost is $2,000 to
$5,000 and the Police Department determines who would use the system
for a limited time period.
After further discussion, Councilmember Frugoli moved and Councilmember
Russ�m sepnffl,626r conceptual approval of the Police Department budget,
tota ing ,
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom and Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Assistant City Manager Nicolai summarized the Fire Department's budget,
including CSA #19 and the Paramedic Division, and indicated there is
no change in the manpower allocation. Presently, there are 2 fire-
fighters who are part paramedics; 9 paramedics who do not always
function as paramedics and 2 have a program allocation as firefighters
in the City's budget reflecting compliance with the negotiation agree-
ments with the CSA #10 and Paramedic pacts. There are only slight
increases in the supplies and services and communication divisions.
Fire Chief Robert Marcucci reported on an emergency plan for the com-
munity, indicating the Council will be kept informed of the program.
Councilmember Breiner suggested that Chief Marcucci look into the
possibility of obtaining funding from the San Francisco Foundation.
Councilmember Frugoli moved and Councilmember Breiner seconded, for
conceptual approval of the Fire Department budget, including City,
$3,668,135; CSA #19, $527,244; and Paramedics, $447,221, totaling
$4,642,600.
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom and Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
SRCC/SRRA MINUTES (Special Joint) 6/28/84 Page 2
RE:
SRCC/SRRA MINUTES (Special Joint) 6/28/84 Page 3
Council then considered the Parking District budget. City Manager
Beyer indicated that the report given to the Council is an attempt
to reflect the magnitude of the parking responsibilities the City has,
including the parking structure at Third and 'A' Street. He indicated
the Parking District is now called the Parking Management Services,
and includes the costs of parking meter operations ($85,116), and
landscaping maintenance performed by the Public Works Department
($22,791).
Councilmember Breiner moved and Councilmember Frugoli seconded, for
conceptual approval of the Parking Management Services budget, at
$387,285.
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom and Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Council then considered the Non -Departmental budget. Finance Director
Ransom Coleman reported that there were no major changes.
Councilmember Breiner asked about the issue of medical insurance for
retirees regarding cost. City Manager Beyer responded that the City is
in the process of having an insurance broker firm assist the City in
this matter and recommendations will be made to Council within 60 days.
Councilmember Frugoli requested that a breakdown of Miscellaneous
Outside Services budget amount of $75,000 be given to the Council in
the future.
Councilmember Frugoli moved and
conceptual approval, with staff
Miscellaneous Outside Services.
AYES: COUNCILMEMBERS: Breiner,
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Councilmember Russom seconded, for
to provide a breakdown of the $75,000 for
Frugoli, Nave, Russom and Mayor Mulryan
Council then considered the Gas Tax budget. City Manager Beyer re-
ported that it is estimated the City will receive approximately $632,000
in new gas tax funds this year and there is a carryover in this account
of approximately $176,217. Of this amount, $460,000 will go into
street resurfacing, and annually, $206,000 is transferred to the
general fund to pay for the of the Public Works' street maintenance
program to take care of potholes.
Councilmember Breiner asked where the "lagging green" signal head
modifications are going to be made. Director Bernardi responded that
Fifth and Court and Irwin and Mission are the two locations.
Councilmember Frugoli moved and Councilmember Breiner seconded, for
conceptual approval, at $773,000.
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom and Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
REDEVELOPMENT AGENCY
BUDGET, FY 1984/85 - File R-103
Executive Director Beyer reported the Redevelopment Agency budget is
being presented to show a "status quo" budget which reflects the pro-
grams presently underway, but does not reflect the programs which will
be undertaken once the agreements have been signed with the county and
school districts in connection with the new proposed bond issue. Once
that is completed, staff will come back to Council/Agency with a pro-
gram for the initial year and a projection over an 8 -year period. This
reflects the commitments made in terms of projects and capital improve-
ments for the next year.
Agency unanimously gave conceptual approval to the Redevelopment Agency'E
budget,as presented.
SRCC/SRRA MINUTES (Special Joint) 6/28/84 Page 3
SRCC/SRRA MINUTES (Special Joint) 6/28/84 Page 4
CITY COUNCIL (Continued)
Councilmember Breiner asked Public Works to study elimination of
unnecessary traffic signals having the "WALK" "DON'T WALK" blinking
signals. She indicated that these signals are energy intensive and
perhaps some electricity bills can be reduced as a result of elimina-
tion of these signals.
RE: PUBLIC HEARING - PUBLIC -USES OF FEDERAL REVENUE SHARING FUNDS - File 8-5
Mayor Mulryan declared the public hearing opened.
Assistant City Manager Nicolai reported on the projects budgeted
for this year, and for various reasons some have not been completed.
She indicated it is critical to carry these programs over to the next
fiscal year. Total amount of the budget is $737,000, with $485,000
allocated for-1984/35,plus a carryover of $252,614. Within that con-
straint of $737,000, funds will be available to handle some of the
road resurfacing to supplement gas tax funds, drainage problems, some
specific slide repairs that will be coming up as well as other park
projects and miscellaneous projects.
City Manager Beyer added that one of the projects that the City is
tentatively committed to is the Albert Park renovation program. He
indicated that he was informed today that all commitments have been re-
ceived from approximately ten contractors. The City's contribution
will possibly be under $100,000 to get the work done, with the work to
commence in August and be completed in late September or early October.
Mrs. Dolly Nave indicated that in today's market, the contractors'
contributions would total close to $700,000.
Mayor Mulryan thanked Mrs. Nave for all her work on this project.
Mrs. Joyce Rifkind asked whether, along with construction of Phase I of
the levee at Pickleweed Park, the Council was addressing other
projects for the Canal area.,
Mayor Mulryan indicated the City is continuing to work with the Federal
agencies, and City Manager Beyer indicated that the Federal authorities,
specifically -the -Corps of Engineers,have committed to Phase II.
Councilmember Breiner commented on replacement of the high diving
board at Terra Linda Recreation Center Pool and cautioned staff to
make sure of proper signing, etc., because of potential liability.
There being no further comments, the public hearing was closed.
Councilmember Breiner moved and Councilmember Frugoli seconded, for
conceptual approval of Revenue Sharing budget, as presented.
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom and Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
The meeting adjourned to the next regularly scheduled meetings on
Monday, July 2, 1984.
JEANN �LEON CINI, C ty Clerk/Agency
Secretary
APPROVED THIS DAY OF
.;.
LAWRENCE E. MULRYAN, Mayor/Agency Chairman
SRCC/SRRA MINUTES (Special Joint) 6/28/84 Page 4