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HomeMy WebLinkAboutCC Resolution 9757 (Mahon Creek Conceptual Restoration)RESOLUTION NO. 9757 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ACCEPTING THE PROPOSAL AND AUTHORIZING THE AGREEMENT FROM ROBERT BEIN, WILLIAM FROST AND ASSOCIATES, INC. FOR PHASE I ENVIRONMENTAL CONSULTING SERVICES (PRE -APPLICATION ENVIRONMENTAL REVIEW) FOR THE MAHON CREEK CONCEPTUAL RESTORATION PLAN AND FAIR, ISAAC OFFICE CAMPUS PROJECTS. The City Council of the City of San Rafael finds and determines that: WHEREAS, the California Environmental Quality Act will require environmental review of the planned Mahon Creek Conceptual Restoration Plan and Fair Isaac Office Campus Projects, which are anticipated to be initiated/filed in January 1997; and WHEREAS, the Planning Department Staff of the City of San Rafael distributed Requests for Qualifications for selection of an environmental consultant for these projects. A short list of three environmental firms were selected for interviews; and WHEREAS, following an interview process of a short-list of consultants, the firm of Robert Bein, William Frost and Associates (RBF) was selected. RBF was requested to submit a two -phased proposal for services. The Phase I proposal presents consultant services through the pre -application and initial study process for these projects. Phase I services are proposed on a time and materials basis with a maximum budget amount of $82,821.00 with additional services, not to exceed $14,560.00, to be compensated on a time and material basis. Phase 11 services, which will cover the preparation of an environmental impact report for these projects, will be addressed under a separate proposal and agreement; and WHEREAS, the proposal for Phase I services has been reviewed and recommended for approval by City Staff. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Manager is authorized to execute, on behalf of the City of San Rafael, a Professional Services Agreement with Robert Bein, William Frost and Associates (RBF) for said project, in the form attached as Attachment "A". I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the sixteenth day of December, 1996, by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCELMEMBERS: None ABSENT: COUNCILMEMBERS: None LNE� . J M. LEONCIlVI, City Clerk 41�1�Q�t��l�ao a ATTACHMENT "A" PROFESSIONAL SERVICES AGREEMENT WITH ROBERT BEIN, WILLIAM FROST AND ASSOCIATES FOR PHASE I ENVIRONMENTAL CONSULTING SERVICES (PRE -APPLICATION ENVIRONMENTAL REVIEW) FOR THE MAHON CREEK CONCEPTUAL RESTORATION PLAN AND THE FAIR, ISAAC OFFICE COMPLEX This Agreement is made and entered into this sixteenth day of December 1996, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Robert Bein, William Frost and Associates (RBF) (hereinafter "CONTRACTOR"). RECITALS WHEREAS, CITY issued a Request for Qualifications (RFQ) as part of the process of selecting and hiring of an environmental consultant for the planned Mahon Creek Conceptual Restoration Plan and the Fair, Isaac Office campus projects, a full, true and correct copy of which is attached as EXHIBIT "A" and by reference made a part hereof; and, WHEREAS, CONTRACTOR has submitted its Phase I proposal for the environmental consulting services, which is attached as EXHIBIT `B" and incorporated by reference hereto; and WHEREAS, CITY desires to retain CONTRACTOR to perform professional services necessary to render advice and assistance to the CITY, CITY's Planning Commission, City Council and staff in the pre -application and initial study phases of the project ; and WHEREAS, CONTRACTOR represents that it is qualified to perform such services and is willing to perform such professional services as hereinafter defined. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. DEFINITIONS. The following definitions shall apply to the terms, except where the context of this Agreement otherwise requires: a) Project. The project consists of several contiguous, related projects and properties in a 22 acre study area located in Downtown San Rafael. The study area is bounded by Second Street to the north, B Street to the west, Andersen Drive and Mahon Creek to the south and Highway 101 to the east. The related projects are described as follows: (1) Conceptual Restoration Plan for a Portion of Mahon Creek, a City -sponsored creek enhancement commencing at B Street and terminating at Highway 101. 1 DOPY (2) Fair. Isaac Office Campus Develop_ ment, the privately -sponsored development of 400,000-450,000 square foot office campus and associated uses and improvements. (3) Associated Lindaro Street Utilitv Underaroundins District, activation of a utility undergrounding project which would coincide with the construction schedule of the Fair, Isaac office campus. These projects are currently in the preliminary design/pre-application phases. b) Services. Such professional services as are necessary to be performed by CONTRACTOR in order to assist in the preparation of a project description, project objectives, Notice of Preparation and draft initial study, during the pre -application and initial environmental assessment phases of the projects. C) Commencement of Services. CONTRACTOR agrees to commence work upon execution of this agreement. d) Completion of Services. The date of completion of all phases of the Phase I work, including any and all procedures, maps, surveys, and attendance by CONTRACTOR at public hearings regarding the project as set forth in the Schedule outlined in EXHIBIT "C", attached and incorporated by reference herein. 2. PROJECT COORDINATION. A. CITY. The City Manager shall be the representative of the CITY for all purposes under this Agreement. The Planning Director is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Laura Worthington -Forbes is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 3. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as outlined in EXHIBIT `B", Phase I Proposal for Services, attached and incorporated herein. 4. DUTIES OF CITY. CITY shall perform the duties as outlined in EXHIBIT `B", Phase I Proposal for Services, attached and incorporated herein. 5. COMPENSATION. CITY shall pay CONTRACTOR on a time and material basis with a not -to -exceed budget of $82.821.00, with additional services not to exceed $14.560.00, to be compensated on a OA time and material basis. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 6. TERM OF AGREEMENT. The term of this Agreement shall be for six (6) months commencing on December 16, 1996 and ending on ending on June 16, 1997. Upon mutual agreement of the parties, and subject to the approval of the City Manager, the term of this Agreement shall be extended for an additional period of three (3) months. 7. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other parry, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 8. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 9. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 10. ASSIGNABIITY. The parties agree that they shall not assign or transfer any interest in this Agreement M nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 11. INSURANCE. A. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A comprehensive general liability insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or property damage; 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence; 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million $1,000,000) dollars to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. B. The insurance coverage required of the CONTRACTOR by section 11. A., shall also meet the following requirements: 1. The insurance shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution; 2. Except for professional liability insurance, the insurance policies shall be endorsed for contractual liability and personal injury; 3. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insured under the policies. 4. CONTRACTOR Certificates of Insurance evidencing the insura endorsements naming CITY, its officers, agents, insured under the policies. shall provide to PROJECT MANAGER, (a) ice coverage required herein, and (b) specific employees, and volunteers, as additional named 5. The insurance policies shall provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon thirty (30) days written notice to CITY's PROJECT MANAGER; 6. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years; 7. The insurance policies shall provide for a retroactive date of 4 placement coinciding with the effective date of this Agreement; 8. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. C. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. D. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and the City Attorney. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. 12. INDEMNIFICATION. CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its officers, agents, employees, and volunteers, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees and administrative costs, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of CONTRACTOR or CONTRACTOR'S officers, agents and employees in the performance of their duties and obligations under this Agreement." 13. NONDISCRUv NATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 14. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 15. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 16. NOTICES. 5 All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: Robert Pendoley, Planning Director Planning Department City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 TO CONTRACTOR: Laura Worthington -Forbes Robert Bein, William Frost and Associates 1754 Technology Drive, Suite 232 San Jose, California 95110-1308 17. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 18. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 19. SET-OFF AGAINST DEBTS. P CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any moneys which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 20. WAIVERS. The waiver by either parry of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 21. COSTS AND ATTORNEY'S FEES. The prevailing parry in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 22. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer identification number is 95-224-7293, and CONTRACTOR certifies under penalty of perjury that said taxpayer identification number is correct. 23. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL ATTEST: CONTRACTOR Nan te: _ Title: GCity Clerk APPROVED AS TO FORM: r � �. r City Attorney Professional Services- RBF (12/11/96) EXHIBIT `A', REOUEST FOR OUALIFICATIONS For SELECTION OF AN ENVIRONMENTAL CONSULTANT TO PREPARE AN ENVIRONMENTAL IMPACT REPORT October 9, 1996 I. INTRODUCTION T he City of San Rafael is seeking a qualified consultant to prepare an environmental impact report (EIR) for -c—;ci tl, contiguous and related projects located in the City's downtown/redevelopment area. A description of the study area and the related projects is presented in EXHIBIT `A' of this Request for Qualifications (RFQ). At this time, these projects are in the preliminary design/pre-application stages of review. Development aYplicat:ons are expc:,tcd to be filed/initiated with the City in January 1997. In order to expedite the environmental review process, the City of San Rafael has decided to hire an environmental consultant prior to the January 1997 development application filing. Consequently, the City of San Rafael is requesting that a selected group of environmental consultants submit a "Statement of Qualifications". As discussed in Section VII of this RFQ, following review of the qualifications, a short list of consultants will be interviewed and a con§ultant will be selected. A Request for Proposal (RFP) process will not be implemented. II. PROJECT BACKGROUND A description of the study area and the related projects within the study area is provided in EXHIBIT'A' of this RFQ. EXHIBIT `A' is formatted as follows: A. Area of Study B. Description of Related Projects in Study Area C. Schedule for Completion of Pre -Application Design Phase D. Local Permit and Entitlement Review Process E. Anticipated Agency and Public Consultation F. Attachments (Maps of Study Area) III. OVERVIEW OF ENVIRONMENTAL ISSUES (Preliminary Scope of Study) A. EIR Scoping Process In addition to preparing the EIR, the environmental consultant that is selected by the City of San Rafael will be requested to participate in the following pre -application tasks: REQUEST FOR QUALIFICATIONS Fair, Isaac Office Campus Development and Conceptual Restoration Plan for Mahon Creek, San Rafael, California October 9, 1996 Providing assistance to the City staff and to the project sponsor/developer in formulating a final project description and project objectives for application filing. The description and the objectives are to be used in the preparation of all environmental documents (City application filings, Notice of Preparation and the EIR). 2. Providing assistance to City staff in the preparation of an Initial Environmental Assessment and Notice of Preparation (NOP). Pari cipee in a Yubiic seeping session during the NOP process. B. Potential Scope of Issues Numerous reports, studies, plans and resource documents for the area of study are available and are on file with the City of San Rafael. Specifically, an EIR was prepared for a previous redevelopment project (Downtown San Rafael Retail Center) on the former PG & E site. Review of these available resources will be critical to the environmental consultant in the preparation of a proposal for services. Based on the preliminary description of the related projects, the general knowledge of the study area and the studies and resource documents that are presently available, it is anticipated that the scope of issues to be addressed in the EIR is as follows: Geoloev. Soils and Seismicitv * Document all studies prepared to date addressing area geology, soils and seismicity. Prepare supplemental studies and/or investigations, as deemed necessary. * Assess and present recommendations on proposed grading (cut and fill, phasing). * Present recommendations for construction and grading. 2. Hydroloav and Drainaee * Assess impacts from additional runoff associated with f new development. * Document conceptual plans and recommendations for stormwater/flood control improvements. * Identify construction measures to meet flood control requirements. 3. Water Oualitv (likely to be combined with assessment of Hazards) * Document all studies prepared to date addressing groundwater quality REQUEST FOR QUALIFICATIONS Fair, Isaac Office Campus Development and Conceptual Restoration Plan for Mahon Creek, San Rafael, California October 9, 1996 and on-site treatment program. Identify remediation and mitigation monitoring measures that have been, are or will be implemented to treat groundwater. Document groundwater migration patterns based on studies prepared to date. Assess quality of surface water runoff from new development and poLertial impacts to Mahon Creek and downstream waterways. 4. Air Oualitv (likely to be combined with the assessmefit of Hazards) * Assessment of air quality impacts associated with grading and construction. Document and incorporate all studies, approved mitigation measures and mitigation monitoring and reporting programs that have been or are required to be implemented to control airborne dust (PNAs) during grading and construction. 5. Transportation and Circulation * Develop and/or incorporate trip generation/distribution analysis to include AM and PM peak traffic counts and impact assessment. * Review of adequacy of on-site and off-site parking. * Review of both vehicular and pedestrian circulation and access from local streets and arterials. * Assess proposal for widening of Second Street. Determine improvement impacts to roadway network along Second Street. Determine project's fair share contribution to street widening and other planned intersections improvements in the area. 6. Biotic Resources * Document and incorporate all studies prepared to date addressing biotic resources, impacts and mitigation. * Document and summarize buffer recommendations for lands along edge of Mahon Creek. * Assess conceptual restoration plan for Mahon Creek to determine if plant and animal life is properly protected and enhanced. Present additional recommendations, if necessary. 7. Hazards (likely to be combined with assessment of Air and Water Quality) * Document and incorporate all studies, reports and plans prepared to date which assess on-site and immediate off-site hazards. Provide peer review of work prepared to date, if necessary. * Document and present all mitigation and monitoring measures that are REQUEST FOR QUALIFICATIONS Fair, Isaac Office Campus Development and Conceptual Restoration Plan for Mahon Creek, San Rafael, California October 9, 1996 presently implemented or required for construction on the property. Present additional recommendations, if necessary. Review construction phasing and logistics plan to ensure that activities and schedule coincide with specific `phasing' recommendations for site grading. 8. Nis * Assess temporary noise impacts associated with project grading and constr,ictio: t. 9. Utilities and Services * Identify all utilities that serve/would serve the study area. Determine if all utilities are available. * Summarize plans, status and schedule for the Second Street Utility Undergrounding District. Present recommendations on construction phasing to ensure that it coincides with construction of project and widening of Second Street. * Document and/or incorporate plans identifying location of all utilities on or -around the study area. 10. Safety * Identify potential safety impacts and present mitigation. Safety issues are likely to include design of pedestrian paths/corridors and outdoor spaces, lighting and access to the adjacent Albert Park. * Assess the safety of a pedestrian link between the Fair, Isaac Office Campus and Downtown San Rafael, specifically safe pedestrian access to the Downtown Transportation Center. 11. Aesthetics/Visual Impacts * Assess visual impacts associated with anticipated multi -story structure(s) construction at the south edge of Downtown San Rafael. * Prepared computer generated visual simulations of proosed structure(s) to demonstrate impacts from a series of vantage points. 12. 12. Recreation * Assess project(s) for consistency with the adopted recreation plans and policies, specifically the Albert Park Master Plan. * Assess design and location of proposed recreational facilities included in the project(s). :1 REQUEST FOR QUALIFICATIONS Pair, Isaac Office Campus Development and Conceptual Restoration Plan for Mahon Creek, San Rafael, California October 9, 1996 13. Land Use and Plan Consistency, * Assess project(s) for consistency with San Rafael General Plan 2000 and associated planning documents. * Assess project(s) for consistency with the Downtown San Rafael Desian Policies and Guidelines and Our Vision of Downtown San Rafael and Our Implementation Strateev. San Rafael Community Plan and Albert Park Master Plan. * Assess project(s) City for consistency with the Citv_ of San Rafael Municipal Code (Title 14, Zoning). * Prepare project alternatives, as required by the California Environmental Quality Act. IV. EXPECTED PROCESS AND TIME LINE FOR EIR PREPARATION As noted in Section I (Introduction) of this RFQ, the City of San Rafael will be expediting the environmental review process for these related projects. The following time line of tasks and milestone dates has been prepared to ensure expeditious processing: * Consultants submit Statement of Qualifications October 23, 1996 * `Short-list" developed and consultants interviewed. Week of October 28, 1996 * Environmental consultant selected. November 1, 1996. * Environmental consultant prepares Proposal For Services. November 15, 1996 * Service Contract completed for execution. November 29, 1996 * Assist City staff in completing project description, November 1996 project objectives, initial environmental assessment through and Notice of Preparation January, 1997 * Environmental consultant prepares contract amendment based on finalized EIR scope. March 15, 1997 * Environmental consultant prepares ADEIR. March 1997 through July 1, 1997 5 REQUEST FOR QUALIFICATIONS Fair, Isaac Office Campus Development and Conceptual Restoration flan for Mahon Creek, San Rafael, California October 9, 1996 V. * Environmental consultant completes and submits DEIR for publication. August 1, 1997 * Environmental consultant prepares Administrative October 1, 1997 FEIR/Response to Comments. through November 1, 1997 * Environmental consultant prepares and submits FEIR/Response to Comments and Mitigation Monitoring and Reporting Program (NEVIRP) for public review. RFQ SUBMITTAL REQUIREMENTS December 1, 1997 Your Statement of Qualifications should include the following information: A. A brief statement of consultants overall understanding of the nature of the project and the services to be provided; B. A detailed description of the approach proposed to completion of the EIR based on anticipated work scope and your ability to meet the anticipated time frame; C. Identification of the consultant team, including all sub -consultants. The consultant team shall be selected based on the potential scope of issues presented in Section III, above. This narrative shall include a description of the background and capabilities of consultant and sub -consultants, and a statement of direct, relevant experience with similar projects; D. One sample copy of an EIR completed and certified on a similar project; E. Names of specific individuals, of both consultants and sub -consultant firms, proposed for this project, including their roles and relevant experience with similar projects; and F. Five references including name, contact and phone number. G REQUEST FOR QUALIFICATIONS Fair, Isaac 011ice Campus Development and Conceptual Restoration Plan for Mahon Creek, San Rafael, California October 9, 1996 VI. DEADLINE FOR RFQ SUBMITTAL Six (6) copies of the "Statement of Qualifications" must be received by: Wednesday, October 23, 1996 Please submit this information to: Paul A. Jensen, Contract Planner Planning Department City of San Rafael P.O. Box 151560 San Rafael, California 94915-1560 VII. REVIEW OF QUALIFICATIONS AND CONSULTANT SELECTION PROCESS A. Review of Statement of Qualifications. City staff will review all Statements of Qualifications and accompanying submittal materials. Based on this review, staff will develop "short list" of consultants. B.Interviews. The "short list" of consultants will be interviewed by City staff. C. Consultant is selected. VIII. PROPOSAL FOR SERVICES Although a competitive bid process is not being implemented, the consultant that is selected will be expected to prepare a detailed proposal for services. This proposal for services will be based on the following: A. Consultant participation in the pre -application process, described above; B. A review of all available resources, maps, plans studies and reports expectedtobe incorporated into or referenced for preparation of the EIR. A list of those resources, maps, plans and studies expected to be completed or prepared during the pre - application process by the Fair, Isaac project design will be provided to the EIR consultant; C. The descriptions of the study area and project(s) that are available at the time the 7 REQUEST FOR QUALIFICATIONS Fair, Isaac Office Campus Development and Conceptual Restoration Plan for Mahon Creek, San Rafael, California October 9, 1996 proposal for services is requested; and D. The preliminary schedule presented in this RFQ. Given that competitive bid process is not being implemented, is expected that the costs for services presented in the proposal will be negotiated between the consultant and the City of Say: Rafael. Discounts or reduced billing rates may be considered in negotiating the costs for services. ATTACHMENTS: EXHIBIT `A': Description of Study Area and Projects with following attachr_±ents- * Attachment #1: Vicinity/Location Map * Attachment 92: Study Area Map * Attachment #3: Boundary/Area Map of Projects c:\wp6l\rfct0l-.fi 0 EXHIBIT `A' CONCEPTUAL RESTORATION PLAN FOR MAHON CREEK 8� FAIR. ISAAC OFFICE CAMPUS DEVJJOPMENT San Rafael, California Description of Study Area and Projects October 2, 1996 Area of Study The area of study encompasses approximately 21-22 acres of developed and undeveloped land iocated south of Downtown San Rafael, California. This area is bordered by Second Street to the north, Highway 101 to the east, Anderson Drive (under construction) and Albert Park Lane to the south and `B' Street to the west (see Attachment 91, Vicinity Map). This study area involves over one dozen parcels of land that are owned by several parties. Information on each parcel within the study area, including assessor's parcel number, existing land use and zoning is presented in the table below. The table, as well as this text, references each parcel by a letter (e.g., "N'). Each letter identifies the geographic location of the property on the attached Study Area Map (see Attachment #2). V Although the study area covers numerous individual parcels, it is actually divided into four land area components. "The first component of the study area is the former P G & E property (reference parcels A and B). The second component is the City of San Rafael Corporation Yard (reference parcels C and F). The third and fourth components encompass the portion of Mahon Creek extending from B Street to Highway 101/Irwin Street (reference parcels D, E, G, H, I and J through M). The following is a description of the land area components, as well as a description of other related properties that are either within or contiguous to the study area. Former PG & E Service Center The former PG & E property is bordered by Second Street to the north, Lincoln Avenue to the east and Anderson Drive to the south. The parcels are separated by Lindaro Street. The former PG & E property is presently undeveloped (except for on-site groundwater treatment system and several public utilities). Up until the mid -1980's, this land served as a major PG & E service facility (Service Center). With the assistance of the San Rafael Redevelopment Agency, the PG & E Service Center was relocated to a site on Anderson Drive in San Rafael. Following relocation, site improvements (one-story office building, a warehouse, the District garage, parking areas, trailer office space, storage and construction repair and fueling facilities) were removed. At present, the property is basically vacant, with the exception of some limited improvements (e.g., utilities such as the San Rafael Sanitary District pumps station). prgjdcsc.li/octobcr 2, 1996 A-1 EXHIBIT `A' Conceptual Restoration Plan for Mahon Creek & Fair Isaac Office Campus Development, San Rafael, California The former PG & E service center use/operation resulted in both soil and groundwater contamination on this property. In the mid -late 1980s, a detailed Remedial Action Program was established for remediation of contaminants. The program requires that PG & E be responsible for this remediation as part of site vacation and redevelopment. PG & E has installed a) an on-site groundwater treatment system, b) a subsurface slurry wall to contain and treat contaminated groundwater, c) extraction wells/trenches and d) on-site monitoring wells. The Remedial Action Program permits the on-site containment and treatment of groundwater, while leaving the soil in place. The program also requires quarterly and annual monitoring by PG & E, which is reported to the California Regional Water Quality Control Board. A detailed Risk assessment and a Health & Safety Plan have been prepared. These documents present specific procedures for soil movement during construction and grading. Citv of San Rafael Comoration Yard The second component of the study area is the City of San Rafael Corporation Yard (reference parcels C and F). The Corporation Yard is accessed from Lincoln Avenue, is developed with a number of buildings'(storage, mechanics bays, offices) and is primarily paved. The City is currently negotiating a relocation of the Corporation Yard to another site in the East San Rafael area. It is anticipated that a new site for the Corporation Yard will be selected and secured by 1997. The Corporation Yard site includes a contiguous parcel that is developed -with a gasoline and service station facility (Shell station). The Shell service station fronts on and receives access from Second Street and Lincoln Avenue. At present, the service station is on a short-term lease for use of the site. Recent subsurface testing of the service station area has disclosed that there has been some underground tank leakage. A remediation program is being implemented and conditions are being monitored. Mahon Creek The third and fourth land components of the study area encompass a series of parcels along a portion of Mahon Creek, extending from B Street to Highway 101/Irwin Street. The third component is that portion of the Mahon Creek which extends from B Street to Lindaro Street (south side of Albert Park Lane, reference parcel I) and from Lindaro Street to Lincoln Avenue (reference parcels D, E, G and H). This portion of the creek is characterized by an open channel (year-round flow) with steep lslope banks (steeper than 1:1). The slope banks and edges of the creek along the south side of Albert Park Lane are heavily vegetated with both wetland and upland plants. The creek banks and adjacent upland between Lindaro Street and Lincoln Avenue contain limited vegetation. (As discussed below, a wetland ntitigatiott plain has beefs designed acid approved for the Litidaro Street to Lincoln Avenue portion of Mahon Creek. This plait will enhance attd improve vegetation comer in the wetland) The fourth land component of the study area encompasses that portion of Mahon Creek extending prqjdese.li/October 2, 1996 A-2 EXHIBIT •A' Conceptual Restoration Plan for Mahon Creek & Fair Isaac Office Campus Development, San Rafael, California from Lincoln Avenue to Highway 101/Irwin (reference parcels F, G, J, K, L and M). This portion of Mahon Creek is characterized by an open channel with steep slope banks and limited vegetation. The open channel flows year-round and is subject to more tidal influence (brackish water from the San Rafael Creek) than the portion of Mahon Creek that is west of Lincoln Avenue. Related Pronerties within or contiguous to the Studv Area There are several properties that are related to the four land use components of the study area. These properiies include Albert Park, the PG & E Transformer site and the former Nor.'.hwestern Pacific Railroa i right-of-way "Anderson Drive roadway extension). The location of these properties i.; provided on the attached maps (Attachments #2 and #3). The relationship of these properties to the study area is described as follows: Albert Park Albert Park is a public, City -owned park that provides a full range of recreational uses and facilities. Facilities include a large recreation center, ballfields, tennis courts and picnic areas. The portion of Mahon Creek extending from B Street to Lindaro Street is within the boundaries of Albert Park. The Albert Park Master Plan recommends that this portion of the Mahon Creek be improved and enhanced. V , PG & E Transformer Site This 1'.3 acre site is located immediately west of the study area. This site was once a part of the former PG & E service center site (reference parcel A), but was parceled off when the service center was relocated. This site contains numerous PG & E transformers, facilities and equipment. PG & E intends to maintain the current use and improvements on this site. Anderson Drive Roadway Extension The City of San Rafael is currently constructing a new roadway (Anderson Drive) along the boundary of the.study area. This roadway project utilities a portion of a former Northwestern Pacific Railroad right-of-way and would commence at Francisco Boulevard West and terminate at A Street. This roadway is to serve as a major arterial. The Anderson Drive extension project would result in some wetland impacts. Consequently, a wetland mitigation plan was prepared and approved to compensate for loss of wetlands. This wetland mitigation plan would improve and enhance wetlands along the portion of Mahon Creek located between Lindaro Street and Lincoln Avenue (reference parcels D, G & H and 0.9 acre portion of parcel B). proidese.li/October 2, 1996 A-3 EXHIBIT `A' Conceptual Restoration Plan for Mahon Creek & Fair Isaac Office Campus Development, San Rafael, California Table 1 Identification of Parcels in Studv Area Ret. AP # Parcel Size Prcl. A 13-010-120 4.7 acres B++ 13-021-100 8 acres C D E F G H I 13-021-190 2.4 acres 13-021-16 0.01 acres 13-021-18 t3-021-37 13-021-38 0.02 acres Existing Land Use Site Characteristics Undeveloped, on-site groundwater treatment system, utilities (former PG & E) Undeveloped (former PG & E)++ City of San Rafael Corporation Yard Pump Station (City) Undeveloped (former PG & E) 0.90 acres - Creek/channel and bank; upland developed with Corporation Yard storage structure) 2.48 acres Creek/channel, wetland and bank; undeveloped upland 13-032-46 0.65 acres 13-061-56 1.9 acres Creek, channel, wetland and bank; undeveloped upland Creek/channel, bank and public, one-wav road (Albert Park Ln.) Zoning Districi General Plan Designation PD (Planned Lindaro Office Development)+ PD (Planned Lindaro Office Development)+ Commercial and PD (Planned Lindaro Office Development)+ Industrial GC (General Industrial Commercial) PD (Planned Lindaro Office Development)+ GC (General General Commercial) Commercial GC -WO (General General Commercial and Commercial and Wetland Overlay) Industrial I (Industrial) Industrial P/OS (Public- Park/Open Open Space) Space and Conservation J Ptn.-roadway 1.2 acres Creek/channel, wetland, P/QP General K 11-279-02 (total) undeveloped upland, railroad (Public/Quasi- Commercial L 11-279-04 trestle and concrete bridge Public) & W I M Caltrans (Water) + PD (Planned Development) District established per Our Vision of Downtown San Rafael and Our Implementation Strateay. San Rafael Communitv Plan ++ A 0.9 acre portion of this site located along the southern edge (Mahon Creek) has been parceled for creek work and wetland mitigation as part of the Anderson Drive extension. The study area is served by a number of City streets. As mentioned above, Second Street, which is a one-way, major arterial (60 foot right-of-way), borders the north edge of the study area. Lindaro pro.idese.li/October 2, 1996 A-4 EXHIBIT `A' Conceptual Restoration Plan for Mahon Creek & Fair Isaac Office Campus Development, San Rafael, California Street (70 foot right-of-way) and Lincoln Avenue (60 foot right-of-way) are collector streets which run through the center of the study area. Albert Park Lane, a one-way local street borders the western portion of Mahon Creek. As discussed above, Anderson Drive (major arterial) is currently under construction for extension from Francisco Boulevard West to "A" Street. The study area is surrounded by a variety of land uses and neighborhoods. Downtown San Rafael is located immediately north of Second Street. The Downtown area is predominantly developed with general retail and service commercial land uses/structures with some scattered residential and light industrial development. Lands to the west include the PG & E Transformer Substation site and Albert Park (discussed above), a retail supermarket (Safeway), light industrial and commercial service uses. Both single-family and multiple family residences are located further west and southwest of the site. These residential areas border the Gerstle Park and Picnic Valley neighborhoods. The flatland located south and southeast of the site are developed with both retail commercial and industrial land uses/structures. The Wildlife Center (WildCare) is located south of the study area. Description of Related Projects within Study Area Several development and City -sponsored projects are proposed or are in -process for the study area. These projects include the following: • Development of a Conceptual Creek Restoration Plan for the portion of Mahon Creek extending from B Street to Highway 101/Irwin Street.. • Redevelopment of the former PG & E and City of San Rafael Corporation sites (reference A, B, C & F) with an office campus (Fair, Isaac). • Extension of Anderson Drive to A Street with accompanying wetland mitigation along the portion of Mahon Creek extending from Lindaro Street to Lincoln Avenue (reference parcels D, H and portion of G). This project is under construction and is described above. • Re -activation of the Second Street Utility Undergrounding District (second phase). A discussion of these projects and related activities/projects is provided below. In addition, a map presenting the areas of these related projects is attached (Attachment #3). 1 Conceptual Restoration Plan for a Portion of Mahon Creek A related City -sponsored project to the proposed Fair, Isaac office campus is the development a conceptual restoration plan for the portion of Mahon Creek extending from B Street to Highway 101 (reference parcels D through M). A conceptual creek restoration plan is being developed at this time for the following reasons: projdese.li/October 2, 1996 A-5 EXHIBIT `A' Conceptual Restoration Plan for Mahon Creek & Fair Isaac Oliiec Campus Development, San Rafael, California The City of San Rafael General Plan requires the enhancement of existing drainageways. Natural Environment Element pol�cy NE -18 states "aplore efthancement of drainageways to .serine as wildlife habitat as well as draiirage facilities. " The City of San Rafael has completed conceptual plans for stormwater and flood control improvements for the subject portion of Mahon Creek These conceptual drainage plans are part of a second phase of improvements recommended in the Citv's Master Plan for Proposed Drainaee Improvements Within the San Rafael Basin. This master plan proposes major stormwater and flood control improvements r th; drainage basin in end around the San Rafael and Mahon Creeks. The Albert Park :Master Plan recommends improvements to the portion of Mahon Creek that borders the public park (south of Albert Park Lane). These improvements would include the recommendation to install a public pedestrian path. The site pfanning for the contiguous Fair, Isaac office campus development will need to address creek setbacks and wetland buffers, as recommended by the San Rafael General Plan (Natural Environment Element NE -17). The conceptual plan will establish general design guidelines which can be 1) incorporw ed into the design of the Fair, Isaac development and 2) applied to restoring the portions of Mahon Creek that are west and east of the office development. The conceptual creek restoration plan is not intended to present a detailed plan for creek restoration. A more detailed plan will be prepared at a later date. The conceptual plan is intended to present both graphic and written recommendations (guidelines) on how the creek can be restored by addressing the following issues: Protection and enhancement of wildlife habitat Incorporation of needed stormwater and flood control improvements Incorporation of recreation and public access improvements Fair. Isaac Office Campus Development Village Properties (developer), in conjunction with Fair, Isaac (build -to -suit tenant), are proposing to redevelop the PG & E properties and the City of San Rafael Corporation Yard. The property would be redeveloped with a new office campus. At present, site planning efforts are underway but no specific plan has been presented. It is anticipated that the `central parcel' (reference parcel B) would be utilized for office and common use facilities. The `western parcel' (reference parcel A) and the City Corporation Yard (reference parcels C and F) would be planned projdesc.li/October 2, 1996 A-6 EXHIBIT 'A' Conceptual Restoration Plan for Mahon Creek & Fair Isaac Office Campus Development, San Rafael, California for both surface and structured parking. As discussed above, the Corporation Yard would be relocated to another site in the East San Rafael area. The campus is envisioned to contain a number of office buildings and parking structures. The project is currently projected to provide approximately •400,000 square feet of office area and 50,000 square feet of "common use". The "common use" area is intended to provide employee dining and food pmparation facilities, meeting/conference and training rooms, central shipping and receiving and storage facilities. Accompanying th;s redevelopment project would be the widening of Second Street. The widening would extend along the southern portion of the right-of-way, commencing at the western property boundary, continuing eastward to the Francisco Boulevard West intersection. The widening is necessary to accommodate an additional travel lane, as well as an additional right -turn lane onto Lincoln Avenue. The widening will involve a right-of-way dedication along the entire length of the Second Street frontages of the former PG & E property (reference parcels A and B) and the City Corporation Yard (reference parcel Q. A second `link' of widening for an additional travel lane is planned between Francisco Boulevard West and the Highway 101 southbound on-ramp. V . Re -activation of Second Street Utilitv Underiarounding District, 'The proposed development project has reactivated a related, City -sponsored project. Several years ago, PG & E and the City of San Rafael established a Utility Undergrounding District for City streets extending from E Street, eastward to Lincoln Avenue. PG & E proceeded with work on the first portion of this undergrounding project (E Street to Brooks Street). The second portion of the project (Brooks Street to Lincoln Avenue) was `shelved' due to other priority projects. This second portion of the project would result in the undergrounding of the overhead utility lines along Second Street, Lincoln Avenue and Lindaro Street (high voltage lines, 60KV or greater, would remain above ground). This portion of the undergrounding district is being reactivated in order that all planned utility undergrounding can occur concurrent with the proposed office development and widening of Second Street. Staff from the City of San Rafael, PG & E and other utilities have met to discuss the steps required to reestablish this portion of the district and the anticipated schedule. It is the goal to merge the construction work and schedule with the construction schedule for the proposed office campus development. Schedule for Completion of Pre -Application Design Phase The design plans for the Fair, Isaac office campus development and the conceptual creek restoration plan for Mahon Creek are scheduled to be completed in January 1997. When the prgjdesc.li/October 2, 1996 A-7 EXHIBIT `A' Conceptual Restoration Plan for Mahon Creek & Fair Isaac Office Campus Development, San Rafael, California plans are completed, appropriate development applications will be filed with the City of San Rafael. Permit and Entitlement Review Process The following is a list of the anticipated City of San Rafael development applications that are likely to be required for the Fair, Isaac office campus and the conceptual creek restoration projects: Fair_ Isaac Office Camous Development • Property rezoning from PD (Planned District) and GC (General Commercial) District to PD (Planned Development) District and approval of a Development Plan. • Approval of an Environmental and Design Review Permit for the specific project design. • Possible approval of a Parcel Map for minor land divisions or adjustments in parcel lines. Concer)tual Restoration Plan for Mahon Creek • Rezoning portions of creek, wetland and buffer areas from GC (General Commercial) and I (Industrial) District to P/OS-WO (Public/Open Space -Wetland Overlay) District. • City approval of the conceptual creek restoration plan with recommendations to proceed with a detailed plan. Anticipated Agency and Public Consultation The following agencies, organizations and neighborhood and special interest groups are expected to be participants in the local review process for these projects: • Pacific Gas and Electric (PG & E) • County of Marin • State of California Department of Transportation - Caltrans • California Regional Water Quality Control Board • Bay Area Air Quality Management District • State of California Department of Health Services • US Army Corps of Engineers • State of California Department of Fish and Game • . State of California - State Lands Commission pro.idese.li/octoher 2, 1996 A-8 EXHIBIT `A' Conceptual Restoration Plan for Mahon Crock & Fair Isaac Office Campus Dcvclonmcnt, San Rafael, California • US Fish and Wildlife Service • Marin Conservation League • Marin Audubon Society • Sierra Club - Marin Chapter • Bret Harte Neighborhood Association • Gerste Park Neighborhood Association • Federation of San Rafael Neighborhoods • San Rafael Sanitary District • Citizens for a Setter Environment • Citizens groups involved in the previous commercial development proposal for the former PG & E site Attachments: Attachment #1 Attachment #2 Attachment #3 Vicinity/Location Map Study Area Map Boundary/Area Map of Projects proiolese.li/Ocloher 2, 1996 A-9 NTA��NET1A �Locat►on Map MORIN q ti,,,•rt• GENTER -• ry Saaru `t 't' 'lut��uc ^ i•p pow• uxi f •_."•,• D � a r'MT•DuvET�`I �y ,� � ��\-a"'� +_ryrJ""�¢iiftt,ry i"dt' � J���,,,���{{{�' 1G Nr e,u •Nwul t / G G r CCNCTEPY 'I r i FUN SOOUNTY NiiJ•t` � r+ V' • /{ �M �a••O �sJ, •„S.a !`rte` a � ' ��. 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'f, �rAC1A AY 1 Ajj t x Y [try 'I'aam R a 1 co44Na KENTFIEL 31., a c w 1 R' p,AA,4 MK1Mll1�t1K1�11�-�� � ► 1 � i mum EXHIBIT `B' ROBERT REIN, WILLIAM FROST & ASSOCIATES PROFESSIONAL ENGINEERS, PLANNERS & SURVEYORS November 27, 1996 Mr. Paul Jensen, Contract Planner DEC 2 ft,6 City of San Rafael r _ - -- . - , 1400 Fifth Avenue San Rafael, CA. 94916 SUBJECT: REVISED SCOPE OF WORK - PHASE I FAIR, ISAAC/MAHON CREEK CONCEPTUAL RESTORATION PLAN PROJECT Dear Mr. Jensen: JN 650016 The proposed Scope of Work that follows has been prepared pursuant to the tasks identified for "Phase I", as discussed during our project kick-off meeting on 11/18/96, and revised based on the input and comments received during our meeting on 11/25/96. Primary areas of revisions to the proposed Phase I Scope of Work are as follows: (1) Task 2: RBF will take the lead in the preparation of the Project Description (costs have been marginally adjusted accordingly); (2) deletion of Task 3A: Preparation of Notice of Preparation and replacement with Task 3A: Peer Review; (3) we have reduced the amount of time allocated for Principal participation and attendance at meetings by approximately 50%; and, (4) our subconsultant's have revised their scope of work and fees to delete their participation in the Public Scoping Meeting, to reduce their participation in the preparation of the Project Description, NOP and Initial Study Process, and to streamline project team meeting attendance to accommodate meetings on an "on-call basis". Our priority is focused on the need to meet the City's Preliminary Schedule/Critical Path for certification of the EIR and ultimate approval of the proposed project before the City Council by April 1998. Each of the tasks described below have been developed and programmed in accordance with the City's Preliminary Schedule/Critical Path. Should the City's Preliminary Schedule be adjusted over time, our work product schedule will be adjusted to accommodate any future modifications thereto. The participation of each of our Subconsultant's in these tasks is reflected in Attachment 1, Fee Estimate under the heading of "Direct Costs". These costs have been revised in accordance with the feedback received on 11/25/96 from City staff. As discussed during our project kick-off meeting, the estimated costs for Phase I are anticipated to be managed on a time and materials basis with an established Not -to -Exceed fee. As such, should it be determined that estimated fees for a particular task are not needed or warranted, these fees will not be expended. Costs will be monitored on a weekly basis by the Project Manager. Project cost status reports will be submitted as part of our regularly scheduled project team meetings as a mechanism by which the City can monitor the expenditure of project -related fees. Professional Service Since 1944 1754 TECHNOLOGY DRIVE, SUITE 232. SAN JOSE. CA 95110-1308 • 408.451.9260 • FAX 408.451.9261 OFFICES LOCATED THROUGHOUT CALIFORNIA Mr. Paul Jensen November 27, 1996 Page 2 of 7 PHASE 1 Task 1: Proiect Initiation and Organization Purpose: To obtain and review all relevant background information, technical studies and resources necessary to assist with final preparation of the project description and preparation of the Phase II Scope of Work (refer also to Task 2), to establish early communication among the various project team members, to familiarize the RBF team with the issues and concerns identified by the City and other outside consultants for analysis, to serve in an advisory role for review of the preliminary site development plan, and to initiate the general environmental impact analysis and planning services for the Fair, Isaac Office Development/Mahon Creek Conceptual Restoration Plan Project. Approach: 1. Attend initial orientation/project start-up meeting with City staff, the RBF project manager and other appropriate RBF project team members to discuss elements to be included in the project scope of work for Phase I and to collect all relevant background information as identified in Item #5, below. 2. Identify/confirm future necessary approvals/permits or other entitlements associated with implementation of specific elements of the project; including regulatory agencies that may have jurisdiction over certain aspects of the project including, but not limited to, the California Department of Fish and Game (CDFG), U.S. Fish and Wildlife Service, U.S. Army Corps of Engineers (ACOS), State Lands Commission, the Regional Water Quality Control Board (RWQCB), San Rafael Sanitary District, the California Department of Toxic Substance Control (DTSC), PG&E, Caltrans, BAAQMD and County of Marin. 3. Attend a second project initiation meeting to refine the Phase I project scope and schedule based on agreements reached during contract negotiations and information discussed subsequent to the initial project start-up meeting (as appropriate or as necessary). 4. Receive, compile and review all existing reference and research material related to the project vicinity, including base maps, aerial photographs, technical studies, background reports and all relevant recent local and area -specific EIRs. This information is to be provided by the City during the initial orientation meeting, conducted under Task 1, Item #1. Assess the adequacy of these resources for subsequent use and/or incorporation into the EIR. Provide recommendations as to the need for scope and technical breadth of supplemental and/or required technical studies. 5. Receive final notification from the City as to the scope of reports and plans anticipated to be prepared by the applicant prior to final application filing. Identify the completion date of any reports anticipated to be prepared independently by the applicant. 2 Mr. Paul Jensen November 27, 1996 Page 3 of 7 6. Prepare draft Scope of Work for Phase II, EIR preparation. 7. Conduct an in-house meeting with RBF staff to initiate work efforts by all team members. Products: 1. Two (2) orientation/project start-up meetings with the City staff. 2. Refined project scope for Phase I and revised schedule, if needed. 3. Draft Scope of Work for Phase II, EIR Preparation. Task 2: Pre-Annlication Filing Assistance/Review Purpose: To provide assistance to the City staff, Fair, Isaac, Village Properties, SWA and BAR in the development of a draft project description for application filing and for inclusion in the Draft EIR. Approach: 1. Review, advise and make recommendations, as appropriate, to ensure that the project information developed by the project applicant and as generated in Tasks 1 and 2, is suitable for use in developing the project description for the EIR. The information to be provided will include (at minimum) the project objectives, preliminary site plan, land use data, narrative program description, a reasonable range of project alternatives, and graphic renderings sufficient to depict the project boundaries and land use locations. The intent of this task is to ensure that the project incorporates as many design features as feasible to "self mitigate" the project. 2. RBF will prepare an outline of the Draft Project Description for review by City Staff, Fair, Isaac, Village Properties, SWA and BAR and other team members (as appropriate). The intent is to develop a Project Description that is suitable for application filing and for later use in preparation of the EIR. Based on comments and input received on the outline of the draft Project Description, RBF will prepare a comprehensive draft Project Description for use with the applicant's project application as well as for the EIR. This task is intended to be an iterative process with all key stakeholders providing input to RBF, as required, to develop a legally defensible Project Description. Products: 1. Outline Project Description and Project Objectives. 2. Final Project Description and Project Objectives to be completed and distributed to City Departments and key stakeholders for review and comment. 3 Mr. Paul Jensen November 27, 1996 Page 4 of 7 Task 3: Notice of Preaaration/Initial Studv 3.A. Notice of Preparation - Peer Review Pumose: RBF will serve in a peer review capacity for City -initiated preparation of the Notice of Preparation (NOP). Approach: Upon completion of the draft NOP, RBF will review the NOP to ensure compliance with State legislation and guidelines, and consistency with the content of the Project Description being developed for the EIR. Products: Comments on the draft NOP. 3.B. Assist with the Preparation of Initial Study Purpose: To assist the City staff with the preparation of an Initial Study evaluating the potential environmental impacts of the proposed Fair, Isaac Office Development/Mahon Creek Conceptual Restoration Plan and identifying issues that require evaluation in the EIR. Approach: 1. Prepare an Initial Study, according to CEQA requirements, the State CEQA Guidelines (§ 15063), and procedures of the City of San Rafael. The Initial Study will comply with the content requirements established by the 1994 modifications to the CEQA Guidelines affecting the use of Initial Studies, and of recent case law, specifically Citizens Associates for Sensible Development of Bishop Area v. County of Inyo (1985) and Sundstrom v. County of Mendocino (1988), wherein both a checklist of impacts and reasoned explanations of the findings of the study are needed. 2. Identify issues for which no significant impacts will occur (therefore needing no additional consideration) and identify topics that will require further evaluation in the EIR. This will focus and precisely define the scope for subsequent preparation of the EIR, will provide a strategic action plan for completing the environmental process as efficiently as possible, and will determine the most effective approach for addressing the consultations and approvals of other agencies (as appropriate). Prepare the project description section of the Initial Study, based on information included in the project application, existing, supporting technical reports (as provided by the City and the project applicant), and developed during Task 2, to include the following: a. Regional and local setting. b. Project history. C. Objectives of the project. 0 Mr. Paul Jensen November 27, 1996 Page 5 of 7 d. Project characteristics, including any discretionary actions required by the City of San Rafael, and important project features. 4. Submit the draft Initial Study for City staff review, respond to and incorporate City comments, complete necessary revisions and prepare the Final Initial Study for submittal prior to the Scoping Meeting to be held before the Planning Commission. Products: 1. 5 copies of the Draft Initial Study 2. 15 copies of the Final Initial Study 3.C. Scoping Process/Public Participation Pumose: To establish early input among the various project "stakeholders" and participate in a scoping meeting and a series of follow-up community meetings (as may be desired by the City) to seek input from the public (including public agencies, regulatory and/or responsible agencies, business leaders, Fair, Isaac, and the general public) regarding issues that require evaluation in the EIR. RBF will prepare and present the environmental baseline information (including Initial Study findings), review the objectives for the project and solicit community input to thoroughly scope out the issues to be addressed in the EIR. Our intent is to provide a thorough scoping process and to provide a forum for public input on the various issues to be evaluated in the EIR and as part of the various approvals. Anoroach: 1. Following completion of the applicants filing application and prior work to release of the NOP for public distribution, the RBF project manager and City staff will determine the appropriate structure for the public scoping meeting, based on the options available under CEQA and as recommended in the guidelines provided by the Department of Toxic Substance Control. At a minimum, this will include: Intent and objectives of the public scoping meeting (what are the intended results, input and/or products). b Format for the conduct of the meeting. Responsibilities (consultant and City staff). b Procedures and materials for notification and advertisements. 2. RBF will coordinate with the City staff to ensure that appropriate public agencies and interest groups and other key stakeholders are notified and attend the public scoping meeting and community meetings. However, the City shall produce the actual mailing list, publicize the meetings, and make arrangements for the meeting locations. E Mr. Paul Jensen November 27, 1996 Page 6 of 7 3. Participate in one (1) public scoping meeting. The RBF team will make a presentation of the environmental and planning processes. The presentation will include, but not be limited to describing the objectives of the project and the potential environmental consequences of implementation of the project. Public comment relating to the scope of environmental issues to be addressed will be solicited from the community. At the discretion of the City, following the outcome of the Public Scoping Meeting, should it be determined that focused Community Meetings are necessary, RBF will attend up to three (3) Community Meetings. (Optional) It is proposed that the RBF project manager function as facilitator to ensure that the community understands specifically how their concerns will be incorporated into the environmental review process. 4. After completion of the scoping process and receipt of the Notice of Preparation responses (week of March 10, 1997), RBF will meet with City staff to identify and confirm issues for which no significant impacts will occur (to be described as effects found not to be significant) and potentially significant impact topics identified in the scoping process that may require further evaluation in the EIR. These issues may differ or vary from those identified in the Initial Study, thus potentially affecting the scope of work identified herein. 5. Review and refine, if needed, the Scope of Work for Phase H, schedule, and budget for the environmental documentation based on the results of the scoping process, subject to City staff approval. Products: 1. A brief written memo will be prepared after completion of the pre -application phase which outlines the approach/strategy for conducting the scoping meeting for the project. 2. Attendance at one (1) public scoping meeting. 3. Attendance at up to three (3) community meetings (optional). 4. Revised (Final) Scope of Work for Phase H (EIR), schedule, and budget, if needed. Task 4: Proiect Management, General Coordination, and Meetings Pumose: To manage the Phase I preparation effort, to maintain close communication between City staff and RBF team members and to advise the project applicant and outside consultants' (as appropriate) during the pre -application filing process. This task is also intended to ensure that the project is running on time and within budget, as well as ensuring that products generated are technically correct and legally adequate. Annroach: 1. Communicate as necessary with RBF project team members, City staff and other appropriate key stakeholders for compliance with the schedule, scope of work, and budget. Coordinate the work of team members and provide management liaison Fi Mr. Paul Jensen November 27, 1996 (revised 1213/96) Page 7 of 7 between the team and the City staff for communication of issues, project status and reports, transmittal of comments, inPat evaluation. financial management invoices), and other project management coordination matters. Attend weekly project coordination meetings with the City staff on an on-call basis at the discretion of City staff. Such meetings could include: coordination/ consultation meetings with key regulatory/responsible agencies. and/or Fair, Isaac Coordinating Committee Meetings. Attendance at meetings will be by the Project Manager and periodically by the Principal -iii -Charge and/or the Principal Planner. as necessary, to insure the satisfaction of all parties. Meetings will be attended on a time -and -materials basis additional to the proposed price with prior authorization, and invoiced against an established Contingency Fee (See Attachment 1). Products: Attendance by the Project Manager at project meetings (on an on-call basis and to be determined by the City). Please do not hesitate to give me a call at (408) 451-9260 should you have any questions regarding the content and/or approach outlined in this submittal Sir 'crely, ar aura Worthington-torbesSenior Project Manavirotunental Services ROBERT BEIN, WILLIAM FROST & ASSOCIATES PROJECT SCHEDULE WORK PRODUCT/MILESTONE ESTIMATED DATE Verbal Authorization to Proceed November 18, 1996 Kick -Off Meeting/1st Project Initiation Meeting November 18, 1996 Refined Scope of Work for Phase I December 4, 1996 City Identifies Studies and Reports to be Prepared by Fair, Isaac December 16, 1996 Complete Review of Background Documentation and Resources December 31, 1996 Submit Draft Scope of Work for Phase H December 23, 1996 Submit Project Description Outline December 10, 1996 Submit Draft Project Description December 31, 1996 Complete Pre -Application Filing Assistance/Review December 31, 1996 Submit Comments on Draft NOP December 31, 1996 Complete/Submit Draft Initial Study December 31, 1996 Submit Memo Identifying Approach to Public Scoping Meeting January 13, 1997 Complete Final Initial Study January 31, 1997 Submit Final NOP and Initial Study to Planning Commission for Review February 3, 1997 Release Final NOP for Public Distribution February 10, 1997 Hold Public Scoping Meeting Before Planning Commission Week of March 3, 1997 Hold Community Meetings (if appropriate) Week of March 10, 1997 End of NOP Review Period March 11, 1997 Revised/Final Scope of Work for Phase 11 March 15, 1997 Attendance at Project -Related Meetings On-going through March 15, 1997 8 ICI t�fItVIN rn"'oDle�, I(� �I�INII i$I plNT la 1 N C �IN �, H W W SIN Irlzi If1�I� N N (M N r OI�'N �Ipp�lrlr- Oi0 c) q roo.OlNlq N; I I I I ; 1 �N ' N Q Q' I I N I v! t►' I� I o co (.. I.' I �}�--�-� I I i f T-1 I � l�I��� I � N ' I� ` ,o`N l J N i � � �•� lw a,IM I!!! I I I I �N ! I! �— I �16I r +v I IY,Nr�� I44 40 N Ile , kv CN4 ISI N I m 8 I I I! I I v.,r1 1,21 1 1 INI I I [N I_ ��f0 140 I I I I II � IiI I� 66W�IIx — .&. .ay 1i '� 4iil �g,a• �! �r OSI 0.. c S T.6 ¢ 4 I�!o..� i �``�{ J �S ICI•f0 I 'Z' I � Nj• ,� I �0�1ipp qq' {� `� I I� I rl�i gI i Id':il `�i•- �{ In l +' m vio a dlld m cjlolullal _1 125 NOV-27-96 WED 11;18 ERLER R KALINOWSKI, INC. FAX N0, 4155189131 Eyler & Kallnowski, Inc, Consulting Engineers and Sclentists 1730 So. Amphlett Blvd, Suite 320 San Mateo, California 94402 (415) 57&1172 Fax (415) 578-9131 FACSIM LE TRANSMISSION COVER buhh i [X] PLEASE DELIVER IMMEDIATELY [X] HARD COPY IN MAIL DATE: 27 November 1996 FROM: Stephen A. Tarantino TO: Ms. Laura Worthington- PROJECT: Fair, Isaac Campus Forbes Development FIRM NAME: RBF PROJECT JOB NO. 960078.00 TELECOPIER NUMBER OF ADDRESSEE: 408 - 451-9261 TOTAL NUMBER OF PAGES W/COVER SHEET: 7 [ ] REPORT [ ] AS REQUESTED [X] LETTER/MEMORANDUM FOR APPROVAL f 1 SPECIFICATIONS f 1 FOR REVIEW AND COMMENTS OTHER [X] FOR INFORMATION & COORDINATION DESCRIPTION: Revised Scope of Work for City of San Rafael Project. Southern Callfomia Office - 2951 281h Street, Suite 1020 - Santa Monica, Californla 90405 - (310) 314-8855 - Fax (310) 314-8860 Colorado Office - 7400 E. Caley Avenue, Suite 190 - Englewood, Colorado 80111 - (303) 796-0556 - Fax (303) 796-0546 NOV-2 (-8b WEU 11 : 1 U LKLLX & &HL 1 NUWb& 1, >, nU, 27 November 1996 Ms. Laura Worthington -Forbes Senior Project Manager - Environmental Services Robert Bein, William Frost & Associates 1754 Technology Drive, Suite 232 San Jose, California 95110-1308 rHA IYU, 41001o71J1 F. uc Eyler & Kalinowski, Inc.. Consulting Engineers and Sclentists 1730 So. Amphlett Blvd., Suite 320 San Mateo, California 94402 (415)578-1172 Fax (415) 578-9131 Subject: Revised Scope of Work and Budget Phase I Fair, Isaac Campus Development/Mahon Creek Restoration Project, San Rafael, California (EKI 960078.00) Dear Ms. Worthington -Forbes: As requested in your 25 November 1996 Memorandum, attached is Erler & Kalinowski, Inc.'s ("EKI") revised scope of work and budget for Phase I of the Environmental Impact Report ("EIR") for the Fair, Isaac Campus Development/Mahon Creek Restoration Plan Project, San Rafael, California. At your request, the tasks in EKI's 21 November 1996 Scope of Work that related to assisting Robert Bein, William Frost & Associates ("RBF") with the preparation of the project description, Notice of Preparation, and Initial Study and the tasks related to attending meetings have been deleted. It is EKI's understanding that meetings will be charged on a time and materials basis in addition to the tasks outlined in the attached revised Scope of Work. Note that, in accordance with your 25 November 1996 Memorandum, EKI's attendance at the meeting on Monday, 25 November 1996 and EKI's attendance at one team meeting are still included in EKI's revised Scope of Work. As we discussed in our telephone conversation on Tuesday, 26 November 1996, EKI reviewed the files at the City of San Rafael Fire Department ("Fire Department") after the meeting on Monday, 25 November 1996. Review of the files indicated that not all the reports listed in the Mahon Creek Conceptual Plan & Fair, Isaac Campus Development, Inventory of Reports, Studies and Plans for Incorporation, Review and/or Reference in the EIR, dated 18 November 1996, were in the Fire Department files. According to a second list, furnished to EKI by Forest Craig of the Fire Department, some of these reports are available in the City of San Rafael Redevelopment Agency files. Therefore, an additional task element has been included in Task 1 of EKG's revised Scope of Work. This additional task element, number 3, states in part: "...EKI will indicate on a list, furnished by the Fire Department, which Southern California Office • 2951 26th Street, Suite 1020 Santa Monica, California 90405 • (310) 314-8855 • Fax (310) 314-8860 Colorado Office - 7400 E. Caley Avenue, Suite 190 Englewood, Colorado 80111 • (303) 796-0556 • Fax (303) 796-0546 NOV-27-96 WED 11:21 ERLER & KAL 1 NUWA 1, 1 NU. r HA NU. 41 oo M I -Jt r, UO Ms. Laura Worthington -Forbes Ener � !Galen®wuski, Inc. 27 November 1996 Page 2 reports in the Redevelopment Agency files should be copied. Either the City or RBF will have the reports copied and sent to EKI by Thursday, 5 December 1996". We look forward to working with you on this most interesting project. Should you have any questions concerning this matter, please contact me. Very truly yours, ERLER & KAIINOWSKI, INC. <:�744 Stephen A. Tarantino, P.E. Project Manager Attachment - Revised Scope of Work and Budget for Erler & Kalinowski, Inc. NOV-27-96 WED 11:22 ERLER & KAL1NUw5n1, 1nL;. rnn NU. 14100roeiai REVISED SCOPE OF WORK AND BUDGET FOR ERLER & KALINOWSKI, INC. i.U, Erfor & Kalinawski, Inc. PHASE I OF EIR FOR FAIR, ISAAC CAMPUS DEVELOPMENT/ MAHON CREEK RESTORATION PROJECT 26 November 1996 (EKG 960078.00) SCOPE OF WORK - PHASE I Task 1: Project Initiation and Organizati ' Purpose: To obtain and review available documents that pertain to the presence of chemicals of concern in soil and groundwater. Approach: 1. Attend initial orientation/project start-up meeting with City staff, the Robert Bein, William Frost & Associates ("RBF") project manger, and other RBF team members to discuss elements to be included in the project scope of work for Phase I. 2. Review available documents at the City of San Rafael Fire Department ("Fire Department") that pertain to the presence of chemicals of concern in soil and groundwater at the former PG&E site and City of San Rafael Corporation Yard and portions of Mahon Creek ("Site"). Approximately 30 such reports are listed in the Mahon Creek Conceptual Plan & Fair, Isaac Campus Development, Inventory of Reports, Studies and Plans for Incorporation, Review andlor Reference in the EIR, dated 18 November 1996, that was attached to RBF's 19 November 1996 Memorandum. The reports that are determined to be useful for completing the remaining tasks will be copied and put on file at EKI's office. It is estimated that 15 reports will be copied. 3. Review available documents from the City of San Rafael Redevelopment Agency that pertain to the presence of chemicals of concern in soil and groundwater at the former PG&E site and City of San Rafael Corporation Yard and NOV-27-96 WED 11:23 ERLER & KALINUWSKI, INU. rHx nu, 41coica101 ,,V'J Erler & Kallnowskl, Inc. portions of Mahon Creek ("Site"). EKG will indicate on a list, furnished by the Fire Department, which reports at the Redevelopment Agency should be copied. Either the City or RBF will have the reports copied and sent to EKI by Thursday, 5 December 1996. 4. Prepare a memorandum summarizing the following: information relating to chemicals of concern in soil and groundwater that are pertinent to the redevelopment project, issues that may be of concern, and issues that may require additional study. It is assumed that this memorandum will include one figure. 5. Attend an in-house meeting with RBF staff to initiate work effort. Products; 1. Two orientation/project start-up meetings, one with City staff and the second with RBF project team. 2. Memorandum summarizing the documents that were reviewed. 1. Orientation Meeting to be completed by 27 November 1996. 2. Draft of memorandum summarizing the documents reviewed to be completed by 18 December 1996. Project Management and Qeneral Coordination To manage the Phase I preparation effort and to maintain communication with RBF. Communicate as necessary with RBF and other project team members and coordinate EKI's project team. NOV-2 (-Ub wEL) ii; ;�j MLM & RHL 1 NUWON 1 , 1 nka. r nn J1V. `! 1 uu r uu l J 1 PROPOSED BUDGET EKI's proposed budgets for the tasks outlined above are as follows: TASK 1. Project Initiation and Organization 2. Project Management, General Coordination TOTAL PROPOSED BUDGET 3 Erler & Kalinowski, Inc. PROPOSED BUDGET $16,000 $ 3.00Q $19,000 1 1-26-1996 1 1= SAM h, HUM h. I. rVAK V G T LOJJOLJ BUDGET ESTIMATE PROJECT: Phase I Fair Isaak Campus Development/Mahon Creep Restoration Plan Project DATE: November 26, X996 I. STAFF TIME ESTIMATES Project Senior Wildlife Support' Manager Botanist Biologist Staff Task 1. Project Initiation and Organization I Start up meeting 6 I Review background materials ' 12 4 4 Review regulatory permit issues 4 j 4 Refine Pbase I Scope and Sehcdulc 2 Assist with Scope of Work Phase II 6 2 1 Total Hours I I 30 10 5 0 Rate $I20 $100 $90 $50 Individual' Labor Costs $3,600 $1,000 $450 $0 Total Labor Cosh $5,050 IL DIRECT COSTS Travel ($0.30/mile) 50 Miscellaneous expenses 25 Service fee (10%) 7.5 CNDDB fee Total Direct Costs $83 1111L TOTAL PROJECT COST IYUV—G f —1770 11 . U -f 1 1\UI 1 1 11 1 ACJ I a1 i I a a —,.n, I I I — i-VuJI .-- M I L L E R P A C I F I C 9NOINBER INO ORO UI, G80TECHNICAL TASK UST PHASE I STUDY Fair Isaac Campus / Mahon Creak Project PHASE I (RBF Task item 1, Project Initiation and Organization) 1.1 (RBF Item 1-4) Initial screening of reference reports from the Inventory 11/18/96: B4 through 822, C1 through C3, D1 through D4 to select the documents with significant geotechnical content. Obtain copies of the selected documents. Assemble our in-house reference reports and library data for the site vicinity. Make an initial review of available data to assess its adequacy for use' in the EIR. 1..2 (RBF item 1-6) Revise the initial Draft Scope of work for Phase il, Geotechnical Section of the EIR. 1.3 Attendance at meetings when requested Fee Estimate - Phase I 19 -s -h Professional Hours Amount Task 1.1 26 2250 Task 1.2 8 630 Administrative hours and outside costs 280 1.1 -1,2 Budget Estimate $3170 USE $3300 1.3 Time and Expense per schedule of charges PW964ZMPRO 11/27/W NUV—G (-1770 11 • U" rr-,un UI l 1 l cr r rz a r a a ""ZIP - .+ iw--.—a�.—•++ M I L L E R PACIFIC ENGINEERING G R O U P _DAF'[ GEOTECHNICAL TASK LIST PHASE II STUDY Fair Isaac Campus / Mahon Creek Project PHASE It - Preparation of the E i R. 2.1 Detailed review and summary of documents to identify significant geotechnical conditions and geologic hazards. We will address the following: geologic setting, local site conditions, fault rupture potential, seismicity; ground shaking, liquefaction potential, ground failure (lurching and compaction settlement), long term settlement, expansive soils, seiche and tsunami. 22 Detailed site reconnaissance inspection. 2.3 Undertake additional field exploration, testing or analysis as determined from the adequacy of the existing documentation assessed in Task 1.3 in Phase I (undefined at this time). 2.4 Analysis and evaluation of geotechnical conditions and geologic hazards to determine relative risk. 25 Develop recommendations for mitigation of the identified hazards. 2.6 Prepare a Draft EIR section on Soils, Geology and Seismicity. Deliverables will include the main text in RBF format, a bibliography and appropriate illustrative maps and drawings. After editorial review and comment by.RBF, we will finalize the Draft section and submit it in paper form, and as a WP5.1 file, with clean reproducible illustrations. 2.7 Attendance at meetings when requested. Preliminary Budaet Estimate Phase Il Task Professional Hours Task 2.1 16 Task 2.2 10 Task 2.3 to be.'determined- Task 2.4 11 Task 2.5 10 Task 2.6 20 Administrative time and outside costs 2.1 - 2.6 Preliminary Budget estimate USE Amount 1620 880 to be. determined 1030 880 1840 2.7 Time and expense per schedule of charges 440 -11271'96 TnTAl P Gtr Fehr & Peers Associates, Inc. Transportation Consultants 3685 Mt Diablo Blvd Suits 301 Lafayette, CA 94549 510 284-3= FAX 510 284-2M Date: November 27, 1996 To: Laura Worthington -Forbes Robert Bein, William Frost & Associates (RBF) 1754 Technology Drive, Suite 232 San Jose, CA 95110 fax: (408) 451-9261 From: Nathan Tran and Matthew Ridgway Fehr & Peers Associates Regarding: Amendment to Phase I Fair Isaak Campus Development/Mahon Creek Restoration Plan Scope of Work As requested in your fax of November 25, here is Fehr & Peers Associates' amended work scope for Phase I of the project. This scope covers a review of relevant background materials and preparation of Phase II scope of work. The bulk of our costs are related to a review of background materials. I have assumed that our role in the other tasks will be minimal. I have also assumed that we will not be conducting any new traffic analysis as part of Phase I. Given the amount of data currently available for the site, we have assumed that we can qualitatively identify the costs / benefits of various project components and proposed mitigation SCOPE OF WORK Task 1 - Up -Front Research of Background Studies Fehr & Peers Associates will review recent, relevant reports including: Document Std The Downtown / East San Rafael Traffic Model and Analysis of Scenarios Obtained PG&E Site Development Preliminary Traffic Analysis Needed PG&E Site Development of Preliminary A.M. Peak Hour Traffic Analysis Requested SOIEO'd T69F b8Z OTS SH: -PH 'R NH�-4 t7M-TT grAT-)7—onm Fehr & Peers A=datws Inc Transportation Consultants 3685 Mt Diablo 91vd Suite 301 Lafayette, CA. 94549 610284-3200 FAX 510 284.-2691 Laura Worthington -Forbes November 27, 1996 Page 3 FEE Fehr & Peers Associates can provide the services described above for a fee of $5,820, not including attendance at project -related meetings. We will send invoices monthly on a time and materials basis using rates defined in the attached cost estimate. We have not included in the cost estimate any additional meetings beyond those already attended. Additional fee for attending meetings will be handled on a time and materials basis. We have assumed a minimal amount of new analysis within Task 2 (Prepare Scope of Work for Phase II), but given the amount of background data available for the site, we have assumed that we do not need to perform more extensive new traffic analysis. CM/t7R"4 Tr_g7 bP7 PTC SN=I';,-4 'R NH"; -4 S©:TZ 9662-LZ-(lON SO' d 10101 S0/S0'd T69F t78F OTS S2133d 2 (dHdd S0: TT 966T—LZ—f10N Detailed Cost Estimate / Breakdown By Person Hours Phase I Fair Isaak Campus Development/Mohan Creek Restoration Plan Fehr & Peers Associates _ Jack atthew EMd chnical Direct � Total Cosb Peers Ridgwsv Choa Support Expenses Hourly Billing Rates $145 S95 S70 S45 TASK 1 Up -Front research of Background Studies 2 8 12 4 S150 52,220 38% TASK 2 Prepare Scope of Work for Phasc N 4 8 16 4 $100 S2,740 47% TASK 3 Attend Meetings (2) 0 8 Q Q $100 ,SM 1501. Total Hours 6 24 28 8 Total Costs 5870 $2,280 51,960 $360 $350 $5,820 1000/0 S0/S0'd T69F t78F OTS S2133d 2 (dHdd S0: TT 966T—LZ—f10N EXHIBIT `C' ROBERT BEIN, WILLIAM FROST & ASSOCIATES PROJECT SCHEDULE WORK PRODUCT/MILESTONE Verbal Authorization to Proceed Kick -Off Meeting/1st Froject Initi: