HomeMy WebLinkAboutCC Resolution 10513 (East SR Traffic Operational Improvements)RESOLUTION NO. 10513
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
ACCEPTING THE SCOPE OF SERVICES AND AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO ENTER INTO AN AGREEMENT WITH KIMLEY-HORN
AND ASSOCIATES FOR PROFESSIONAL ENGINEERING SERVICES IN AN
AMOUNT NOT TO EXCEED $151,950 FOR THE DESIGN OF REMAINING TRAFFIC
OPERATIONAL IMPROVEMENTS IN EAST SAN RAFAEL PHASES IIB AND III.
WHEREAS, on July 6, 1999, City Council held a public hearing to review
the traffic operational and analysis of the Bellam Boulevard corridor, the Loop and
environs which identified potential short-term and long-term solutions and recommended
traffic operation improvements and an interim solution to improve traffic flow and
increase capacity in the East San Rafael Area; and
WHEREAS, on January 20, 1998, City Council certified a Negative
Declaration for the project to be in compliance with CEQA and hereby adopted findings
that the project would not create significant environmental impacts; and
WHEREAS, construction of the project requires outside professional
engineering services for the design of the project; and
WHEREAS, staff received a proposal from Kimley-Horn and Associates
Inc. for professional traffic and civil engineering services for the project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
San Rafael that the Scope of Services for Kimley-Horn and Associates is accepted and
Council does hereby authorize the Public Works Director to enter into Professional
Services Agreement with Kimley-Horn and Associates for professional engineering
services in a form approved by the City Attorney and in an amount not to exceed $151,950
1
for the design of the remaining phases of the interim traffic operational improvements in
East San Rafael.
I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of
the Council of said City on the 18`x' day of October, 1999, by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JEA
�'E
LEO INI, City Clerk
AGREEMENT
FOR PROFESSIONAL SERVICES WITH KIMLEY-HORN AND ASSOCIATES,
INC. TO DESIGN PHASE IIB AND III OF THE EAST SAN RAFAEL
TRAFFIC IMPROVEMENTS.
This Agreement is made and entered into this 25`x' day of October, 1999, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Kimley-Horn and
Associates, Inc. (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, on July 6, 1999, City Council held a public hearing to
review the traffic operational and analysis of the Bellam Boulevard corridor, the
Loop and environs which identified potential short-term and long-term solutions
and recommended traffic operation improvements and an interim solution to
improve traffic flow and increase capacity in the East San Rafael Area; and
WHEREAS, on January 20, 1998, City Council certified a Negative
Declaration for the project to be in compliance with CEQA and hereby adopted
findings that the project would not create significant environmental impacts; and
WHEREAS, construction of the project requires outside
professional engineering services for the design of the project; and
WHEREAS, staff received a proposal from Kimley-Horn and
Associates Inc. for professional traffic and civil engineering services for the
project.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY. The City Manager shall be the representative of the CITY
for all purposes under this Agreement. The City Engineer is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all
aspects of the progress and execution of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of
this Agreement for CONTRACTOR. Anush Nejad is hereby designated as the PROJECT
DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the
execution of this Agreement require a substitute PROJECT DIRECTOR for any reason,
W - i Y
the CONTRACTOR shall notify the CITY within ten (10) business days of the
substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties as described in Exhibit "A",
attached and incorporated herein.
3. DUTIES OF CITY.
CITY shall perform the duties as described in Exhibit "B", attached and
incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by
CONTRACTOR, CITY shall pay CONTRACTOR as described in Exhibit "C", attached
and incorporated herein, in an amount no to exceed $151,950.
Payment will be made monthly upon receipt by PROJECT MANAGER of
itemized invoices submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence on the execution of this
agreement and shall end upon completion of the work, but no later than June, 2000.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without
cause upon thirty (30) days written notice mailed or personally delivered to the other
party.
B. Cause. Either party may terminate this Agreement for cause upon
fifteen (15) days written notice mailed or personally delivered to the other party, and the
notified party's failure to cure or correct the cause of the termination, to the reasonable
satisfaction of the party giving such notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination,
neither party shall incur additional obligations under any provision of this Agreement
without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY
documents or materials provided to CONTRACTOR and any and all of
CONTRACTOR's documents and materials prepared for or relating to the performance of
its duties under this Agreement, shall be delivered to CITY as soon as possible, but not
later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in
connection with the performance of its duties under this Agreement, shall be the sole
property of CITY. CITY may use said property for any purpose, including projects not
contemplated by this Agreement, provided however, that CITY idemnifies
CONTRACTOR from and against all liability for any such reuse without the written
consent of CONTRACTOR.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY,
or its agent, for inspection and audit, all documents and materials maintained by
CONTRACTOR in connection with its performance of its duties under this Agreement.
CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or
inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this
Agreement nor the performance of any of their respective obligations hereunder, without
the prior written consent of the other party, and any attempt to so assign this Agreement
or any rights, duties or obligations arising hereunder shall be void and of no effect.
10. INSURANCE.
A. During the term of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
1. A comprehensive general liability insurance policy in the
minimum amount of one million ($1,000,000) dollars per
occurrence for death, bodily injury, personal injury, or property
damage;
2. An automobile liability (owned, non -owned, and hired
vehicles) insurance policy in the minimum amount of one million ($1,000,000) dollars
per occurrence;
3. If any licensed professional performs any of the services
required to be performed under this Agreement, a professional liability insurance policy
in the minimum amount of one million ($1,000,000) dollars to cover any claims arising
out of the CONTRACTOR's performance of services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by section
10. A., shall also meet the following requirements:
1. The insurance shall be primary with respect to any
insurance or coverage maintained by CITY and shall not call upon CITY's insurance or
coverage for any contribution;
2. Except for professional liability insurance, the insurance
policies shall be endorsed for contractual liability and personal injury;
3. Except for professional liability insurance, the insurance
policies shall be specifically endorsed to include the CITY, its officers, agents,
employees, and volunteers, as additionally named insureds under the policies.
4. CONTRACTOR shall provide to PROJECT MANAGER,
(a) Certificates of Insurance evidencing the insurance coverage required herein, and (b)
specific endorsements naming CITY, its officers, agents, employees, and volunteers, as
additional named insureds under the policies.
5. The insurance policies shall provide that the insurance
carrier shall not cancel, terminate or otherwise modify the terms and conditions of said
insurance policies except upon thirty (30) days written notice to CITY's PROJECT
MANAGER;
6. If the insurance is written on a Claims Made Form, then,
following termination of this Agreement, said insurance coverage shall survive for a
period of not less than three years;
7. The insurance policies shall provide for a retroactive date
of placement coinciding with the effective date of this Agreement;
8. The insurance shall be approved as to form and sufficiency
by PROJECT MANAGER and the City Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and
other applicable laws and regulations, and as necessary to protect both CONTRACTOR
and CITY against all liability for injuries to CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and
the City Attorney.
11. INDEMNIFICATION.
CONTRACTOR shall indemnify, release, defend and hold harmless
CITY, its officers, agents, employees, and volunteers, against any claim, demand, suit,
judgment, loss, liability or expense of any kind, including reasonable attorney's fees and
administrative costs, to the extent arising out of or resulting in any way, in whole or in
part, from any acts or omissions, intentional or negligent, of CONTRACTOR or
CONTRACTOR'S officers, agents and employees in the performance of their duties and
obligations under this Agreement.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on
the basis of age, sex, race, color, religion, ancestry, national origin or disability in
connection with or related to the performance of its duties and obligations under this
Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal,
state and local laws, ordinances, codes and regulations, in the performance of its duties
and obligations under this Agreement. CONTRACTOR shall perform all services under
this Agreement in accordance with these laws, ordinances, codes and regulations.
CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers,
agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or
regulations by CONTRACTOR.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this
Agreement, to create in any third party, any benefit or right owed by one party, under the
terms and conditions of this Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given
under this Agreement, including any notice of change of address, shall be in writing and
given by personal delivery, or deposited with the United States Postal Service, postage
prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as
of the date of personal delivery, or if mailed, two days after the deposit with the United
States Postal Service. Notice shall be given as follows:
TO CITY: David M. Bernardi, Director of Public Works
(Project Manager)
City of San Rafael
1400 Fifth Ave. (P.O. Box 151560)
San Rafael, CA 944915-1560
TO CONTRACTOR: Anush A. Nejad, P.E.
Project Director
Kimley-Horn and Associates, Inc.
5776 Stoneridge Mall Road, Suite 180
Pleasanton, CA 94588
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement,
CONTRACTOR, its officers, agents and employees shall act in the capacity of an
Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY
expressly intend and agree that the status of CONTRACTOR, its officers, agents and
employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached,
and all documents expressly incorporated by reference, represent the entire Agreement of
the parties with respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior
agreements, oral or written, regarding the subject matter between the CONTRACTOR
and the CITY.
C. No other agreement, promise or statement, written or oral, relating
to the subject matter of this Agreement, shall be valid or binding, except by way of a
written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or
modified except by a written amendment to this Agreement signed by the
CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this
Agreement, and the terms and conditions of the attached exhibits or the documents
expressly incorporated by reference, the terms and conditions of this Agreement shall
control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY
under any ordinance, agreement, contract or resolution for any unpaid taxes, fees,
licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term,
covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not
be deemed to be a waiver of any other term, covenant, condition, ordinance, law or
regulation, or of any subsequent breach or violation of the same or other term, covenant,
condition, ordinance, law or regulation. The subsequent acceptance by either party of any
fee, performance, or other consideration which may become due or owing under this
Agreement, shall not be deemed to be a waiver of any preceding breach or violation by
the other parry of any term, condition, covenant of this Agreement or any applicable law,
ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and
conditions of this Agreement, or arising out of the performance of this Agreement, may
recover its reasonable costs (including claims administration) and attorney's fees
expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this
Agreement, a CITY business license as required by the San Rafael Municipal Code.
CONTRACTOR shall pay any and all state and federal taxes and any other applicable
taxes. CONTRACTOR's taxpayer identification number is 56-0885615, and
CONTRACTOR certifies under penalty of perjury that said taxpayer identification
number is correct.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
day, month and year first above written.
CITY OF SAN RAFAEL
Ci 1 ager
Director of ublic Works
ATTEST:
City Atto
M
CONTRACTOR
By -
Name: Anush A. Nej a;/
Title: Associate
Exhibl {
rM❑ Kimley-Horn
and Associates, Inc.
■
Su to 160
5776 Stoneddge Mall Road
Pleasanton, California
October 1, 1999 94569
Mr. Nader Mansourian, P.E.
Traffic Engineer
City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94915
RE: Proposal for Professional Engineering Services for Phase IIB of the East San
Rafael Improvement Project
Dear Mr. Mansourian:
Kimley-Horn and Associates, Inc. is pleased to submit this proposal to the City of San
Rafael to provide professional engineering services for the Phase IIB of the East San
Rafael Improvement Project.
PROJECT UNDERSTANDING
The proposed project includes improvements identified by the City as a part of the
Loop Project. The following are the proposed geometric and traffic modifications
associated with this phase of the project:
1. Removal or reduction of the median islands on Bellam Blvd between Francisco
Boulevard East and Kerner Boulevard to provide three continuous westbound lanes.
An assessment of the left -turn access to the properties on Bellam Blvd should be
conducted.
2. Installation of new street lights on Bellam Blvd between Andersen Drive and EB I-
580.
3. Reconfiguration of Bellam Boulevard from EB I-580 to Andersen Drive to convert
the right turn only lane into the Marin Square Shopping center to a through/right
turns lane. Extension of the lane to Andersen Drive, keeping the existing bike lane.
4. Installation of a traffic signal interconnect on Bellam Boulevard from Kerner to
Francisco Blvd.
■
TEL 925 463 5640
FAX 925 463 5641
❑�❑ Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 2
5. Modification of the intersection of Bellam Blvd and Kerner to convert the eastbound
left turn lane to double left turn lanes. This will require modification of the median
island on Kerner; potential modification of the signal mast arm; relocation of the
median on Kerner Boulevard (north of Bellam); re -striping on Kerner Boulevard for
the two transition; and removal of parking on the east side of Kerner.
6. Installation of an emergency vehicle warning light at Bellam Blvd and Castro, and
interconnection of the lights to the Fire Station on Castro.
SCOPE OF SERVICES
Kimley-Horn will prepare Contract Documents (plans, specifications and estimates of
probable cost) for the identified projects. One bid package is expected. The bid package
will be prepared in English units with dual metric units. Kimley-Horn will coordinate
with the City, CSW, Caltrans, and utility companies through the duration of the
project.
The following are the proposed tasks envisioned for the project:
Task 1 — Field Review
Kinley-Horn will conduct a field review of the project area to collect necessary
information for project design. Kimley-Horn will prepare a photo -log of the project
area; collect as -built drawings, right-of-way maps, and utility information; and contact
the utility companies to obtain utility information in the project area.
Deliverable:
➢ Utility Coordination Letters
➢ Photo -Log in electronic format
Task 2 - Project Design Report
Kimley-Horn will meet with the City to review design standards for the project. The
following issues will be discussed:
➢ Geometric design standards
➢ Photometric design standards
➢ Roadway design and detail requirements
❑ � ❑ Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 3
Kimley-Horn will prepare a Technical Report summarizing the design requirements
that will become the basis for the project design.
Kimley-Horn will also analyze the access issues on Bellam Blvd and develop
recommendations for project design. Other project design issues will be also reviewed
and appropriate recommendations will be presented in the report.
Deliverable:
➢ Project Design Report
Task 3 — Topographic Surveying
Topographic survey and the base mapping for the project will be provided by CSW.
Kimley-Horn will subcontract with CSW to obtain the necessary information for project
design.
Task 4 — Prepare Concept Plans (35% Design)
Kimley-Horn will complete a photometric analysis of the lighting in the project area for
the proposed street lighting modification. The proposed lighting design will be based
on City's criteria and standards.
Kimley-Horn will prepare the concept plans (35 %) design level and estimates of
probable cost. The Plans and Estimates will be submitted to the City for review and
approval.
Deliverable:
➢ Three (3) sets of the Concept Plans and Estimates
Task 5 — Meet with the City
Kinley-Horn will arrange to meet with the City to receive input on the conceptual
plans. This meeting will serve to expedite the review process. City will provide one set
of non -conflicting comments to Kimley-Horn.
Task 6 — Prepare 65% PS&E
Kimley-Horn will prepare plans, specifications and estimates of probable costs for the
project. We envision the following deliverables for the project:
�� ❑ Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 4
1. Title sheet (1 sheet)
2. Project Notes (1 sheet)
3. Civil Layout Plans (3 sheets)
4. Signal Installation Plans (2 sheets)
5. Lighting and Interconnect Plans (3 sheets)
6. Striping and Marking Plans (3 sheets)
7. Details (2 sheets)
8. Technical Provisions
9. Estimates of Probable Cost
Total Plan Sheet = 17
The City of San Rafael will provide the boilerplate specifications in electronic format.
The preliminary PS&E (65 % Design Level) will be submitted to the City and the utility
companies.
Deliverable:
➢ Ten (10) sets of the PS&E package (including utility companies)
Task 7 — Meet with the City
Kimley-Horn will meet with the City to receive comments and to expedite the review
process. City will provide one set of non -conflicting comments to Kimley-Horn.
Task 8 — Prepare 95% PS&E
Based on the comments received from the City, Kinley-Horn will advance the PS&E to
95 % level. The pre -final PS&E package will be sent to the City for review and
approval.
Deliverable:
➢ Two (2) sets of the PS&E
Task 9 — Prepare 100% PS&E
Based on the 95% PS&E package, Kimley-Horn will prepare the 100% PS&E package.
The final PS&E package will be submitted to the City. We envision the following
submittals:
Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 5
Deliverables:
➢ Final Plans in Mylar Format
➢ Final Specifications and Technical Provisions in Electronic and Hardcopy Formats
➢ Final Engineer's Estimate in Hardcopy Format
The plans will be also submitted in AutoCAD format. The Specification and Technical
Provision in Word or WordPerfect formats.
Task 10 - Bidding and Construction Phase Assistance
Kimley-Horn will assist the City of San Rafael during the bidding and construction
phases of the project. Typical services include:
➢ Answering questions during bidding phase
➢ Issuing addenda
➢ Attending the pre -construction meeting
➢ Responding to Request for Information (RFI)
➢ Field review meetings to resolve design issues
Services for this task will be provided on time and materials basis for the hours
presented in the level of effort table. Services beyond the estimated hours will be
provided as additional services after authorization from the City.
SCHEDULE
Kimley-Horn is prepared to begin work immediately upon receipt of the notice to
proceed, and we will endeavor to meet your scheduling needs. Based on a notice to
proceed date of October 20, the following is the estimated submittal dates:
• Conceptual Plans (35%): Nov 30, 1999
• 65% PS&E: Dec 31, 1999
• 95% PS&E: Feb 9, 2000
• 100% PS&E: March 15, 2000
Attached is a detailed project schedule and time -line envisioned for the project. The
schedule is dependent on City and utility review periods.
❑�❑ Kimley-Horn
and Associates, Inc.
FEE PROPOSAL
Mr. Nader Mansourian
October 1, 1999
Page 6
Kimley-Horn will provide the services outlined in the scope of services on a time and
materials basis. Table 1 is the estimated level of effort for the project based on the
scope of services outlined herein. The services will be invoiced and payable monthly in
accordance with our standard billing rates.
Table 1
East San Rafael Improvements - Phase IIB
Level of Effort
Task
I New
Colson
Freeman
Walsh
Task 1 - Field Review
4
32
8
10
Task 2 - Project Design Report
8
2
8
8
Task 3 - Topographic Survey
2
18
4
28
Task 4 - Prepare Concept Plans
4
60
24
2280
Task 5 - Meet with City
4
$2,930
4
$800
Task 6 - 65% PS&E
4
40
40
40
Task 7 - Meet with City
4
4
Task 8 - 95% PS&E
4
16
16
16
Task 9- 100% PS&E
2
4
4
4
Task 10 - Bidding & Construction Assistance
4
4
16
Total Hours
I 36
I 64
124
60
Rate
155
100
115
95
Labor Fee
5580
6400
14260
5700
In -House Expenses (Telephone, Fax, Mileage, Copies, Computer,
etc)
Direct Expenses (Blueprints, etc)
Surveying (CSW)
Total
Clerical I Total
8
4
20
2
4
4
32
2
10
8
132
2
10
8
60
4
18
4
28
38
60
2280
$34,220
$2,930
$800
$4,000
$41,950
��❑ Kimley-Horn
and Associates, Inc.
CLOSURE
Mr. Nader Mansourian
October 1, 1999
Page 7
Kimley-Horn and Associates, Inc. appreciates the opportunity to submit this proposal to
the City of San Rafael. We look forward to working with you and David on this
project. If you have any questions, please do not hesitate to call me at (925) 463-5640.
Sincerely yours,
KIMLEY-HORN AND ASSOCIATES, INC.
' Anush A. Nejad, P.E.
Area Manager
Attachment: Project Schedule
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EXHIBIT "A"
DUTIES OF THE CONTRACTOR
Kimley-Horn and Associates, Inc. will provide professional engineering services for the Phase IIB of the
East San Rafael Improvement Project. The following are the proposed geometric and traffic modifications
associated with this phase of the project:
1. Removal or reduction in width of the median islands on Bellam Boulevard between Francisco
Boulevard East and Kerner Boulevard to provide three continuous westbound lanes. An assessment
of the left -turn access to the properties on Bellam Boulevard will be conducted.
2. Installation of new street lights on Bellam Boulevard between Andersen Drive and EB I-580.
3. Reconfiguration of Bellam Boulevard from EB I-580 to Andersen Drive to convert the right turn only
lane into the Marin Square Shopping center to a through/right turns lane. Extension of the lane to
Andersen Drive, keeping the existing bike lane.
4. Installation of traffic signal interconnect on Bellam Boulevard from Kerner to Francisco Boulevard.
5. Modification of the intersection of Bellam Boulevard and Kerner to convert the eastbound left turn
lane to double left turn lanes. This will require modification of the median island on Kerner; potential
modification of the signal mast arm; relocation of the median on Kerner Boulevard (north of Bellam);
re -striping on Kerner Boulevard for the two transition; and removal of parking on the east side of
Kerner.
6. Installation of an emergency vehicle warning light at Bellam Boulevard and Castro, and
interconnection of the lights to the Fire Station on Castro.
Kinley-Horn will prepare Contract Documents (plans, specifications and estimates of probable cost) for
the identified projects. One bid package is expected. The bid package will be prepared in English units
with dual metric units. Kimley-Horn will coordinate with the City, CSW, Caltrans, and utility
companies through the duration of the project.
The following are the proposed tasks envisioned for the project:
Task 1 — Field Review
Kimley-Horn will conduct a field review of the project area to collect necessary information for project
design. Kimley-Horn will prepare a photo -log of the project area; collect as -built drawings, right-of-
way maps, and utility information; and contact the utility companies to obtain utility information in the
project area.
Deliverable:
➢ Utility Coordination Letters
➢ Photo -Log in electronic format
Page 1
Task 2 - Project Design Report
Kimley-Horn will meet with the City to review design standards for the project. The following issues
will be discussed:
➢ Geometric design standards
➢ Photometric design standards
➢ Roadway design and detail requirements
Kimley-Horn will prepare a Technical Report summarizing the design requirements, which will become
the basis for project design.
Kimley-Horn will analyze access issues on Bellam Boulevard and develop recommendations for project
design. Other project design issues will be also reviewed and appropriate recommendations will be
presented in the report.
Deliverable:
➢ Project Design Report
Task 3 — Topographic Surveying
Topographic survey and the base mapping for the project will be provided by CSW. Kimley-Horn will
subcontract with CSW to obtain the necessary information for project design.
Task 4 — Prepare Concept Plans (35% Design)
Kinley-Horn will complete a photometric analysis of the lighting in the project area for the proposed
street lighting modification. The proposed lighting design will be based on City's criteria and
standards.
Kinley-Horn will prepare the concept plans (35 %) design level and estimates of probable cost. The
Plans and Estimates will be submitted to the City for review and approval.
Deliverable:
➢ Three (3) sets of the Concept Plans and Estimates
Task 5 — Meet with the City
Kimley-Horn will arrange to meet with the City to receive input on the conceptual plans. This meeting
will serve to expedite the review process. City will provide one set of non -conflicting comments to
Kinley-Horn.
Task 6 — Prepare 65% PS&E
Kimley-Horn will prepare plans, specifications and estimates of probable costs for the project. Kimley-
Horn envisions the following deliverables for the project:
Page 2
1. Title sheet (1 sheet)
2. Project Notes (2 sheets)
3. Civil Layout Plans (4 sheets)
4. Signal Installation Plans (2 sheets)
5. Interconnect Plans (2 sheets)
6. Lighting Plans (3 sheets)
7. Striping and Marking Plans (4 sheets)
8. Details (2 sheets)
9. Technical Provisions
10. Estimates of Probable Cost
Total Plan Sheet = 20 (Approx.)
The City of San Rafael will provide the boilerplate specifications in electronic format.
The preliminary PS&E (65 % Design Level) will be submitted to the City and the utility companies.
Deliverable:
➢ Ten (10) sets of the PS&E package (including utility companies)
Task 7 — Meet with the City
Kimley-Horn will meet with the City to receive comments and to expedite the review process. City will
provide one set of non -conflicting comments to Kimley-Horn.
Task 8 — Prepare 95% PS&E
Based on the comments received from the City, Kimley-Horn will advance the PS&E to 95 % level.
The pre -final PS&E package will be sent to the City for review and approval.
Deliverable:
➢ Two (2) sets of the PS&E
Task 9 — Prepare 100% PS&E
Based on the 95 % PS&E package, Kimley-Horn will prepare the 100 % PS&E package. The final
PS&E package will be submitted to the City. We envision the following submittals:
Deliverables:
➢ Final Plans in Mylar Format
➢ Final Specifications and Technical Provisions in Electronic and Hardcopy Formats
➢ Final Engineer's Estimate in Hardcopy Format
The plans will be submitted in AutoCAD format. The Specification and Technical Provision will be
submitted in Word or WordPerfect formats.
Page 3
Task 10 - Bidding and Construction Phase Assistance
Kimley-Horn will assist the City of San Rafael during the bidding and construction phases of the
project. Typical services include:
➢ Answering questions during bidding phase
➢ Issuing addenda
➢ Attending the pre -construction meeting
➢ Responding to Request for Information (RFI)
➢ Field review meetings to resolve design issues
Services for this task will be provided on time and materials basis for the hours presented Exhibit "C"
Compensation. Services beyond the estimated hours will be provided as additional services after
authorization from the City.
SCHEDULE
Based on a notice to proceed date of October 20, the following is the estimated submittal dates:
• Conceptual Plans (35%): Nov 30, 1999
• 65% PS&E: Dec 31, 1999
• 95% PS&E: Feb 9, 2000
• 100% PS&E: March 15, 2000
The schedule is dependent on City and utility review periods.
Page 4
EXHIBIT "B"
DUTIES OF THE CITY
The City of San Rafael will provide the following services in association with the project:
• As -Built Plans
• Environmental Documentation and Approvals
• Right of Way Engineering and Acquistions
• Design Guidelines
• Boilerplate Specifications in Electronic Format
• Review and Approval of all Submittals
• Encroachment Permit Fees
• Other Permit Fees
• Contact Bid Processing, Duplication, and Advertising
• Contract Administration and Inspection
• Any Other Services Required by Law
EXHIBIT "C"
COMPENSATION
Kimley-Horn will provide the services outlined in Exhibit "A", Duties of the Contractor, on time and
materials basis, for a not to exceed amount of $41,950. Table 1 is the estimated level of effort for the
project. The services will be invoiced and payable monthly in accordance with Kimley-Horn's standard
billing rates.
Table 1
East San Rafael Improvements - Phase IIB
Level of Effort
Task
I Nejad
I Colson
( Freeman,
Walsh
I Clerical I
Total
Task 1 - Field Review
8
8
Task 2- Project Design Report
8
I
8
4
20
Task 3 - Topographic Survey
2
2
4
Task 4 - Prepare Concept Plans
4
24
4
32
Task 5 - Meet with City
4
4
2
10
Task 6 - 65% PS&E
4
40
40
40
8
132
Task 7 - Meet with City
4
4
2
10
Task 8 - 95% PS&E
4
16
16
16
8
60
Task 9 -100% PS&E
2
4
4
4
4
18
Task 10 - Bidding & Construction Assistance
4
4
16
4
28
Total Hours
I 36
I 64
I 124 I
60
I 38
Rate
155
100
115
95
60
Labor Fee
5580
6400
14260
5700
2280
$34,220
In -House Expenses (Telephone, Fax, Mileage, Copies, Computer, etc)
$2,930
Direct Expenses (Blueprints, etc)
$800
Surveying (CSW)
$4,000
Total
$41,950
Page 1
rMKimley-Horn
❑
and Associates, Inc.
October 1, 1999
Mr. Nader Mansourian, P.E.
Traffic Engineer
City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94915
ixhj bit L
■
Suite 180
5116 Stoneridge Mall Road
Pleasanton, California
94588
RE: Proposal for Professional Engineering Services for Phase III of the East San
Rafael Improvement Project
Dear Mr. Mansourian:
Kimley-Horn and Associates, Inc. is pleased to submit this proposal to the City of San
Rafael to provide professional engineering services for the Phase III of the East San Rafael
Improvement Project.
PROJECT UNDERSTANDING
The proposed project includes improvements identified by the City as a part of the
Loop Project. The following are the proposed geometric and traffic modifications
associated with this phase of the project:
1. Widening of SB Francisco Boulevard at Bellam to provide double right turn lanes,
widening WB I-580 on-ramp and installation of a pedestrian island.
2. Modification of EB Bellam Boulevard between WB I-580 ramp and Francisco
Boulevard East to accommodate a free right turn from WB I-580 to Francisco
Boulevard East (SB only).
3. Modification of the WB I-580 ramp configuration to prevent freeway by pass
traffic.
4. Modification of WB and EB I-580 signals to provide two separate controllers, or an
advanced controller with capability to control both signals with dynamic signal
timing capabilities.
5. Development and implementation a traffic responsive or traffic adaptive operation
at I-580 and Bellam interchange.
■
TEL 925 463 5640
FAX 925 463 5641
��❑ Kimley-Horn
and Associates, Inc.
SCOPE OF SERVICES
Mr. Nader Mansourian
October 1, 1999
Page 2
Kimley-Horn will prepare Contract Documents (plans, specifications and estimates of
probable cost) for the identified projects. One bid package is expected. The bid package
will be prepared in Metric units in Caltrans format. In addition, Kimley-Horn will
prepare signal timing report and assist the City/Caltrans with the fine-tuning process.
Kimley-Horn will coordinate with the City, CSW, Caltrans, and utility companies
through the duration of the project. CSW will provide major civil design elements of
the project.
The following are the proposed tasks envisioned for the project:
Task 1 — Field Review
Kimley-Horn will conduct a field review of the project area to collect necessary
information for project design. Kimley-Horn will prepare a photo -log of the project
area; collect as -built drawings, right-of-way maps, and utility information; and contact
utility companies to obtain utility information in the project area.
Deliverable:
➢ Utility Coordination Letters
➢ Photo -Log in electronic format
Task 2 - Project Design Report
Kimley-Horn will meet with the City to review design standards for the project. The
following issues will be discussed:
➢ Geometric design standards
➢ Photometric design standards
➢ Roadway design and detail requirements
➢ Signal timing concepts (adaptive vs. responsive)
Kimley-Horn will prepare a Technical Report summarizing the design requirements
that will become the basis for the project design.
Kimley-Horn will also analyze the signal timing concepts, including the use of Type
2070 Advanced Traffic Controller (ATC) for the interchange. Kimley-Hom will
evaluate hardware and software modifications that may be required to achieve a traffic
responsive or traffic adaptive operation. Kimley-Horn will also evaluate the need for
additional sampling loops or other reliable hardware for the traffic responsive
operations. A report summarizing options will be prepared for review by the City.
❑�❑ Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 3
Other project design issues will be also reviewed and appropriate recommendations will
be presented in the report.
Deliverable:
➢ Project Design Report
➢ Traffic Operations Report
Task 3 — Topographic Surveying
Topographic survey and the base mapping for the project will be provided by CSW.
Kimley-Horn will subcontract with CSW to obtain the necessary information for project
design. The City will acquire all the necessary right of way for the project. Right of
way engineering is not included in the scope of services.
Task 4 — Geotechnical Engineering
Harding Lawson Associates will perform Geotechnical engineering. Geotechnical
services will include four shallow boring to characterize the upper soil strata; perform
laboratory tests, including classification, strength, and R -value; and analysis of file
conditions for pavement design, retaining wall design, etc; and preparation of a design
report.
Task 5 - Environmental Analysis
Environmental analysis will be provided by Baseline Environmental. Environmental
analysis will include soil sampling for aerial deposited lead and a Phase I Site
Assessment Report which is typically required for the environmental clearance. Other
environmental services, such as hazardous waste, contamination analysis, or other
service will be provided as optional, if required.
Task 6 — Prepare Concept Plans (35% Design)
Kimley-Horn will prepare the concept plans (35 %) design level, and estimates of
probable cost. The Plans and Estimates will be prepared and will be submitted to the
City for review and approval.
Deliverable:
➢ Three (3) sets of the Concept Plans
❑�❑ Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 4
Task 7 — Meet with the City
Kimley-Horn will arrange to meet with the City to receive input on the conceptual
plans. This meeting will serve to expedite the review process. City will provide one set
of non -conflicting comments to Kimley-Horn.
Task 8 - Meet with Caltrans
Kimley-Horn will arrange to meet with Caltrans to over the project design issues and to
receive input. Since the construction value of this project is below $1,000,000 we
expect only an Encroachment Permit will be required for the project. If other forms of
project approval documentations, such as Combined Project Study Report/Project
Report is required by Caltrans, this document will be prepared as additional, and after
authorization from the City.
Task 9 — Prepare 65% PS&E
Kimley-Horn will prepare plans, specifications and estimates of probable costs for the
project. We envision the following deliverables for the project:
1. Title sheet (1 sheet)
2. Standard Plan Sheets (2 sheets)
3. Project Notes (1 sheet)
4. Utility Sheets (3 sheets)
5. Civil Layout Plan (3 sheets)
6. Storm Drainage Plans (2 Sheets)
7. Signal Installation Plans (4 sheets)
8. Striping and Marking Plans (2 sheets)
9. Details (1 sheet)
10. Technical Provisions
11. Estimates of Probable Cost
Total Sheets (19 sheets)
The City of San Rafael will provide the boilerplate specifications in electronic format.
The preliminary PS&E (65 % Design Level) will be submitted to the City and utility
companies.
If utility relocation, hazardous material evaluation or other services not specified is
required as a result of the project development requirements, these services will be
provided will be provided as additional, and after authorization from the City.
❑�❑ Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 5
Deliverable:
➢ Ten (10) sets of the PS&E package (including utility companies)
Task 10 — Meet with the City
Kinley-Horn will meet with the City to receive comments and to expedite the review
process. City will provide one set of non -conflicting comments to Kimley-Horn.
Task 11 — Prepare 95% PS&E
Based on the comments received from the City, Kimley-Horn will advance the PS&E to
95 % level. The pre -final PS&E package will be sent to the City for review and
approval.
Deliverable:
➢ Three (3) sets of the PS&E
Task 12 — Encroachment Permit
Kimley-Horn will prepare the Encroachment Permit application for the City to submit
the PS&E package to Caltrans for approval.
Deliverables:
➢ Encroachment Permit Application
➢ Five (5) sets of the PS&E
Task 13 — Prepare 100% PS&E
Based on the 95 % PS&E package, Kimley-Horn will prepare the 100 % PS&E package.
The final PS&E package will be submitted to the City. We envision the following
submittals:
Deliverables:
➢ Final Plans in Mylar Format
➢ Final Specifications and Technical Provisions in Electronic and Hardcopy Formats
➢ Final Engineer's Estimate in Hardcopy Format
The plans will be also submitted in AutoCAD format. The Specification and Technical
Provision in Word or WordPerfect formats.
��❑ Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 6
Task 14 - Bidding and Construction Phase Assistance
Kimley-Horn will assist the City of San Rafael during the bidding and construction
phase of the project. Typical services include:
➢ Answering questions during bidding phase
➢ Issuing addenda
➢ Attending the pre -construction meeting
➢ Responding to Request for Information (RFI)
➢ Field review meeting to resolve design issues
Services for this task will be provided on time and materials basis for the hours
presented in the level of effort table for Kimley-Horn and the fee estimate included for
CSW services. Services beyond the estimated hours will be provided as additional
services, after authorization from the City.
Task 15 - Signal Timing Report
Kimley-Horn will conduct a signal timing analysis for the five intersections in the
project corridor. The following intersections along Bellam will be will be evaluated:
➢ Kerner Boulevard
➢ Francisco Boulevard
➢ I-580 westbound ramps
➢ I-580 eastbound ramps
➢ Andersen Drive
Kimley-Horn will prepare a SYNCHRO model for the project corridor and evaluate
various signal timing strategies.
Deliverable:
Five (5) copies of Signal Timing Report
Task 16 - Signal Timing Implementation and Fine -Tuning
Kimley-Horn will assist the City and Caltrans to fine-tune the signal timing operations
for the corridor. Since traffic responsive or adaptive operation will require substantial
fine-tuning effort, if the anticipated effort exceed our estimates, services beyond
identified levels will be provided as additional, and after authorization by the City.
Deliverable:
➢ Assistance During Fine Tuning
Kimley-Horn
and Associates, Inc.
Mr. Nader Mansourian
October 1, 1999
Page 7
Task 17 - Before and After Study and Project Documentation
Kimley-Horn will conduct travel time runs along the project corridor, during AM,
Midday and PM peak hours to quantify the results of the project. A final project report
will be prepared documenting findings and the results of the study.
Deliverable:
➢ Five (5) copies of the Final Report
SCHEDULE
Kimley-Horn is prepared to begin work immediately upon receipt of the notice to
proceed, and we will endeavor to meet your scheduling needs. Based on a notice to
proceed date of October 20`x, the following is the estimated submittal dates:
➢ Conceptual Plans (35%):
Dec 21, 1999
➢ 65% PS&E:
Feb 18, 2000
➢ 95 % PS&E:
March 29, 2000
➢ 100% PS&E:
June 14, 2000
Attached is a detailed project schedule and time -line envisioned for the project. The
Schedule is dependent on City, utility companies and Caltrans review periods.
��❑ Kimley-Horn
and Associates, Inc.
FEE PROPOSAL
Mr. Nader Mansourian
October 1, 1999
Page 8
Kimley-Horn will provide the services outlined in the scope of services on a time and
materials basis. Table 1 is the estimate level of effort for the project, based on the
scope of services outlined herein. The services will be invoiced and payable monthly in
accordance with our standard billing rates.
Table 1
East San Rafael Improvements - Phase III
Level of Effort
Task
I Nejad
Freeman I
Walsh
Sowers
Clerical
Total
Task 1 - Field Review
4
4
8
Task 2 - Project Design Report
16
24
40
16
4
100
Task 3 - Topographic Survey
2
2
4
Task 4 - Geotechnical Engineering
8
2
10
Task 5 - Environmental Analysis
8
2
10
Task 6 - Prepare Concept Plans
8
24
40
2
74
Task 7 - Meet with City
4
4
2
10
Task B - Meet with Caltrans
8
8
2
18
Task 9 - 65% PS&E
B
40
40
8
96
Task 10 - Meet with City
4
4
2
10
Task 11 - 95% PS&E
4
24
16
8
52
Task 12 - Encroachment Permit
4
4
2
4
14
Task 13 - 100% PS&E
4
8
8
4
24
Task 14 - Bidding & Construction Assistance
8
24
2
34
Task 15 - Signal Timing Report
10
30
4
44
Task 16 - Implementation and Fine -Tuning
16
40
56
Task 17 - Before & After Study/Documentation
8
16
16
16
56
Total Hours
124
I 168
162
102
64
Rate
155
115
95
100
60
Labor Fee
19220
19320
15390
10200
3840
$67,970
In -House Expenses (Telephone, Fax, Mileage, Copies, Computer,
etc)
$5,730
Direct Expenses (Blueprints, etc)
$1,000
CSW- Surveying and Civil Design
$21,300
CSW- Construction Support (20 hours)
$2,000
Geotechncial - Hardin Lawson
$7,500
Environmental - Baseline
$4,500
Total
$110,000
❑�❑ Kimley-Horn
and Associates, Inc.
CLOSURE
Mr. Nader Mansourian
October 1, 1999
Page 9
Kimley-Horn and Associates, Inc. appreciates the opportunity to submit this proposal to
the City of San Rafael. We look forward to working with you and David on this
project. If you have any questions, please do not hesitate to call me at (925) 463-5640.
Sincerely yours,
KIMLEY-Hr7 AND ASSOCIATES, INC.
Anush A. Nejad, P.E.
Area Manager
Attachment: Project Schedule
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EXHIBIT "A"
DUTIES OF THE CONTRACTOR
Kimley-Horn and Associates, Inc. will provide professional engineering services for the Phase III of the
East San Rafael Improvement Project. The following are the proposed geometric and traffic modifications
associated with this phase of the project:
1. Widening of SB Francisco Boulevard at Bellam to provide double right turn lanes, widening WB I-
580 on-ramp and installation of a pedestrian island.
2. Modification of EB Bellam Boulevard between WB 1-580 ramp and Francisco Boulevard East to
accommodate a free right turn from WB I-580 to Francisco Boulevard East (SB only).
3. Modification of the WB I-580 ramp configuration to prevent freeway by pass traffic.
4. Modification of WB and EB I-580 signals to provide two separate controllers, or an advanced
controller with capability to control both signals with dynamic signal timing capabilities.
5. Development and implementation a traffic responsive or traffic adaptive operation at I-580 and
Bellam interchange.
Kimley-Horn will prepare Contract Documents (plans, specifications and estimates of probable cost) for
the identified projects. One bid package is expected. The bid package will be prepared in Metric units
in Caltrans format. In addition, Kimley-Horn will prepare signal timing report and assist the
City/Caltrans with the fine-tuning process.
Kimley-Horn will coordinate with the City, CSW, Caltrans, and utility companies through the duration
of the project. CSW will provide major civil design elements of the project.
The following are the proposed tasks envisioned for the project:
Task 1 - Field Review
Kimley-Horn will conduct a field review of the project area to collect necessary information for project
design. Kimley-Horn will prepare a photo -log of the project area; collect as -built drawings, right-of-
way maps, and utility information; and contact utility companies to obtain utility information in the
project area.
Deliverable:
➢ Utility Coordination Letters
➢ Photo -Log in electronic format
Task 2 - Project Design Report
Kimley-Horn will meet with the City to review design standards for the project. The following issues
will be discussed:
➢ Geometric design standards
Page 1
Photometric design standards
➢ Roadway design and detail requirements
➢ Signal timing concepts (adaptive vs. responsive)
Kimley-Horn will prepare a Technical Report summarizing the design requirements that will become
the basis for the project design.
Kimley-Horn will also analyze the signal timing concepts, including the use of Type 2070 Advanced
Traffic Controller (ATC) for the interchange. Kimley-Horn will evaluate hardware and software
modifications that may be required to achieve a traffic responsive or traffic adaptive operation.
Kimley-Horn will also evaluate the need for additional sampling loops or other reliable hardware for
the traffic responsive operations. A report summarizing options will be prepared for review by the
City.
Other project design issues will be also reviewed and appropriate recommendations will be presented in
the report.
Deliverable:
➢ Project Design Report
➢ Traffic Operations Report
Task 3 — Topographic Surveying
Topographic survey and the base mapping for the project will be provided by CSW. Kimley-Horn will
subcontract with CSW to obtain the necessary information for project design. The City will acquire all
the necessary right of way for the project. Right of way engineering is not included in the scope of
services.
Task 4 — Geotechnical Engineering
Harding Lawson Associates will perform Geotechnical engineering. Geotechnical services will include
four shallow boring to characterize the upper soil strata; perform laboratory tests, including
classification, strength, and R -value; and analysis of file conditions for pavement design, retaining wall
design, etc; and preparation of a design report.
Task 5 - Environmental Analysis
Environmental analysis will be provided by Baseline Environmental. Environmental analysis will
include soil sampling for aerial deposited lead and a Phase I Site Assessment Report which is typically
required for the environmental clearance. Other environmental services, such as hazardous waste,
contamination analysis, or other service will be provided as optional, if required.
Task 6 — Prepare Concept Plans (35% Design)
Kimley-Horn will prepare the concept plans (35 %) design level, and estimates of probable cost. The
Plans and Estimates will be prepared and will be submitted to the City for review and approval.
Page 2
Deliverable:
➢ Three (3) sets of the Concept Plans
Task 7 — Meet with the City
Kimley-Horn will arrange to meet with the City to receive input on the conceptual plans. This meeting
will serve to expedite the review process. City will provide one set of non -conflicting comments to
Kimley-Horn.
Task 8 - Meet with Caltrans
Kimley-Horn will arrange to meet with Caltrans to over the project design issues and to receive input.
Since the construction value of this project is below $1,000,000 we expect only an Encroachment
Permit will be required for the project. If other forms of project approval documentations, such as
Combined Project Study Report/Project Report is required by Caltrans, this document will be prepared
as additional, and after authorization from the City.
Task 9 — Prepare 65% PS&E
Kimley-Horn will prepare plans, specifications and estimates of probable costs for the project. We
envision the following deliverables for the project:
1. Title sheet (1 sheet)
2. Standard Plan Sheets (2 sheets)
3. Project Notes (1 sheet)
4. Utility Sheets (3 sheets)
5. Civil Layout Plan (3 sheets)
6. Storm Drainage Plans (2 Sheets)
7. Signal Installation Plans (4 sheets)
8. Striping and Marking Plans (2 sheets)
9. Details (1 sheet)
10. Technical Provisions
11. Estimates of Probable Cost
Total Sheets (19 sheets)
The City of San Rafael will provide the boilerplate specifications in electronic format. The preliminary
PS&E (65 % Design Level) will be submitted to the City and utility companies.
If utility relocation, hazardous material evaluation or other services not specified is required as a result
of the project development requirements, these services will be provided will be provided as additional,
and after authorization from the City.
Deliverable:
➢ Ten (10) sets of the PS&E package (including utility companies)
Page 3
Task 10 — Meet with the City
Kimley-Horn will meet with the City to receive comments and to expedite the review process. City will
provide one set of non -conflicting comments to Kimley-Horn.
Task 11 — Prepare 95% PS&E
Based on the comments received from the City, Kimley-Horn will advance the PS&E to 95 % level.
The pre -final PS&E package will be sent to the City for review and approval.
Deliverable:
➢ Three (3) sets of the PS&E
Task 12 — Encroachment Permit
Kimley-Horn will prepare the Encroachment Permit application for the City to submit the PS&E
package to Caltrans for approval.
Deliverables:
➢ Encroachment Permit Application
➢ Five (5) sets of the PS&E
Task 13 — Prepare 100% PS&E
Based on the 95 % PS&E package, Kimley-Horn will prepare the 100 % PS&E package. The final
PS&E package will be submitted to the City. We envision the following submittals:
Deliverables:
➢ Final Plans in Mylar Format
➢ Final Specifications and Technical Provisions in Electronic and Hardcopy Formats
➢ Final Engineer's Estimate in Hardcopy Format
The plans will be also submitted in AutoCAD format. The Specification and Technical Provision in
Word or WordPerfect formats.
Task 14 - Bidding and Construction Phase Assistance
Kimley-Horn will assist the City of San Rafael during the bidding and construction phase of the project.
Typical services include:
➢ Answering questions during bidding phase
➢ Issuing addenda
➢ Attending the pre -construction meeting
➢ Responding to Request for Information (RFI)
➢ Field review meeting to resolve design issues
Page 4
Services for this task will be provided on time and materials basis for the hours presented in the level of
effort table for Kimley-Horn and the fee estimate included for CSW services. Services beyond the
estimated hours will be provided as additional services, after authorization from the City.
Task 15 - Signal Timing Report
Kimley-Horn will conduct a signal timing analysis for the five intersections in the project corridor.
The following intersections along Bellam will be will be evaluated:
➢ Kerner Boulevard
➢ Francisco Boulevard
➢ I-580 westbound ramps
➢ 1-580 eastbound ramps
➢ Andersen Drive
Kimley-Horn will prepare a SYNCHRO model for the project corridor and evaluate various signal
timing strategies.
Deliverable:
Five (5) copies of Signal Timing Report
Task 16 - Signal Timing Implementation and line -Tuning
Kimley-Horn will assist the City and Caltrans to fine-tune the signal timing operations for the corridor.
Since traffic responsive or adaptive operation will require substantial fine-tuning effort, if the
anticipated effort exceed our estimates, services beyond identified levels will be provided as additional,
and after authorization by the City.
Deliverable:
➢ Assistance During Fine Tuning
Task 17 - Before and After Study and Project Documentation
Kimley-Horn will conduct travel time runs along the project corridor, during AM, Midday and PM
peak hours to quantify the results of the project. A final project report will be prepared documenting
findings and the results of the study.
Deliverable:
➢ Five (5) copies of the Final Report
Page 5
SCHEDULE
Based on a notice to proceed date of October 20'h, the following is the estimated submittal dates:
➢ Conceptual Plans (35 %):
Dec 21, 1999
➢ 65% PS&E:
Feb 18, 2000
➢ 95% PS&E:
March 29, 2000
➢ 100% PS&E:
June 14, 2000
The Schedule is dependent on City, utility companies and Caltrans review periods.
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EXHIBIT "B"
DUTIES OF THE CITY
The City of San Rafael will provide the following services in association with the project:
• As -Built Plans
• Environmental Documentation and Approvals
• Right of Way Engineering and Acquisition
• Design Guidelines
• Boilerplate Specifications in Electronic Format
• Review and Approval of all Submittals
• Encroachment Permit Fees
• Other Permit Fees
• Contact Bid Processing, Duplication, and Advertising
• Contract Administration and Inspection
• Implementation of the Signal Timings
• Any Other Services Required by Law
E3=IT "C"
COMPENSATION
Kimley-Horn will provide the services outlined in Exhibit "A", Duties of the Contractor, on time and
materials basis for a not to exceed amount of $110,000. Table 1 is the estimated level of effort for the
project. The services will be invoiced and payable monthly in accordance with Kimley-Horn's standard
billing rates.
Table 1
East San Rafael Improvements - Phase 111
Level of Effort
Task I Nejad I Freeman
Task 1 - Field Review
4
4
Task 2 - Project Design Report
16
24
Task 3 - Topographic Survey
2
Task 4 - Geotechnical Engineering
8
Task 5 - Environmental Analysis
8
Task 6 - Prepare Concept Plans
8
24
Task 7 - Meet with City
4
4
Task 8 - Meet with Caltrans
8
8
Task 9 - 65% PS&E
8
40
Task 10 - Meet with City
4
4
Task 11 - 95% PS&E
4
24
Task 12 - Encroachment Permit
4
4
Task 13 - 100% PS&E
4
8
Task 14 - Bidding & Construction Assistance
8
24
Task 15 - Signal Timing Report
10
Task 16 - Implementation and Fine -Tuning
16
Task 17 - Before & After Study/Documentation
8
Total Hours I
124 I
168
Rate
155
115
Labor Fee
19220
19320
In -House Expenses (Telephone, Fax, Mileage, Copies, Computer, etc)
Direct Expenses (Blueprints, etc)
CSW - Surveying and Civil Design
CSW - Construction Support (20 hours)
Geotechncial - Hardin Lawson
Environmental - Baseline
Total
Walsh I Sowers Clerical I
40 16
40
40
16
2
8
30
40
16 16
162 I 102
95 100
15390 10200
4
2
2
2
2
2
2
8
2
8
4
4
2
4
16
64 1
60 1
3840
Total
8
100
4
10
10
74
10
18
96
10
52
14
24
34
44
56
56
$67,970
$5,730
$1,000
$21,300
$2,000
$7,500
$4,500
$110,000